HomeMy WebLinkAbout041210R CC MinThe City
WOW' A Neighborhood City
CITY COUNCIL
Bob Kelly, Mayor
Bob Fry, Councilmember
George Boehme, Councilmember
Steven Segal, Councilmember
Chuck Guffey, Councilmember
STAFF
Michael Ross, City Manager
Alan Petrov, City Attorney
Thelma Lenz, City Secretary
CITY COUNCIL MEETING MINUTES
The City Council of the City of West University Place, Texas, met in a special workshop and regular
session Monday, April 12, 2010, in the Municipal Building, 3800 University Boulevard, West University
Place, Texas beginning at 6:15 p.m.
SPECIAL WORKSHOP
Agenda items were as follows:
CALL TO ORDER
Mayor Kelly called the meeting to order at 6:15 p.m. Also in attendance were: Councilmembers Boehme,
Guffey and Segal, City Manager Ross, City Secretary Lenz, City Attorney Petrov, and Human Resources
Director Standorf.
Mayor Kelly recessed the open meeting at 6:16 p.m. and convened into executive session pursuant to
Section 551.071 of Chapter 551 of the Texas Government Code (consultation with legal counsel to seek
or receive legal advice) to discuss the following item.
1. Block Parties
Matters related to insurance requirements for block parties held in the City of West University Place
and consideration of an ordinance relating to the subject.
At 6:35 p.m., Councilmember Guffey moved to close the Executive Session and reconvene in Open
Session. Councilmember Segal seconded the motion. MOTION PASSED.
Ayes:
Kelly, Boehme, Guffey, Segal
Noes:
None
Absent:
Fry
After reconvening into open session, Mayor Kelly stated that staff will eventually review the City's existing
ordinance to see what needs to be done to ensure that both the City and individuals are protected when
having block parties and/or street events, but tonight we are considering changing the existing form to not
require insurance information from the applicant, except in certain cases from third party vendors.
Councilmember Segal moved to authorize staff to modify the permit form to include the words "if required
by insurance". Councilmember Boehme seconded the motion. MOTION PASSED.
of West University Place
Ayes: Kelly, Boehme, Guffey, Segal
Noes: None
Absent: Fry
City Council Minutes, April 12, 2010
With no further discussion, Councilmember Segal moved to close the public hearing at 6:40 p.m.
Councilmember Segal seconded the motion. MOTION PASSED.
Ayes: Kelly, Boehme, Guffey, Segal
Noes: None
Absent: Fry
REGULAR MEETING (BEGINNING AT 6:30 P.M. IN THE COUNCIL CHAMBERS)
Agenda items were as follows
Mayor Kelly called the meeting to order at 6:45 p.m. Also in attendance were: Councilmembers
Boehme, Guffey, and Segal, City Manager Ross, City Secretary Lenz, City Attorney Petrov, Assistant
City Manager/Public Works Director Peifer, Police Chief Walker, and Parks and Recreation Director
O'Connor. Mayor Pro Tem Fry was absent.
Boy Scout Christin Thomas, Troop 125, led the Pledge of Allegiance and Pledge to the Texas Flag.
City Secretary Lenz confirmed that the Notice of the regular meeting was duly posted in accordance
with the Texas Government Code, Chapter 551.
2. Chevron Marathon
Matters related to the Chevron Marathon held in January, 2010, including a presentation of a poster
to the City by event sponsors.
Brant Koch, along with John Stokes, presented a framed poster to the City and said this year's event
was their most successful ever.
3. Indian Rotary Group Study Exchange Day Proclamation
Matters related to a Proclamation to proclaim April 24, 2010, as Rotary Group Study Exchange Day in
Texas.
Councilmember Guffey moved to proclaim April 24, 2010 as Rotary Groups Study Exchange Day in
the City of West University Place. Councilmember Segal seconded the motion. MOTION PASSED.
Ayes:
Kelly, Boehme, Guffey, Segal
Noes:
None
Absent:
Fry
4. Public Comments
This is an opportunity for citizens to speak to Council relating to agenda and non-agenda items. If the
topic the speaker wishes to address is on the agenda, the speaker can either speak at this time or
defer his/her comments until such time the item is discussed. Speakers are advised that comments
cannot be received on matters which are the subject of a public hearing once the hearing has been
closed.
There were no comments from the public.
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City Council Minutes, April 12, 2010
5. West U Parks and Recreation Concessionaire Contract
Matters related to an agreement for concessionaire services at the West U Parks and Recreation
Center.
Due to a conflict of interest, Councilmember Boehme left the room for discussion of/action on this
item.
Parks and Recreation Director Tim O'Connor presented this item. Edloe's Street Cafe and Deli
representatives, Mr. E.I. Thomas, Partner and Chef, and Victoria Aguilar, Catering Manager, were
available to answer any questions.
Mr. O'Connor said staff received and opened sealed bids for this contract on Tuesday, April 6, 2010,
and said that the Edloe Street Cafe and Deli was the only entity to submit a proposal.
Mr. O'Connor recommended that City Council authorize the City Manager to enter into a contract with
the Edloe Street Cafe and Deli based on the proposal for operating concession operations at the
Colonial Park Pool.
Mayor Kelly asked if the City would be providing any of the necessary equipment. Mr. O'Connor said
all of the equipment and supplies will be provided by the Edloe Street Cafe and Deli. He said should
either party terminate the contract, Edloe Deli will remove their equipment and supplies from the
building, which is the reason for the suggested change in the term of the contract that will give the
City ample time to get a new vendor in ahead of the primary season should the contract be
terminated.
In response to Mayor Kelly's inquiry about the availability of the rental of the multi-purpose room at
Colonial Park, Mr. O'Connor said it will be available for rent year-round to residents for private parties,
etc.
Councilmember Guffey inquired about the part of the contract referencing the sole provider of food
and beverages, which would prevent residents from bringing in their own food and beverages to the
pool.
Mr. O'Connor said that he had heard of those concerns and stated that Mr. Thomas and his group
have indicated that it will not be a problem for individuals to bring in their own food because they are
confident that the quality of their food will dictate people wanting to buy from them.
Councilmember Segal asked Mr. Thomas if Edloe's food service would be available the entire time
the pool is open, other than closing an hour or half an hour earlier.
Mr. Thomas said he expects that they will be open from the time the pool opens and until the pool
closes.
Councilmember Guffey moved to accept the contract, excluding the first two sentences of Number 19
under Paragraph 1 relating to the sole provider provision. Mayor Kelly seconded the motion.
MOTION PASSED.
Ayes:
Kelly, Boehme, Guffey, Segal
Noes:
None
Absent:
Fry
Councilmember Boehme returned to the room after this vote was taken.
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City Council Minutes, April 12, 2010
6.
Matters related to authorizing the Friends of West University Parks Fund, Inc., to dispense funds for
the WUPRC Playground and Colonial Park Pool Shade Structures and Water Feature projects.
Parks and Recreation Director O'Connor presented this item. He said the Friends Board has
approved a $250,000 commitment to park projects, specifically the West University Place Recreation
Center playground and the Colonial Park pool shade structures and water feature.
Mr. O'Connor said staff is recommending approval of (1) the West University Place Recreation Center
Playground Project and the Colonial Park Pool Shade Structure and Water Feature Project and
authorize the Friends of West University Place Parks Inc., to dispense $250,000 of their funds for
these two projects as identified and (2) the approval of $75,000, which is part of the $250,000, in
addition to appropriation of these projects to be reimbursed by the Friends of West University Place
Parks Inc., no later than March 31, 2011.
As the Friends liaison, Councilmember Boehme clarified that the $75,000 is a loan to Friends until
they finish their fundraising. He said it is important to note that none of these expenditures are a
result of cost overruns, but rather additional elements added mostly at the request of Council.
Councilmember Boehme moved to approve staff's recommendation. Councilmember Guffey
seconded. MOTION PASSED.
Ayes: Kelly, Boehme, Guffey, Segal
Noes: None
Absent: Fry
Consent Aaenda
All Consent Agenda items listed are considered to be routine by the City Council and will be enacted
by one motion. There will be no separate discussion of these items unless a Council member
requests in which event the item will be removed from the Consent Agenda and considered in its
normal sequence on the agenda.
• City Council Minutes
Approve City Council meeting minutes of March 22, 2010.
• Acceptance of Auxiliary Power Generator Contract
Matters related to final acceptance of completed work and authorization of final payment for the
Auxiliary Power Generator Contract which encompassed placement of four emergency
generators at city facilities.
• Acceptance of Motor Control Center Replacement Contract
Matters related to final acceptance of completed work and authorization of final payment for the
Motor Control Center Replacement Contract which encompassed replacement of the Motor
Control Center (MCC) at the Milton Street Water Plant.
Councilmember Guffey moved to approve the Consent Agenda as presented. Councilmember Segal
seconded the motion. MOTION PASSED.
Ayes: Kelly, Boehme, Guffey, Segal
Noes: None
Absent: Fry
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City Council Minutes, April 12, 2010
8. Reports by Council/Staff
No reports, but Councilmember Guffey said at some point he would like to be updated on the City
Center Redevelopment Committee.
Councilmember Guffey said staff needs to bring the ordinance relating to the permitting process
before Council for review and discussion.
Councilmember Segal said staff is also to bring forward the noise ordinance and the prior
nonconformance statutes for review and discussion.
9. With no further business before the Council, Councilmember Segal moved to adjourn the meeting
at 7:25 p.m. Councilmember Boehme seconded the motion. MOTION PASSED.
Ayes:
Kelly, Boehme, Guffey, Segal
Noes:
None
Absent:
Fry
Meeting Adjourned.
Lenz, City Secretary
Date Approved: l~ f~iwQG
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