HomeMy WebLinkAboutFBMINUTES080603Friends of West University Place Parks Fund, Inc.
Board of Directors' Meeting
August 6, 2003
Call To Order
The meeting was called to order at 6.18 P.M. Those in attendance were: Donna LaMond, Joni
Fichter, Ross Frazer, Sue Hanna, Whitney Walsh, Mark Mailes, Lynne Goddard, Patricia
Rorschach, Karin Dubose, Chris Simon, Cheryl Butler, Gayle Jackson, Beverly Loftis, Leah
Ragiel and Charlie Henke.
President's Report
Joni Fichter reported that she did a State of The Parks Report presentation for the new city
council.
Visitors Deborah Mann Lake and Stephen Segal were introduced
Approval of the Minutes
The minutes of the June meeting were approved with changes
Executive Director's Report
Donna LaMond reported that she was working from home from 1-5 probably through September
or until remodeling of offices finished.
Donna reported that she had met with various members of the Friends Board to go over plans and
objectives of programs. She is also working with Joni Fichter on a video for a contest entry
where the winner receives $25,000 for a non-profit organization. She will also investigate NFL
Community Quarterback Award program (Joni Fichter to be nominee); winner of award gets
large sum donated to charitable organization of his/her choice
Donna working on revamping of website and updates to the various headings
Treasurer's Report
It was reported that all outstanding credit card transactions from PLB 2003 have been completed.
The 2001 and 2002 audits are complete. The auditor's management letter has wording regarding
Friends having a concentration of capital risk. Auditors are concerned since we had >$100M in
what they thought were accounts only insured to that amount. It has been explained to them that
our funds are considered part of the City's and are therefore guaranteed up to the deposit amount.
That is because the bank has to commit securities to back up a municipal entity's funds. City's
finance department (Alan Tumey) is after the auditors to correct the management letter. Working
with City Secretary Kay Holloway on Bylaw changes -see attachments (4 pages)
Board Reports
E-Store: Cheryl Butler reported pavers have been ordered but are not in and we have no more
golf shirts
Development: Charlie Henke reported that the Parks & Wildlife grant request should be ready
this week
Membership & Marketing: Patricia Rorschach reports that all packets were complete as of July
22; need to figure out how to structure renewals
Stork Program: Whitney Walsh reported that there are 6 storks in "the hood"; Whitney
coordinating distribution of the storks with two other people; storks are now located at Colonial
Park
PLB: Leah Ragiel announced a general kickoff meeting planned for September 9; committees are
being formed; auction committee meeting to be held August 26; preparing mail merge for all
previous donors
Motion made and passed to up last year's $2000 underwriting level to $2,500 and last year's
$300/couple level to $400/couple.
Wish List/Giving Tree:, It was reported that the Children's Xmas party will be the same day as
the City Tree Lighting; tree and bench to be planted and installed in memory of Joyce Stevenson;
J. Tiras party to be October 16 so mark your calendars and bring your friends
Business Partners: Lynne Goddard reported that Patty Betz is working hard on the Powerfund;
also hoping to work with several other area businesses such as the new Sweet Mesquite and Cold
Stone Creamery
Nominations and By Laws: Chris Simon reported that letters had been sent to current Advisory
Board members to find out whether or not they wanted to continue serving
At the September meeting the following will be voted upon: (1) Vote on proposed amendment -
Article IX - see attachment; (2) Nominate and vote on new slate of Advisory Board members; and
(3) Nominate and vote on slate of Board of Directors (a) new members and (b) existing members
for the remainder of their position's term (to get in sync with bylaws)
Council Report: No report
Parks & Recreation Report: No report
Old Business: None
New Business: None
Adjournment: Being no further business, the meeting adjourned at 7:50 P.M.
Respectfully submitted,
Gayle Jackson
Secretary