HomeMy WebLinkAboutFBMINUTES060403Friends of West University Place Parks Fund, Inc.
Board of Directors' Meeting
June 4, 2003
Call to Order
The meeting was called to order at 6:20 P.M. Those in attendance were: Chris Simon,
Cheryl Butler, Charlie Aen~e, Donna. LaMond, Whitney Walsh, Joni Fichter, Gayle
Jackson, Karin Dubose, Ross Frazer and Leah Ragiel.
President's Report
Linda Lewis sent a note saying how much she enjoyed working with Friends during the
time she was mayor; Joni read a letter of thanks from the Texas A& M students; Joni
stated that there would be no July meeting
Nominations and By Laws
Chris Simon working on amendment to by laws: Advisory Board - change Article 13,
Section 2 to read September I through August 31 will be the term; also went over the
duties of the members and how many members to have on the Advisory Board; no
quorum so could not vote;
Letter drafted to existing Advisory Board members telling them what to expect, letter
also asked if they want to stay on the board; Gayle to e-mail Sue Hanna names and
addresses of members; Chris has application for Advisory Board members; need
applications by July 15; press release to be done saying that we are accepting
applications; we need to re-nominate all on the Board at our August meeting for the
period of time remaining on each term
Need resolution to council about all new corrections to terms
Donna LaMond to update roster on website and send to members
Approval of May Minutes
Since there is no quorum, will have to approve at August meeting
Executive Director Report
Press release about new E.D.; Danielle Kernell and Whitney Walsh working on a stork
press release that will go out as soon as the website is ready; will have press releases in
late fall about tax donations before year end; Donna to wait until August to do press
releases recapping Colonial and other fundraising to-date and need for new members;
Donna monitoring website
Treasurer's Report
Biggest change is that we paid the city for Colonial Park and paid the E.D. salary; books
balanced through March; need to submit our budget to council for approval; Ross to send
to City Secretary, Kay Holloway; need to vote at August meeting on by law changes
about co-signatures on checks we write; Mjke Farley needs to send $250 for Rice pocket
Park; Susan White will send new Texas Sales & Use Tax Exemption Certification form
with next minutes; Linda Lewis needs to pay for stork
Board Reports
E-Store: all pavers from last year have been ordered; thank you notes sent to all new
membership members
Development Committee: chaired by Charlie Henke and cowchaired by Cece McCann; ^\r
Lewis Foundation nominated Friends so we received $1,835 from Schwab Fund for
Charitable Giving; still working on Parks and Wildlife grant applications; Lisa Grotten
Boren wants to do something at the Rec Center in memory of her late family; still
working with WURotary
Membership and Marketing: 10 new members for a total of $1,075
Special Events. Whitney Walsh updated everyone about the stork program
PLB: Leah Ragiel reported a good kick-off meeting; date is February 7, 2004 at Westin
Oaks; Copy Dr. to do printing; auction forms and letters ready tomorrow; committee list
to be given to Donna LaMond for website
Administration Chair: Sue Hanna to help Donna LaMond with administration duties and
organization
Wish List/Giving Tree: Vicki Grams and Maria Elena Herbst working on Christmas
Party; J. Tirra's party date changed to October 16; Joyce Stevenson Memorial of $1255 -
need to vote to spend this on the bench for Huffington on Joyce's birthday;(Donna
LaMond to check amount in the fund as there is a question as to whether or not the
$1255 is right); Mark Mailes to ask council to approve on Monday
Business Partners - will follow up with Sweet Mesquite; looking for new partners such as
local retailers for share partners
Block Captains - stop by police station and fill out vacation card if you are traveling and
your home will be checked on
New Business
Charlie Henke cautioned not to send e-mails for voting purposes
Adjournment
The meeting was adjourned at 7:35