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HomeMy WebLinkAboutFBMINUTES030602Friends of West University Place Parks Fund, Inc. Board of Directors' Meeting March 6, 2002 Municipal Building Conference Room West University Place, Texas 1. The meeting was called to order at 6:25 P.M. Those in attendance were: Donna LaMond, Joni Fichter, Will Bertram, Patricia Rorschach, Cheryl Butler, Charlie Henke, Sue Hanna, Beverly Loftis, Chris Simon, Karin Dubose and Stephanie Langenstein 2. President's Report: Joni Fichter read thank you letters from new West U resident who attended ball and from West U. Elementary PTO regarding new playground Joni changed next meeting date, due to conflict of several members, to Thursday, April 4, Public Works Conference Room, 3825 Milton Joni informed the board members that Marisue Tallichet needs a leave of absence from Board and therefore now 2 positions are available (Position 13 and 18); Joni has 2 applications - Cece McCann and Leah Ragiel; Motion made to accept these two for positions made by Donna Lamond, motion seconded by Beverly Loftis; Cece McCann - Position 18 Lean Ragiel - Position 13 3. Approval of Minutes: The minutes were approved 4. Treasurer's Report (Unaudited): Ross Frazer was absent but monthly report and Park Lovers Ball totals (to date) were handed out; Proceeds from silent auction $34,420; live $14,350 (includes $3,300 from bidding frenzy); Parks Corner $6,200; $53,435 sponsorships; $71,000 RSVPs; total $166,480 less expenses - Ball net is roughly $115,000 to date although there are still checks coming in 5. Board Reports: E-Store: Cheryl Butler to put information at Colonial Park on pavers and other park equipment still needed for the Parks renovations; will get information on park equipment from Stephanie Langenstein Foundations & Large Gifts: Chris Simon reported the committee is targeting several groups at this time, will get from Ross Frazer additional financial information on Friends Board that is needed to complete grant requests; r-- discussion on who can write grant requests - possibly committee members and/or new executive director (when one is hired) Website/Public Relations: Donna LaMond reported the website continues to expand; now contains Partner Program information, sign up and information on Sociables which still have room for guests and there is now a link to the city web page Membership & Magazine: Patricia Rorschach reported that she will check to see if any memberships were sent back to the city (from info. put in Ball packets); membership opportunities also available on Web page; Joni suggested Board members may want to join (Patricia will email) Planned Giving & Memorials: No report PLB & Auction: Joni requested any comments on the ball be forwarded to Maria Elena; discussions of alternative locations/ dates for next years ball - information to be forwarded to Cece PLB Underwriting and Recognition/Follow Up: Sue Hanna reported that she has additional money for Ross, thank yous going out and she will follow up on recognition to underwriters Delivery of auction items went smoothly, very few left at hotel Wish List/Giving Tree: Stephanie Langenstein had update on items sold for Colonial Park - another flagpole was ordered; wish list now available on-line; follow up on dedication for Elena Chapel Business Partners: Joni reported that they had met with Patty Betts of PowerFund (a business that facilitates customers change utility providers), GEXA is one of the providers; PowerFund may set up at one of the parks to provide information to residents Received $200 check from Al's Formal Wear (proceeds from portion of Parks Ball rentals); Reminder of 20% back to Parks card from J. Tirras (in Ball packets) Council Report - Marilyn Griffm reported that there may be a safety issue regarding concrete "cannon balls" structures planned for Colonial Park; concrete may not be approved for play area; Council and Parks and Recreation board will continue discussions; if needed a replacement item will be found Parks and Rec Report - Update on trees sold Executive Director Search: Joni reported search is continuing for executive director; two resumes received to date; resumes should be sent to Linda Miller at City offices 6. Old Business 7. New Business - Joni reported that a group called Neighborhood Pride will be touring West U in May, Linda Lewis will be guiding tour; Margaret Wallace is helping coordinate; there will be a dinner and she may contact Friends members to help Reminder to use 6104 Auden, West University Place, Texas address instead of Post Office box 8. Being no further business, the meeting was adjourned at 7:15.