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HomeMy WebLinkAboutFBMINUTES050703Friends of West University Place Parks Board, Inc. Board of Directors Meeting Municipal Building Conference Room May 7, 2003 Call to Order The meeting was called to order at 6:20 P.M. Those in attendance were: Donna LaMond, Sue Hanna, Cheryl Butler, Lynne Goddard, Maria Elena Herbst, Joni Fichter, Karin Dubose, Beverly Loftis, Gayle Jackson, Patricia Rorschach, Shannon Gardner, Whitney Walsh, Charlie Henke and Mark Mailes offered at PLB 2003 President's Report Congratulations were offered to new city council members; Joni asked all to update chronologicals; Donna LaMond expressed interest in Executive Director position; motion made, seconded and passed that she fill the vacated position; Danielle Kernell to train Joni, Cece, Leah, and Donna met with Lewis Family Foundation about the matching $500,000 grant for the Rec Center; will kick off to correspond to 2005 PLB Joni met with Gene McFaddin of W U Rotary to discuss possible plans for their anniversary project; Friends would like to have something done at Rice Pocket Park if possible Thanks to all hosts and hostesses of the Cinco de Mayo party Approval of the Minutes The minutes of the April meeting were approved with three changes: a. Cheryl Hoyal, not Beverly, was the volunteer artist for the storks b. Ross Frazer reported that the City will keep FW UP books if board desires He also recapped the discussion from previous months about options which range from continuing spreadsheet-based system to acquiring some type of accounting/reporting software to the city's offer. He will meet with the city's Finance Director to understand what the City might offer in this regard and come back to the board with a recommendation c. Working on two grants with Parks and Wildlife Executive Director's Report Thanks to Danielle for all she did in position of Executive Director during last ten months; As for press releases -good articles about pocket park, Executive Director, and Cinco de Mayo; Danielle and Whitney working on article about storks; will have press release on tax donations before year's; will have press release on first $1000 donation for the Rice Pocket Park Joni asked that any pictures taken that relate to the parks be saved for press releases and scrapbook which will be be done soon by Maria Elena Herbst; all welcomed to help Treasurer's Report Joni reported in Ross' absence; owe City $529,211; motion made and approved to what we owfrom Friends account Board Reports E-Store - Cheryl reported that a refund is due on a paver that came in broken; Mark LaMond said need to spruce up articles; In Memory Of and In Honor Of need explanations; Cheryl to do Golf Shirts: Cheryl talking to new vendor and will look into doing caps Foundations Large Gifts and Planned Giving. have new position of Nominations and By Laws - Chris Simon to help figure out how to use Advisory Board; Danielle Kernel[ helping here; Charlie Henke working on Parks and Wildlife grants; Joni to give information to Charlie on Schwab Foundation; need names of persons who might be willing to make large donations; Joni and Linda Lewis working with Lisa Grotten Boren on donation in honor of deceased family Website: Mark LaMond met with Donna; Rec Center wish list added; Colonial pricing updated; pocket park wish list to be added as soon as have plan; stork program has been added; News and Events calendar for Friends, PLB, sociables will be added - all have click and pay feature; would like to have banner ads so everyone encouraged to spread the word for advertisers Membership & Marketing* newsletter out; great job; will have push for membership in the fall; newsletter to go out in October Special Events: Whitney Walsh reported that all storks are painted and ready to go; Whitney will take first three months rotation of dealing with orders and putting out PLB: - Leah reported that she would still like to get a co-chair for the 2004 Ball; website needs committee list and information updated asap; Theme to be "Saturday in the Park"; first meeting at home of Keli Luce on May 20; proceeds of 2004 Ball to be for general fund; each park will have a spot in Parks Corner Administration Chair - Sue Hanna to send new rosters to city as well as all new changes Business Partners: no report Block Captains: Lynne Goddard talking about date for night to get together Nominations and By Laws: Chris trying to see how to better utilize Advisory Board; may need to set tenures Parks and Rec Report: Mark Mailes reported that spent $2500 for two spring riders; $1900 for trees; all equipment ordered; trees ordered; signs up for activities to begin; Motion made and approved that if Donor Wall doesn't cost $5,000, then Parks Board can use surplus money for Colonial Park equipment Rice Pocket Park: Thanks to Cheryl Hoyal and Shannon Gardner and A& M students Old Business: No report New Business: No report Adjournment: There being no further business, the meeting was adjourned at 7:30 P.M. Respectfully submitted, Gayle Jackson Secretary