Loading...
HomeMy WebLinkAboutPRBMINUTES040694The City of West University Place Parks and Recreation Board Minutes of the Regular Meeting: April 6, 1994 The Parks and Recreation Board of the City of West University Place met in regular session on Wednesday, April 6, 1994 at 7:30p.m. in the City Council Chambers and the roll was called of the officers and members of the Board, to wit: Carol Burke: Chairperson Jere Ahrens: Treasurer Tamara Armstrong Phyllis Cohen Rhonda Ferris Tim Hansen Lynn Huston Susan Kasper Odette Mace Linda Masera Tip Millard Margaret Sanchez Cindy Sparkman Connie Spencer Johanna Weems All of the officers and members were present, except Phyllis Cohen, Rhonda Ferris, Susan Kasper and Connie Spencer, thus constituting a quorum for the conducting of business. Also present at the meeting was Mark Mailes, Director of Parks and Recreation. The meeting was called to order at 7:45 p.m. by Carol Burke. I. Approval of arch 2 1994 Minute Jere Ahrens moved to approve the meeting minutes from March 2, 1994, Ms. Sanchez seconded and the motion passed unanimously. 2. Treasurer's Report Jere Ahrens Presented the Treasurer's Report. He stated that the Friends currently had $171,00 in funds available. This does not include the water bill fund. The Board studied the allocation of funds to specific projects and agreed that $100,000 would be used to complete Milton Street, $15,000 for playground equipment at Colonial Park, and $50,000 to be used for Wier Park. The Wier Park budget comprising approximately $135,000 includes a $88,000 commitment from the City. 3. Citizens Reaues ~ --A /or Miscellaneous Staff Renort,S Tamara Armstrong reported that there had been complaints that too much of the Colonial Park swimming pool is dedicated to lap lanes during high density times for the use of the pool by children and recommended fewer lanes during these times. It was further recommended that the duration of breaks for the lifeguards in which the pool was cleared be shortened and that the pool be open for longer hours on school holidays. Margaret Sanchez reported that there are no signs at Milton Street Park warning that dogs are not allowed in the park. She observed several dogs there with their owners on several occasions and wished that the dogs owners would not encourage the dogs to use the water fountain. It was suggested that trash cans in the parks need to be emptied more often by the City . Further, it was recommended that the City recycling Committee should be alerted to the opportunity of placing recycling receptacles for aluminum in the Parks. The possibility that the Boy Scouts might be willing to empty the recycling containers as a fund raising project was raised. The need for an additional trash can near the basketball court in Whitt Johnson park was explained. Ms. Huston volunteered to erect a basketball hoop over the trash can if Mark Mailes could provide another can in the type of wood holder used in the rest of the park. A citizen requested a jogging map with distances indicated be placed in Wier Park. The Board discussed the feasibility of this request. 4. Update of Projects. Odette Mace reported that she had talked with Jim Daugherty, City Attorney, about Tapley's indemnity agreement if he were to do the construction of the Wier Park improvements. Mr. Daugherty talked with Tapley's lawyer. A proposal was made that in exchange for deletion of the indemnity clause that the City would pay $7500 over 10 years for insurance. In addition, he would forgive $2500 of his fee. Thus the cost of engaging him at this time would be $13,000 + $5,000 for the insurance ( taking into account his deduction of $2500). The Board decided based on this to get other bids for the Wier Park project. David Stranger was suggested due to his previous work in the community and local citizenship. It was pointed out that competitive bids were only required for the design work and not for the actual construction. Ms. Mace asked for approval for the Wier Park subcommittee to work on its own authority to avoid convening the entire Board to approve each step or iteration. Ms. Huston moved to vest authority in the subcommittee, Ms.Sanchez seconded the motion which passed unanimously. Tim Hansen moved that we inquire into the cost of a topographical survey or possibly have an informal survey performed by City employees to determine elevation and potential drainage problems at Wier Park. Jere Ahrens seconded and all approved. The possibility of expanding Wier Park by acquiring the adjacent lots, one of which is for sale, was discussed. Mr. Ahrens moved to recommend to the City Council that they purchase the lot next to Wier Park. Odette Mace seconded the motion which passed unanimously. It was suggested that the city could sell some of the small lots that it owns throughout the City or to trade lots to acquire land for park expansion. Carol Burke stated that she would call the real estate company. The Board noted that follow up was required on the status of the house purchase on Byron for expansion of Colonial Park. Jere Ahrens stated that he would pursue the fire truck owned by his father with renewed vigor. Plans for Parkfest were presented. Parkfest will be held on May 14th from 11:00 am-4:00pm. The trolley route proposed was approved by the City and would run to the Little League field and back. The acute need for more volunteers was stressed. All Park Board members and members of the Friends should make a major effort to participate. There being no other business to come before the Board the meeting was adjourned. Approved: Mark Mailes, Director Parks & Recreation Carol Burke, Chairman Parks and Recreation Board