Loading...
HomeMy WebLinkAboutFBMINUTES010708Friends of West University Place Parks Fund, Inc. Board Meeting Minutes January 7, 2008 Friends of West University Place Parks Board met on Wednesday, December 5, 2007, at the West University Place Recreation Center, 4210 Bellaire Blvd. The following were in attendance: Board Members Joni Fichter Maria Elena Herbst Judy Bouillion Sue Jensen Lynne Goddard Susan Sample Susie Boyce Executive Director Donna LaMond Others Vicki Grams Dorothy Kaldis Diane Cain Chuck Guffy Joni Fichter called the meeting to order at 11:40 a.m. Chair's welcome: • 1 hope you all had a great and blessed holiday! • Thanks to all who came to the Friends Park dedication. It was lovely. Thanks to Tim, Susan, Donna, and the PARD for their hard work. Prince's Hamburgers did a great job on the food, too. Good press. • Guild meeting will be this Friday at 9:30 at Lynette Cone's! Hope to see you there. • Thanks to all who have been getting tables together, encouraging underwriters and donors, and securing auction items for PLB. It is going to be amazing! • A Bond Election committee will be appointed. If you have an interest in serving or know someone who might be of help, contact Tim. • Condolences to Tim on the loss of his mom and to Donna on the loss of her aunt, both in December. (Donna, what about a paver for Tim's mom?) • Council will go over the survey results and see a presentation on 1/14 if you are interested in attending. Approval of the Minutes and Siqn-In Sheet - Judy Bouillion A motion was made by Vicki Grams seconded by Sue Jensen to approve the December 5, 2007 Minutes as sent, with the addition of Sue Jensen as attending. The motion carried. Executive Director's Report - Donna LaMond • Assisted with completing the NRPA Southwest Regional Awards Individual or Organization Citation Application on behalf of Friends. Susan White and Tim O'Connor recognized this opportunity for Friends. We are lucky to have them looking out for us. If they keep this up, we may have to purchase an awards display case! • Attended City Council meeting on Monday, December 10, where Daryl and Aaron Hoover and Jennifer Gatto were awarded Star Citizen Awards for their efforts in making the Fathers & Flashlights event a tremendous success, netting $26,000. Worked with Leah Ragiel to prepare for last Guild meeting held on Dec. 14. Updated the hand out card with new 2008 Guild calendar of meetings. Provided a few door prizes. Next Guild meeting is Friday, January 11 at Lynette Cone's home, 3614 Nottingham, beginning at 9:30 a.m. PLB08 - Finalizing details with Dorothy Kaldis and Diane Cain on all aspects of the ball. Please remember that as Friends board members you are responsible for bringing in underwriters and putting together tables as well as helping bring in auction items for the ball. The information is available on the Friends website, www.westuparks.org, so you can easily download and print out the underwriter and auction letters and forms. As underwriting money comes in, tax receipts/thank you notes are being sent out immediately. This is completely up to date at this time. Invitations have been mailed out. • Attended the Dec. 11 dedication ceremony for the new Friends Park. This event also honored some of our higher-level underwriters over the years. It was well attended. Photos were taken and press releases sent out. As a reminder, we have established a price of $500 per paver for pavers going in the new Friends Park. These pavers are larger, 12" x 12", and more prominently located, thus the increased price. One of the first ones to be placed will be the one in memory of Grayson Cuenod. There is also another interested resident who is considering purchasing a paver in this park. Brennan Reilly is heading up an effort to make a neighborhood donation for this park in honor of the Sacchis. • A few new pavers have been ordered, beyond what was mentioned at Friends Park. A few new memberships came in as well. • As a reminder, keep in mind that the Mission Impossible sociable from PLB07 has been rescheduled from September 29, 2007 to January 26, 2008. • No new progress has been made on the Membership Newsletter. Margaret, Judy, and I will not be working on this until after the ball. Board Reports Park Lovers Ball - February 9, 2008 - Diane Cain & Dorothy Kaldis • Southside invitations were hand delivered, addressed 'To Our Friends in Southside and Sunset Terrace". • Value of auction items $15,000, we need more auction items. • Working on the Vodka Vault and looking for donations. • Deadline for auction items is Friday, January 18th. PR/Marketing & Development Committee/Garage Sale Event - Susan Sample - Garage Sale, April 19th, April 18th set up. Could we set up and have the garage sale at the former JMH market? Wish List/Givinq Tree and Special Events & Proiects - Vicki Grams and Maria Elena Herbst - Maria Elena mentioned a "Green" basket of household products as seen on the Oprah show. She will do some research into the basket. Business Partners and Stork Project- Lynne Goddard - no report Friends Guild - Leah Ragiel - No report. Parks & Rec Report - Tim O'Connor - No report. Treasurer's Report - Sue Hanna - No report. Contracts, Nominations, and Bylaws BU - No report. Council report - Chuck Guffy • Survey report is due Monday, January 14th. • Marlowe house is ready to close. New Business The Board needs to discuss whether Friends should raise funds at events like Photos with Santa and the Easter Bunny. It has been suggested that Friends sponsor such events in the future. . Next meeting is scheduled for Wednesday, February 6th at 11:30 at the West U Rec Center unless otherwise posted. There being no further business, the meeting was adjourned at 12:33 pm. Respectfully submitted, Judy Bouillion Secretary