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HomeMy WebLinkAbout062899R CC Min CITY COUNCIL REGULAR SESSION MONDAY, JUNE 28, 1999 MUNICIPAL BIDLDING 3800 UNIVERSITY 7:30 P.M. . The City.Council convened in Regular Session in the Municipal Building (3800 University Blvd.) on June 28,1999, with the following members present: MayorLewis presiding, Council Members Bertini, Grubb and May. The City Manager, City Secretary, City Attorney, Police Chief, Finance Director, Fire Chief, Parks and Recreation Director and Public Works Director were also present. Council Member Ballanfant was absent. ZONING ORDINANCE RELATING TO PDD-TH6: Matters related to the second and final reading of Ordinance No.1620. Mayor Lewis read the caption of Ordinance No. 1620 as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS TO LIMIT THE ALLOWABLE USES IN THE RUSKIN TOWNHOUSE PLANNEDDEVELOPMENT DISTRICT (pDD- TH6); AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1620, in theforniproposed for adoption, were available in the Council Chambers. City Attorney Jim Dougherty reported that the Zoning and Planning Commission had submitted their final report and had voted favorably for the amendment He explained the proposed amendment. A motion was made by Council Member Bertini, seconded by Council Member May, to adopt Ordinance No. 1620 on the second and fInal reading. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Bertini, Grubb and May Voting Nay: None Absent: Council Member Ballanfant ORDINANCE CALLING JOINT PUBLIC HEARING: Matters related to the first and final reading of Ordinance No. 1621. Mayor Lewis read the caption of Ordinance No. 1621 as follows: _'r,>-.~",,_..n-....-,,_' . '....-_1 D' . rr--r1 I uu. . "."""I....I.-~~-~_.~~-- . ,1=mllllllllllllllll~-----..- AN ORDINANCE CALLING A JOINT PUBLIC HEARING ON A PROPOSAL TO AMEND THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS REGARDING ENCROACHMENTS INTO YARDS; PRESCRIBING PROCEDURES AND NOTICES; CONTAINING FINDINGS AND OTHER PROVISIONS RELATING TO THE. SUBJECT; AND DECLARING AN EMERGENCY Copies of Ordinance No. 1621, in the form proposed for adoption, were available in the Council Chambers. Mr. Dougherty reported that the members of the Zoning and Planning Commission had submitted a preliminary report and had voted favorably forthe amendment. The proposal would am.end the Zoning Ordinance to allow prior non-conforming status for certain encroachments into yards. For trivial encroachments, only a certificate signed by the Building Official would be required. For non-trivial encroachments, approval of the ZBA would be required. Mr Dougherty stated that the Commission believes that this measure would be very useful for encouraging the preservation and renovation of existing structures. It would also help to maintain the value of some existing structures. If adopted, Ordinance No. 1621 would call a j oint public hearing for August 9, 1999 to provide an opportunity. for parties and citizens to be heard in relation to the proposal. A motion was made by Council Member May, seconded by Council Member Bertini, to adopt Ordinance No. 1621 on the firsfand [mal reading. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Bertini, Grubb and May Voting Nay: None Absent: Council Member Ballanfant RESOLUTION REQUESTING FINANCIAL ASSISTANCE: Matters related to Resolution No. 99-11 Mayor Lewis read the caption of Resolution No. 99-11 as follows: A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS, REQUESTING FINANCIAL ASSISTANCE FROM THEIEXAS WATER DEVELOPMENT BOARD; AUTHORIZING THE FILING OF AN APPLICATION FOR ASSISTANCE; AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH 2 .-,,',-,,-,-. """1 J:r:::::i.LL....I...- ~ ", ........,,.-:--------.----- --~,~~r.. City Manager Sherman YeW reported that while preparing to issue the 1998 bonds to fund infrastructure projects 6B and 7 A, the City made an application to the TWDB State Revolving Loan Fund because bonds Issued under this program carry significantly lower interest rates. This City was informed that funds would not be available, subsequently the City funded projects 6B and 7A through bonds issued on the open market. The TWDB. has informed the City that approximately $3 million in funds unused in the first. round of funding is now available. These funds will be used to fund sewer reconstruction in Priority Areas 7B and 8. The City's Financial Advisor, FrankIldebrando has prepared an application for the funds, providing details about the proj ects to be funded. Once the application is approved by the TWDB the City will have two years to issue bonds. The application does not obligate the City to issue bonds. A motion was made by Council Member Grubb, seconded by Council Member Bertini, to adopt ResolutionNo. 99-11. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Bertini, Grubb and May Voting Nay: None Absent: Council Member Ballanfant BID AWARD FOR WHITT JOHNSON P ARK RENOVATION: Ma.tters related to bids received June 23, 1999 for the renovation of Whitt Johnson Park and authorization to award a contract to Landscape Management Services in the amount of $237,11 1. The following bids were received: Bidder Base Bid Amount All Play, Inc. Landscape Mgt.Services Prime Contractors $260,753.00 $227,471.00 $310,594.18 Parks and Recreation Director Mark Mailes reported that the renovation will include a new basketball court, picnic pavilion, playground equipment, decorative fencing, irrigation, and landscaping. Inaddition, the bid provides for three alternatives. They are: 1. Transplant on-site 14" Water Oak 2. Add color (green) to concrete court 3. Add two additional lights and electrical to basketball court 3 -',. . 'C""~~:,>;qd',tc'~W;""'~:"""'-- ',.,.;-n",- Id, E', "U. ,.II.vln IlIIl I- Jlh.n.lIIl l,;-Lo'il...-r --~""'"'~=rrmllllnrnl1lm81Iilr1:' The references for Landscape Management Services were checked and found to be excellent. Scott Slaney, landscape architect for this project, has worked with L.M.S. and recommends their work. The Friends of West University Place Park Fund will provide the $237~111.00 necessary for this project. The estimated and budgeted cost for the renovation was $250,000.00. A motion was made by Council Member Bertini, seconded by Council Member May, to approve a contract with Landscape Management Services with a base bid of $227,471.00; Alternate One with a bid of $2,500.00; Alternate Two with a bid of $2,500.00; and Alternate Three with a bid of $4,640.00 for a total of$237,111.00. A vote was taken on the motion with the following result: Voting Aye: Voting Nay: Absent: Mayor Lewis, Council Members Bertini, Grubb and May None Council Member Ballanfant BID AWARD FOR PURCHASE OFNRWAMRTJT,AN(;F,' Matters related to a bid received June 23, 1999 for the purchase of a new ambulance and authorization to award a contract to Rescue Safety Products in the amount of $105,980. Fire Chief Terry. Stevenson reported that the current transport ambulance was..purchased in 1993. This unit was of low quality and has been unreliable and out of service frequently for repairs, leaving our residents at risk. Department staff met with variousanibulance manufacturers pnor to preparmg specifications to discuss new technology and available options. Specifications were written that focused on providing a configuration that worked well with the City's operational. procedures, that. used the ..latest construction techniques and would provide a long service life. A pre-bid conference was conducted to allow potential vendors the opportunity to discuss the specifications and request clarifications. On March 31 bids were opened with seven vendors submitting bids. All bids were rejected due to non- compliance with our specifications. A review of the specifications was completed by department staff to insure that the design criteria outlined provided not only the compartment and interior function areas that were needed, but also provide a high quality manufacturing process that produced a product that would perform for a long period of time. Vendors were asked to submit proposals that addressed each design criteria and indicate if they could or could not meet the. specification. Exceptions to the specifications required that they submit an alternative for review prior to submitting a bid proposal. Rescue Safety Products and Frazer,. Inc. each submitted proposals. Rescue Safety Products proposal had no exceptions; Frazer, Inc. had over 35. After review of the 4 alternatives submitted by Frazer, Inc., a decision was made not to accept their proposed alternatives as they were not in the best interest of the City and did not meet our design criteria andove:rall objectives. ' A request forbids was issued again on June 11, 1999 and sealed bids accepted opened on June 23, 1999. Rescue Safety Products submitted the only bid and the proposal meets the specifications without exception. Throughout the process of researching current ambulance builders and available products, the Road Rescue Ambulance received the best recommendations from other users, ambulance repair and service facilities. While only one bid was received, other bidders had the opportunity to submit. alternatives. Furthermore, the bid submitted by Rescue Safety Products is competitive for the type and style of ambulance and they build a quality product that will provide long term reliable service. Amotion was made by Council Member May, seconded by Council Member Grubb, to approve. the purchase of a new ambulance from Rescue Safety Products in the amount of $105,980.00. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Bertini, Grubb and May Voting Nay: None Absent: Council Member Ballanfant CITY COUNCIL MINUTES: Matters related to the minutes of the Workshop and Regular Sessions conducted on June 14, 1999 andTown Meeting conducted on June 21, 1999. A motion was made by Council Member Grubb, seconded by Council Member Bertini, to approve the minutes as amended. A vote was taken on the motion with the following result: Voting Aye: Mayor Lewis, Council Members Bertini, Grubb and May Voting Nay: None Absent: CounciL Member Ballanfant STAFF REPORT: Mr. Yehl reported that the annual 4th of July celebration would be held on Saturday July 3rdarid City offices will be closed on Monday July 5th . 5 ... .....-:u:UIlUll~'~.. COUNCIL COMMENTS: Council Member Grubb commented that the St. Andrew's Presbyterian Church is in the process of submitting an application and working with the American Red Cross to become a Disaster Relief Center. It could be a year-long process but if they do qualify, it will require some coordination from the City of West University and the City of Houston because it would be a general regional facility. Council Member May commented thathe was recently married and that hopefully this would be the last time. Council MemberBertini thanked the Staff and citizens who attended the Town Meeting. Mayor Lewis thanked and recognized Neil Calnan for the time he gave the City in helping settle the Goodman Corporation Contract. ADJOURNMENT: With no further business to. come before the City Council at this time, a motion was made by Council Member Bertini, seconded by Council Member Grubb to adjourn. The Regular Session adjourned at 7:55 p.m. 6 ,""'y-'-"-'" ..1 " .1,0, , .1; II~I, _. r:r--ll':l F ,ID,lJ,I. ",_".__,-,,,,,t4i<;llIllall'-r- --~---'-----~------~-'~;'''f:'''1I'r:rmr~~'--------------- -~-"'--.-.~---'------,-- -----==',---