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HomeMy WebLinkAbout091399R CC MinCITY COUNCIL REGULAR SESSION MONDAY, SEPTEMBER 13, 1999 MUNICIPAL BUILDING COUNCIL CHAMBERS 3800 UNIVERSITY BOULEVARD 7:30 P.M. The City Council convened in Regular Session in the Municipal Building Council Chambers on September 13, 1999, with the following members present: Mayor Lewis presiding, Council Members Ballanfant, Bertini, Grubb and May. The City Manager, City Secretary, City Attorney, Parks and Recreation Director, Finance Director and Public Works Director were also present. CITIZEN COMMENTS: Mayor Lewis invited citizens who wished to address the City Council to come forward as their names were called. Arthur L. Hirdler, 6416 Community, presented a letter dated September 13, 1999 requesting modification to the minutes of the Regular Session held on August 9, 1999. Carolyn Sacchi, 3768 Rice, encouraged the City Council to hire three additional police officers for parking enforcement. Gary Geaccone, 3811 Northwestern, requested that the Police Department monitor traffic during the hours of 1 a.m. and 5 a.m. **CONSENT AGENDA: Mayor Lewis introduced the consent agenda for review and entertained questions and/or comments. A motion was made by Council Member May, seconded by Council Member Bertini, to approve each item on the consent agenda including item 45 as amended with the minutes reflecting a separate vote for each item. Items on the consent agenda are as follows and reflect the following vote on each item: **ORDINANCE RELATING TO NEIGHBORHOOD SAFETY BOARD: Matters related to the second reading of Ordinance No. 1624. City Council Regular Sem, September 13, 1999 • A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None **ORDINANCE GRANTING FRANCHISE AGREEMENT WITH METRICOM, INC.: Matters related to the second reading of Ordinance No. 1625 A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None **RESOLUTION APPOINTING MEMBERS TO THE FRIENDS OF WEST UNIVERSITY PARKS FUND: Matters related to Resolution No. 99-16 appointing members to the Friends of West University Parks Fund. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None **RESOLUTION APPOINTING MEMBERS TO THE ZONING AND PLANNING COMMISSION: Matters related to Resolution No. 99-17 appointing members to the Zoning and Planning Commission. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None 2 City Council Regular A, September 13, 1999 0 "RESOLUTION APPOINTING MEMBERS TO THE BUILDING AND STANDARDS COMMISSION: Matters related to Resolution No. 99-18 appointing members to the Building and Standards Commission. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None 'RESOLUTION APPOINTING MEMBERS TO THE ZONING BOARD OF ADJUSTMENT: Matters related to Resolution No. 99-19 appointing members to the Zoning Board of Adjustment. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None 'RESOLUTION APPOINTING MEMBERS TO THE NEIGHBORHOOD SAFETY BOARD: Matters related to Resolution No. 99-20 appointing members to the Neighborhood Safety Board. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None "RESOLUTION APPOINTING MEMBERS TO THE RECYCLING AND SOLID WASTE REDUCTION BOARD: Matters related to Resolution No. 99-21 appointing members to the Recycling and Solid Waste Reduction Board. City Council Regular Set, September 13, 1999 0 A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None "RESOLUTION APPOINTING MEMBERS TO THE PARKS AND RECREATION BOARD: Matters related to Resolution No. 99-22 appointing members to the Parks and Recreation Board. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis. Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None "RESOLUTION APPOINTING MEMBERS TO THE SENIOR SERVICES BOARD: Matters related to Resolution No. 99-23 appointing members to the Senior Services Board. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None "RESOLUTION APPOINTING MUNICIPAL COURT PERSONNEL: Matters related to Resolution No. 99-24 appointing Municipal Court Personnel. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None 4 City Council Regular Set, September li, 1999 0 **RESOLUTION APPOINTING MEMBERS TO THE TRAFFIC TASK FORCE: Matters related to Resolution No. 99-25 appointing members to the Traffic Task Force. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None **TAX REFUND: Matters related to a 1998 ad valorem tar refund in the amount of $725.97 to Goettee Construction Company. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None **CITY COUNCIL MINUTES: Matters related to the minutes of the Workshop and Regular Sessions conducted on August 23, 1999 and Workshop Session conducted on August 24, 1999. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None RESOLUTION THAT APPROVES THE CERTIFIED TAX ROLL, ASSESSOR- COLLECTOR'S CERTIFICATE AND RELATED INFORMATION: Matters related to Resolution No. 99-26. A RESOLUTION ACKNOWLEDGING RECEIPT OF APPRAISAL ROLL, ASSESSOR-COLLECTOR'S CERTIFICATE AND RELATED INFORMATION; DESIGNATING A PERSON TO CALCULATE CERTAIN TAX RATES; MAKE CERTAIN PUBLICATIONS AND PERFORM OTHER RELATED TASKS: City Council Regular Ses3T5n, September 13, 1999 0 DECIDING ON THE AMOUNT OF SURPLUS AND UNENCUMBERED FUNDS TO BE USED TO PAY DEBT SERVICE: AND CONTAINING RELATED PROVISIONS Finance Director Walter Thomas reported that the Truth in Taxation laws require the City Council to acknowledge the receipt of the certified appraisal roll from the Chief Appraiser. The same laws require the City's Tax Assessor to inform the City Council about two comparative tax rates. The effective tax rate is essentially the rate that the City would levy to generate the same property tax revenue as the preceding tax year. The roll back tax rate is the effective tax rate adjusted for changes in the City's debt service. These rates are: Effective tax rate: 0.391330 Roll back tax rate: .432803 These rates provide information to the Council about the City's tax revenues. They also provide triggers for additional required publication of information about the City's property taxes. Failure to comply with the requirements of the Truth in Taxation laws could result in delays in assessing the 1999 property taxes or injunctions against collecting 1999 property taxes. A motion was made by Council Member Bertini, seconded by Council Member Grubb, to adopt Resolution No. 99-26. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None RENOVATION OF WHITT JOHNSON PARK: Matters related to the bids received for the renovation of Whitt Johnson Park and authorization to re-bid the project. Parks and Recreation Director Mark Mailes reported that the Staff has been working with Landscape Management Services, Inc. to secure contracts, bonds and insurance requirements since the bid award on June 28, 1999. The contractor has refused to provide some documents and has advised the Staff that his bid did not include the cost of bonds and a "typo" was made on the bid proposal. As a result, LMS has decided not to honor their proposal. The City will assess their bid bond in the amount of $1,000.00 to defray the costs of re-advertising. 6 City Council Regular Ask, September 13, 1999 If approved the project will be re-bid September 19th with a bid opening scheduled for October 7 h. A motion was made by Council Member Ballanfant, seconded by Council Member Grubb, to withdraw the previous authorized bid award to Landscape Management Services, Inc. and authorize the Staff to re-bid the project. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None BIDS FOR NEW ROOF AT THE COMMUNITY BUILDING: Matters related to informal bids received for a new roof at the Community Building and authorization to award a contract to Bellaire Roofing Company in the amount of $11,150. Public Works Director Ed Menville reported that the roof of the Community Center recently developed leaks. An inspection reveals that the existing roofing material has deteriorated to a point where staff now recommends that it be replaced. Sufficient funds exist in the Building and Grounds Maintenance account to accomplish this work. Staff obtained four quotes for the proposed work and received a low quote from Bellaire Roofing Company at $11,150. A motion was made by Council Member Grubb, seconded by Council Member Bertini, to accept the quote in the amount of $11,150 from Bellaire Roofing Company for a new roof at the Community Building. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Ballanfant, Bertini, Grubb and May Voting Nay: None Absent: None OATH OF OFFICE: Mayor Lewis administered the Oath of Office to the newly appointed Board, Commission and Task Force members, and Municipal Court Personnel. ADJOURNMENT: 7 City Council Regular SeQsn, September 13, 1999 0 With no further business to come before the City Council at this time, a motion was made by Council Member Bertini, seconded by Council Member Grubb, to adjourn. The Regular Session adjourned at 8:10 p.m.