HomeMy WebLinkAboutFBMINUTES010202Friends of West University Place Parks Fund, Inc.
Board of Directors Meeting
January 2, 2002
Municipal Building Conference Room
3800 University Boulevard
Joni Fichter called the meeting to order at 6:15 PM. Those in attendance included:
Beverly Loftis, Ross Frazer, Karin Dubose, Chris Simon, Mark Mailes, Will Bertron,
Charlie Henke, Maria Elena Herbst, Vicki Grams, Sherry Gift, Joni Fichter, and
Stephanie Langenstein.
2. President's Report - one board position still is available.
Approval of the minutes for the December 5, 2001 meeting was post-poned as Gayle
Jackson was out of town.
4. Treasurer's Report - Ross Frazer reported that the West U City Council approved the
budget for the Park Lovers Ball. Ross distributed copies of (1) a Treasurer's Report, (2)
Friends' Texas Sales & Use Tax Exemption Certification that he printed from
www.window.state.tax.tx.us/taxinfo/salestax.html , and (3) a 2002 PLB Uses and Sources
report.
Board Reports
a. Foundations & Large Gifts - Chris Simon is chairing this sub-committee.
Charles Henke, Linda Gray, and Karin Dubose are members. Chris has drafted a
list of 20 target foundations. A request was made to include Texas Parks &
Wildlife as a target foundation.
b. Website - Donna and Marc LaMond have completed Friends' webs ite,
www.westuparks.org . It includes an e-store where visitors can purchase ball
tickets, park pavers, t-shirts, golf shirts, ornaments. Additionally, they can
establish memorials or purchase "in honor of donation cards. Stephanie
Langenstein and Joni Fichter have been drafting a wish list of park items.
Friends' website can thank donors by establishing a link to the donor's website.
We are considering ads on our website.
Public Relations / Historian - Donna LaMond requests our assistance in
distributing information regarding Gexa, one of our business partners. Other
business partners include Randalls, Krogers, and Kay Holloway (10%). Friends
has received positive press relating to Colonial Park. Additional positive projects
include our $23,000 donation to West U Elementary for its playgrounds.
d. Membership / Magazine - Patricia Rorschach reported that a beach towel would
be too expensive to have printed.
e. Special Events
f. Planned Giving & Memorials - no report (Win Graham was held up in a business
meeting at his office.)
g. Park Lovers Ball - Maria Elena Herbst reported that (1) the West U City Council
approved the 2002 Park Lovers Ball budget, (2) Mary Enerson still is selling PLB
t-shirts for $10 each, (3) invitations had been mailed, (3) posters need to be hung,
(4) the banner is up in time for the Compaq Marathon, (5) PLB requires two
banners for City Hall [one 10 feet for the front of City Hall and one 30 feet for
across University Boulevard], (6) Ross Frazer will need a couple of volunteers on
Sunday, February 10`h, to help him complete credit card transactions made during
the Ball's auction. Thereafter, discussion took place regarding auction check-out
and potentially pre-scanning credit cards. Volunteers will be needed from
approximately 9:00 AM to 3:00 PM or later on Saturday, February 9,', to help set
up at the hotel for the Ball.
h. Wish List / Giving Tree - Stephanie Langenstein is completing a draft list of
items that Friends would like to have for various parks in our neighborhood.
Items include a variety from a $500 outdoor grill to a $12,000 park naming right.
The Elena Chapel Walton Memorial was discussed.
Business Partners - Sherry Gift and Vicki Grams are developing a list of business
partners including: Randall's, Kroger's, Gexa, Kay Holloway, and our city's
water bill check-off. Additionally, Patty Betz has indicated that she is a broker
who can help residents decide which energy company to choose and will donate
a portion of her sales to the Friends Board.
6. Old Business
a. Discussion regarding the proposed Executive Director position
b. Gayle Jackson will host a cocktail party at her house honoring immediate-past
Board Chairman, Linda Gray, on Sunday, January 13`h, at 6:00 PM for Friends
Boardmembers, spouses, prior boardmembers, and other guests.
C. At some point, the Friends Board might consider formally reducing the length of
its name. The commensurate group at the City of Houston is simply called the
Park People.
d. As of February 2002 Friends address will be: The Friends of West University
Place Parks Fund, Inc., The City of West University Place, 6104 Auden,
Houston, Texas 77005.
On Thursday, January P, the Parks Board will meet at Will Bertron's house.
Adjourment - The meeting was adjourned at 7:35 PM.
Respectfully submitted,
Karin Dubose
Vice-Chairman