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HomeMy WebLinkAbout041210R CC MinThe City WOW' A Neighborhood City CITY COUNCIL Bob Kelly, Mayor Bob Fry, Councilmember George Boehme, Councilmember Steven Segal, Councilmember Chuck Guffey, Councilmember STAFF Michael Ross, City Manager Alan Petrov, City Attorney Thelma Lenz, City Secretary CITY COUNCIL MEETING MINUTES The City Council of the City of West University Place, Texas, met in a special workshop and regular session Monday, April 12, 2010, in the Municipal Building, 3800 University Boulevard, West University Place, Texas beginning at 6:15 p.m. SPECIAL WORKSHOP Agenda items were as follows: CALL TO ORDER Mayor Kelly called the meeting to order at 6:15 p.m. Also in attendance were: Councilmembers Boehme, Guffey and Segal, City Manager Ross, City Secretary Lenz, City Attorney Petrov, and Human Resources Director Standorf. Mayor Kelly recessed the open meeting at 6:16 p.m. and convened into executive session pursuant to Section 551.071 of Chapter 551 of the Texas Government Code (consultation with legal counsel to seek or receive legal advice) to discuss the following item. 1. Block Parties Matters related to insurance requirements for block parties held in the City of West University Place and consideration of an ordinance relating to the subject. At 6:35 p.m., Councilmember Guffey moved to close the Executive Session and reconvene in Open Session. Councilmember Segal seconded the motion. MOTION PASSED. Ayes: Kelly, Boehme, Guffey, Segal Noes: None Absent: Fry After reconvening into open session, Mayor Kelly stated that staff will eventually review the City's existing ordinance to see what needs to be done to ensure that both the City and individuals are protected when having block parties and/or street events, but tonight we are considering changing the existing form to not require insurance information from the applicant, except in certain cases from third party vendors. Councilmember Segal moved to authorize staff to modify the permit form to include the words "if required by insurance". Councilmember Boehme seconded the motion. MOTION PASSED. of West University Place Ayes: Kelly, Boehme, Guffey, Segal Noes: None Absent: Fry City Council Minutes, April 12, 2010 With no further discussion, Councilmember Segal moved to close the public hearing at 6:40 p.m. Councilmember Segal seconded the motion. MOTION PASSED. Ayes: Kelly, Boehme, Guffey, Segal Noes: None Absent: Fry REGULAR MEETING (BEGINNING AT 6:30 P.M. IN THE COUNCIL CHAMBERS) Agenda items were as follows Mayor Kelly called the meeting to order at 6:45 p.m. Also in attendance were: Councilmembers Boehme, Guffey, and Segal, City Manager Ross, City Secretary Lenz, City Attorney Petrov, Assistant City Manager/Public Works Director Peifer, Police Chief Walker, and Parks and Recreation Director O'Connor. Mayor Pro Tem Fry was absent. Boy Scout Christin Thomas, Troop 125, led the Pledge of Allegiance and Pledge to the Texas Flag. City Secretary Lenz confirmed that the Notice of the regular meeting was duly posted in accordance with the Texas Government Code, Chapter 551. 2. Chevron Marathon Matters related to the Chevron Marathon held in January, 2010, including a presentation of a poster to the City by event sponsors. Brant Koch, along with John Stokes, presented a framed poster to the City and said this year's event was their most successful ever. 3. Indian Rotary Group Study Exchange Day Proclamation Matters related to a Proclamation to proclaim April 24, 2010, as Rotary Group Study Exchange Day in Texas. Councilmember Guffey moved to proclaim April 24, 2010 as Rotary Groups Study Exchange Day in the City of West University Place. Councilmember Segal seconded the motion. MOTION PASSED. Ayes: Kelly, Boehme, Guffey, Segal Noes: None Absent: Fry 4. Public Comments This is an opportunity for citizens to speak to Council relating to agenda and non-agenda items. If the topic the speaker wishes to address is on the agenda, the speaker can either speak at this time or defer his/her comments until such time the item is discussed. Speakers are advised that comments cannot be received on matters which are the subject of a public hearing once the hearing has been closed. There were no comments from the public. 2of5 City Council Minutes, April 12, 2010 5. West U Parks and Recreation Concessionaire Contract Matters related to an agreement for concessionaire services at the West U Parks and Recreation Center. Due to a conflict of interest, Councilmember Boehme left the room for discussion of/action on this item. Parks and Recreation Director Tim O'Connor presented this item. Edloe's Street Cafe and Deli representatives, Mr. E.I. Thomas, Partner and Chef, and Victoria Aguilar, Catering Manager, were available to answer any questions. Mr. O'Connor said staff received and opened sealed bids for this contract on Tuesday, April 6, 2010, and said that the Edloe Street Cafe and Deli was the only entity to submit a proposal. Mr. O'Connor recommended that City Council authorize the City Manager to enter into a contract with the Edloe Street Cafe and Deli based on the proposal for operating concession operations at the Colonial Park Pool. Mayor Kelly asked if the City would be providing any of the necessary equipment. Mr. O'Connor said all of the equipment and supplies will be provided by the Edloe Street Cafe and Deli. He said should either party terminate the contract, Edloe Deli will remove their equipment and supplies from the building, which is the reason for the suggested change in the term of the contract that will give the City ample time to get a new vendor in ahead of the primary season should the contract be terminated. In response to Mayor Kelly's inquiry about the availability of the rental of the multi-purpose room at Colonial Park, Mr. O'Connor said it will be available for rent year-round to residents for private parties, etc. Councilmember Guffey inquired about the part of the contract referencing the sole provider of food and beverages, which would prevent residents from bringing in their own food and beverages to the pool. Mr. O'Connor said that he had heard of those concerns and stated that Mr. Thomas and his group have indicated that it will not be a problem for individuals to bring in their own food because they are confident that the quality of their food will dictate people wanting to buy from them. Councilmember Segal asked Mr. Thomas if Edloe's food service would be available the entire time the pool is open, other than closing an hour or half an hour earlier. Mr. Thomas said he expects that they will be open from the time the pool opens and until the pool closes. Councilmember Guffey moved to accept the contract, excluding the first two sentences of Number 19 under Paragraph 1 relating to the sole provider provision. Mayor Kelly seconded the motion. MOTION PASSED. Ayes: Kelly, Boehme, Guffey, Segal Noes: None Absent: Fry Councilmember Boehme returned to the room after this vote was taken. 3of5 City Council Minutes, April 12, 2010 6. Matters related to authorizing the Friends of West University Parks Fund, Inc., to dispense funds for the WUPRC Playground and Colonial Park Pool Shade Structures and Water Feature projects. Parks and Recreation Director O'Connor presented this item. He said the Friends Board has approved a $250,000 commitment to park projects, specifically the West University Place Recreation Center playground and the Colonial Park pool shade structures and water feature. Mr. O'Connor said staff is recommending approval of (1) the West University Place Recreation Center Playground Project and the Colonial Park Pool Shade Structure and Water Feature Project and authorize the Friends of West University Place Parks Inc., to dispense $250,000 of their funds for these two projects as identified and (2) the approval of $75,000, which is part of the $250,000, in addition to appropriation of these projects to be reimbursed by the Friends of West University Place Parks Inc., no later than March 31, 2011. As the Friends liaison, Councilmember Boehme clarified that the $75,000 is a loan to Friends until they finish their fundraising. He said it is important to note that none of these expenditures are a result of cost overruns, but rather additional elements added mostly at the request of Council. Councilmember Boehme moved to approve staff's recommendation. Councilmember Guffey seconded. MOTION PASSED. Ayes: Kelly, Boehme, Guffey, Segal Noes: None Absent: Fry Consent Aaenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. • City Council Minutes Approve City Council meeting minutes of March 22, 2010. • Acceptance of Auxiliary Power Generator Contract Matters related to final acceptance of completed work and authorization of final payment for the Auxiliary Power Generator Contract which encompassed placement of four emergency generators at city facilities. • Acceptance of Motor Control Center Replacement Contract Matters related to final acceptance of completed work and authorization of final payment for the Motor Control Center Replacement Contract which encompassed replacement of the Motor Control Center (MCC) at the Milton Street Water Plant. Councilmember Guffey moved to approve the Consent Agenda as presented. Councilmember Segal seconded the motion. MOTION PASSED. Ayes: Kelly, Boehme, Guffey, Segal Noes: None Absent: Fry 4 of 5 City Council Minutes, April 12, 2010 8. Reports by Council/Staff No reports, but Councilmember Guffey said at some point he would like to be updated on the City Center Redevelopment Committee. Councilmember Guffey said staff needs to bring the ordinance relating to the permitting process before Council for review and discussion. Councilmember Segal said staff is also to bring forward the noise ordinance and the prior nonconformance statutes for review and discussion. 9. With no further business before the Council, Councilmember Segal moved to adjourn the meeting at 7:25 p.m. Councilmember Boehme seconded the motion. MOTION PASSED. Ayes: Kelly, Boehme, Guffey, Segal Noes: None Absent: Fry Meeting Adjourned. Lenz, City Secretary Date Approved: l~ f~iwQG 5of5