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HomeMy WebLinkAbout06122008 ZPC Minutes City of West University Place A Neighborhood City ® Recycled Paper ZONING & PLANNING COMMISSION BILL WATSON CONFERENCE ROOM 3800 UNIVERSITY BOULEVARD MEETING MINUTES June 12, 2008 MEMBERS PRESENT: Steve Brown, Patric Stafshede, Mac McManus, and Allan Elkowitz. MEMBERS ABSENT: Janet Duncan, Selby Clark and Dick Yehle COUNCIL: none STAFF PRESENT: Debbie Scarcella, City Planner; Sallye Clark, Planning Assistant and James Dougherty, City Legal Counsel Call to Order - With quorum present at 6:40 p.m., Steve Brown called the meeting to order. 1. Minutes. - May 8, 2008: Patric Stafshede made a motion to approve as amended. Mac McManus seconded. Ayes: Steve Brown, Patric Stafshede, Mac McManus, and Allan Elkowitz. Noes: none. Motion passed. Minutes approved. 2. Miscellaneous Amendments/Updates. Steve Brown Steve Brown stated that signed, corrected preliminary reports of Driveways and Parking and Garages and Maneuvering Areas were included in the packets. Debbie Scarcella informed ZPC members at this time that a city Council workshop was scheduled for June 23, 2008 and possibly on the regular agenda for the first reading. 3. Variances and special exceptions. Steve Brown stated that the only change on the variance amendment was to change the date to June 12, 2008. Patric Stafshede made a motion to approve and forward the preliminary report to City Council regarding variance limitations dated June 12, 2008. Mac McManus seconded. Ayes: Steve Brown, Patric Stafshede, Mac McManus, and Allan Elkowitz. Noes: none. Motion passed. Jim Dougherty went over the revisions made to the Special Exception preliminary report dated June 12, 2008. After discussion, Patric Stafshede made a motion to approve and forward the preliminary report to City Council regarding special exceptions for work under permit dated June 12, 2008. Mac McManus seconded. Ayes: Steve Brown, Patric Stafshede, Mac McManus, and Allan Elkowitz. Noes: none. Motion passed. 3800 University Boulevard 0 West University Place, Texas 77005-2899 • 713.66804441 0 www.westu.org Zoning & Planning Commission Minutes June 12, 2008 Meeting Page 2 of 2 4. Excavations and Underground Structures. ZPC began discussion based on Debbie Scarcella's list of key issues dated June 9, 2008. Steve Brown also read Dick Yehle's comments dated June 10, 2008. The ZPC understood that this topic would also be on the next BSC agenda. The ZPC plans to continue discussion at its next meeting. Adjournment. Patric Stafshede made a motion to adjourn. Allan Elkowitz seconded. Ayes: Steve Brown, Patric Stafshede, Mac McManus, and Allan Elkowitz. Noes: none. Motion passed. Motion passed. Meeting adjourned at 8:10 p.m. Attachments: Preliminary report relating to Variances, dated 06-12-08 Preliminary report relating to Special Exceptions, etc, dated 06-12-08 Debbie Scarcella's list of key issues dated June 9, 2008. Dick Yehle's comments dated June 10, 2008. PASSED THIS DAY, OF , 2008. Steve Brown, Presiding Officer ATTEST: Sallye A. C1 , Planning Assistant r Exhibit A Zoning & Planning Commission City of West University Place, Texas 3800 University Boulevard West University Place, Texas 77005 June 12, 2008 Honorable Mayor & Members of the City Council City of West University Place 3808 University Boulevard Houston, Texas 77005 Subject: Preliminary report on a proposal to amend the zoning ordinance of the City of West University Place, Texas ("City") relating to SPECIAL EXCEPTIONS FOR WORK UNDER PERMIT To the Honorable Mayor & Members of City Council: The Zoning & Planning Commission of the City submits this, its preliminary report, on the subject proposal, for the assistance of the Council as well as other interested persons. Scope of Proposal. Under the current zoning ordinance, a structure can acquire prior-non-conforming status (PNC status) if it is "constructed or established in conformance with the zoning ordinance." On the other hand, if a structure violates the ordinance "when built," it usually cannot obtain PNC status, even if the violation is minor or temporary. Example: Because of a mistake in roof pitch, a new house gets built with a roof ridge that violates the maximum height limit by 12 inches. The mistake is not discovered until the house is almost completed. Sometimes, owners try to obtain relief for "when-built" violations by seeking variances. State zoning law makes this very difficult---even impossible. The law requires both "special conditions" and an "unnecessary hardship" to support the granting of any variance. A "personal" or "self-created" condition usually does not count. In a 2006 variance case (called City of Dallas v. Vanesko), the Texas Supreme Court ruled that building a house in violation of a height limit was a "personal" or "self-created" condition that could not support the granting of a variance. (Note: In a companion report, the Commission is recommending that the City recognize this Supreme Court ruling by amending the ordinance section on variances.) This proposed amendment would allow the zoning board of adjustment to grant relief for an item built in violation of the ordinance, but only if certain circumstances are present, including all of the following: (1) the violation must have been shown in plans and specifications submitted to the City; (2) neither the owner, the designer, the surveyor, the contractor nor any other person assisting with the work knew about the violation; (3) the violation was covered by a City permit; (4) upon learning about the violation, the owner promptly conferred with City staff (and voluntarily halted any non-conforming work); (5) granting relief will not cause a health or safety hazard, or any significant impact upon another person or property; (6) the violation can be cured---by bringing it into conformance with the ordinance---within a set time period and at a modest or reasonable cost. Notes: Cure is not required if the impact on others is either nil or extremely small. The cure period (if there is one) ends early if ownership is transferred, unless the new owner acknowledges the special exception and cure period before the transfer. If all these circumstances are present, the board could issue a special exception granting PNC status for the item built in violation of the ordinance.[ ] Such a special exception could also require reduction of the violation, mitigation, etc. Normal PNC rules would also apply. They require that non- conforming items be brought into compliance when certain events occur, e.g., when a new house is built. This proposal would provide some flexibility for dealing with inadvertent violations of the zoning ordinance, but only if all the listed circumstances are present. Perhaps the most important circumstance is that the violation may not have a significant impact upon others.[ Preliminary Recommendation. Based on the limited review given this matter so far, and subject to further review following public hearing, the Commission: (i) finds that the proposal, if adopted, would be in the public interest, (ii) makes a preliminary recommendation favorable to the proposal, (ii) recommends that the City Council call a joint public hearing to consider this matter. The Commission invites all interested persons to participate in the joint public hearing. The Vote. The vote on approval of this report was as follows: Commissioners voted "aye;" no "noes;" absent. Respectfully submitted: ZONING AND PLANNING COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS By: For the Commission Amendment relating to special exceptions for work under permit Draft 6-6-08 recommended by ZPC 6-12-08 Add a new Section 12-106, as follows: Section 12-106. Special Exception, Certain Work Under Permit. (a) Generally. The ZBA may issue a special exception to grant PNC status for a structural item that did not conform to this ordinance when it was constructed or established, if the ZBA finds: 6) the non-conformance was clearly and specifically shown in plans and specifications duly submitted to obtain a City permit, (ii) before the work was done, neither the owner, the designer, the surveyor, the contractor nor any other person assisting with the work knew about the non-compliance; (iii) the non-conformance was clearly covered by the City permit (the same permit for which the plans and specifications were submitted), and the permit was otherwise regularly issued; (iv) after learning of the non-conformance, the owner promptly conferred with the administrative official (and voluntarilhalted any further non-conforming work), (v) the item will cause no health or safety hazard and no significant impact upon another person or property; and (vi) the item can be brought into conformance with this ordinance within the time period specified in the special exception, at a modest or reasonable cost. Exception: Bringing the item into conformance need not be required if the ZBA finds that the impact of the item on other persons or properties is either nil or extremely small. (b) Time to comply; conditions. No such special exception is effective unless it specifies a time period within which the item must be brought into conformance with this ordinance (if required; see above). PNC status granted for a specified time period is lost when the specified time period expires or if ownership is sooner transferred (unless the new owner acknowledges both the special exception and the date the time period expires, by written instrument filed with the administrative official before the transfer). Any Isl special exception issued under this section may contain conditions designed to: (i) reduce non-conformance, (ii) mitigate (o compensate for) the effects of non-conformance, (iii) achieve conformance sooner than the specified time period, or (iv) any combination of the foregoin& (c) Scope o exception. For good cause shown, such a special exception may allow completion, minor modification and occupancy of the structural item without losing PNC status. Exhibit B NOTICE OF PUBLIC HEARINGS The Zoning & Planning Commission and the City Council of the City of West University Place, Texas ("City") will hold joint public hearings in the Council Chamber of the Municipal Building, 3800 University Boulevard, Houston, Texas 77005 during the City Council meeting set to begin at 6:30 PM on . Each hearing may be recessed and continued to the City Council meeting set to begin at 6:30 p.m. on at the same place. The purpose for the hearings is to provide an opportunity for parties in interest and citizens to be heard in relation to proposal(s) to amend the City's Zoning Ordinance, as follows: Special Exceptions For Work Under Permit. This proposal would allow the zoning board of adjustment to issue a special exception granting prior non-conforming status for items built in violation of the zoning ordinance, but only if certain circumstances are present, including all of the following: (1) the violation must have been shown in plans and specifications submitted to the City; (2) neither the owner, the designer, the surveyor, the contractor nor any other person assisting with the work knew about the violation; (3) the violation was covered by a City permit; (4) upon learning about the violation, the owner promptly conferred with City staff (and voluntarily halted any non-conforming work); (5) granting relief will not cause a health or safety hazard, or any significant impact upon another person or property; (6) the violation can be cured---by bringing it into conformance with the ordinance---within a set time period and at a modest or reasonable cost. Notes: Cure is not required if the impact on others is either nil or extremely small. The cure period (if there is one) ends early if ownership is transferred, unless the new owner acknowledges the special exception and cure period before the transfer. [Insert others] Additional details on the proposal(s) as well as the Zoning Ordinance are all available for public inspection in the Municipal Building, 3800 University Boulevard, Houston, Texas 77005. The proposed changes to the Zoning ordinance would apply generally within the City, and any person interested in such matters should attend the hearings. The proposal(s) may be adopted only after notice and hearing and would control over anything inconsistent in the current Zoning Ordinance. Date: /s/City Secretary Exhibit A Zoning & Planning Commission City of West University Place, Texas 3800 University Boulevard West University Place, Texas 77005 June 12, 2008 Honorable Mayor & Members of the City Council City of West University Place 3808 University Boulevard Houston, Texas 77005 Subject: Preliminary report on a proposal to amend the zoning ordinance of the City of West University Place, Texas ("City") relating to VARIANCE LIMITATIONS To the Honorable Mayor & Members of City Council: The Zoning & Planning Commission of the City submits this, its preliminary report, on the subject proposal, for the assistance of the Council as well as other interested persons. Scope of Proposal. Sometimes, owners try to obtain variances for structures built in violation of a zoning ordinance. State zoning law makes this very difficult---even impossible. The law requires both "special conditions" and an "unnecessary hardship" to support the granting of any variance. A "personal" or "self-created" condition usually does not count. In a 2006 variance case (called City of Dallas v. Vanesko), the Texas Supreme Court ruled that building a house in violation of a height limit was a "personal" or "self-created" condition that could not support the granting of a variance. In part, the Supreme Court relied upon language limiting variances in the Dallas zoning ordinance. This proposal would recognize the Supreme Court's ruling by putting similar language into the City's zoning ordinance. The new language would be as follows: A "special condition" or "hardship" that is self- created, personal or based only on financial reasons is not sufficient to support the issuance of a variance. This language reflects the traditional approach taken by the zoning board of adjustment in this City. The proposal would also clarify that the applicant carries the burden of proof when seeking a variance (or special exception). This, too, reflects actual practice at zoning board of adjustment hearings. Preliminary Recommendation. Based on the limited review given this matter so far, and subject to further review following public hearing, the Commission: (i) finds that the proposal, if adopted, would be in the public interest, (ii) makes a preliminary recommendation favorable to the proposal, (ii) recommends that the City Council call a joint public hearing to consider this matter. The Commission invites all interested persons to participate in the joint public hearing. The Vote. The vote on approval of this report was as follows: Commissioners voted "aye;" no "noes;" absent. Respectfully submitted: ZONING AND PLANNING COMMISSION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS By: For the Commission Amendment relating to variances, etc. Draft 5-8-08, recommended by ZPC 6-12-08 Amend Section 11-102 as follows: Section 11-102. Findings; burden of proof. (a) Variances. The ZBA may not issue or modify a variance unless all of the following circumstances are present: (1) The ZBA has made all findings and determinations required by state law for the granting of a variance. A "special condition" or "hardship" that is self- created, personal or based only on financial reasons is not sufficient to support the issuance of a variance. (2) The ZBA has made any additional findings and determinations required by a specific provision of this ordinance which relates to the variance. (3) The variance has been reduced to writing and includes any conditions prescribed by the ZBA or required by this ordinance for the variance in question. (b) Special exceptions. The ZBA may not issue or modify a special exception unless all of the following circumstances are present: (1) The ZBA has determined that the proposed special exception will not cause any significant increase in on-street parking, will not cause any substantial traffic congestion, will not cause any substantial increase in traffic or an unreasonable burden upon utility systems or upon any other public facility or public service. (2) The ZBA has determined that the proposed special exception will be in harmony with the general purpose and intent of this ordinance. (3) If the proposed special exception involves a bar, the ZBA has found that the applicant has clearly demonstrated that there is a readiness, willingness and ability to comply with all applicable laws, rules, regulations and ordinances relating to alcoholic beverages. (4) The ZBA has made any additional findings and determinations required by a specific provision of this ordinance. (5) The special exception has been reduced to writing and includes any conditions prescribed by the ZBA or required by this ordinance for the special exception in question. (c) Burden of proof The applicant has the burden of presenting evidence to the ZBA and persuading the ZBA that: (1) each circumstance required for a variance or special exception is present; and (2) each required finding and determination is supported by substantial evidence. Exhibit 8 NOTICE OF PUBLIC HEARINGS The Zoning & Planning Commission and the City Council of the City of West University Place, Texas ("City") will hold joint public hearings in the Council Chamber of the Municipal Building, 3800 University Boulevard, Houston, Texas 77005 during the City Council meeting set to begin at 6:30 PM on . Each hearing may be recessed and continued to the City Council meeting set to begin at 6:30 p.m. on at the same place. The purpose for the hearings is to provide an opportunity for parties in interest and citizens to be heard in relation to proposal(s) to amend the City's Zoning Ordinance, as follows: Variance Limitations. This proposal would limit variances by adding the following language: "A `special condition" or hardship' that is self-created, personal or based only on financial reasons is not sufficient to support the issuance of a variance." The proposal would also clarify that the applicant carries the burden of proof when seeking a variance (or special exception). [Insert others] Additional details on the proposal(s) as well as the Zoning Ordinance are all available for public inspection in the Municipal Building, 3800 University Boulevard, Houston, Texas 77005. The proposed changes to the Zoning Ordinance would apply generally within the City, and any person interested in such matters should attend the hearings. The proposal(s) may be adopted only after notice and hearing and would control over anything inconsistent in the current Zoning Ordinance. Date: /s/City Secretary EXCAVATIONS AND UNDERGROUND STRUCTURES By Debbie Scarcella, city Planner; June 9, 2008 The key issues regarding excavations and underground structures are as follows: 1. A. Should the underground structure project into the yards and if so, then how much? Should the excavation area be allowed to project into the yards? (ZPC) Table 7-6 of the Zoning Regulations lists those items allowed to project into the regulated yards. Underground items are not restricted at all as to the limits of their encroachment into these yards. Conceivably, a basement would technically be allowed to span the entire building site from property line to property line unrestricted. B. Should underground structures be allowed on narrow lots taking the 3/7 alternate side yard exception? Narrow lots (Less than 55' `vide) are given an option to use alternate side yards. This is allowed to encourage rear situated garages. If a structure built underground on a narrow site is constructed when. taking the alternate side setback allowance, should there be limits and restrictions on the proximity of the basement wall and the excavation to adjoining property lines. 2. If an underground structure is allowed in the yard areas, should there be special rules for lot drainage regulations? (BSC) Chapter 18 provides regulations for building site drainage and controlling the runoff rate based on a 1" per hour rainfall. Slabs on grade will provide a small amount of pervious area underneath. the foundation for water absorption. If a full basement is built, will this impact the drainage in a significant enough i-franner to require additional drainage measures not specified in Chapter 18? 3. Underground structures in the 100 year floodplain are strictly controlled. Should there be additional regulatory language controlling the basements outside the 100 year floodplain?(BSC) Enclosed portions of structures located in the 100 year floodplain which are below the base flood elevation are not allowed. unless they meet criteria established in Section R323 of the 2003 IRC and Chapter 1.8 Article IX of the city's Code of Ordinances. 't'here are no similar regulations for structures outside the floodplain. 4. Should there be additional engineering criteria for the foundations of underground structures? (BSC) Appendix C of the Cade of Ordinances deals with the Technical Codes and amendments to those codes. West ti has arnendnrents dealing with requirements for different types of foundations. Basement walls are not addressed in this amendment. Section 8403 of the 2003 IRC addresses some aspects of basement construction, but does not address proximity to adjacent sites, depth of excavation, etc. 5. Should the area included within the walls of an underground structure be counted toward framed area? (ZPC) Framed area definition in Article 2 of the Zoning Regulations lists basements of a certain depth and less than 8' ceiling height as an exemption to inclusion in the framed area calculations. 6. Should the area included between the floor and ceiling of an underground structure be counted as a story? (ZPC) The current definition of a story in the zoning regulations would include the basement ,,is a story for compliance with the 2 Liz story rule. If certain basements do riot count toward framed area, then should they be counted as a story'' Or if we count the basement area as story, should it be counted toward the maximum allowable framed area? 7. What types of uses of an underground structure will be allowed? (ZPC or BSQ Any enclosure located below base flood. elevation is limited to parking, access to the structure, and stora(ye. We could. timit a basement to these uses only and not allow any habitable areas in a baserent. Sallye Clark From: Richard Yehle [reyeh le @ com cast. net] Sent: Tuesday, June 10, 2008 8:01 PM To: Debbie Scarcella Cc: Sallye Clark Subject: ZPC Meeting of June 13, 2008 Attachments: Underground structures.doc Debbie, I will not be able to attend the ZPC meeting on Thursday due to attending my daughter's graduation in Boston. Nevertheless, I wish to offer comments on Items #3 and #4 of the agenda. 3. Variances and special exceptions I am still struggling with item #6 of the Special Exception language. Making it a requirement that the violation must eventually be cured (even at reasonable cost and at some future time) in order to get the Special Exception seems to go against the purpose of the Ordinance. I point to the Vanesko steel-frame roof as an example of something that could never be realistically fixed, yet by all reports (I have heard) was not an issue to anyone in the neighborhoods. So long as the other provisions of the ordinance are properly evaluated and there is no significant impact on another person (#5), it seems that #6 could offer two solutions. The first would be the requirement proposed to remedy the violation at "modest or reasonable" cost whenever possible. Perhaps the reasonableness of the cost dimension could be defined in either absolute dollars or expressed as a percentage of the fair market value of the structure at the time the Special Exception is granted. The second would allow the violation to exist on a grandfathered basis under the theory that it is doing no harm and is too expensive to fix. Once either course is determined, it could not be altered except by another ZBA Special Exception, which presumably would be very difficult to achieve. 4. Excavations and Underground Structures I have annotated the Staff analysis included with the Agenda. My comments are obviously without the benefit of discussion and therefore should not be taken as final. However, I am reasonably resolved that underground space should not be considered as Framed Area and probably should not count toward the 2 h story rule. Please see the attached document. Regards, Dick Yehle ZPC Commissioner 1 EXCAVATIONS AND UNDERGROUND STRUCTURES The key issues regarding excavations and underground structures are as follows: 1. A. Should the underground structure project into the yards and if so, then how much? Should the excavation area be allowed to project into the yards? (ZPC) Table 7-6 of the Zoning Regulations lists those items allowed to project into the regulated yards. Underground items are not restricted at all as to the limits of their encroachment into these yards. Conceivably, a basement would technically be allowed to span the entire building site from property line to property line unrestricted. For the sake of protecting neighboring properties from damages arising from subterranean encroachment "standard" sideyard and rearyard setbacks should apply. An exception might be made for frontyard setbacks, perhaps allowing development to the street setback line or perhaps only to the allowed front porch projection. Excavation should be managed on a case by case basis considering existing structures, driveways and trees, but in no case be closer than 3 feet to the property line. While that limitation might impede some underground construction, it would avoid issues such as already exist with neighboring properties being encroached by some construction jobs such as brick laying. B. Should underground structures be allowed on narrow lots taking the 3/7 alternate side yard exception? Narrow lots (less than 55' wide) are given an option to use alternate side yards. This is allowed to encourage rear situated garages. If a structure built underground on a narrow site is constructed when taking the alternate side setback allowance, should there be limits and restrictions on the proximity of the basement wall and the excavation to adjoining property lines. As suggested in A. above, for the purposes of protecting adjoining properties, underground structures would not be eligible for the 317 alternate sideyard exception but could be built with the standard 5 foot (or 10%) setback. The 3/7 rule could still apply to the above ground parts of the structure. 2. If an underground structure is allowed in the yard areas, should there be special rules for lot drainage regulations? (BSC) Chapter 18 provides regulations for building site drainage and controlling the runoff rate based on a 1" per hour rainfall. Slabs on grade will provide a small amount of pervious area underneath the foundation for water absorption. If a full basement is built, will this Note: Comments in Italics are those of Dick Yehle prepared 6110/08 1 impact the drainage in a significant enough manner to require additional drainage measures not specified in Chapter 18? The incidental water storage under a slab is too small to be a factor and should be ignored. Evidence suggests that too much credence is given to the water absorption capabilities of West U soil. Once the soil is saturated, which is said to happen quickly, unpaved areas don't retain much more water than paved areas. The site drainage rules should continue to be enforced, especially for any sump pump drainage originating from the underground structure. 3. Underground structures in the 100 year floodplain are strictly controlled. Should there be additional regulatory language controlling the basements outside the 100 year floodplain?(BSC) Enclosed portions of structures located in the 100 year floodplain which are below the base flood elevation are not allowed unless they meet criteria established in Section R323 of the 2003 IRC and Chapter 18 Article IX of the city's Code of Ordinances. There are no similar regulations for structures outside the Floodplain. Appropriate floodplain rules should apply. 4. Should there be additional engineering criteria for the foundations of underground structures? (BSC) Appendix C of the Code of Ordinances deals with the Technical Codes and amendments to those codes. West U has amendments dealing with requirements for different types of foundations. Basement walls are not addressed in this amendment. Section R403 of the 2003 IRC addresses some aspects of basement construction, but does not address proximity to adjacent sites, depth of excavation, etc. Standards for basement walls and floors should be developed, to include any issues with subterranean drainage. There could be issues of sump pump discharge into the sanitary sewers to consider. 5. Should the area included within the walls of an underground structure be counted toward framed area? (ZPC) Framed area definition in Article 2 of the Zoning Regulations lists basements of a certain depth and less than 8' ceiling height as an exemption to inclusion in the framed area calculations. The concept of framed Area is concerned with managing the appearance of bulk in a structure not its overall size. Therefore (the subterranean part of) basements should not count toward Framed Area. Note: Comments in Italics are those of Dick Yehle prepared 6/10/08 2 6. Should the area included between the floor and ceiling of an underground structure be counted as a story? (ZPC) The current definition of a story in the zoning regulations would include the basement as a story for compliance with the 2'/z story rule. If certain basements do not count toward framed area, then should they be counted as a story? Or if we count the basement area as a story, should it be counted toward the maximum allowable framed area? As with the Framed Area rule, the 2 ,'i2 story rule is in part primarily intended to manage the appearance of size in structures. Space below grade does not add to size and should therefore not a be a factor. (See #7 for further comments.) 7. What types of uses of an underground structure will be allowed? (ZPC or BSQ Any enclosure located below base flood elevation is limited to parking access to the structure, and storage. We could limit a basement to these uses only and not allow any habitable areas in a basement. An additional consideration of the 2 '/z story rule is the safety of living areas on the "third" floor, especially egress. To the extent habitable areas are allowed in basements, minimum standards for stairwells and windows should apply. An additional concern might be with parking in basements. Having vehicles under the house with limited means for emergency crews to access the space (i.e. realistically only the driveway), could be an issue. Also the standards for driveway access to a basement garage may need special consideration about the angle of descent and possibly uncontrolled storm drainage. Note: Comments in Italics are those of Dick Yehle prepared 6/10/08 3