HomeMy WebLinkAboutMinutes_1997
CITY COUNCIL WORKSHOP SESSION
MONDAY, JANUARY 13, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on January 13, 1997 with the following members present: Mayor
Watson presiding, Council Members Fogler, Lewis and McCandless. The City Manager,
City Secretary, City Attorney, and Public Works Director were also present. Council
Member Rushing was absent.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
SANITARY SEWER LINE REHABILITATION:
The City Council considered using excess funds provided by the Texas Water
Development Board for Priority Areas 4B/5A to rehabilitate a sanitary Sewer line under
Brompton Townhomes.
Public Works Director Ed Menville reported that the Staff was recommending that plans
and specifications be prepared for the installation of a liner in the 36" sanitary sewer
outfall, situated on Brompton Street, which connects West University Place with the
City's sewerage 'treatment plant.
The preliminary cost of this project is estimated at $750,000. Recent bids for
construction of sewer lines in Priority Area 4B/5A resulted in a savings of approximately
$700,000 below estimates for sanitary sewer line construction. These excess funds could
be used for the rehabilitation of the sewer line.
A motion was made by Council Member Lewis, seconded by Council Member Fogler, to
authorize the Staff to proceed with preparation of plfl.ll.s, and specifications.for the
rehabilitationoftbe 36" sanitary sewet outfall as present
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor, Watson, Council Members Fogler, Lewis. and
McCandless
None
Council Member Rushing
Voting Aye:
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REPORT ON CITY WEB SITE:
The City Council tabled the demonstration of the web site until a later meeting.
HOUSTON IDLLS GOLF COURSE:
The City Council discussed matters relating to the Houston Hills Golf Course and the
concession agreement with the City.
City Manager Sherman Yehl reported that the City Council for the City of Bellaire
authorized their Staff to terminate the existing contract with their vendor to operate the
Houston Hills Golf Course. There are 2 nine hole golf courses located on Ruffino Road,
nine on the City of West University's property and nine on the City of Bellaire's
property. Currently the same vendor operates both courses. The City of Bellaire is
unhappy with the vendors performance. They would like to begin operating the golf
course through their Parks and Recreation Department sometime in the near future.
City Attorney Jim Dougherty discussed the City of West University's contract and what
effect the action taken by the City of Bellaire would have on it.
Continued discussion on this item will be held at a later Council meeting.
The City Council recessed at 7:30 p.m. to convene in Regular Session. The Workshop
Session reconvened at 8:07 p.m.
CITY MANAGER RELOCATION EXPENSES:
The City Council discussed items relating to the City Manager's relocation package.
Mr. Yehl reminded the City Councilthat the City had originally provided him with a pool
of approximately $12,500 for relocation. He stated that there were specifj.c items under
which that Illoneycould be used, basically for the shipping of household items and
temporary living quarters. To date approximately $10,000 of the pool has been spent.
Mr. Yehl requested that the Council add another item to the list of reimbursable expenses
to include career transition, counseling and assistance for his spouse. The total amount of
relocation expenditures would not exceed the $12,500 originally appropriated for the
relocation expenses.
Mayor Watson asked Mr. Yehl ifhe had an idea of the cost of the career assistance.
Mr. Yehl reported that $850 would provide certain counseling expenses, the use of office
space and the redirection of career and rewriting of resumes.
Mayor Watson asked the City Attorney if there were any legal ramifications with the
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request.
Mr. Dougherty stated that he believed the request was within the parameters of the
original arrangement and purpose.
A motion was made by Council Member Fogler, seconded by Council Member
McCandless, to authorize relocation funds to be used for the additional purpose of career
counseling and assistance for the spouse of the new City Manager subject to the original
cap of the relocation allowance.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis and
McCandless
None
Council Member Rushing
Voting Nay:
Absent:
EASTERN STAR PROPERTY:
The City Council considered matters related to the Eastern Star site on Bissonnet.
The City Council recessed the workshop session at 8:30 p.m. to convene in Executive
Session.
Closed Executive Session to beheld under Session 551.072, Texas Government Code.
The Executive Session adjourned at 8:50 p.m. and reconvened in open session.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Fogler, seconded by Council Member Lewis, to adjourn. Theworkshop
session adjourned at 8:52p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, JANUARY 13, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800
University Boulevard) on January 13, 1997 with the following members present: Mayor
Watson presiding, Council Members Fogler, McCandless and Lewis. The City Manager,
City Secretary, City Attorney and Director of Public Works were also present. Mayor
Watson delivered the invocation and Council Member McCandless led the Pledge of
Allegiance. Council Member Rushing was absent.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward
as their names were called.
Joan McCay, 3029 Carnegie, recommended that fines that are collected and deposited in
the Tree Bank be used for trees in West University Place. She also reported that the
corner of Amherst and Community was being used for a dumping ground.
Roger Martin, 6532 Mercer, asked the City Council to consider the long term effects of
Ordinance No. 1548 relating to "framed area" limitations.
Rick Mifflin, 4135 Ruskin, stated that he felt Ordinance No. 1548 was restricting
residents property rights.
Mrs. McCay reminded the City Council that many residents attended the Public Hearings
on the "framed area" limitation Ordinance and overwhelmingly requested that the City
Council change the restriction to 80%.
ZONING. ORDINANCE AMENDMENT RELATING TO "FRAMED AREA"
LIMITATIONS:
Consideration was given to the second and final reading of Ordinance No. 1548
Mayor Watson read the caption of Ordinance No. 1548 as follows:
AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE' CITY OF
WEST UNlVERSITYPLACE, TEXAS TO INCLUDE "FRAMED AREA"
LIMITATIONS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT
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Copies of Ordinance No. 1548, in the form proposed for adoption, were available in the
Council Chambers.
A motion was made by Council Member McCandless, seconded by Council Member
Fogler, to approve Ordinance No. 1548 on the second and final reading.
A vote was taken, on the motion, withthe following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis and
McCandless
None
Council Member Rushing
Voting Nay:
Absent:
ALTERNATIVE ENFORCEMENT ORDINANCE:
Consideration was given to the first reading of Ordinance No. 1549.
Mayor Watson read the caption of Ordinance No. 1549 as follows:
AN ORDINANCE RELATING TO AN ALTERNATIVE ORDINANCE
ENFORCEMENT PROGRAM; AMENDING THE CODE OF ORDINANCES OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT
Copies of Ordinance No. 1549, in the form proposed for adoption, were available in the
Council Chambers.
City Attorney Jim Dougherty reported that Ordinance No. 1549 would establish a
flexible, voluntary and non-criminal alternative to prosecution in municipal court. A City
staff member, who has the responsibility for enforcing a City ordinance, may refer a
possible violation to an alternative enforcement mediator.
A motion was made-by Council Member Lewis, seconded by Council Member Fogler, to
approve the first reading of Ordinance No. 1549.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis and
McCandless
None
Council Member Rushing
Voting Aye:
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CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on December 16, 1997
(b) Regular Session conducted on December 16, 1997
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to
approve the minutes as presented.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis and
McCandless
None
Council Member Rushing
COUNCIL COMMENTS:
Council Member McCandless commented on the Methodist Health Care Houston
Marathon.
Council Member Fogler commented on the torn bags of recycling left by the Public
Works Department.
Council Member Lewis complimented the staff for their hard work.
Mayor Watson thanked the City Secretary for the. Marathon Mayor's Breakfast. Mayor
Watson recognized the boy scouts present at the meeting.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made
by Council Member Lewis, seconded by Council Member Fogler to adjourn. The regular
session adjourned at 8:05 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, JANUARY 27,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on January 27, 1997 with the following members pres~nt: Mayor
Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City
Manager, City Secretary, City Attorney, Public Works Director; Police Chief and Deputy
Director of Public Works were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
POSITION RECLASSIFICATION:
The City Council considered the reclassification of the Plant ManagerlEquipment
Operator position and other changes in Solid Waste Operations.
Public Works Director Ed Menville reported that the position of Fleet
ManagerlEquipment Operator has had responsibility for the day to day supervision of the
street maintenance, fleet maintenance and solid waste operations. After review of the
position by Public Works and the City's Personnel Specialist, it has been determined that
the position should be reclassified to General Services Supervisor and assigned to pay
grade 41.
In addition, because of a retirement and voluntary demotion in the Public Works
Department, several other personnel. changes are recommended in solid waste operations.
The position of Crew Chief should be diminished, primarily due to the formal
assignment of supervisory duties to the General Services Supervisor. The position of
Equipment Operator should be diminished. An additional Driver position could be
established to provide greater flexibility in the City's solid waste collection program and
an additional Labor position could be established to permit the voluntary demotion.
There is no change to the number of authorized personnel assigned to solid waste
operations.
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A motion was made by Council Member Rushing, seconded by Council Member Fogler,
to accept the staff's recommendation to reclassify the position. of Fleet
ManagerlEquipment Operator to General Services Supervisor and to approve the other
changes to the Solid Waste operations.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
WATER UTILITY ADMINISTRATION:
The City Council reviewed a proposal to simplify the administration of water utilities
and related items.
City Manager Sherman Yehl reported that the staff has been reviewing the City's utility
billing process and believes it can be streamlined to improve customer service and lower
the costs associated with this activity.
Staffhas examined the following polices and procedures:
Deposits. Currently, the City requires a deposit of $60 from a homeowner and
$120 from a non-owner. Deposits are intended to guard against the possibility
that a customer might not pay their bill and it does accomplish this goal, at a
pnce.
The price of taking deposits is inconvenience to the customer and additional
administration for the City. Collecting the deposit requires a customer to come to
City hall to establish service. Accounting for deposits is . a significant
administrative chore. Also, a customer must request a refund before one is made.
This means that the City has a large number of deposit balances that have been
held for years. Unclaimed deposits must be remitted to the State under escheat
rules, creating additional administrative processes.
Instead of deposits, the City could initiate a fee for connection to the system,
which is similar to connection fees that other utilities charge. It is estimated that a
fee of between $25-$30 would cover the cost of establishing service.
The City may want to keep a deposit requirement as an option. This could be
assessed on established credit risks.
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Application for service. A new customer is required to complete an application
for service in writing before service can be established. In order to eliminate the
need to come to City hall to establish service, the application could be taken over
the telephone.
Bad debt. The City does incur bad debt in the operation of the utility. The
amount of bad debt has been under $10,000 annually for the past two years. Since
the current ordinance does not provide for the write-off of delinquent accounts,
the City's ledger is crowded with inactive accounts that are not collectible. The
ordinance could be revised to allow the Finance Director to write-off inactive
delinquent accounts after two years. To preclude the misuse of the authority, a list
of the accounts to be written off would be submitted to the City Manager for
approval before any accounts were written off. Additionally, inactive delinquent
accounts could be forwarded to collection service for further attempt to collect
funds.
Direct debit payment of utility bills. Residents continue .to request. the City to
simply draft their accounts for the amount due on their utility bill. This service is
pending the installation of a new computer system.
Credit card payment. The City has had several requests to accept credit card
payments for City charges and it makes sense from a customer service standpoint.
State law allows the City to pass the up-charge levied by the credit card provider
on each transaction to the person using the card. At the same time, the credit card
companies will not allow the individual card holder to be assessed this charge.
This will reduce revenues of these paying by credit card in the range of two to
three percent. However, this process could speed up collections and reduce staff
time in processing checks.
Reconnect fees. The City assesses a charge to reconnect a customer whose service
has been discontinued for nonpayment. Some of these customers have requested
the service to be resumed outside of normal business hours, generating overtime
in the Public Works Department. This service should be priced higher in order to
reflect the additional cost of providing after hours reconnection.
Mr. Yehl stated that if these approaches to utility billing services are acceptable, the staff
will prepare ordinance revisions reflecting these changes.
The City Coutlcil authorized the staff to move forward with the revisions.
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ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Fogler, seoonded by Council Member Lewis, to adjourn. The workshop
session adjourned at 8:20 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, JANUARY 27,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800
University Boulevard) on January 27, 1997 with the following members present: Mayor
Watson presiding, Council Members Fogler, McCandless and Lewis. The City Manager,
City Secretary, City Attorney, Police Chief, Director of Public Works and Deputy
Director of Public Works were also present. Council Member Rushing delivered the
invocation and Mayor Watson led the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward
as their names were called.
Tim Hansen, 3131 Robinhood, encouraged the City Council to continue their
development of the Rice Boulevard Pocket Park.
Robert Tonetti, 6439 Westchester, introduced himself to the City Council and stated that
his construction company was the low bidder for the construction of the Recycling
Center.
Susan Kasper, a member of the Recycling Committee and a resident at 4127 Cason,
presented the City Council with a petition signed by 277 participants of the monthly card
board recycling. The petition supported the construction of the new recycling center at
Dincans Street.
Cindy Neal, Chairperson of the Recycling Committee and a resident at 2616 Pemberton,
spoke to the City Council about last years numbers with regard to recycling. The City
received $29,000 in revenue for the recycled materials currently gathered. Cost
avoidance was estimated to be about $32,000 which is based on volume and the ways that
the City paysto dispose of the various materials. Mrs. Neal reported that the recycling is
from West University residents. It does not include the businesses that the City hopes
will participate when the recycling center is opened.
Bryant Slimp, a member of the Recycling Committee and a resident at 3913 Oberlin,
reported that the State of Texas has given the City $5,400 to buy a new recycle oil tank
and to provide the detention walls around the tank at the new recycling center. He stated
that he looks forward to applying for more grants to provide different capital assets to
stock the center with various types of equipment.
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PROCLAMATION FOR ARBOR DAY CELEBRATION:
Consideration was given to a Proclamation for an Arbor Day Celebration to be held on
Friday, January 31, 1997.
A motion was made by Council Member Rushing, seconded by Council Member Lewis,
to approve the Proclamation setting January 31, 1997 as Arbor Day in West University
Place.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
ALTERNATIVE ENFORCEMENT ORDINANCE:
Consideration was given to the second and final reading of Ordinance No. 1549.
Mayor Watson read the caption of Ordinance No. 1549 as follows:
AN ORDINANCE RELATING TO AN ALTERNATIVE ORDINANCE
ENFORCEMENT PROGRAM; AMENDING THE CODE OF ORDINANCES OF THE
CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT
Copies of Ordinance No. 1549, in the form proposed for adoption, were available in the
Council Chambers.
City Attorney Jim Dougherty reported that Ordinance No. 1549 would establish a
flexible, voluntary and non-criminal alternative to prosecution in municipal court. A City
staff member, who has the responsibility for enforcing a City ordinance, may refer a
possible violation to an alternative enforcement mediator.
A motion was made by Council Member Lewis, seconded by Council Member Fogler, to
approve the second and final reading of Ordinance No. 1549.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Aye:
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, SIGN ORDINANCE:
Consideration was given to thefrrst reading of Ordinance No. 1550.
Mayor Watson read the caption of Ordinance No. 1550 as follows:
AN ORDINANCE RELATING TO SIGNS; AMENDING THE CODE OF
ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT
Copies of Ordinance No. 1550, in the form proposed for adoption, were available in the
Council Chambers.
Mr. Dougherty reported that Ordinance No. 1550 would impose a limit on individual
signs in the single family residential area. The proposed limit is four square feet per face,
eight square feet total. He recommended amending Table 3-1 by adding footnote (1) to
the columns "Semi-fIxed Maximum display area and Non-fixed Maximum display area".
A motion was made by. Council Member McCandless, seconded by Council Member
Rushing, to approve thefrrst reading of Ordinance No. 1550 as amended.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor.Watson, Council Members Rushing, Fogler,.Lewis
and McCandless
None
None
Voting Nay:
Absent:
ORDINANCE ADOPTING. EMPLOYEE HANDBOOK AND PERSONNEL
POLICIES:
Consideration was given to thefrrst reading of Ordinance No. 1551.
Mayor Watson read the caption of Ordinance No. 1551 as follows:
AN ORDINANCE RELATING TO PERSONNEL POLICIES; ADOPTING A
NEW PERSONNEL HANDBOOK; PROVIDING AN EFFECTIVE DATE;
AND CONTAINING FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT.
Copies of Ordinance No. 1551, in the form proposed for adoption, were available in the
Council Chambers.
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City Manager Sherman Yehl reported that the proposed personnel policies and handbook
had been a work-in-progress for about a year. The handbook serves as a guide to
procedures, policies and personnel matters and sets out the relationship between the city
administration and its employees. It also provides for the City Manager to establish some
detailed regulations and procedures. Mr. Yehl recommended amending the handbook on
page 12 and 13 by deleting, under Vacation Leave, the lines beginning with "More than
25 years of service" and on the line above the reference to "but less than 25 years of
service". Also, on page 18, Section XII-Complaints, after the words "working
conditions" add the phrase "or any related matter" . . .
A motion was made by Council Member Fogler, seconded by Council Member
McCandless, to approve the fIrst reading of Ordinance No. 1551 with the changes
suggested by the City Manager made to the Personnel Policies and Employee Handbook.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
BID AWARD FOR RECYCLING CENTER:
Consideration was given to bids received January 15, 1997 for the construction of a
Recycling Center.
The following bids were received:
Bidder
Base Bid Amount
General Contractors Services
Fireman Construction
R.B. T onetti Construction
Moorehouse Construction
The Millstone Company
$316,900.00
$244,000.00
$294,000.00
$356,000.00
$324,907.00
Public Works Director Ed Menville reported that the low bid submitted by Fireman
Construction Company has been withdrawn and they have agreed to forfeit their $1,000
bond. The second low bid in the amount of $294,000.00 and an alternate of $14,100.00
was submitted by R.H. Tonetti Construction Company. Mr. Menville stated that the
amount bid is slightly above the amount appropriated for the project,. therefore, if the
Council agrees to award the project, an additional allocation of $63,000.00 would be
needed.
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A motion was. made by Council Member McCandless, seconded by Council Member
Lewis, to award the bid for the construction of the Recycling Center to R.H. Tonetti
Construction Company with a base bid of $294,000.00 and an alternate bid of$14,100.00
for a total of$308,100.00.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Aye:
RESOLUTION APPROVING BROKERlDEALER FIRMS:
Consideration was given to Resolution No. 97-01.
Prior to the discussion of this agenda item, Council Member Rushing filed an "Affidavit
Regarding Substantial Interest in Business Entity" with the City Secretary. Council
Member Rushing did not participate in the discussion of this agenda item and abstained
from voting.
Mayor Watson read the caption of Resolution No. 97-01 as follows:
A RESOLUTION APPROVING BROKERS FROM WHICH THE CITY WOULD
PURCHASE INVESTMENTS; AUTHORIZING A LETTER AGREEMENT; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT
Mr. Yehl reported that State and City ordinances require that all brokers/dealers that. the
City purchase securities from be approved by the City Council. Currently there are two
approved broker/dealer firms, Interstate Johnson Land and Compass Bank Interstate
Johnson Lane has closed its Houston office, so the city is no longer purchasing securities
through them. Five broker/dealers have expressed an interest in providing investment
services to the City. The Staff recommends that the City Council approve Merrill Lynch,
NBC Capital Market Group, and Raymond James & Associates, Inc. as the City's
brokers/dealers.
A motion was made Council Member Lewis, seconded by Council Member McCandless,
to approve Resolution No. 97-01 designating the named firms to act as- brokers/dealers for
the City .
A vote was taken, on the motion, with the following result:
Voting Aye: Mayor Watson, Council Members Fogler, Lewis and
McCandless
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Voting Nay:
Absent:
Abstain:
None
None
Council Member Rushing
TAX REFUND: Consideration was given to 1995 ad valorem tax refunds.
A motion was made Council Member Rushing, seconded by Council Member Fogler, to
approve the ad valorem tax refunds in the amount of $1,626.02 and $1,411.70 to
TransAmerica Real Estate Tax Service.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on January 13, 1997
(b) Regular Session conducted on January13' 1997
Amotion was made by Council Member Fogler, seconded by Council Member Lewis, to
approve the minutes as amended.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
STAFF REPORT:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Mr. Yehl reported that last week the City lost a police vehicle while an officer was
responding to a call. Bissonnet street was wet and the vehicle hydroplaned. The car
received extensive damage when it hit a utility post.
Mr. Yehl also reported that the Public Works crew has been responding to calls
concerning broken tree limbs. The crews have collected about 600 loads of brush and
limbs.
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COUNCIL COMMENTS:
Council Member Lewis asked if the City Staff could be more aggressive on abandoned
homes. The yards are not being maintained and some of the homes have a rodent
problem.
Council Member Fogler commented that she was excited about the new Recycling
Center.
Council Member McCandless commented that he would like to be kept informed about
the death oflong-term residents.
Mayor Watson commented that he had received numerous letters thanking the City for
letting the marathon run through the City of West University.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made
by Council Member Lewis, seconded by Council Member Rushing to adjourn. The
regular session adjourned at 8:15 p.m.
7
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CITY COUNCIL WORKSHOP SESSION
MONDAY, FEBRUARY 10, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on February 10, 1997 with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City
Manager, City Secretary, City Attorney, Finance Director, Fire Chief and Police Chief
were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
REPORT ON CITY WEB SITE:
A demonstration of the web site developed by City Staff was presented to the City
Council.
QUARTERLY REPORT:
The City Staff presented the Quarterly Report to the City Council.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Fogler, seconded by Council Member Lewis, to adjourn. The workshop
session adjourned at 7:30 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, FEBRUARY 10, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council. convened in Regular Session in the Municipal Building (3800
University Boulevard) on February 10, 1997 with the following members present: Mayor
Watson presiding, Council Members Fogler, McCandless and Lewis. The City Manager,
City Secretary, City Attorney, Finance Director, Fire Chief and Police Chief were also
present. Mayor Watson delivered the invocation and Council Member Fogler led the
Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward
as their names were called.
Ellen Much from State Representative Kyle Janek's office stated that Mr. Janek had
asked her to attend the Council meeting and tell the City Council what a great success he
thought the Park Lover's Ball was.
Council Member Rushing commented that the City Council could not take credit for the
success of the Ball. He stated that. all the credit goes to the volunteers from the Parks
Board and the Friends of West University Parks Fund Board.
RESOLUTION FOR PARTICIPATION IN INVESTMENT POOL:
Consideration was given to Resolution No. 97-02.
Mayor Watson read the caption of Resolution No. 97-02 as follows:
RESOLUTION APPROVING AND AUTHORIZING EXECUTION - OF AN
INTERLOCAL INVESTMENT AGREEMENT FOR PARTICIPATION IN THE LONE
STAR INVESTMENT POOL; DESIGNATING THE POOL AS AN AGENCY AND
INSTRUMENTALITY; APPROVING INVESTMENT POLICIES OF THE POOL;
APPOINTING AUTHORIZED REPRESENTATIVES; AND DESIGNATING
INVESTMENT OFFICERS
Finance Director Walter Thomas explained that the Interlocal Corporation Act permits a
local government to contract with other local governments to form public funds
investment pools. Lone Star. Investment Pool is operated by the Texas Association of
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School Boards, Inc. and is under the advice of the investment officers of Payden and
Payden. The Pool is authorized to invest in obligations of the United States or its
agencies and instrumentalities, other obligations backed by the full faith and credit of the
United States or its agencies, fully collateralized repurchase agreements, and no-load
money market mutual funds regulated by the SEC. Currently, the Pool has over $2
billion in assets and is yielding investment returns very competitive with Texpool.
The Pool meets the requirements of the City's investment policy. It will be used as an
alternative to Texpool. The City would maintain balances in both pools to reduce risk
and manage liquidity. The total investment in both pools is limited to 30% of the City's
portfolio by the City's investment policy.
A motion was made by Council Member Rushing, seconded by Council Member
McCandless, to approve Resolution No. 97-02 authorizing an Interlocal Agreement for
participation in the Lone Star Investment Pool and providing for city officials to serve as
officers.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
RESOLUTION SUPPORTING HOUSTON HUMANE SOCIETY:
Consideration was given to Resolution No. 97-03.
Mayor Watson read the caption of Resolution No. 97-03 as follows:
A RESOLUTION DESIGNATING FEBRUARY 1997 AS "PREVENT A LITTER
MONTH" AND TUESDAY, FEBRUARY 25, 1997 AS "SPAY DAY USA".
A motion waS made by Council Member Lewis, seconded by Council Member Fogler, to
approve Resolution No. 97-03 designating February 1997 as "Prevent A Litter Month".
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Aye:
2
SIGN ORDINANCE:
Consideration was given to the second and [mal reading of Ordinance No. 1550.
Mayor Watson read the caption of Ordinance No. 1550 as follows:
AN ORDINANCE RELATING TO SIGNS; AMENDING THE CODE OF
ORDINANCES OF THE CITY OF. WEST UNIVERSITY PLACE, TEXAS; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT
Copies of Ordinance No. 1550, as proposed for adoption, were available in the Council
Chambers.
Mr. Dougherty reported that Ordinance No. 1550 would impose a limit on individual
signs in the single family residential area. The proposed limit is foursquare feet per face,
eight square feet total.
A motion was made by Council Member Fogler, seconded by Council Member Rushing,
to approve the second and [mal reading of Ordinance No. 1550.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
ORDINANCE ADOPTING EMPLOYEE HANDBOOK AND PERSONNEL
POLICIES:
Consideration was given to thesecond and final reading of Ordinance No. 1551.
Mayor Watson read the caption of Ordinance No. 1551 as follows:
AN ORDINANCE RELATING TO PERSONNEL POLICIES; ADOPTING A
NEW PERSONNEL HANDBOOK; PROVIDING AN EFFECTIVE DATE;
AND CONTAINING FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT.
Copies of Ordinance No. 1551, as proposed for adoption, were available in the Council
Chambers.
City Manager Sherman Yehl reported that the handbook serves as a guide to procedures,
3
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policies and personnel matters and sets out the relationship between. the city
administration and its employees. It also provides for the City Manager to establish some
detailed regulations and procedures.
A motion was made by Council Member McCandless, seconded by Council Member
Lewis, to approve the second and final reading of Ordinance No. 1551.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
ORDINANCE RELATING TO PASSENGER TRANSPORTATION FOR IDRE:
Consideration was given to the first reading of Ordinance No. 1552.
Mayor Watson read the caption of Ordinance No. 1552 as follows:
AN ORDINANCE RELATING TO PASSENGER TRANSPORTATION;
PROHIBITING ANY CHARGE IN EXCESS OF AN ESTABLISHED
MAXIMUM FARE; AMENDING THE CODE OF ORDINANCES OF
THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Copies of Ordinance No. 1552, as proposed for adoption, were available in the Council
Chambers.
City Attorney Jim Dougherty reported that Ordinance No. 1552 addresses a long standing
problem of West University residents being overcharged for taxi fares. The City Staff
has received complaints from residents regarding price gouging by taxi drivers who
refuse to honor zoned rates from Houston Intercontinental and Hobby Airports.
This ordinance makes it unlawful for any person to request or accept, in exchange for
passenger transportation, any money or thing of value which exceeds the lawful charge.
West University residents will be able to file a complaint with the West University Police
Department rather than the City of Houston.
A motion was made by Council Member McCandless, seconded by Council Member
Rushing, to the approve the first reading of Ordinance No. 1552.
4
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A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
PURCHASE OF REPLACEMENT POLICE CAR:
Consideration was given to the purchase of a replacement car for the Police Department.
Police Chief Steve Griffith stated that one of the city's officers had an accident while
responding to an emergency call and as a result the patrol car he was driving was totaled.
This leaves the department with only five marked patrol vehicles.
Four dealerships were contacted and provided the department with information on the
costs for one police vehicle. The lowest quote for a new 1996 police car was from
Nichols Ford of Fort Worth, Texas. The cost of the vehicle is $18,803.50 and an
extended warranty plan cost of $2,580 for a total of $21,383.50. The cost of an extended
warranty is quickly recovered on a vehicle used in patrol.
A motion was made by Council Member Lewis, seconded by Council Member Fogler, to
accept the staff's recommendation for the emergency purchase of a new police vehicle
with an extended warranty from Nichols Ford in the amount of$21,383.50. -
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
TAX REFUND:
Consideration was given to 1996 ad valorem tax refunds.
A motion was made Council Member Rushing, seconded by Council Member Fogler, to
approve the ad valorem tax refund in the amount of $1,168.50 to TransAmerica Real
Estate Tax Service.
A vote was taken, on the motion, with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
Voting Nay: None
Absent: None
5
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CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on January 24, 1997
(b) Regular Session conducted on January 24, 1997
A motion was made by Council Member Fogler, seconded by Council Member Rushing,
to approve the minutes as presented.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
STAFF REPORT:
City Manager Sherman Yehl reported that preliminary results of the citizen survey would
be presented at the next Council workshop. He also reported that members of the Staff
met with the. architects to review the city hall remodeling. The architects were given
some additional suggestions on how they might improve the space and how traffic. flows
through city halL
COUNCIL COMMENTS:
Council Member McCandless commented that he thought the demonstration of the City
Web Page was terrific.
Council Member Rushing commented that he was sorry he missed the Park Lovers BalL
He stated that he appreciates the continued hard work from the Parks Board and Friends
Board to make the Ball a success.
Council Member Lewis commented that she was glad to see Mrs. Reiger attending the
Council meetings again.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made
by Council Member Lewis, seconded by Council Member Fogler, to adjourn. The
regular session adjourned at 7:59 p.m.
6
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CITY COUNCIL WORKSHOP SESSION
MONDAY, FEBRUARY 24, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on February 24, 1997 with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler, Lewis "and McCandless. The City
Manager, City Secretary, City Attorney, Finance Director, Fire Chief, Public Works
Director, Deputy Director of Public Works and Police Chief were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
WATER SYSTEM ANALYSIS:
The City Council considered a fee proposal to provide engineering services for a water
distribution system modeling.
Public Works Director Ed Menville reported that the modeling analysis would cost
$29,750.00. Although no funds were appropriated for this project, it has been determined
that funds can be drawn from those provided to the Water and Sewer Utility Capital
Project Reserve. During 1997, $100,000 was appropriated for odor control at the City's
sewerage treatment plant. In an attempt to reduce odors at the plant, the staff has
introduced a process which involves transfer of re-aerated sludge to the influent before
the bar screen. This process" is proving to be successful thus far and is also used by the
City of Houston as a cost cutting method to reduce odors at their plants. Ifthis.process
proves to be successful, then the need for these funds will be reduced.
The new study will cover the entire city and will deal with all pipe 4" and larger. This
represents about 98% of all pipe in the City's distribution system. Software used for this
latest modeling effort is called. Water CAD.
Staff recomIl1ends authorization to proceed with the analysis. Information obtained will
be useful to establish water distribution system needs as infrastructure work contirmes, to
assess the condition of the system with regard to fire flow capabilities by identifying any
deficiencies in flow or pressure, and to identify costs associated with. needed
improvements.
T';~~I:"r-
A motion was made by Council Member Fogler, seconded by Council Member
McCandless to authorize Staff to proceed with negotiations and contractual arrangements
necessary to move forward with the Water Distribution System Modeling analysis for an
amount not to exceed $29,750.00
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
PRIORITY AREA 4B/5A:
The City Manager presented the preliminary construction schedule for Priority Areas
4B/5A. He recommended that the Staff publish a quarterly update tokeep the residents
informed about the work in the area.
SANITARY SEWER LINE REHABILITATION:
The City Staff presented a recommendation regarding the development of plans and
specifications for the rehabilitation of a sanitary sewer line under Brompton Townhomes.
The consulting engineer has determined that it would be more cost effective to treat this
as a stand-alone project with an estimated cost savings of $8,118.00.
On January 13, 1997, West University Place City Council authorized Claunch & Miller
Engineers to begin preparation of plans and specifications for rehabilitation of the City's
main 36" sanitary sewer outfall. The work authorized consists of two parts. First is the
installation of a liner in the outfall pipe which traverses through the Brompton
Townhouse development. The second part involves placement of a similar.liner.in the
same outfall pipe in Brompton Street starting at University. Boulevard and proceeding
South as far as available monies will allow.
When Council approved the project, the only question to be answered before 'Work could
begin was: Should the project be parrot Priority Area 5B/6A reconstruction ora stand
alone project? Since either approach will work, the choice should be based on. costs.
Performing the work as a stand alone project has been determined to be the most cost
effective, with an estimated savings of $8,000.
The staff recommended that a work order be issued for a stand-alone project.
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The City Council authorized the City Staff to proceed as recommended.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8:16 p.m.
The City Attorney left the meeting.
REPORT ON CITIZEN SURVEY:
The City Manager presented preliminary results of the Citizen Survey to the City Council
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Fogler, seconded by Council Member Rushing, to adjourn. The
workshop session adjourned at 8:30 p.m.
3
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CITY COUNCIL REGULAR SESSION
MONDAY, FEBRUARY 24,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800
University Boulevard) on February 24, 1997 with the following members present: Mayor
Watson presiding, Council Members Fogler, McCandless and Lewis. The City Manager,
City Secretary, City Attorney, Public Works Director, Deputy Director of Public Works,
Finance Director, Fire Chief and Police Chief were also present. CouncilMember
Rushing delivered the invocation and Council Member Lewis led the Pledge of
Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward
as their names were called.
Susan Ohsfeldt, 4101 Tennyson, spoke to the City Council about a tree that was damaged
in front of her property. She presented pictures that showed the damage to the tree. Ms.
Ohsfeldt asked that the City pay for the removal and replacement of the tree.
Public Works Director Ed Menville commented that the City Staff agrees with Ms.
Ohsfeldt that the tree should be replaced. He will meet with the contractor, Texas Trees,
who is responsible for the trimming and pre-treatment of trees in Priority Area 4B/5A.
Vic DiFranco, 6412 Westchester, spoke to the City Council about barking dogs. He
suggested that the City require anti...bark collars.
ORDINANCE RELATING TO PASSENGER TRANSPORTATION FORIDRE:
Consideration was given to the second and final reading of Ordinance No. 1552.
Mayor Watson read the caption of Ordinance No. 1552 as follows:
AN ORDINANCE RELATING TO PASSENGER TRANSPORTATION;
PROHIBITING ANY CHARGE IN EXCESS OF AN ESTABLISHED
MAXIMUM FARE; AMENDING THE CODE OF ORDINANCES OF
THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
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Copies of Ordinance No. 1552, as proposed for adoption, were available in the Council
Chambers.
City Attorney Jim Dougherty reported that Ordinance No. 1552 addresses a long standing
problem of West University residents being overcharged for taxi fares. The City Staff
has received complaints from residents regarding price gouging by taxi drivers who
refuse to honor zoned rates from Houston Intercontinental and Hobby Airports.
This ordinance makes it unlawful for any person to request or accept, in exchange for
passenger transportation, any money or thing of value which exceeds the laWful charge.
West University residents will be able to file a complaint with the West University Police
Department rather than the City of Houston.
A motion was made by Council Member Rushing, seconded by Council Member
McCandless, to the approve the second and [mal reading of Ordinance No. 1552.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
PURCHASE OF IN-HOUSE ALARM SYSTEM EQUIPMENT:
Consideration was given to the purchase of the in-house alarm system equipment.
Police Chief Steve Griffith reported that the Fire and Police Departments have been
working to implement an in-house alarm monitoring program. The City Council enacted
legislation last year to allow the new monitoring system.. A revised proposal to allow
both radio and digital telephone transmission for the City's alarm monitoring program
has been prepared.
The estimated cost for this project is $141,290. Approximately $100,000 of this amount
is in capital costs:
AES Radio Receiving Equipment
50 Radio Transmitters for resale
SIS In Station Monitoring Equipment
Lanier - Tape Logger
Phone Lines @142.20//month
Electrical Work
Contract with Alarm Technician
Call Boxes for Parks
$25,150
29,600
44,265
27,350
1,425
1,000
12,000
500
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The 1997 budget provided $75,000. A budget amendment to appropriate $66,290 will be
required. In addition, after the system is operational, new revenues in the amount of
$70,000 are anticipated.
The initial intention of the program was to develop a radio transmitter system-a system
that would accept radio signals from a transmitter attached to the resident's alarm panel.
In order to obtain UL listed transmitters that would interface with many different types of
alarm panels, the city would have to use a transmitter that would cost approximately
$500. Several other options were considered for communication with the central
monitoring equipment at the police station.
The amended proposal would allow both radio transmissions and digital telephone
communications. This provides an economical choice for residents who want to register
their monitoring services from the City directly, but do not want to purchase a radio
transmitter unit. AES of Peabody, Massachusetts, is being recommended as the company
to provide radio-receiving equipment. This system uses a radio re-transmitting
application. In other words, a radio signal is activated from a resident's alarm panel.
That information is sent from transmitter to transmitter until it reaches the central
monitoring system. To place the backbone of this system in place, emergency call boxes
will need to be installed, in all ofthe city's parks. Those emergency call boxes will serve
as relay points for the new radio frequency alarm system. The call boxes will also allow a
person needing emergency assistance in a park to activate a button for the specific
assistance needed (police, fire, EMS). The alarm signal would be transmitted to the
police station where the appropriate equipment would be dispatched.
The radio receiver equipment provided by AES ties to traditional alarm monitoring
equipment. The company recommended by AES to provide in-station monitoring
equipment and system management. software is Security Information Systems, Inc., (SIS)
of Orlando, Florida. Staff has reviewed the SIS proposal and found the software and the
equipment to be excellent.
A recommendation was also made to replace the tape logging equipment in the dispatch
office. The current equipment is over 14 years old and does not have the functionality or
capacity to effectively record telephone, radio and alarm activity. Staff believes that this
purchase is necessary to enable them to monitor alarm notifications and responses.
Finally, it was recommended that a contract with an alarm technician be negotiated. Two
local licensed alarm installers have expressed interest in working with the city on this
project. Staff would select one, based on experience, and establish a contractual
relationship.
The staff asked the City Council to allow them to proceed with implementation of the
alarm monitoring program as outlined. If approved, staff believes that an initial test
market of 50 accounts can begin by April 1 with the system becoming fully operational
by May 1, 1997.
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A motion was made by Council Member McCandless, seconded by Council Member
Lewis, to authorize the Staff to proceed with the implementation of the alarm monitoring
program.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
BIDS FOR JANITORIAL SERVICE:
Consideration was given to bids received February 11, 1997 for janitorial servicefor city
facilities.
The following bids were received:
Bidder
Bid Amount
Aesthetic Building Services
Best Yet Maintenance Service
Butler's Professional Janitorial Services
Fore-U Cleaning Services
Ideal Cleaning Services
Joy Building Services
Quality Janitorial Services
$3,890.00
$3,000.00
$6,500.00
$4~305.00
$4,325.00
$3,500.00
$4,010.00
Mr. Menville reported that the low base bid was submitted by Best Yet Maintenance at
an annual cost of $36,000. Adequate funds have been appropriated for this expenditure.
After the bid process, however, the Parks and Recreation Director requested that cleaning
services be performed twice per day at Colonial Park. If Colonial Park is cleaned.twice
per day, the annual contract amount would increase by $4,800 for a total of $40,800 per
year.
The additional $4,800 can be transferred within the Fleet and Facilities Division to.cover
the annual difference.
A motion was made by Council Member Fogler, seconded.by Council Member Lewis, to
approve a two year janitorial contract with Best Yet Maintenance in the amount of $3,400
per month or $40,800 per year.
4
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A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on February 10, 1997
(b) Regular Session conducted on February 10, 1997
A motion was made by Council Member Fogler, seconded by Council Member Rushing,
to approve the minutes as presented.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
STAFF REPORT:
City Manager Sherman Yehl rep()rted that Goode Company Seafood was no longer
interested in leasing the property on Dincans Street for parking space. The Staff will be
looking for other alternatives.
COUNCIL COMMENTS:
Council Member Lewis recognized the boy scout attending the council meeting.
Council Member Rushing commented that he understood that the Texas Municipal
League honors cities for certain projects. He encouraged the Staff to enter. West
University Place.
Council Member McCandless agreed with Council Member Rushing.
Mayor Watson commented that the. City received a check from Metro to assist in the
reconstruction of Weslayan Street.
5
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ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made
by Council Member Rushing, seconded by Council Member Lewis, to adjourn. The
regular session adjourned at 8:12 p.m.
6
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CITY COUNCIL WORKSHOP SESSION
MONDAY, MARCH 10, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on March 10, 1997 with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City
Manager, City Secretary, City Attorney, Fire Chief and Public Works Director were also
present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
MUNICIPAL BUILDING RENOVATION:
The City Council considered plans for the renovation of the Municipal Building.
Representatives from Ambrose & McEnany Architects were present at the meeting.
The City Council authorized the Architects and the City Staff to move forward with the
project.
PAY PLAN ADJUSTMENT:
The City Council considered employee compensation and an adjustment to the Pay Plan.
City Manager Sherman Yehl -presented a revised pay plan to reflect a two percent across
the board increase for all employees. The adopted 1997 budget includes $85,000 to cover
this expenditure.
A motion was made by Council Member Fogler, seconded by Coun<,::il Member
McCandless, to approve a 2% across-the-board pay plan adjustment for all employees.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Aye:
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ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Fogler, seconded by Council Member McCandless, to adjourn. The
workshop session adjourned at 7:30 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, MARCHIO, 1997
MUNICIPAL BUILDING
i'3800 UNIVERSITY BOULEVARD
6:30 P.M.
, , "?{'" ,.
The City Council convened in Regular Session in the Municipal Building (3800
University Boulevard) on March 10, 1997 with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler, McCandless and Lewis. The City
Manager, City Secretary, City Attorney, Public Works Director and Fire Chief were also
present. Mayor Watson delivered the invocation and Council Member McCandless led
the Pledge of Allegiance.
RESOLUTION APPOINTING MEMBER TO THE SENIOR SERVICES BOARD:
Consideration was given to Resolution No. 97-04.
Mayor Watson read the caption of Resolution No. 97-04 as follows:
A RESOLUTION APPOINTING A MEMBER OF THE SENIOR SERVICES BOARD;
AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT
A member of the Senior Services Board, M. D. Wickerham, has moved out of the city
and has resigned his position on the Board. The Board is now recommending John H.
Valcik to fill the vacancy.
A motion was made by Council Member Rushing, seconded by Council Member Lewis,
to adopt Resolution No. 97-04.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
RESOLUTION APPOINTING. REAPPOINTING AND CONFIRMING
POSITIONS IN THE MUNICIPAL COURT:
Consideration was given to Resolution No. 97-05.
Mayor Watson read the caption of Resolution No. 97-05 as follows:
-- ~._"--"";'.~;-1'"
A RESOLUTION APPOINTING, REAPPOINTING AND CONFIRMING
MUNICIPAL COURT PERSONNEL FOR THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING
TO THE SUBJECT
City Attorney Jim Dougherty reported that Resolution No. 97-05 would confirm the
existing personnel in the Municipal Court and set the term of office to coincide with other
appointed positions.
A motion was made by Council Member Lewis, seconded by Council Member Fogler, to
adopt Resolution No. 97-05.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
ORDINANCE CALLING PUBLIC HEARING:
Consideration was given to the first and final reading of Ordinance No. 1553.
Mayor Watson read the caption of Ordinance No. 1553 as follows:
AN ORDINANCE CALLING A PUBLIC HEARING ON A PROPOSAL TO AMEND
THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE,
TEXAS TO ALLOW PRIOR NON-CONFORMING STATUS FOR CERTAIN
STRUCTURES ON ENLARGED BUILDING SITES; PRESCRIBING PROCEDURES
AND NOTICES; CONTAINING FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT; AND DECLARING AN EMERGENCY
Copies of Ordinance No. 1553, as proposed for adoption, were available in the Council
Chambers.
The Zoning and Planning Commission was asked to consider a request by two owners to
replat three lots into two, all located at 3615 Carnegie and 6612 Mercer. On one lot, the
front yard depth would expand from 20 feet to 30 feet. Since there is a house on the lot,
expanding the front yard depth to 30 feet would put the house in violation oftheZoning
Ordinance.
The Commission agreed the lots should be replatted. In order for this replat to be in
compliance with all provisions of the Zoning Ordinance, an amendment to the code
would have to be approved. Ordinance No. 1553 would call a joint public hearing of the
2
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Zoning and Planning Commission and the City Council to consider an amendment to
Section 12.102 of the Zoning Ordinance.
A motion was made by Council Member Fogler, seconded by Council Member Rushing,
to approve the first and final reading of Ordinance No. 1553.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
PRIORITY AREAS 4B/5A RECONSTRUCTION:
Consideration was given to change orders 1 and 2 relating to storm sewer system
improvements in Priority Areas 4B/5A.
Public Works Director Ed Menville reported that Change Order # 1 involves the
abandonment of the 36" storm sewer line below Amherst Street between Academy and
Weslayan streets, and the replacement of the 36" and 24" lines below Weslayan Street
between Amherst Street and Rice Boulevard with a new 24" pipe. The storm sewer lines,
that will be abandoned, divert storm water runoff from the 72" line on Academy to the
system on Milton Street. The Milton .Street line cannot handle the excess runoff from the
Academy line without causing localized street flooding in the area. The cost of this
change order is $88,376.00 and will. be paid as part of Metro's contribution to the
Weslayan Street reconstruction.
Change Order #2 relates primarily to the replacement of 190 feet of30" storm sewer line
located below College Avenue between Milton Street and Rice Boulevard. This was
found to be in very poor condition and could possibly collapse. The cost for this change is
$28,733.00.
A motion was made by Council Member McCandless, seconded by Council Member
Lewis, to approve change orders 1 and 2 relating to storm sewer system improvements in
Priority Areas 4B/5A.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Aye:
3
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CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on February 24, 1997
(b) Regular Session conducted on February 24, 1997
A motion was made by Council Member Fogler, seconded by Council Member Rushing,
to approve the minutes as amended.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
COUNCIL COMMENTS:
Council Member Fogler recognized the Boy Scouts who were present at the meeting.
Gouncil Member Rushing commented that he was pleased with the redesign of the
municipal building.
Council Member Lewis congratulated Council Member Fogler for being asked by the
West University Party to run fofMayor.
Mayor Watson encouraged the Boy Scouts to continue with their involvement to become
an Eagle Scout.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made
by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The
regular session adjourned at 7:55 p:m.
4
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CITY COUNCIL WORKSHOP SESSION
MONDAY, MARCH 24, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on March 24, 1997 with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City
Manager, City Secretary, City Attorney, Police Chief, Finance Director, Parks and
Recreation Director, Public Works Director and Deputy Director of Public Works were
also present.
AGENDA REVIEW:
The City Council reviewed the. regular meeting agenda and discussed items ..under
consideration with the Staff.
W AKEFOREST TRAFFIC REPORT:
A report on. the traffic study conducted on Wakeforest Street was. presented to . the City
Council.
Police Chief Steve Griffith reported that in response to citizen concerns about speeding
traffic on Wakeforest between Rice and Bissonnet, the city staff conducted several
surveys.
Traffic counts were conducted at three different locations on Wakeforest. It was found
that the average traffic count on Wakeforest was 1,250 vehicles per 24..hour period. This
roadway does receive a significant amount of usage, but the level of usage is not
significantly greater than other connecting thoroughfares in West University Place.
A "cut through" traffic analysis was conducted. This was accomplished by recording the
license plates for all traffic proceeding through the Wakeforest and Plumb intersection on
two different days for a total time .frame of 12 hours. Running the license plates revealed
that about half of the vehicles were registered to West University addresses.
Speed surveys were also conducted. The sections of roadway between Rice and
Bissonnet and between Robinhood and Rice showed.vehicle speeds averaging 30 miles
per hour. A significantuumberofvehicles were exceeding the posted speed limit. The
Police Department publicized the issue and warned the public that drivers would be cited
for speeding 5 miles over the speed limit. To date, a total of seventy-eight citatioIls for
speeding five miles over the speed limit on Wakeforest were issued and two out of every
three citations were to West U residents.
Chief Griffith recommended the following action based on the results of the survey:
The targeted enforcement on Wakeforest for speeding vehicles should be continued with
a 5-mph tolerance. An additional stop sign should be installed on Wakeforest at the
intersection with Robinhood. The "cautionary" 20-mph speed zone at the curve on
Wakeforest between Plumb and Tangley would be modified to a regular 20-mph speed
zone.
Holly Hutchins, a resident at 5812 Charlotte, spoke to the City Council about the traffic
problems on Wakeforest.
A motion was made by Council Member Fogler, seconded by Council Member
McCandless, to authorize the staff to continue the enhanced enforcement on Wakeforest
Street for speeding vehicles by only permitting 5-mph tolerance, to add an additional stop
sign at the intersection of Wake forest and Robinhood, and requested the staff to develop
an ordinance reducing the speed limit to 20-mph on Wakeforest between Plumb and
Tangley.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
NEW ALARM PROGRAM:
The City Council discussed an implementation plan for the amended alarm regulatory
program.
Chief. Griffith presented a preliminary schedule and costs for. the program. He also
presented estimated revenues and expenses for the years 1997 through 1999.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Fogler, seconded by Council Member Lewis, to adjourn. The workshop
session adjourned at 7:30 p.m.
2
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CITY COUNCIL REGULAR SESSION AND JOINT PUBLIC HEARING
WITH THE ZONING AND PLANNING COMMISSION
MONDAY, MARCH 24, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M. -
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on March 24, 1997, with the following members present: Mayor Watson presiding,
Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City Attorney,
City Secretary, Public Works Director, Finance Director, Parks and Recreation Director and
Deputy Director. of Public Works were also present. Council Member Rushing delivered the
invocation and Mayor Watson led the Pledge of Allegiance.
RESOLUTION APPOINTING MEMBER TO THE ZONING AND PLANNING
COMMISSION:
Consideration was given to Resolution No. 97-06.
A RESOLUTION APPOINTING A MEMBER TO THE ZONING AND PLANNING
COMMISSION; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT.
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to
approve Resolution No. 97-06 appointing Marilyn Griffin to position 4 of the Zoning and
Planning Commission,
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Aye:
PUBLIC HEARING:
A Public Hearing was held before the Zoning and Planning Commission and the City Council of
the City of West University Place, Texas. The purpose for the hearing was to provide an
opportunity for parties in interest and citizens to be heard in relation to a proposal toam:end the
City's Zoning Ordinance to allow prior non-conforming status for certain structures when a
building site is enlarged.
Members of the Zoning and Planning Commission present at the meeting were: Chairman Ned
Ross, Byrlan Cass-Shively, Karol Musher, Patrick Starich, and Marilyn Griffm.
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City Council Regular Session, March 24, 1997
The public hearing was called to order by Mayor Watson and Mr. Ross at 7:35 p.m.
The amendment would add a new subsection (d) to Section 12-102 of the Zoning Ordinance, as
follows:
(d) Enlargement of building site and yard. A structure located in a yard (or "setback"
area) in apparent violation of Table 7-2 acquires PNC status if: (i) after the 1987
effective date, the building. site was enlarged in compliance with City ordinances, (ii)
the enlargement of the building site also expanded the yard to inc1udethe structure,
(iii) the structure was built before enlargement of the site, and (iv) the structure did
not violate the yard (or "setback") regulations before the enlargement. The structure
acquires PNC status only for non-compliance with Table 7-2.
Members of the public were invited to ask questions or speak concerning the amendment.
There being no person wishing to be heard, the Public Hearing closed at 7:45 p.m.
The Zoning and Planning Commission left the room.
The City Council convened in Regular Session and continued with the items on the regular
agenda.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Bill Champion, 3832 Southwestern, spoke to the City Council about the flooding problem on his
street. He showed the Council pictures of his street that he had taken during the last flood.
Leo Sacchi, 3768 Rice Blvd., spoke to the City Council about the dangers of the joggers with
baby strollers in the streets. He asked if the City could pass an ordinance to restrict or fine
people who jog in the streets.
BIDS FOR PURCHASE OF DIVING BOARD AND DIVING STAND:
Consideration was given to bids received March 5, 1997 for the purchase of a diving board and a
diving stand.
The following bids were received:
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City Council Regular Session, March 24, 1997
Bidder
Bid Amount
Quality Pools and Management, Inc.
Recreonics
$10,000
$ 5,974 (equipment only)
Parks and Recreation Director Mark Mailes reported that the diving board and stand was last
replaced approximately 25 years ago. It has become rusted and unstable due to its constant
contact with water and pool chemicals.
A motion was made by Council Member McCandless, seconded by Council Member Fogler, to
award a contract to Recreonics in the amount of $5,974 for the purchase of a diving board and a
diving stand.
A vote was taken, on the motion, With the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
BIDS FOR THE REPLACEMENT OF EXPANSION JOINTS ON THE POOL DECK:
Consideration was given to bids received March 5, 1997 for the repair and replacement of the
expansion joints to the deck area at Colonial Park.
The following bids were received:
Bidder
Bid Amount
Central Construction Services, Inc.
CRX, Inc.
Highway Pavement Specialties, Inc.
Liqua Tech, Inc.
Quality Pools and Management, Inc.
Southwest-Panacea, Inc.
$ 6,000.00
$ 7,416.00
$ 6,684.21
$ 9,507.00
$ 9,500.00
$10,638.00
Mr. Mailes explained that the expansion joints on the swimming pool deck have become
deteriorated and splintered. They were last replaced in 1985.
A motion was made by Council Member McCandless, seconded by Council Member Fogler, to
award a contract to Central Construction Services, Inc. in the amount of $6,000 for the repair and
3
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City Council Regular Session, March 24, 1997
replacement ofthe expansion joints to the deck area at Colonial Park.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
BID FOR RENOVATION OF RACQUETBALL COURTS:
Consideration was given to a bid received March 17, 1997 for renovations to the racquetball
courts at Colonial Park.
Mr. Mailes reported that the only bid received was from Bauer Sports Floors, Inc.
A motion was made by Council Member Lewis, seconded by Council Member Rushing, to
award a contract to Bauer Sports Floors, Inc. in the amount of $15,600 for renovations to the
racquetball courts at Col6nial Park.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
BIDS FOR JANITORIAL SUPPLIES:
Consideration was given to bids received February 20, 1997 for the purchase of janitorial
supplies.
The following bids were received:
Bidder
Bid Amount
Apollo Paper Company
Basic Products
Brawner Paper Company, Inc.
Century Papers
Government & Institution Supply Co.(GISCO)
4
$29.78
$55.04
$34.95
$27.74
$39.25
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City Council Regular Session, March 24, 1997
Morse Wholesale
Nationwide Papers
Riggsbee Hardware Co., Inc.
Texas Correctional Industries
United African Overseas Company
ZEP Manufacturing Company
$25.21
$28.64
$22.85
Incomplete
$40.35
$39.69
Deputy Director of Public Works Jerry Bums reported that the bid summary includes unit prices
for ten separate items. Supplies purchased through this contract will be used in the Fire
Department, Community Building and Senior Wing.
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
award a contract for the purchase of janitorial supplies to Riggsbee Hardware Co., .Inc. in the
amounts presented on the bid calculation sheet.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
RIDS FOR THE TRANPORTATION AND DISPOSAL OF RIO-SOLIDS:
Consideration was given to bids received March 5, 1997 for the transportation and disposal of
bio-solids from the City's Treatment Plant.
The following bids were received:
Bidder
Bid Amount
Enviroganics
Organic Waste Management Services
$15.00 per cubic yard
$21.66 per cubic yard
Mr. Bums reported that in the current budget, $43,000 has been appropriated for this contract.
However, due to additional testing and paperwork required by the Texas Natural Resource
Conservation Commission, the amount bid for 1997 exceeds the amount bid in 1995 by $1.25
per cubic yard.
Based on the amount of bio-solids transported and disposed of in .1995, this would result in an
increase of approximately $4,350 over the amount budgeted. This figure can increase or
5
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City Council Regular Session, March 24, 1997
decrease depending on how much waste is generated.
A motion was made by Council Member Lewis, seconded by Council Member Rushing, to
award the bid for the transportation and disposal of bio-solids to Enviroganics in the amount of
$15.00 per cubic yard.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
BIDS FOR THE PURCHASE OF INSURANCE:
Consideration was given to bids received March 12, 1997 for the purchase of life, accidental
death and dismemberment insurance, long term ,disability insurance and a stand alone AD&D
policy for police and fIre personnel.
The following bids were received:
Bidder ~ AD&D 1m Stand Alone
Aetna $550.10 $73.08 No Bid No Bid
BarBren Group No Bid No Bid No Bid $363.66
Hartnett and Company $590.76 $109.00 $1,204.57 $72.00
Ins. & Asset Mgt., Inc. $743.92 $87.52 $1,967.96 $360.00
MetLife $552.00 $63.00 No Bid No Bid
The Prudential $768.40 $192.10 $1,404.75 No Bid
Standard Insurance Co. $552.00 $110.00 $1,132.00 $254.00
Rupa Mather Assoc., Inc. $590.76 $109.00 $1,204.57 No Bid
Texas Municipal League $572.00 $ 99.00 $578.53 No Bid
TransAmerica Life Co. $596.16 $143.00 No Bid $.125 per 1000
TransGeneral Life $619.00 $155.00 $1,444.00 No Bid
Unum Ins. Co. of America No Bid $263.70 No Bid No Bid
Finance Director Walter Thomas reported that the total annual cost of the benefits proposed by
the lowest bidder, Standard Insurance Company is $24,408. The proposed coverage is better and
costs $3,084 less than the current benefits.
6
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City Council Regular Session, March 24, 1997
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to
accept the bid from Standard Insurance Company for the purchase of insurance with an annual
cost of $24,408.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
PURCHASE OF BACKHOE:
Consideration was given to the purchase ofa backhoe for use at the new Recycling Center.
Mr. Bums reported that the City was the recipient of a $48,000 grant from the Texas Natural
Resource Conservation Commission for the purchase of a new 31 OE Backhoe for use at the new
Recycling Center. This grant is funded through the Houston-Galveston Area Council (HGAC)
and is good until May 31, 1997.
While following required procedures to obtain quotes, it was found that HGAC has the lowest
price for the backhoe at a cost of $47,909. Since HGAC has fulfilled all bidding requirements
normally imposed on cities for purchases.ofthis type, it will not be necessary to solicit bids.
A motion was made by Council Member McCandless, seconded by Council Member Lewis, to
approve the purchase of a backhoe from the Houston-Galveston Area Council in the amount of
$47,909.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
RECYCLING INCENTIVE PROGRAM:
Consideration was given to implementing a financial incentive system to encourage the use of
mulching mower blades.
7
City Council Regular Session, March 24, 1997
Mr. Thomas reported that a mulching mower blade incentive program was developed in 1996 to
encourage residents ofWestU to mulch their lawns as they mow, either by retrofitting a regular
lawnmower with a mulching mower blade, or by choosing to purchase a new mulching mower.
Citizen response to the program was positive and the Recycling Committee has. recommended
that the program be offered again this year. As before, residents participating in the program will
have to present an original receipt showing purchase of a mulching blade (or mower) to the
Finance Office in City Hall.
The incentive program will be in effect for 90 days after the first of the month following
approval by the City Council.
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
accept the recommendation of staff to approve the mulching mower blade incentive program.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
UTILITY ORDINANCE:
Consideration was given to the first reading of Ordinance No. 1555.
Mayor Watson read the caption of Ordinance No. 1555 as follows:
AN ORDINANCE RELATING TO UTILITIES; AMENDING THE CODE OF ORDINANCES
OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1555, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that the amendments to Chapter 23 will make the City's utility billing
procedures more "user friendly" and clarify and provide authorization for practices that are
currently being followed, but are not specifically allowed by the. Code.
The revision makes utility billing procedures friendlier by:
8
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City Council Regular Session, March 24, 1997
. Eliminating the requirement of a written application. This clears the way for the City to
accept an application over the telephone.
. Eliminating the required deposit. This will help in initiating service and reduce the.
accounting burden on the City. The City will be establishing a connection fee for service
similar to those required by other utility companies. The revised ordinance allows the
City to require a deposit from a delinquent customer.
Changes were made to authorize current practices or to provide guidance in administering the
utility billing process:
. A section was added authorizing payment agreements. The City has allowed. delinquent
utility customers to enter into an agreement with the City to resolve the delinquency for
years, but the ordinance did not authorize these agreements.
. The Finance Director has made adjustments to (or on occasion not adjusted) accounts for
errors in meter readings, however, the code did not authorize this practice.
. Utility customer accounts are carried on the City's books long after there is any reasonable
expectation of payment, because the code did not provide authority to remove them.
A motion was made by Council Member Lewis, seconded by Council Member McCandless, to
adopt Ordinance No. 1555 on the fIrst reading with one change in Section 23.035 to add the word
not on the second line so that it reads, they shall not draw from any source pressurized by the
City system.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
FEE ORDINANCE:
Consideration was given to the fIrst reading of Ordinance No. 1554.
Mayor Watson read the caption of Ordinance No. 1554 as follows:
AN ORDINANCE ESTABLISHING AND REESTABLISHING FEES AND CHARGES FOR
ACTIVITIES, GOODS AND SERVICES PROVIDED BY THE CITY; AMENDING
ORDINANCE NO. 1524 ADOPTED DECEMBER 11,1995; CONTAINING A PROVISION
TO AUTHORIZE THE CITY MANAGER TO ESTABLISH FEES AND CHARGES IN
CERTAIN CIRCUMSTANCES; AND CONTAINING FINDINGS AND OTHER
PROVISIONS RELATING TO THE SUBJECT
9
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City Council Regular Session, March 24, 1997
Copies of Ordinance No. 1554, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that the City's Fee Schedule is a master list of fees charged by the City for
services. This list is updated from time to time and the entire list must be re-adopted.
The revisions to the fee schedule are as follows:
. Revisions to Code Section 23 eliminated the requirement that a utility customer post a
deposit. To offset the potential loss from bad debts and to cover the cost of initiating service,
a $25 fee for new service has been added to the fee schedule.
. The fee for discontinuing service to a delinquent account has been increased from $15 to $30
in order to bring the fee more closely in line with the costs associated with disconnecting
servIce.
. In some cases, a customer whose service has been discontinued for delinquency desires that
service be resumed after the City's normal hours of operation. To cover the cost of overtime
associated with this service, an after hours reconnect fee of $60 has been added to the Fee
Schedule.
. Code Section23 allows a deposit to be required from a customer who is delinquent. The Fee
Schedule limits the amount of deposit to $180.
. Permits support the newalarm program. Both, Type I and II permits, will cost $25. Type II
permits must be renewed monthly for a $25 renewal fee. All alarm permits will carry a $5
annual renewal fee.
. The charge for using the City's photocopier is presently .55 cents for the first copy and .20
for each additional copy. This charge was not consistent with the .10 cents per copy being
charged for the use of the copier in the library. The Fee Schedule was revised to lower the
charge for copies to .10 cents.
. The charge to reserve the Colonial Park Pool was adjusted to $30 per hour to bring the charge
closer to the cost of the service.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to
adopt Ordinance No. 1554 on the fIrst reading.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Aye:
10
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City Council Regular Session, March 24, 1997
ZONING ORDINANCE AMENDMENT RELATING TO PRIOR NON-CONFORMING
STATUS:
Consideration was given to the fIrst reading of Ordinance No. 155.6.
Members of the Zoning and Planning Commission rejoined the meeting.
Mayor Watson read the caption of Ordinance No. 1556 as follows:
AN ORDINANCE ALLOWING PRIOR NON-CONFORMING STATUS FOR CERTAIN
STRUCTURES ON ENLARGED BUILDING SITES; ADDING A NEW SUBSECTION 12-
1 02( d) TO THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE,
TEXAS; AND CONTAINING. FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Mr. Ross presented their final report on the proposal to amend the zoning ordinance.
The Zoning and Planning Commission recommended that the. City Council proceed with the
adoption Ordinance No. 1556.
Copies of Ordinance No. 1556, in the form proposed for adoption, were available in the Council
Chambers.
A motion was made by Council Member Rushing, seconded by Council Member Lewis, to adopt
Ordinance No. 1556 on the first reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
ORDINANCE CANCELLING ELECTION:
Consideration was given to the fIrst and fmal reading of Ordinance No. 155.7.
Mayor Watson read the caption of Ordinance No. 1557 as follows:
AN ORDINANCE DECLARING THAT THE UNOPPOSED CANDIDATES IN
THE MAY 3, 1997 GENERAL ELECTION ARE ELECTED TO OFFICE;
11
City Council Regular Session, March 24, 1997
PROVIDING THAT THE ELECTION SHALL NOT BE HELD; CONTAINING
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; AND
DECLARING AN EMERGENCY
Copies of Ordinance No. 1557, in the form proposed for adoption, were available in the Council
Chambers.
City Attorney Jim Dougherty reported that the Texas State Law now requires that, not only must
the candidates file for office but also any write-in candidates must file for office. The deadline is
set 45 days prior to the election date. After the deadline, if all the candidates are unopposed and
there are no write-in candidates and there are no propositions on the ballot, the law allows the
City Council to declare those candidates elected and cancel the election. This can only be done
after the City Secretary makes a certificate stating that all candidates are unopposed and there are
no propositions on the ballot.
Each member of the City Council had a copy of the Certificate from the City Secretary.
A motion was made by Council Member McCandless, seconded by Council Member Rushing, to
adopt Ordinance No. 1557 on the first and final reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council
McCandless
None
None
Council Member Fogler
Members Rushing, . Lewis and
Voting Nay:
Absent:
Abstain:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on March 10, 1997
(b) Regular Session conducted on March 10, 1997
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
approve the minutes as presented.
12
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City Council Regular Session, March 24, 1997
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent: .
COUNCIL COMMENTS:
Council Member Rushing congratulated the elected candidates. He commented that he was glad
that there was not going to be an election.
Council Member Fogler commented that she was also happy that there was not going to be an
election. She stated that she thought it was good for the individuals elected to office and for the
City and will make the transition into office a lot easier.
Council Member McCandless commented that he was not so sure it was good for the City to not
have an election. He wanted to know if the lack of interest was because the present Council was
doing a good job or if it showed apathy from residents in the City.
Mayor Watson commented that he thought it was great not to have an election.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council MemberLewis, seconded by Council Member Rushing to adjourn. The regular
session adjourned at 8:27 p.m.
13
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CITY COUNCIL WORKSHOP SESSION
MONDAY, APRIL 14, 1997
MUNICIPAL BmLDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on April 14, 1997 with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City
Manager, City Secretary, City Attorney, Finance Director, Parks and Recreation Director,
Public Works Director and Deputy Director of Public Works were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
SOFTBALL FIELDS 4A AND 4B:
The City Council considered the reconfiguration of Softball Fields 4A and 4B.
David Allums, 3715 Rice Boulevard, was present at the meeting. He complained about
the amount of light in his backyard and the noise coming from the fields. He asked the
City Council to move the backstop.
Parks and Recreation Director Mark Mailes reported that, at the request of residents along
Rice Boulevard, he has. attempted to.work out an acceptable compromise in regards to
softball backstop 4B. The City hired landscape architect David Stanger to review the
situation and recommend.any solutions or changes.
The City Council discussed, at length, the potential danger of moving the fields, too close
together and the impact a proposed fence would have on the elementary school programs.
Mr. Mailes stated that the West University Elementary School Principal John Threet
would not allow an outfield fence to be installed on the Scout House fields.
The City Council agreed that the fields should stay as they are now. The Council
requested that Mr. Mailes contact a lighting specialist to see what could be done about the
overflow of light in Mr. Allums yard.
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COMMUNITY LOAN PROGRAM:
The City Council discussed a program to offer low-income families assistance with the
relocation of sewer and water line connections associated with infrastructure
improvements.
City Manager Sherman YeW reported that the City was coming into a number of
situations where low-income families, primarily elderly, would have difficulty tapping on
to new water and sewer lines. The cost could run between $1,500 and $3,000.
The Texas Constitution permits the City to set a loan program with a five-year pay back.
Mr. YeW recommended that the Staff put together a specific program design based
primarily on income.
The City Council agreed to permit the Staff to design a program and return to the City
Council with a recommendation.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8:00 p.m.
The City Attorney left the meeting.
RECYCLING ISSUES:
The City Council considered a recommendation to use paper bags in the handling of yard
waste and related matters.
Members of the Recycling Committee Cindy Neal and Rick Jenkins were present at the
meeting. They requested that the City require all yard waste to be put on the curb in 30-
gallon Kraft paper bags instead of plastic bags. The cost to dispose of yard waste. at local
compo sting facilities more than doubled last year and currently costs more than taking the
regular garbage to the landfill. LivingEarth Technology h;:l.s offered to waive the tipping
fee if the City will use paper bags. Local stores have agreedto stock the bags.
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to
authorize the Staff to draft an ordinance to require the use of paper bags for yard waste.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler,.Lewis
and McCandless
None
None
Voting Nay:
Absent:
2
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Mrs. Neal discussed an implementation schedule with the City Council.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Fogler, seconded by Council Member Rushing, to adjourn. The
workshop session adjoumedat 8:12 p.m.
3
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CITY COUNCIL REGULAR SESSION AND JOINT PUBLIC HEARING
WITH THE ZONING AND PLANNING COMMISSION
MONDAY, APRIL 14, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on April 14, 1997, with the following members present: Mayor Wats(m,presiding,
Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City.Attorney,
City Secretary, Public Works Director, Finance Director and Deputy Director of Public Works
were also present. Mayor Watson delivered the invocation and Council Member Rushing led the
. ' .'
Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Carolyn Sacchi, 3768 Rice Blvd., requested that the City Council only allow parking9P one side
of Rice Boulevard during the special events held in the City. She stated that parking on both
sides of the street made it impossible for the homeowners in the area to back out of their
driveways.
1998 METHODIST HEALTH CARE HOUSTON MARATHON:
Consideration was given to the 1998 Methodist Health Care Houston Marathon scheduled to be
run January 18, 1998.
Members of the Marathon Committee and a representative from the Methodist Health Care
Systems requested that the City Council allow the Marathon to run through West University
Place on January 18, 1998.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to
invite the 1998 Methodist Health Care Houston Marathon to again run through West University
streets and to remind the representatives that they need to obtain a city permit.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Aye:
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City Council Regular Session, April 14, 1997
PRESENTATION OF FINANCIAL AWARD:
The City Council was presented with a Certificate of Achievement for Excellence in. Financial
Reporting.
City Manager Sherman Yehl reported that the City has received the Certificate of Achievement
for Excellence in Financial Reporting by the Government Finance Officers Association, which is
for the City's Comprehensive Annual Financial Report. The Certificate is the highest form of
recognition in the area of governmental accounting and financial reporting. Mr. Yehl presented
the City Council with the Certificate.
In addition, Mr. Yehl stated that an individual certificate of Financial Reporting Achievement is
awarded to the person primarily responsible for preparing the Comprehensive Financial Report.
Mr. Yehl thanked Finance Director Walter Thomas for his work and presented him with the
award.
UTILITY ORDINANCE:
Consideration was given to the second, and final reading of Ordinance No. 1555.
Mayor Watson read the caption of Ordinance No. 1555 as follows:
AN ORDINANCE RELATING TO UTILITIES; AMENDING THE CODE OF ORDINANCES
OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1555, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that the amendments to Chapter 23 will make the City's utility billing
procedures more "user friendly". The amendments will clarify and provide authorization for
practices that are currently being followed, but are not specifically allowed by the Code.
The revision makes utility billing procedures friendlier by:
. Eliminating the requirement of a written application. This clears the way for the City to
accept an application over the telephone.
. Eliminating the required deposit. This will help in initiating service and reduce the
accounting burden on the City. The City will be establishing a connection fee for service
similar to those required by other utility companies. The revised ordinance allows the
City to require a deposit from a delinquent customer.
2
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City Council Regular Session, April 14, 1997
Changes were made to authorize current practices or to provide guidance in administering the
utility billing process:
. A section was added authorizing payment agreements. The City has allowed delinquent
utility customers to enter into an agreement with the City to resolve the delinquency for
years, but the ordinance did not authorize these agreements.
. The Finance Director has made adjustments to (or on occasion not adjusted) accounts for
errors in meter readings, however, the code did not authorize this practice.
. Utility customer accounts are carried on the City's books long after there is any reasonable
expectation of payment, because the code did not provide authority to remove them.
A motion was made by Council Member McCandless, seconded by Council Member Fogler, to
adopt Ordinance No. 1555 on the second and final reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
FEE ORDINANCE:
\
Consideration was given to the second and final reading of Ordinance No. 1554.
Mayor Watson read. the caption of Ordinance No. 1554 as follows:
AN ORDINANCE ESTABLISHING AND REESTABLISHING FEES AND CHARGES FOR
ACTIVITIES, GOODS AND SERVICES PROVIDED BY THE CITY; AMENDING
ORDINANCE NO. 1524 ADOPTED DECEMBER 11,1995; CONTAINING A PROVISION
TO AUTHORIZE THE CITY MANAGER TO ESTABLISH FEES AND CHARGES IN
CERTAIN CIRCUMSTANCES; AND CONTAINING FINDINGS AND OTHER
PROVISIONS RELATING TO THE SUBJECT
Copies of Ordinance No. 1554, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that the City's Fee Schedule is a master list of fees charged by the City for
services. This list is updated from time totime and the entire list must be re-adopted.
The revisions to the fee schedule are as follows:
3
-----c-r-.-r--,--~n~"I."-~
City Council Regular Session, April 14, 1997
. Revisions to Code Section 23 eliminated the requirement that a utility customer post a
deposit. To offset the potential loss from bad debts and to cover the cost of initiating service,
a $25 fee for new service has been added to the fee schedule.
. The fee for discontinuing service to a delinquent account has been increased from $15 to $30
in order to bring the fee more closely in line with the costs associated with disconnecting
servIce.
. In some cases, a customer whose service has been discontinued for delinquency desires that
service be resumed after the City's normal hours of operation. To cover the cosfofovertime
associated with this service, an after hours reconnect fee of $60 has been added to the Fee
Schedule.
. Code Section 23 allows a deposit to be required from a customer who is delinquent. The Fee
Schedule limits the amount of deposit to $180.
. Permits support the new alarm program. Both, Type I and II permits will cost $25. Type II
permits must be renewed monthly for a $25 renewal fee. All alarm permits will carry a $5
annual renewal fee.
. The charge for using the City's photocopier is presently .55 cents for the first copy and .20
for each additional copy. This charge was not consistent with the .10 cents per. copy being
charged for the use of the copier in the library. The Fee Schedule was revised to lower the
charge for copies to .10 cents.
. The charge to reserve the Colonial Park Pool was adjusted to $30 per hour to bring the charge
closer to the cost of the service.
A motion was made by Council Member Lewis, seconded by Council Member Rushing, to adopt
Ordinance No. 1554 on the second and fmal reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, F ogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
ZONING ORDINANCE AMENDMENT RELATING TO PRIOR NON-CONFORMING
STATUS:
Consideration was given to the second and final reading of Ordinance No. 1556.
Mayor Watson read the caption of Ordinance No. 1556 as follows:
AN ORDINANCE ALLOWING PRIOR NON-CONFORMING STATUS FOR CERTAIN
STRUCTURES ON ENLARGED BUILDING SITES; ADDING A NEW SUBSECTION 12-
4
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City Council Regular Session, April 14, 1997
102(d) TO THE.ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE,
TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
The Zoning and Planning Commission had presented their [mal report at the last regular session.
They recommended that the City Council proceed with the adoption of Ordinance No. 1556.
Copies of Ordinance No. 1556, in the form proposed for adoption, were available in the Council
Chambers.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to
adopt Ordinance No. 1556 on the second and final reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
RECYCLING CENTER:
Consideration was given to a change order relating to the construction of the Recycling Center.
Public Works Director Ed Menville reported that the change order would revise the Recycling
Center plans to include a retention pond and associated drainage that will serve the adjacent lease
property on Westpark. The amount of the change order is $17,114, which increases the project
costs from $308,100 to $325,214.
A motion was made by Council Member McCandless, seconded by Council Member Fogler, to
approve the change order relating to the construction ofthe Recycling Center.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Aye:
5
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City Council Regular Session, April 14, 1997
REGULAR MEETING CHANGE:
Consideration was given to a regular meeting change in May 1997.
The City Staff recommended that the City Council change the meeting scheduled. for May 26,
1997 because it falls on Memorial Day.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to
change the City Council meeting scheduled for May 26, 1997 to May 19, 1997.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Aye:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on March 24, 1997
(b) Regular Session conducted on March 24, 1997
A motion was made by Council Member Rushing, seconded by Council Member Lewis, to
approve the minutes as presented.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Aye:
COUNCIL COMMENTS:
The City Council recognized the Boy Scouts attending the meeting and asked them to introduce
themselves.
6
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City Council Regular Session, April 14, 1997
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was . made by
Council MemberLewis, seconded by Council Member Rushing to adjourn. The regular
session adjourned at 7:55 p.m.
7
CITY COUNCIL WORKSHOP SESSION
MONDAY, APRIL 28, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
7:00 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on April 28, 1997 with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City
Manager, City Secretary, City Attorney, Finance Director, Parks and Recreation Director,
and Public Works Director were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
FOOT BRIDGE OVER POOR FARM DITCH:
The City Council reviewed the plans for the rehabilitation of the Foot Bridge over Poor
Farm Ditch.
The City Council discussed the possibility of building a bridge with a cover.
Council Member Lewis asked that the residents in the area be consulted before the City
builds a covered bridge that might obstruct their view.
A motion was made by Council Member Fogler, seconded by Council Member Rushing,
to approve the concept of a covered bridge over Poor Farm Ditch.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis
and McCandless
None
None
Voting Nay:
Absent:
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Rushing, seconded by Council Member McCandless, to adjourn. The
workshop session adjourned at 7:30 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, APRIL 28, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on April 28, 1997, with the following members present: Mayor Watson presiding,
Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City Attorney,
City Secretary, Public Works Director, Finance Director and Parks and RecreationDirector were
also present. Council Member Rushing delivered the invocation and Council Member
McCandless led the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
namesw~ecalkd. .
Cindy Neal, 2616 Pemberton, reported that she was approached by a volunteer .organization
called Leadership Houston, and asked to submit information on the city's recycling program.
Ultimately, the City of West University won the Leadership in Action Award in the
Environmental Area. Mrs. Neal presented the award to the Public Works Director.
BUDGET AMENDMENT:
Consideration was given to the first reading of Ordinance No. 1558.
Mayor Watson read the caption of Ordinance No. 1558 as follows:
AN ORDINANCE AMENDING THE BUDGET FOR THE CITY OF WEST UNIVERSITY
PLACE, TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1997; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT.
Finance Director Walter Thomas reported that a $11,610 amendment to the Debt Service Fund
and a $53,000 amendment to the Water Utility Fund are due to debt service on the bonds issued
in 1996 being higher than the. estimate used when the budget was prepared. These additional
costs will be funded by available reserves.
A $25,000 amendment to the General Fund is needed to fund a police patrol vehicle that was
destroyed in an accident. The vehicle was covered by insurance, but the electronics, light bar and
equipment were not covered. This additional cost also will be funded by available reserves.
The project budget was revised for the following projects: The Recycling Center, Judson Park,
Alarm Monitoring Equipment, Repairs to the 36" Sewer Line, and the Water Flow Study. This
amendment also re-appropriates unspent funds provided in the 1996 Budget for the following
projects: Judson Park, Alarm Monitoring, and Priority Areas 4B and 5A.
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City Council Regular Session, April 28, 1997
Copies of Ordinance No. 1558, in the form proposed for adoption, were available in the Council
Chmpbers.
A motion was made by Council Member. Rushing, seconded by, Council Member Lewis, to adopt
Ordipance No. 1558 on the first reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
BIDS FOR JUDSON PARK:
Con*ideration was given to bids received April 14, 1997 for the rehabilitation of Judson Park.
The rollowing bids were received:
,
Bidder
Bid Amount
D. U Meacham Construction
I
Gulf Coast Landscape Service
Jerd6n Enterprise, Inc.
$228,777
$208,350
$221,700
Par~s and Recreation Director Mark Mailes reported that the Friends of West University Parks,
thr04gh donations and fundraisers, raised funds to rehabilitate Judson Park. Plans call for new
playground equipment, picnic tables, benches, a perimeter sidewalk, ornamental fencing,
land~caping and a deck.
Three bids were received, the lowest being submitted by Gulf Coast Landscaping, in th.e amount
of $~26,500. The bid amount includes a base bid of $208,350, $13,100 for a picnic deck and
$5,0:50 for picnic tables and grills. Gulf Coast Landscaping has completed two recent projects
for the City, the rehabilitation of Weir Park and the renovation of the youth athletic fields. They
pro,*ided excellent service for both projects.
A motion was made by Council Member Fogler, seconded by Council Member Lewis,. to award
a cohtract to Gulf Coast Landscaping in the amount of $226,500 for the rehabilitation of Judson
ParK:
2
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City Council Regular Session, April 28, 1997
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
BIDS FOR SIDE LOADING REFUSE TRUCK:
Consideration was given to bids received April 9, 1997 for the purchase of a side loading refuse
truck.
The following bids were received:
Bidder
Bid Amount without A/C
Bid Amount with A/C
Crane Carrier Company
Crane Carrier Company
Lone Star Truck Company
$102,030.00
$113,451.00
$115,726.06
$103,430.00
$114,851.00
$117,729.06
Public Works Director Ed Menville reported that the new truck will replace a 1986 vehicle.
A motion was made by Council Member McCandless, seconded by Council Member Rushing, to
approve the low bid in the amount of $103,430.00 submitted by Crane Carrier Company for the
purchase of a side loading refuse truck.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
BIDS FOR LABORATORY SUPPLIES:
Consideration was given to bids received March 17, 1997 for the purchase of laboratory supplies
and authorization to rebid.
Mr. Menville reported that sealed bids were opened for the purchase of laboratory supplies to be
used at the Wastewater Treatment facility. Plant Supervisor Patrick Walters inspected all bids
3
City Council Regular Session, April 28, 1997
and found that each bidder had omitted one or more components from his or her .bid. In checking
with various bidders, it was found that some of the specifications on various items did not
contain enough information for the bidders to make a competitive bid.
Consequently, the project will need to be rebid after adjustments have been made to the
specifications. The Staff recommends that bidders be disqualified because all bids were
incomplete. Staffwill reissue the bid specifications and rebid the project at a later date.
A motion was made by Council Member Lewis, seconded by Council Member Rushing, to reject
all the bids received for the purchase of laboratory supplies and authorize the Staff to rebid the
project at a later date.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Consideration was given to the minutes ofthe following City Council meetings:
(a) Workshop Session conducted on April 14, 1997
(b) Regular Session conducted on April 14, 1997
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
approve the minutes as amended.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Aye:
COUNCIL COMMENTS:
4
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City Council Regular Session, April 28, 1997
Council Member McCandless asked the Staff to continue to work on a chart that would bring
together the fmancial and engineering portion of the infrastructure improvements so that it could
be reviewed more easily. He suggested that underground utilities should be in the foreseeable
future in West University. He also asked that the Staff continue to support the possibility of
getting HISD or HCCS Communicati.ons on Cable.
Council Member Fogler thanked the Council for working so well for the last four years. She
commented that there was a civility and professionalism about the current group that has served
well for all of them.
Council Member Rushing thanked the Parks Board and Friends Board for all of their work. He
also thanked all the citizens who have supported the parks in West University.
Council Member Lewis thanked Cindy Neal and the Recycling Committee for their award. She
also thanked the Parks Board.
Mayor Watson expressed his thanks to the Council Members.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member Rushing to adjourn. The regular
session adjourned at 7:56 p.m.
5
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CITY COUNCIL REGULAR SESSION
MONDAY, MAY 12, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on May 12, 1997, with the following members present: Mayor Watson presiding,
Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, Cit)rAttorney,
City Secretary, Public Works Director, Finance Director, Fire Chief, Police Chief and. Parks and
Recreation Director were also present. Mayor Watson delivered the invocation and. Council
Member Lewis led the Pledge of Allegiance.
BUDGET AMENDMENT:
Considerationwas given to the second and final reading of Ordinance No. 1558.
A motion was made by Council Member Rushing, seconded by Council Member Lewis, to table
consideration of Ordinance No. 1558 untilthe next regular session.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler,. .Lewis and
McCandless
None
None
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on April 28, 1997
(b) Regular Session conducted on April 28, 1997
A motion was made by Council Member Fogler, seconded by. Council Member McCandless, to
approve the minutes as presented.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Aye:
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City Council Regular Session, May 12, 1997
ISSUANCE OF CERTIFICATE OF ELECTION:
Mayor Watson issued the Certificates of Election to the newly elected city officers.
INSTALLATION OF CITY COUNCIL MEMBERS:
The Honorable Richard H. Edelman, Justice, 14th Court of Appeals of the State of Texas
administered the Oaths of Office to the newly elected city officers.
COMMENTS BY OUTGOING COUNCIL MEMBERS:
The outgoing Mayor and Council Members thanked the Staff and volunteers for supporting them
for the last four years.
COMMENTS BY INCOMING COUNCIL MEMBERS:
The incoming Mayor and Council Members introduced themselves and expressed their
appreciation for the opportunity to serve the citizens of West University Place.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion. was made by
Council Member Starich, seconded by Council Member Neal to adjourn. The regular session
adjourned at 8:15 p.m.
2
CITY COUNCIL WORKSHOP SESSION
MONDAY, MAY 19, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the . Municipal Building (3800
University Boulevard) on May 19, 1997 with the following members present: Mayor
Fogler presiding, Council Members Davis, Neal, Sparkman and Starich. The. City
Manager, City Secretary, City Attorney, Finance Director, Fire Chief, Public Works
Director, Parks and Recreation Director and Police Chiefwere also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
COND.UCT ORIENTATION FOR NEWLY ELECTED MAYOR AND COUNCIL
MEMBERS:
The City Staff reviewed the 1997 budget and the infrastructure construction schedule
with the newly elected Mayor and Council Members.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 7:45 p.m.
City Attorney Jim Dougherty discussed rules of procedure, powers and duties with the
City Council.
REPORT ON ALARM SYSTEM:
The City Staff presented a report on the in-house security alarm program.
QUARTERLY REPORT:
The City Staff presented the Quarterly Report to the City Council.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Neal, seconded by Council Member Sparkman, to adjourn; The
workshop session adjourned at 8:51 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, MAY 19, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on May 19, 1997, with the following members present: Mayor Fogler presiding,
Council Members Davis, Neal, Sparkman and Starich. The City Manager, City Attorney, City
Secretary, Public Works Director, Finance Director, Police Chief, Fire Chief and Parks and
Recreation Director were also present. Mayor Fogler delivered the invocation and Council
Member Davis led the Pledge of Allegiance.
ELECTION OF. MAYOR PRO TEM:
Consideration was given to the election of a Mayor Pro Tern. according to Section 2.07 of the
City Charter.
A motion was made by Council Member Davis, seconded by Council Member Neal, to handle
the position of Mayor Pro Tem on a rotating basis with Council Member Davis serving from
May 19, 1997 to November 30, 1997, Council Member Starichserving from December 1, 1997
to April 30, 1998, Council Member Sparkman serving from May 1, 1998 to November 30, 1998
and Council Member Neal serving from December 1, 1998 to May 3, 1999.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
-
BUDGET AMENDMENT:
Consideration was given to the second and final reading of Ordinance No. 1558.
MayorFogler read the caption of Ordinance No. 1558 as follows:
AN ORDINANCE AMENDING THE BUDGET FOR THE CITY OF WEST UNIVERSITY
PLACE, TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1997; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT.
Finance Director Walter Thomas reported that a $11,610 amendment to the Debt Service Fund
and a $53,000 amendment to the Water Utility Fund are due to debt service on the bonds issued
in 1996 being higher than the estimate used when the budget was prepared. These.additional
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City Council Regular Session, May 19, 1997
costs will be funded by available reserves.
A $25,000 amendment to the General Fund is needed to fund a police patrol vehicle that was
destroyed in an accident. The vehicle was covered by insurance, but the electronics, light bar and
equipment were not covered. This additional cost also will be funded by available reserves.
The project budget was revised for the following projects: The Recycling Center, Judson Park,
Alarm Monitoring Equipment, Repairs to the 36" Sewer Line, and the Water Flow Study. This
amendment also re-appropriates unspent funds provided in the 1996 Budget for the following
projects: Judson Park, Alarm Monitoring, and Priority Areas 4B and 5A.
Copies of Ordinance No. 1558, in the form proposed for adoption, were available in the Council
Chambers.
A motion was made by Council Member Starich, seconded by Council Member Neal, to adopt
Ordinance No. 1558 on the second and final reading.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
RESOLUTION APPOINTING MEMBER TO PARKS AND RECREATION BOARD:
Consideration was given to Resolution No. 97-07.
A RESOLUTION APPOINTING A MEMBER TO THE PARKS AND RECREATION
BOARD; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
A motion was made by Council Member Sparkman, seconded by Council Member Starich, to
adopt Resolution No. 97-07 appointing Marcela Chennisi as Chairperson of the Parks and
Recreation Board.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
2
City Council Regular Session, May 19, 1997
RESOLUTION APPOINTING MEMBER TO THE RECYCLING COMMITTEE:
Consideration was given to Resolution No. 97-08.
A RESOLUTION APPOINTING A MEMBER TO THE RECYCLING COMMITTEE; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT
A motion was made by Council Member Neal, seconded by Council Member Davis, to adopt
Resolution No. 97-08 appointing Adrienne Bullard as Chairperson of the Recycling Committee.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
RESOLUTION APPOINTING MEMBER TO THE ZONING AND PLANNING
COMMISSION:
Consideration was given to Resolution No. 97-09.
A RESOLUTION APPOINTING A MEMBER TO THE ZONING AND PLANNING
COMMISSION; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
A motion was made by Council Member Neal, seconded by Council Member Starich, to adopt
Resolution No. 97-09 appointing Bill Watson to Position 7 of the Zoning and Planning
Commission.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the Regular Session conducted on May 14, 1997
3
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City Council Regular Session, May 19, 1997
A motion was made by Council Member Davis, seconded by Council Member Sparkman, to
approve the minutes as amended.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
COUNCIL COMMENTS:
Council Member Starich commented that he would like the City Staff to put rollers on the
Council Member's chairs.
Council Member Sparkman agreed with the comment made by Council Member Starich.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motioIl was made by
Council MemberNeal, seconded by Council Member Starich to adjourn. The regular
session adjourned at 7:44 p.m.
4
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CITY COUNCIL WORKSHOP SESSION
MONDAY, JUNE 9, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
'V. ,
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on June 9, 1997 with the following members present:. Mayor
Fogler presiding, Council Members Davis, Neal and Starich. The City Secretary, City
Attorney, Finance Director, Deputy Director Public Works and Parks and Recreation
Director were also present. Council Member Sparkman was absent.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda. and discussed items ...under
consideration with the Staff.
TEXAS MEDICAL CENTER FLOOD PREDICTION SYSTEM:
Philip B. Bedient from the Environmental Science and Engineering Department at Rice
University presented a proposal on a flood prediction system for the Texas Medical
Center Area.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8:18 p.m.
WARNER CABLE TELECOMMUNICATIONS:
The City Council considered future ordinances related to telecommunications.
City Attorney Jim Dougherty reported that the City has received an inquiry from Time
Warner Communications about local exchange telephone service. The emerging federal
policy is to encourage new and competitive telecommunications systems of all kinds,
including conventional telephone, wireless services, cable television and satellite
services. Some of the new federal laws apply directly to municipalities such as
regulations for the use of streets by telecommunications providers and municipal
regulation of antennas and towers.
Mr. Dougherty recommended that the City Council authorize the Staff to survey some of
the newer policy ordinances from other cities and prepare and present draft policy
ordinances for West University Place. He also recommended that the Staff be authorized
to obtain expert assistance, if needed, on FCC proceedings, new technologies and . latest
national developments, subject to an expenditure of $7,500.
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A motion was made by Council Member Neal, seconded by Council Member Davis, to
authorize the Staff to proceed with the study of newer telecommunication policy
ordinances and to allow expenditures not to exceed $7,500 to obtain expert assistance.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal and Starich
None
Council Member Sparkman
REPLACEMENT OF WATER LINES:
The City Council considered a proposal by the City of Houston. to replace water lines
affected by street reconstruction.
Finance Director Walter Thomas reported that the City of Houston is planning to
rehabilitate several streets in the areabounded by Weslayan, Childress, Community and
Law streets. This area is inside the Houston city limits but receives its water service.from
the City of West University Place. The water lines are owned and maintained by West
University Place. These lines need to be replaced due to their age and condition.
Under the current arrangement, the residents in this area receive water bills from West
University Place while paying a flat rate to the City of Houston for sewer. The City of
Houston is willing to replace these water mains and begin to provide both water and
sewer services to the residents in this area.
The City Council authorized the Staff to move forward with negotiations with the City of
Houston.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Starich, seconded by Council Member Davis, to adjourn. The
workshop session adjourned at 9:05 p.m.
2
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CITY COUNCIL REGULAR SESSION
MONDAY, JUNE 9, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on June 9, 1997, with the following members present: Mayor Fogler presiding,
Council Members Davis, Neal and Starich. The City Secretary, City Attorney, Deputy Director
Public Works, Finance Director and Parks and Recreation Director were also present. Mayor
Fogler delivered the invocation and Council Member Neal led the Pledge of Allegiance. Council
Member Sparkman was absent.
CITIZEN COMMENTS:
Mayor Fogler invited citizens who wished to address the City Council to come forward as their
names were called.
Lori Gobillot, 2634 Arbuckle, spoke to the City Council about neighborhood safety. She stated
that she and her husband were robbed and assaulted at gunpoint in their driveway.. Mrs. Gobillot
requested that the City Council appoint a task force or committee to study the feasibility of
various safety initiatives.
The City Council will place this item on the agenda for the next workshop session.
RESOLUTION FOR SAM HOUSTON RACE PARK ADDITIONAL ADMISSION FEE:
Consideration was given to Resolution No. 97-10.
Mayor Fogler read the caption of Resolution No. 97-10 as follows:
A RESOLUTION REQUESTING AN ADDITIONAL $0.15 ADMISSION FEE TOTHE SAM
HOUSTON RACE PARK TO BE DISTRIBUTED TO CITIES AND TOWNS IN HARRIS
COUNTY, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT
Finance Director Walter Thomas reported that the City of Houston has requested that West
University Place approve a resolution authorizing the collection of this additional admission fee.
This fee was authorized by the State of Texas some time ago but has never been. collected.
Harris Countxhas indicated that they would collect the fee provided that the majority of the
cities and towl'\vithin Harris County approve the fee.
Mr. Thomas stated that the revenue estimates for West University Place would be $360.00 a
year.
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A motion was made by Council Member Neal, seconded by Council Member Starich, to approve
Resolution No. 97-10.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal and Starich
None
Council Member Sparkman
FORMAL ACCEPTANCE OF SCULPTOR GIFT:
Consideration was given to the formal acceptance of a sculptor gift and deed.
Parks and Recreation Director Mark Mailes reported that John Edgerton, a West U citizen,
originally designed and displayed his five-piece sculptur~ during the City of Houston's
International Festival. After completion of the festival, Mr. Edgerton offered the sculpture to the
City. The Parks Board recommended that these pieces be installed in Liberty Hill Park.
A motion was made by Council MemlJer Davis, seconded by Council Member Starich, to
officially approve the acceptance of Mr. Edgerton gift and deed.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Davis, Neal and Starich
Voting Nay: None
Absent: Council Member Sparkman
TWDB RIGHT-OF-WAY AND SITE CERTIFICATE:
Consideration was given to a site certificate required by the Texas Water Development Board.
City Attorney Jim Dougherty reported that the TWDB requires the City to submit a site
certificate certifying the City's ownership of the affected rights-of-way for TWDB-assisted sewer
line projects. They also require the City Attorney to certify that the City will condemn any
additional property that might become necessary during construction, perhaps for utility
relocation or preservation of cultural or historical resources.
A motion was made by Council Member Starich, seconded by Council Member Davis, that the
City of West University Place has the right of eminent domain and will take condemnation
action, if necessary, to acquire any sites, easements or rights-of-way which maybe r{':quired to
2
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City Council Regular Session, June 9, 1997
change the location of any . of the facilities described in the plan for sewer reconstruction in
Priority Areas 5B/6A.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal and Starich
None
Council Member Sparkman
PRIORITY AREA 4B/5A RECONSTRUCTION CHANGE ORDER:
Consideration was given to change order #3 in the amount of $28,637.50 for the replacement of a
10" water line associated with Priority Area 4B/5A Reconstruction.
The City's Consulting Engineer Dieter Ufer reported that during installation of utilities in
Priority Area 4B/5A,the City's field representative discovered the 10" water line in College
Street between University Boulevard and Amherst Street in need of replacement.
Excavation. of the line revealed numerous previous repairs and additional cracking. Rather than
repair the line, it is recommended that it be replaced. This line is located under pavement soon to
be rebuilt.
The Change Order amount is $28,637.50. This will increase overall cost of the project by 0.77%,
an amount within existing funds.
A motion was made by Council Member Neal, seconded by Council Member Davis, to accept
change order #3 in the amount of $28,637.50.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Davis, Neal and Starich
Voting Nay: None
Absent: Council Member Sparkman
BIDS FOR THE PURCHASE OF CAB AND CHASSIS:
Consideration was given to bids for the purchase of a flat bed truck cab and chassis for the Street
Department.
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On April 18, 1997, the Public Works Department opened sealed bids for the purchase of a new
cab and chassis to be used in the Street Department. The vehicle will be replacing a 1975 Ford.
The following bids were received:
Bidder
Bid Amount
Helfman Ford
Knapp Chevrolet
Lawrence Marshall Dealerships
$23,483.00
$23,497.00
$24,440.00
A motion was made by Council Member Davis, seconded by Council Member Neal, to approve
the purchase of a new cab and chassis in the amount of $23,483.00 from Helfman Ford.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Nea1 and Starich
None
Council Member Sparkman
BIDS FOR THE PURCHASE OF A FLAT BED BODY:
Consideration was given to bids received May 28, 1997 for the purchase of a flat bed body to be
installed on the new cab and chassis.
The following bids were received:
Bidder
Bid Amount
General Truck Body Mfg. Co.
Sam & Sons
$7,883.00
$7,925.00
General Truck Body is licensed as a franchised new motor vehicle dealer to sell truck bodies
within the State and has built bodies for the City many times and always presents a qua1ity
product. '
A motion was made by Council Member Davis, seconded' by Council Member Starich, to
approve the purchase of a flat bed body in the amount of $7,883.00 from General. Truck Body
Manufacturing Company.
4
City Council Regular Session, June 9, 1997
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal and Starich
None
Council Member Sparkman
BIDS FOR THE PURCHASE OF LABORATORY SUPPLIES:
Consideration was given to bids for the purchase of laboratory supplies.
On May 28, 1997, sealed bids were opened for the purchase of laboratory supplies to be used at
the Wastewater Treatment facility.
The following bids were received:
Bidder
Bid Amount
General Laboratory Supply, Inc.
Curtin Matheson Scientific
$14,397.40
$16,695.76
Plant Supervisor Patrick Walters inspected all bids and found a11 in order, with the exception of
one item in General Laboratory Supply's bid. However, the item is equivalent and meets
specifications as required.
A motion was made by Council Member Starich, seconded by Council Member Neal, to approve
the purchase of laboratory supplies in the amount of $14,397.40 from General Laboratory
Supply, Inc.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Davis, Nea1 and Starich
Voting Nay: None
Absent: Council Member Sparkman
PURCHASE OF 3 PICKUP TRUCKS FOR THE PUBLIC WORKS DEPARTMENT:
Consideration was given to the purchase of three pickup trucks from the State of Texas Genera1
Services Commission in the amount of$61,719.00.
5
City Council Regular Session, June 9, 1997
On March 1, 1997, the Public Works Department received from the General Services
Commission a cost breakdown for new pickup trucks as bid for budget year 1997.. In complying
with new Americans with Disabilities Act and the T.N.R.C.C. rules, the City must ensure that at
least 10% of the fleet vehicles in the total fleet as of September 1, 1998, will be clean fuel
vehicles.
After many discussions with existing fleet managers that have tried conversions to clean air
vehicles (alternative fuels), it was their recommendations to purchase new vehicles (as
replacements are necessary) that are factory equipped rather than attempt conversions on older
model vehicles. Quotes for alternative fuel vehicles were received from Houston Galveston Area
Council and commercia1 dealerships, but it was found that the state price of $61,719 for all three
pickup trucks was the best offer.
Fuel for th~se trucks is available at a nearby gas. station.
A motion was made by Council Member Davis, seconded by Council Member Neal, to purchase
three pickup trucks from the State of Texas General Services Commission in the ainount of
$61,719.00.
A vote was taken on the motion with the following result:
r
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal and Starich
None
Council Member Sparkman
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on May 19, 1997
(b) Regular Session conducted on May 19, 1997
A motion was made by Council Member Neal, seconded by Council Member Davis, to approve
the minutes as presented.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal and Starich
None
Council Member Sparkman
6
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COUNCIL COMMENTS:
Council Member Neal invited everyone to attend the Town Meeting on Thursday, June 12, 1997
at the Community Building.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Davis, seconded by Council Member Neal to adjourn. The regular
session adjourned at 8:05 p.m.
7
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TOWN MEETING WITH CITY COUNCIL
CITY OF WEST UNIVERSITY PLACE
THURSDAY, JUNE 12,1997
COMMUNITY CENTER, 6104 AUDEN
7:00 P.M.
*********************************
The City Council convened ina Town Meeting in the Community Building (6104 Auden) on
June 12, 1997, with the following members.present: Mayor Fogler presiding, Council Members
Neal and Starich. The City Manager, City Secretary and City Attorney were also present.
TOWN MEETING:
A town meeting was held before the City Council to discuss a proposal by Karrington Health,
Inc. to develop an assisted-living facility at Bissonnet and Weslayan Streets.
Chairman of the Zoning and Planning Commission Ned Ross addressed the zoning restrictions in
the City of West University Place.
City Attorney Jim Dougherty reported on procedures for amending zoning ordinances.
Representatives from Karrington Health, Inc. spoke to the residents about the proposed assisted-
living facility.
Members of the community spoke to the City Council and expressed their opinions about the
proposal.
In addition to the comments, the City Council fielded numerous questions from residents on
items related to the assisted-living facility.
ADJOURNMENT:
With no further business to come before the City Council at this time, the Town Meeting
adjourned at 9:15 p.m.
CITY COUNCIL WORKSHOP SESSION
MONDAY, JUNE 23, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipa1 Building (3800
University Boulevard) on June 23, 1997 with the following members present: Mayor
Fogler presiding, Council Members Davis, Neal, Sparkman and Starich. The City
Manager, City Secretary, City Attorney, Finance Director, Police Chief, Director of
Public. Works and Parks and Recreation Director were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
FINANCIAL REPORT:
Representatives from Rauscher Pierce Refsnes, Inc. updated the City Council on the
City's financial position.
The City Council recessed the Workshop Session at 7:28 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8:34 p.m.
CRIME TASK FORCE:
The City Council considered forming a Crime Task Force for the purpose of studying
neighborhood safety.
The.City Council referred to Staff the appointment of a preliminary Crime Task Force to
suggest ideas on neighborhood safety issues. A recommendation will be presented at the
next Council meeting.
JUDSON PARK RENOVATIONS:
The City Council considered the plans for the rehabilitation of Judson Park.
Parks and Recreation Director Mark Mailes reviewed the history of the development of
the plans for the Park and where the plan is today.
Mary Wimbish, 4234 Judson, presented a petition signed by residents who are opposed to
the proposed plans on the Park.
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Numerous residents were present at the meeting and expressed their opinions about the
proposed plans. Some of their concerns with regard to the construction project were as
follows: maintain the green space and keep the park as close to its previous appearance
as possible, fencing should be no more than 3 feet high and constructed of a non-metal
material, remove the sidewalk around the edge of the park, eliminate the concrete retainer
walls in the middle of the park and place curb entrances to allow wheel chair access.
Members of the City Council stated that numerous Parks & Recreation Board meetings,
City Council meetings and Town Meetings were held before the final plans for Judson
Park were approved. Some of the members of the City Council were concerned that
other parts' of the community were not represented at the meeting and may not approve of
the requested changes.
A lengthy discussion ensued between members of the City Council and residents present
at the meeting.
A motion was made by Council Member Sparkman, seconded by Council Member Neal,
to authorize the City Staff to move forward with the approved plans for the rehabilitation
of Judson Park with the following changes: remove the perimeter sidewalk in total except
for ramp access in compliance with ADA, remove the small sidewalk that crosses from
Judson to South Judson at the East end of the park, replace all of those areas with grass,
modify the east end retaining wall to be as inobtrusive as possible but to safely contain
the wood chip area under the older children's play area, and refer the particulars to the
Parks and Recreation Director and Staff.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Nea1 and Sparkman
Council Members Davis and Starich
None
The motion passed.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Starich, seconded by Council Member Neal, to adjourn. The workshop
session adjourned at 10:26 p.m.
2
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CITY COUNCIL REGULAR SESSION
MONDAY, JUNE 23, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
- I V 7/1'(7 .
The City Council convened in Regular Session in the Municipa1 Building (3800 University
Boulevard) on June 23, 1997, with the following members present: Mayor Fogler presiding,
Council Members Davis, Neal, Sparkman and Starich. The City Manager, City Secretary, City
Attorney, Finance Director, Police Chief, Public Works Director and Parks and Recreation
Director were also present.
CITIZEN COMMENTS:
Mayor Fogler invited citizens who wished to address the City Council to come forward as their
names were called.
Don Ghiz, 3217 Amherst, spoke to the City Council about the requirements for the new a1arm
permit. He stated that he felt the permit form contained negative language and by signing it he
was basically giving up all his rights as a citizen so that he can continue to operate his alarm. He
requested that an item addressing the alarm permits be placed on a later agenda for City Council
discussion.
Mary Wimbish, 4234 Judson, stated that she circulated a petition to stop the reconstruction of
Judson Park because she felt the plans took away too much of the grass in the park... She stated
that the overwhelming sentiment of the residents in the area is to leave the park in the character
and nature that it was prior to the proposed construction plans. Mrs. Wimbish commented that
the chief objections to the proposed plan are the extensive use of concrete sidewalks and the
metal fencing around the park.
Lisa Tsokos, 4227 S. Judson, wants the greenspace at Judson Park to remain as it is today.
Lori Gobillot, 2634 Arbuckle, spoke to the City Council about appointing a crime task force to
study the feasibility of various safety initiatives.
\
PRESENTATION OF RECYCLING AWARD:
Council Member Neal presented the City with a recycling award for environmental excellence.
Council Member Neal reported that the City was recently recognized at the Houston Corporate
Recycling Council Expo and Luncheon. The award is for consistent outstanding performance
towards the environmental issues in Houston and for dedication to the program. She
commented that the City was primarily recognized for the volunteer initiated program which
was undertaken a few years ago.
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City Council Regular Session, June 23, 1997
EXPENDITURES OF THE FRIENDS OF WEST UNIVERSITY PLACE PARKS FUND
BOARD:
Consideration was given to expenditures of the Friends of West University Place Parks Fund
Board required to conduct the 1998 Park Lovers' Ball.
Linda Gray, a member of the Friends of West University Place Parks Fund Board, presented a
proposed budget for the 1998 Park Lovers' Ball. She reported that for the 1998 Ball,the Board
has decided to increase the amount budgeted for decorations and setup in order to hire a
professional decorator. The anticipated income from the Ball is $30,500.00. This amount does
not include revenues from the silent auction.
A motion was made by Council Member Davis, seconded by Council Member Neal, to approve
the proposed budget for the 1998 Park Lovers' BalL
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
1996 COMPREHENSIVE ANNUAL FINANCIAL REPORT:
Consideration was given to the 1996 Comprehensive Annual Financial Report prepared by
Lairson, Stephens & Reimer, P.C.
Finance Director Wa1ter Thomas reported that each year the City is required by law to prepare a
fInancial statement and submit it to an audit. For years West University has prepared a
Comprehensive Annual Financial Reportwhich far exceeds the required minimum standard. Mr.
Thomas stated that once the City Council has accepted the Financial Report it will be released to
the rating agencies, fInancial institutions.and other government agencies.
Bob Stephens, a partner with Lairson, Stephens & Reimer in charge of the audit, was present at
the meeting to answer questions. Mr. Stephens thanked the City Staff for their assistance in
putting together the Financial Report.
A motion was made by Council Member Starich, seconded by Council Member Sparkman, to
accept the 1996 Comprehensive Annual Financial Report.
2
City Council Regular Session, June 23, 1997
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
RESOLUTION APPOINTING MEMBER TO THE ZONING BOARD OF
ADJUSTMENT:
Consideration was given to Resolution No. 97-11.
Mayor Fogler read the caption of Resolution No. 97-11 as follows:
A RESOLUTION APPOINTING A MEMBER TO THE ZONING BOARD OF
ADmSTMENT; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Council Member Neal reported that the Zoning Board of Adjustment was initially fully staffed
but due to several resignations they are unable to have a quorum for their meetings. David
Mannon has expressed his willingness to serve on the Board.
A motion was made by Council Member Neal, seconded by Council Member Davis, to approve
Resolution No. 97-11 appointing David Mannon to the Zoning Board of Adjustment.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
GARBAGE AND TRASH ORDINANCE:
Consideration was given to the first reading of Ordinance No. 1559.
Mayor Fogler read the caption of Ordinance No. 1559 as follows:
AN ORDINANCE RELATING TO APPROVED BAGS FOR GARBAGE AND TRASH;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
3
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City Council Regular Session, June 23, 1997
PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Copies of Ordinance No. 1559, in the form proposed for adoption, were available in the Council
Chambers.
City Manager Sherman Yehl reported that the Recycling Committee submitted a
recommendation regarding yard waste disposal. The committee proposes that the City require all
yard waste (grass clippings, leaves and twigs) be placed in 30-gallonKraft paper bags instead of
plastic bags. The basis for the committe~'s recommendation was that Living Earth Technologies,
Inc., where the City disposes of yard waste, has offered to waive tipping fees if paper bags are
used. Local retailers have agreed to stock biodegradable bags, which retail for 25-50jt.each.
After reviewing the committees' recommendation, Ordinance No. 1559 was prepared to
authorize the Deputy Director of Public Works to establish specifications for the type of garbage
or trash the bag will contain. Staff estimates that approximately $20,000 in landfilL costs can be
saved annually by using paper bags for yard waste disposa1.
Residents will be encouraged to switch to these bags as quickly as possible. However, it is
recommended that enforcement be delayed until January 1, 1998. This will allow staff to
adequately market the program, ensure retailers are in a position to supply the bags, and allow
time for the recycling center to be fully operational. For those residents who do not want to
purchase these bags, yard waste can be deposited at the City's Recycling Center.
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to
approve the first reading of Ordinance No. 1559.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
TEXAS COALITION OF CITIES ONFRANCmSED UTILITY ISSUES:
Consideration was given to the city's participation in the Texas Coalition of Cities on Franchised
Utility Issues.
City Attorney Jim Dougherty reported that the Texas Coalition of Cities on Franchised Utility
Issues is a study group made up of cities; They are involved in electric deregulation and the
4
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City Council Regular Session, June 23, 1997
industry proposed telecommunications bill. They have prepared model ordinance materials and
manuals to distribute to members. Mr. Dougherty stated that the cost for joining is $.05 per
capita the fIrst year and $.03 per capita the following year.
Mayor Fogler asked Mr. Dougherty if he was hoping that the Coalition will provide the City of
West University with some information and support for issues the City might be facing relating
to franchise issues.
Mr. Dougherty stated that this would be the primary value of joining the Coalition.
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to
authorize the City to participate in the Texas Coa1ition of Cities on Franchised Utility Issues.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Nea1, Sparkman and
Starich
None
None
Voting Nay:
Absent: .
REGULAR MEETING CHANGE:
Consideration was given to a regular meeting change in August 1997.
A motion was made by Council Member Sparkman, seconded by Council Member Nea1 to
change the regular meeting scheduled for August 11, 1997 to August 18, 1997 beginning at 7 :00
p.m.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
5
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City Council Regular Session, June 23, 1997
(a) Workshop Session conducted on June 9, 1997
(b) Regular Session conducted on June 9, 1997
(c) Town Meeting conducted on June 12, 1997
A motion was made by Council Member Starich, seconded by Council Member Davis, to
approve the minutes as presented.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
COUNCIL COMMENTS:
Council Member Neal commented that the City Council entered their tenure in a calm state and
that she looked forward to carefully deliberating issues that were now before them.
Council Member Starich commented that the City Council wants everyone who lives in the City
to realize that they have one of the most open municipal democracies in the state. He encouraged
everyone's participation.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Davis, to adjourn. The regular
session adjourned at 8:27 p.m.
6
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CITY COUNCIL WORKSHOP SESSION
MONDAY, JULY 14, 1997
MUNICIPAL BIDLDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipa1 Building (3800
University Boulevard) on July 14, 1997 with the following members present:.. . Mayor
Fogler presiding, Council Members Neal, Sparkman and Starich. The City Manager,
City Attorney, Finance Director, Police Chief, Director of Public Works and Parks and
Recreation Director were also present. Council Member Davis was absent.
AGENDA REVIEW:
The City Council. reviewed the regular meeting agenda and discussed iterns .under
consideration with the Staff.
MUNICIPAL BIDLDING RENOVATION:
The City Council reviewed the plans for the renovation of the Municipal Building with
representatives from Ambrose & McEnany Architects.
CRIME TASKFORCE:
The City Council considered a recoD1mendation to form a Crime Task Force for the
purpose of studying neighborhood safety.
A member of the Task Forc~ Lori Gobillot, requested that the City Council authorize the
initial five-member group to work together until a permanent ongoing Committee. could
be appointed. .The current members of the Task Force recommended that a.p~rmanent
Crime Prevention Committee with nine members be staffed through the volunteer
committee process. They would like to have one member of City Council, onernember
from the Police Department and seven citizens of West University for a. period of two
years. The Task Force will make a formal report to the City Council no later than August
25, 1997 with adetailed report of what has been accomplished and.a plan ~at cahbeused
by the Permanent Committee.
A motion was made by Council Member Nea1, seconded by Council Member Stanch, to
formally approve the initial five-member Task Force and direct the Staff to move forward
with an Ordinance to create a standing committee to study crime prevention. in. West
University Place.
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A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Neal, Sparkman and
Starich
None
Council Member Davis
Voting Nay:
Absent:
The City Council recessed the Workshop Session at 7:28 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8:05 p.m.
STREET CLOSURE:
The City Council discussed a request to install a more restrictive closure and
beautification of the 3700 block of Albans.
David Marks, 3737 Albans, reported that twenty years ago residents petitioned the City to
close the 3700 block of Albans because it had become a high speed cut through for
Greenway Plaza traffic. The City cut the street at the end and installed a short strip of
green with severa1 planters, whose. trees have long since died. Mr. Marks stated that
apparently residents were told at the time that a more permanent closure would be
installed in the future. He commented that the distance from Albans to Bissonne1js very
short, and there is no sidewalk or shoulder. In addition, this particular section of
Bissonnet is on a curve, and traffic is generally heavy and moving at a fairly hig:lJ. rate of
speed.
Mr. Marks stated that on behalf of the residents of the 3700 block of Albans and
Wroxton, he is requesting that the City install a more permanent and restrictive closure to
the street. He asked that the City construct a fence (with a latching gate) and plant some
trees to practica1ly and visually shield the neighborhood from Bissonnet.
City Manager Sherman Yehl suggested that the City Staff be allowed to review the street
closure and return with a cost estimate and full recommendation. The Staff will a1so
speak with the neighbors in the area.
LETTER OF INTENT:
The City Council reviewed a letter of intent from "Lock-It-Up" Corporation to lease
approximately 1.05 acres at the City's Westpark property.
Mr. Yehl reminded the City Council that MSC Properties was authorized to list 1.05
acres of land for lease at the corner of West Park and Dincans. MSC Properties has
received a letter of intent from the "Lock-It-Up" Corporation to lease the property for
construction of climate controlled self storage units. They are proposing 20 year lease
2
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term, with seven five year options. The base lease is $4,500 per month with future
increases tied to the Consumer Price Index.
Mr. Yehl stated that the Staff is recommending that they be authorized to negotiate a
lease for the property. The lease would be presented to Council for fmal approval at an
upcoming council meeting.
Members of the City Council expressed their concerns about leasing the property for
fifty-five years and the escalator clause on the rent.
The City Council authorized the City Attorney and Staff to move forward with . lease
negotiations with "Lock-It-Up" Corporation.
GOALS AND OBJECTIVES:
The City Council discussed goa1s, objectives and related administrative matters.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Starich, seconded by Council Member Neal, to adjourn. The workshop
session adjourned at 9:00 p.m.
3
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CITY COUNCIL REGULAR SESSION
~OND1\1{,JUL1{14,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.~.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on July 14, 1997, with the following members present: Mayor Fogler presiding,
Council Members Neal, Sparkman and .Starich. The City Manager, City Attorney, Finance
Director, Police Chief, Public Works Director and Parks and Recreation Director were also
present. Council Member Davis was absent. .
CITIZEN COMMENTS:
Mayor Fogler invited citizens who wished to address the City Council to come forward as their
names were called.
Mary Wimbish, 4234 Judson, spoke to the City Council about the reconstruction of Judson Park.
She stated that she and Sarah Dameille had received a lot of feedback about the Park after the
last meeting with the City Council. They appreciate the modification to the plans and the
elimination oftheperimeter sidewalk and the retaining wall but there are still major collcems and
the group is still urging her to continue to see what legal recourse the community has. She stated
that she was coming before the City Council as a friendly gesture before legal recourse is sought,
primarily by the people who have properties adjoining the park. Ms. Wimbish stated that the
major concerns at this point are: (l}the fence - from a legal standpoint the question of the
adjoining property owners is "Do they have recourse with regard to the building of the four foot
fence". Ms. Wimbish reported that the City has complete authority and power to alter the Park in
any way that they see fit, however adjoining property owners have a cause of action called
inverse condemnation which is essentia1ly the showing of a special injury to either their property
value or their enjoyment of their property as a result of any action taken by the. City. Ms.
Wimbish stated that under inverse condemnation, the citi~en' s cause of action is only for
monetary damages and they have no authority to alter what the City does. The people who live
on Judson and South Judson are concerned about their view of the Park and would like the City
to make another compromise and lower the fence to 3 feet around the play areas. . The value of
the lots next to the park as compared to the surrounding streets is anywhere from $15,000 to
$20,000 more per lot. These citizens have paid a premium to have their properties have a view
of the park. (2) drainage - the park needs to be effectively drained. Ms. Wimbish asked if the
City had contemplated draining the area from any streets other than South Judson, Sitnmons and
Judson. The people, especially those OIl South Judson, feel there is a threat of flood injury to
their homes if the drainage is not somehow connected to a storm sewer which drains it into the
Bissonnet area or the area behind Community Drive. (3) green space - the people on the East
end of the Park would still like that area to remain a grass area open for children to playas
opposed to the wood chips.
Time up
City Council Regular Session, July 14, 1997
Ms. Wimbish stated that she just wanted to let the City know that the citizens are still very
concerned about the Park plan and they still want to pursue legal action. She stated that she
personally thinks there should ~e an informal compromise as opposed to legal action and would
like the City to allow time for that.
GARBAGE AND TRASH ORDINANCE:
Consideration will be given to the second and fmal reading of Ordinance No. 1559.
Mayor Fogler read the caption of Ordinance No. 1559 as follows:
AN ORDINANCE .RELATING TO APPROVED BAGS FOR GARBAGE AND. TRASH;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Copies of Ordinance No. 1559, in the form proposed for adoption, were available in.the Council
Chambers.
The Recycling Committee submitted a proposal that would require all yard waste (grass
clippings, leaves' and twigs) be placed in 30-gallon Kraft paper bags instead of plastiC hags. The
basis for the committee's recommendation was that Living Earth Technologies, Inc;, . where the
City disposes of yard waste, has offered to waive tipping fees if paper bags are used. Local
retailers have agreed to stock biodegradable bags, which retail for 25-50~ each.
After reviewing the committee's recommendation, Ordinance No. 1559 was prepared to
authorize the Deputy Director of Public Works to establish specifications for the type of garbage
or trash the bag will contain. Staff estimates that approximately $20,000 in landfill Costs can be
saved annually by using paper bags for yard waste disposal.
Residents will be encouraged to switch to these bags as quickly as possible. However, it is
recommended thatenforcement be delayed until January 1, 1998. This wilLa1low staff to
adequately market the program, ensure retailers are in a position to supply the bags, and allow
time for the recycling center to be fully operational. For those residents who d.onot want to
purchase these bags, yard waste can be deposited at the City's Recycling Center.
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to
approve the second and final reading of Ordinance No. 1559.
2
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City Council Regular Session, July 14, 1997
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Neal, Sparkman andStarich
Voting Nay: None
Absent: Council Member Davis
ORDINANCE PROVIDING FOR FINANCIAL ASSISTANCE:
Consideration was given to the first reading of Ordinance No. 1560.
Mayor Fogler read the caption of Ordinance No. 1560 as follows:
AN ORDINANCE RELATING TO CERTAIN WATER AND SEWER HOUSE LINES;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Copies of Ordinance No. 1560, in the form proposed for adoption, were available in the Council
Chambers.
Finance Director Walter Thomas reported that Ordinance No. 1560 would allow the City to
provide financial assistance in relocating water service connections for certain property owners.
The financia1 assistance provided would be a loan from the City to the property owner. The
initial cost of the relocation would be recorded as part of the project cost. Many residents in the
City have water and sewer connections located in the rear yard. As part of the infrastructure
replacement program, the City is requiring utility service connections to be in the front yard.
Property owners must bear the cost of rerouting their system to the City lines.
Some citizens, especially those living on fixed incomes, find the cost of relocating the service to
be a fmancial burden. State law allows the City to fmance these costs. Under this program, the
City can pay for the costs and attach a lien to the property. The property owner has up to five
years to repay the City.
A motion was made by Council Member Starich, seconded by Council Member Sparkman, to
approve Ordinance No. 1560 on the first reading.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Neal, Sparkman and Starich
Voting Nay: None
3
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City Council Regular Session, July 14, 1997
Absent:
Council Me.mber Davis
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on June. 23, 1997
(b) Regular Session conducted on June 23, 1997
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to
approve the minutes as amended.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Neal, Sparkman and Starich
Voting Nay: None
Absent: Council Member Davis
STAFF REPORT:
City Manager Sherman Yehl reported that this week the City will be issuing a Request For
Proposal (RFP) for computer software and hardware services. A vendor selection will be made
sometime in September.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Neal, seconded by Council Member Starich, to adjourn. The regular
session adjourned at 8:00 p.m.
4
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CITY COUNCIL MEETING AND EXECUTIVE SESSION
TUESDAY, JULY 22,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
8:00 P.M.
The City Council convened in Open Session in the Municipa1 Building (3800 University
Boulevard) on July 22, 1997 with the following members present: Mayor Fogler
presiding, Council Members Davis, Neal, ~parkman and Starich. The City Manager,
City Attorney and Parks and Recreation Director were also present.
The City Council considered matters related to contemplated or pending litigation and
settlement offer associated with a request to cease and desist construction of Judson Park,
4242 South Judson, and related construction contract and claim for money dainages; and
closed executive session to be held under Section 551.071, Texas GovemmentCode
The Executive Session convened at 8:10 p.m.
The City Council adjourned the Executive Session at 9:35 p.m. and reconvened in Open
Session.
The City Council directed the City Manager and City Staff to investigate creating a.fence
or barrier at the terminus of the walkways in Judson Park.
The City Council adjourned the meeting at 9:45 p.m.
CITY COUNCIL WORKSHOP SESSION
MONDAY, AUGUSTI8, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on August 18, .1997 with the following members present: Mayor
Fogler presiding, Council Members Davis, Nea1, Sparkman and Starich. The City
Manager, City Secretary, City Attorney, Parks and Recreation Director, Public Works
Director and Deputy Director of Public Works were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items llnder
consideration with the Staff.
RECYCLING ISSUES:
Adrienne Bullard, Recycling Board Chairman, presented a report on the Recycling drop-
off Center.
Mrs. Bullard discussed the materials to be collected at the diop-offcenter, staffmg,
security, hours of operation, liability, landscaping and public relations. The grand
opening is tentatively scheduled for September 25 and 26.
SANITARY SEWER LINE REHABILITATION:
The City Staff presented a report on the rehabilitation of a sanitary sewer line under
Brompton Townhomes.
Public Works Director Ed.Menville reported that on January 13, 1997, West University
Place City Council authorized Claunch & Miller Engineers to begin preparation of plans
and specifications for rehabilitation of the City's main 36" sanitary sewer outfall. The
work authorized consists of two parts. First is the installation of a liner in the outfall pipe
which traverses through the Brompton Townhouse development. The second part
involves.placement of a similar liner in the same outfall pipe in Brompton Street starting
at University Boulevard and proceeding South as far as available monies will allow.
GOALS AND OBJECTIVES:
The City Council tabled the discussion of goals and objectives until a later meeting date.
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ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Neal, seconded by Council Member Starich, to adjourn. The workshop
session adjourned at 7:28 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, AUGUST 18, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on August 18, 1997, with the following members present: Mayor Fogler presiding,
Council Members Davis, Neal, Sparkman and Starich. The City Manager, City Secretary, City
Attorney, Parks and Recreation Director, Public Works Director and Deputy Directprof Public
Works were also present. Council Member Neal led the Pledge of Allegiance.
RESOLUTION APPOINTING DEPUTY COURT CLERK:
Consideration was given to Resolution No. 97-13 relating to the appointment of a Deputy Court
Clerk for the purpose of signing complaints.
A motion was made by Council Member Neal, seconded by Council Member Davis, to approve
Resolution No. 97-13 appointing Rose Melia as a Deputy Court Clerk.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
ORDINANCE RELATING TO BOARDS. COMMISSIONS AND COMMITTEES:
Consideration was given to the first reading of Ordinance No. 1561.
Mayor Fogler read the caption of Ordinance No. 1561 as follows:
AN ORDINANCE RELATING TO BOARDS, COMMISSIONS AND COMMITTEES;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Copies of Ordinance No. 1561, in the form proposed for adoption, were available in llie Council
Chambers.
City Attorney Jim Dougherty reported that Ordinance No. 1561 is an update of the current
ordinance, which describes the Boards, Commissions and Committees. The statutory boards, the
Ii
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City Council Regular Session, August 18, 1997
Building and. Standards Commission, Zoning and Planning Commission and Zoning. Board of
Adjustment are not affected by the proposed Ordinance. Ordinance No. 1561 will change the
number of members of the Parks and Recreation Board to nine, the Senior Services Board will
continue with fifteen members, the Recycling Committee is renamed the Recycl#lgand Solid
Waste Reduction Board and the number of members will be nine, the Tree Committee will have
an expanded jurisdiction, be renamed to the Urban Design Board and the number of members
will be nine, the Communications Committee will be removed from the. . list and the
Neighborhood Safety Board will be created and the number of members will be seven.
A motion was made by Council Member Starich, seconded by Council Member Neal, to approve
Ordinance No. 1561 on the first reading as described by the City Attorney.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
MIL TON STREET PARK NAMING:
The City Council considered a gift letter and donation for park improvements and for the
naming of Milton Street Park to Huffington Park.
City Manager Sherman YeW reported that in October of 1996 he received acaUfrom the
Honorable Michael Huffington who made an inquiry about the Milton Street Park and what
conditions the City might entertain to rename that park in honor of one of the Huffingtons. After
some discussion with members of the Friends Board and City Staff, it was indicated that a low
six-figure contribution would be . appropriate to rename the park. Mr. Huffington.agreed to
donate $100,000 for park developmentinthe City. An initial installment of $50,000 would be
made contemporaneously with the approva1 and signatures of the letter agreement. The
remainder would be made at the time of the installation and dedication of the memorial plaque.
The City would fonrtally adopt the name "Hufflllgton Park."
A motion was made by Council.Member Sparkman, seconded by Council Member. Neal, to
authorize the execution of the gift letter.accepting the $100,000 donlltion for parks development
in the City and renaming Milton StreetPatk to Huffington Park under the terms and. conditions
outlined in the letter.
2
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City Council Regular Session, August 18, 1997
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
FINAL ACCEPTANCE OF WORK IN PRIORITY AREA 4A:
Consideration was given to the acceptance of infrastructure improvements in Priority Area 4A
and approval of fmal payment.
Public Works Director Ed Menville reported that as part of the infrastructure imprOvements
program, reconstruction of Priority Area 4A was recently completed by Walter A.Sqilth Paving
Contractors, Inc. The original contract ainount for this project was $3,090,998. . The fmal
contract amount was $3,069,737, which represents a decrease of$21,260.66.
A motion was made by Council Member Davis, seconded by Council Member Sparkman, to
authorize the final acceptance of infrastructure improvements in Priority Area 4A and to approve
the fmal payment to. Walter A. Smith Paving Contractors, Inc.'
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Consideration was given to the niinutes of the following City Council meetings:
(a) Workshop Session conducted on July 14, 1997
(b) Regular Session conducted on July 14, 1997
(c) Workshop Session conducted on July 28, 1997
(d) Regular Session conducted on July 28, 1997
A motion was made by Council Member Neal, seconded by Council Member Starich,to approve
the minutes as amended.
3
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City Council Regular Session, August 18, 1997
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
STAFF REPORT:
The City Manager reported that the reconstruction of University Boulevard and Auden Street
was completed, as scheduled, before school began.
COUNCIL COMMENTS:
Council Member Starich commented that he is elated about the progress the City is making with
the infrastructure improvements.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Starich, seconded by Council Member Neal, to adjourn. The regular
session adjourned at 7:47 p.m.
4
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VII
CITY COUNCIL WORKSHOP SESSION
MONDAY, JULY 28,1997
MUNICIPAL BillLDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on july 28, 1997 with the following members present: Mayor
Fogler presiding, Council Members Davis, Neal, Sparkman and Starich. .The City
Manager, City Secretary, City Attorney, Finance Director, Police Chief and Director of
Public Works were also present.
AGENDA.REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
REOUEST FROM ROTARY CLUB:
The City Council considered a request from a representative of the Rotary. Club to
provide signs and beautify the entrances to the City.
Bob Geary, Chairman of the Community Service Section of the West University Rotary
Club, reported that the Rotary would like to, at the entrances of the City, provide some
acknowledgement that you are entering West U and that there is a Rotary Club. Mr..
Geary stated that he was looking for some guidance as to whether this could be. done and
where the City might like to have the' signs placed. The Rotary would he1pfund the
project or fund it altogether.
Council Member Sparkman asked who would maintain the signs and beautification.
Mr. Geary stated that the Rotary would want to maintain it.
Mayor Fogler expressed concern over the possibility that this project might have
ramifications beyond Rotary. The City could have ordinances that prohibit the placem,ent
of the signs.
The City Council asked the City Attorney and Staff to look at the project further and
return with a recommendation.
WESTPARK PROPERTY LEASE:
The City Council spoke with Marsha11 Clinkscales, Commercial Broker from MSC
Properties, regarding the lease at the City' s W estpark property.
The City Council expressed their concerns about the language of the lease agreement
with "Lock-It-Up" Corporation and leasing the property for fifty-five years.
The City Council asked that Council Member Davis and Starich meet with Mr.
Clinkscales to review the lease details and return with a fmal recommendation.
QUARTERLY REPORT:
The City Staff presented the Quarterly Report to the City CounciL
The City Council recessed the Workshop Session at .7:28 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8:30 p.m.
BOARDS. COMMISSIONS AND COMMITTEES:
The City Council discussed Boards, Commissions and Committees and related items.
The City Attorney will prepare an Ordinance for the Council's consideration at .tpe next
regular session.
The City Council will interview new volunteers on August 23, 1997 beginning at 9:00
a.m.
STAFF RELOCATION:
The City Council considered the relocation of the City Staff during the. City Hall
renovations.
City Manager Sherman Yehl reported that the City could lease a modular building for
$20,000-$30,000 which would be placed in the current City Hall parking lot. This would
allow the City Staff to stay on site with minimal expense while maintaining accessibility
to the public, telephones and computers.
The City Council agreed that a modular unit would be an.acceptable option for the City
Staff.
GOALS AND OBJECTIVES:
The City Council tabled the discussion of goals and objectives until a later meeting date.
2
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JUDSON P ARKRENOV ATIONS:
Matters related to contemplated or pending litigation and settlement offer associated with
a request to cease and desist construction of Judson Park, 4242 South Judson, and related
construction contract and claim for money damages.
Closed executive session to be held under Section 551.071, Texas Government Code.
The City Council recessed the Workshop Session at 9:45 p.m. to convene in Executive
Session.
The City Council adjourned the Executive Session at 10:50 p.m. and reconvened in Open
Session.
Mayor Fogler called for a motion.
A motion was made by CounCil Member Neal, seconded by Council Member Davis, to
unanimously reaffIrm the improvements underway at Judson Park and authorize. the Staff
to issue a press release from Mayor Fogler.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman
and Starich
None
None
Voting Aye:
ADJOURNMENT:
With no further business to come b~fore City Council at this time, a motion was made by
Council Member Neal, seconded by Council Member Starich, to adjourn. The workshop
session adjourned at 10:57 p.m.
3
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CITY COUNCIL REGULAR SESSION
MONDAY, JULY 28, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on July 28, 1997, with the following members present: Mayor Fogler presiding,
Council Members Davis, Neal, Sparkman and Starich. The City Manager, City Secretary, City
Attorney, Finance Director, Police Chief, Parks and Recreation. Director and Public Works
Director were also present.
CITIZEN COMMENTS:
Mayor Fogler invited citizens who wished to address the City Council to come forward as their
names were ca1led.
Ken Hoffinan, 4212 Ruskin, spoke to the City Council about the ordinance that prohibits
residents from placing their garbage out before the permitted time. He asked that the City
enforce the ordinance.
Marsha Nichols, 4213 Dartmouth, spoke to the City Council about the improvements to Judson
Park. She commented that the.park was not safe and encouraged the City.to move forward with
the plans for reconstruction. Ms. Nichols stated that she was an attorney and offered her services
if they were needed.
Ken Breaker, 4237 S. Judson, commented that he was opposed to any over-development of
Judson Park.
Daion Fournier, 4219 Sunset, spoke in favor ofthe planned development of Judson.Park.
Mark Fournier, 4219 Sunset, asked the Council to proceed with the development of Judson Park.
Mike Koinis, 4208 Dartmouth, spoke in favor of the improvements to Judson Park.
Beverly Loftis, 4212 Marquette, commented that she was the Vice-Chairman. of the Friends of
West University Place Parks Fund Board." She stated that she wanted to encourage residents to
participate by volunteering their time on a City Board, Commission or Committee.
Mary Wimbish, .4234 Judson, commented that she wanted more compromise.from the City
Council regarding Judson Park. She asked that the City Council address the height of the fence
around the park, the amount of concrete "in the park and the possibility of flooding in the area.
Michael Henderson, 4215 Dartmouth, commented that he was representing at least25 children
City Council Regular Session, July 28, 1997
living in the Judson Park area. He encouraged the Council to continue with the improvements to
the Park.
Bonnie Weisman, 4244 Lehigh, spoke in favor of the Judson Park improvements.
David Papell, 4244 Lehigh, spoke in favor of the Judson Park improvements. He stated that the
people who were opposed to the park improvements did not represent the majority of the
residents in the area.
Teresa Attwell, 3918 Southwestern, encouraged everyone to buy tickets to the 1998 Park Lovers
Ball and support the parks
ORDINANCE PROVIDING FOR FINANCIAL ASSISTANCE:
Consideration was given to the second and final reading of Ordinance No. 1560.
Mayor Fogler read the caption of Ordinance No. 1560 as follows:
AN ORDINANCE RELATING TO CERTAIN WATER AND SEWER HOUSE LINES;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Copies of Ordinance No. 1560, in the form proposed for adoption, were available in the Council
Chambers.
Finance Director Walter Thomas reported that Ordinance No. 1560 would allow the City to
provide financial assistance in relocating water service connections for certain property owners.
The financial assistance provided would be a loan from the City to the property owner. The
initial cost of the relocation would be recorded as part of the project cost. Many residents in the
City have water and sewer connections located in the rear yard. As part of the infrastructure
replacement program, the City is requiring utility service connections to be in the front yard.
Property owners must bear the cost of rerouting their system to the City lines.
Some citizens, especially those living on fixed incomes, fmd the cost of relocating the service to
be a financial burden. State law allows the City to fmance these costs. Under this program, the
City can pay for the costs and attach a lien to the property. The property owner has up to five
years to repay the City.
2
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City Council Regular Session, July 28, 1997
A motion was made. by Council Member Starich, seconded by Council Member Sparkman, to
approve Ordinance No. 1560 on the second and [mal reading.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
RESOLUTION APPROVING BROKER AGREEMENT:
Consideration was given to Resolution No. 97-12.
A RESOLUTION APPROVING A BROKER FROM WHICH THE CITY WOULD
PURCHASE INVESTMENTS;. AUTHORIZING A LETTER AGREEMENT; AND
CONTAINING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT
Council Member Davis stated that his law fIrm has represented Coastal Securities.and that he
would abstain from the discussion and consideration of this agenda item.
Finance Director Walter Thomas reported that State and City ordinances require that all brokers/
dealers that the City purchases securities from be approved by City Council. Current1y~ there are
four approved broker/dealer firms, Raymond James and Associates, Merrill Lynch,. NBC and
Compass Banle Each year the City sends a request for information questionnaire to a11
broker/dealers that have expressed an interest in providing investment services. ..... This form
gathers information about the fIrm including [mancial data, references, sales. volwne, and
supervision. Each firm is also required to certify that it will not offer the City any investments
that do not meet the criteria established in the investment policy.
Mr. Thomas. stated.. that Coastal Securities has met the City's requirements and the Staff is
recommending the approval of Resolution No. 97-12 which will allow Coastal Securities to
provide investment services to the City.
A motion was made by Council Member Nea1, seconded by Council MembetSparkman, to
approve Resolution No. 97-12.
A vote was taken on the motion with the following result:
3
City Council Regular Session, July 28, 1997
Voting Aye:
Voting Nay:
Absent:
Abstain:
Mayor Fogler, Council Members, Neal, Sparkman and Starich
None
None
Council Member Davis
PURCHASE OF ANIMAL CONTROL VEmCLE:
Consideration was given to the purchase ofa new anima1 control van.
Police Chief Steve Griffith, reported that a 1988 Chevrolet pickup, with over 71,000 miles, is
currently being used as the City's anima1 control vehicle. Funds were appropriated in the 1997
budget to replace the vehicle. Chief Griffith recommended that a new vehicle be purchased
using the City's state purchasing contract. The cost of the van, including a Mavron Anima1
Transportation Conversion Unit, is $24,340.
A motion was made by Council Member Davis, seconded by Council Member Neal, to approve
the purchase ofthe animal control vehicle in the amount of $24,340.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Consideration was given to the minutes of the Executive Session conducted on Jtily22, 1997.
A motion was made by Council Member Sparkman, seconded by Council Member. Davis, to
approve the minutes as presented.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
4
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City Council Regular Session, July 28, 1997
COUNCIL COMMENTS:
Council Member Neal commented that the Public Works Department provided the Recycling
Committee with a dump truck that smashes the cardboard after it is collected. She stated that it
worked better than the flat bed truck.
Council Member Sparkman commented that it was nice to hear different views about the
improvements to Judson Park.
Council Member Starich congratulated the Parks and Recreation Department for their excellent
results from the audit conducted on the lifeguards at Colonial Park Pool.
Council Member Davis commented that he wanted to strongly encourage residents to become
involved in the committee process.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Starich, seconded by Council Member Neal, to adjourn. Theregular
session adjourned at 8:15 p.m.
5
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CITY COUNCIL WORKSHOP SESSION
SATURDAY, AUGUST 23,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
9:00 A.M.
.. 7(.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on August 23, 1997 with the following members present: Mayor
Fogler presiding, Council Members Davis, Neal, Sparkman and Starich. The City
Secretary was also present.
BOARD AND COMMISSION INTERVIEWS:
The City Council interviewed residents seeking Board and Commission appointment.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Neal, to adjourn. The
workshop session adjourned at 12:00 p.m.
CITY COUNCIL WORKSHOP SESSION
MONDAY, AUGUST 25,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:45 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on August 25, 1997 with the following members present: Mayor
Fogler presiding, Council Members Davis, Nea1, Sparkman and Starich. The City
Manager, City Secretary and City Attorney were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
CRIME TASK FORCE:
Members ofthe Crime Task Force presented a report to the City Council.
Lori Gobillot, 2634 Arbuckle, reported that the Crime Task Force has reviewed
neighborhood safety and crime prevention by ana1yzing crime deconstruction,
infrastructure improvements, and environmental factors that affect West University
residents.
Steve Koch, 2626 Arbuckle, stated that the Crime Task Force received information from
the Police Department about crimes in West University. They looked for any areas
within the city where crime was more prominent. They discovered that crime occurs more
often on the periphery of the city. Mr. Koch also noted that in crime against businesses,
there is a surprising lack of cooperation by the businesses and their managers with the
City and the Police Department. Residential crimes occur throughout the city, but there
are certain patterns related to lighting, access, and opportunity. Many of the crimes occur
around 11 :00 p.m. Most of the crimes take place between April and December.
Bob Geary, 4224 Judson, addressed education of the citizens. The Task Forc~ suggested
that through the Neighborhood Watch Program and block. captains, the City set up a
method for disseminating information about crime prevention. They suggested making
and offering. a video describing some of the more prevalent crimes and how a citizen
should respond to them.
Mrs. Gobillot stated that most of the street lights are high in the trees and do not
illuminate the streets. She suggested putting in new-style lights and some kind of identity
features at the entrances to the city.
Federal grant money is available to finance some of the suggestions by the Crime Task
Force. They recommended that the city set money aside, approximately $20,000, to fund
citizen education. Also, possibly engage a professional consultant on lighting to review
the entire city.
STREET CLOSURE:
The City Council considered plans to install a more restrictive closure and beautification
of the 3700 block of Albans.
Public Works Director Ed Menville recommended that the city construct a six-foot cedar
fence, remove the round planters that are currently in the area and install some plants that
would serve the area until the infrastructure improvements in 1999. The cost of the fence
is $800.00.
The City Council authorized the Staffto construct a six-foot cedar fence with a gate.
The City Council recessed the Workshop Session at 7:28 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8:05 p.m.
ANIMAL REGISTRATION AND TAGGING SYSTEM:
The City Council reviewed an animal registration and tagging system.
Roger Messick, Animal Control Officer, and Dr. William McKee reported on a proposal
to use a microchip for animal registration.
F or the past severa1 months, the staff has been working with the Houston Humane
Society and considering an approach that would provide a permanent registration and
eliminate the need to issue annual renewal licenses. The $2 renewal fee clearly does not
cover the cost of processing the renewal, which includes a mailing to dog and cat owners
prior to expiration of the license.
Current technology allows for the insertion of a microchip into the neck of the animal,
which provides for nationa1 registration of the dog or cat. Avid Labs, and its subsidiary
PETrac, a supplier of microchips with a national registration system, has agreed, at no
charge, to provide the City with 100 chips, two hand-held readers and the training to
insert the chips.
The microchip fits through a hypodermic needle and is injected into the skin of the
animal where it remains safely for life.
The cost to register anima1s in the nationa1 registry is $12 for one or two animals listed on
the same registration. For every registration that is submitted, Avid provides us with
2
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another chip. This program with Avid would run through June 30, 1999.
The City Staff recommended that the city implement a permanent dog and cat registration
program in three phases. The ftrst phase would be voluntary micro chipping and new
anima1 registrations. The second phase would be mandatory micro chipping for
impounded animals, animals involved in a bite case and dangerous dogs. The third phase
would be mandatory micro chipping of all dogs and cats in lieu of annual registrations.
The City Council asked for a review of other vendors and prepare amendments to.the city
ordinances to be considered at a later meeting date.
NOMINATION OF APPRAISAL DISTRICT BOARD MEMBER:
The City Council discussed nominating a candidate to the Harris County Appraisal
District Board.
INQUIRIES. REQUESTS AND COMPLAINTS:
The City Council reviewed matters received from the public and referred them to the
appropriate department or agreed to place them on a future agenda for consideration or
action.
REPORT ON CLASS ACTION LAW SUIT:
The City Attorney briefed the City Council on matters related to the class action suit,
City of Wharton versus HL&P.
Closed Executive Session to be held under Section 551.071, Texas Government Code.
Prior to the discussion of this agenda item, Mayor Fogler and Council Member Davis
filed an "Affidavit Regarding Substantial Interest in Business Entity" with the City
Secretary. Mayor Fogler and Council Member Davis did not participate in the discussion
of this agenda item and were not present in the room during the Executive Session.
The City Council recessed the Workshop Session at 9:00 p.m. to convene in Executive
Session.
The City Council adjourned the Executive Session at 9:41 p.m. and reconvened in Open
Session.
Mayor Fogler and Council Member Davis returned to the Workshop Session.
3
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RIGHT OF WAY APPRAISAL AND ACOUlSITION:
Reed Wilson made a presentation on behalf of Karrington Health, Inc. on the appraisal
and proposed acquisition of an old City right of way connecting Browning Street to
Bissonnet Street, crossing the site known as the Eastern Star Temple.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Neal, to adjourn. The
workshop session adjourned at 10:55 p.m.
4
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CITY COUNCIL REGULAR SESSION
MONDAY, AUGUST 25, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on August 25, 1997, with the following members present: Mayor Fogler presiding,
Council Members Davis, Neal, Sparkman and Starich. The City Manager, City Secretary and
City Attorney were also present. Council Member Sparkman led the Pledge of Allegiance.
WARNER CABLE HOMETOWN HEROES PROGRAM:
A'Lisha Williams, Public Affairs Specialist from Warner Cable, reported on their Hometown
Heroes Program.
Mayor Fogler inquired about the Disney Channel becoming a nationwide non-pay channel. She
asked why Warner Cable was not going to offer this channel to City of West University
residents.
Ms. Williams commented that she would address this with Pam Thorne, the Vice President of
Government & Community Affairs and.call Mayor Fogler as soon as possible.
ORDINANCE RELATING TO BOARDS. COMMISSIONS AND COMMITTEES:
Consideration was given to the second and final reading of Ordinance No. 1561.
Mayor Fogler read the caption of Ordinance No. 1561 as follows:
AN ORDINANCE RELATING TO BOARDS, COMMISSIONS AND COMMITTEES;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Copies of Ordinance No. 1561, in the form proposed for adoption, were available in the Council
Chambers.
City Attorney Jim Dougherty reported that Ordinance No. 1561 is an update of the current
ordinance, which describes the Boards, Commissions and Committees. The statutory boards, the
Building and Standards Commission, Zoning and Planning Commission and Zoning Board of
Adjustment are not affected by the proposed Ordinance. Ordinance No. 1561 will change the
number of members of the Parks and Recreation Board to nine, the Senior Services Board will
continue with fifteen members, the Recycling Committee is renamed the. Recycling and Solid
City Council Regular Session, August 25, 1997
Waste Reduction Board and the number of members will be nine, the Tree Committee will have
an expanded jurisdiction, be renamed the Urban Design Board and the number of members will
be nine, the Communications Committee will be removed from the list and the Neighborhood
Safety Board will be created and the number of members will be seven.
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to
approve Ordinance No. 1561 on the second and fina1 reading as described by the City Attorney.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent: .
WEST UNIVERSITY ELEMENTARY SCHOOL FOUNDATION:
Consideration was given to a proposal from the Trustees of the West University Elementary
School Foundation to adopt by-laws making the Mayor of West University Place an ex-officio
member of the Foundation.
Burt Ballanfant, a resident at 3123 Amherst and a representative from the Foundation, stated that
in order to assist in assuring the continued viability of West University Elementary School, they
were establishing a foundation to help support the academic excellence and enrichment activities
of the school. Mr. Ballanfant reported that five of the members would be selected from the
community-at-Iarge. Of the at-large members, they are proposing by-laws which would make
the Mayors of West University Place and South Side Place ex-officio members of the
Foundation.
Mayor Fogler agreed to serve as an ex-officio member of the Foundation.
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a)W orkshop Session conducted on August 18, 1997
(b) Regular Session conducted on August 18, 1997
A motionwas made by Council Member Davis, seconded by Council Member Neal, to approve
the minutes as presented.
2
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City Council Regular Session, August 25, 1997
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
STAFF REPORT:
The City Manager reported that Jerry Bums, Deputy Director of Public Works.was resigning.
COUNCIL COMMENTS:
Mayor Fogler introduced the boy scouts who were attending the Council meeting.
Council Member Sparkman thanked the Fire Department for helping her. She stated that she was
thankful for living in West University Place.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council MemberDavis, seconded by Council Member Sparkman, to adjourn. The regular
session adjourned at 8:02 p.m.
3
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CITY COUNCIL WORKSHOP SESSION
SATURDA Y,SEPTEMBER 6, 1997
PUBLIC WORKS CONFERENCE ROOM AND CAFETERIA
3826 AMHERST STREET
9:00 A.M.
The City Council convened in Workshop Session in the Public Works Building (3826
Amherst) on. September 6, 1997 with the following members present: Mayor Fogler
presiding, Council Members Davis, Neal, Sparkman and Starich. The City Manager and
City Secretary were also present.
GOALS AND OBJECTIVES:
The City Council discussed goals and objectives of its administration.
The City Council recessed for lunch at 12:00 p.m. and reconvened the workshop session
at 1:00 p.m. The following staff joined the meeting: City Attorney, Public Works
Director, Fire Chief, Police Chief, Finance Director and Parks and Recreation Director.
The City Council continued its discussion of goals and objectives.
REPORT ON CLASS ACTION LAW SUIT:
The City Attorney briefed the City Council on matters related to the class action suit,
City of Wharton versus HL&P.
Closed Executive Session to be held under Section 551.071, Texas Government Code.
Prior to the discussion of this agenda item, Mayor Fogler and Council Memher Davis
filed an "Affidavit Regarding Substantial Interest in Business Entity" with the . City
Secretary. Mayor Fogler and Council Member Davis did not participate in the discussion
of this agenda item and were not present in the room during the Executive Session.
The City Council recessed the Workshop Sessfon at 3:15 p.m. to convene in Executive
Session. The following members were present: Council Members Neal, Sparkman and
Starich. The City Manager, City Attorney, City Secretary and Finance Director were also
present.
The City Council adjourned the Executive Session at 3:35 p.m. and reconvened in Open
Session.
ADJOURNMENT:
With no further. business to come before City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Neal, to adjourn. The
workshop session adjourned at 3:55 p.m.
2
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CITY COUNCIL WORKSHOP SESSION
MONDAY, SEPTEMBER 8, 1997
MUNICIPAL BIDLDING
3800 UNIVERSITY BOULEVARD
6:45 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on September 8, 1997 with the following members present:
Mayor Fogler presiding, Council Members Davis, Neal, Sparkman and Starich. The City
Manager, City Secretary, City Attorney, Parks and Recreation Director, Fire Chief, Police
Chief and Finance Director were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration With the Staff.
STELLA LINK DEVELOPMENT PROJECT:
David Marks and Russ Schulze, representatives from the Stella Link Development
Project, updated the City Council on the progress of the project.
1998 BUDGET:
The City Council discussed the 1998 budget.
BOARD AND COMMISSION APPOINTMENTS:
The City Council considered the appointment of Board and Commission members.
The City Council recessed the Workshop Session at 9:20 p.m. to convene in Executive
Session.
Closed Executive Session to be held under Section 551.074, Texas Government Code, for
the appointment of these three only: Zoning Board of Adjustment, Zoning and Planning
Commission and Building and Standard Commission
The City Council adjourned the Executive Session at 10:20 p.m. and reconvened in Open
Session.
INOUIRIES.REOUESTS AND COMPLAINTS:
The City Council reviewed matters received from the public and referred them to the
appropriate department or agreed to place them on a future agenda for consideration or
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action.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Neal, seconded by Council Member Sparkman, to adjourn. The
workshop session adjourned at 10:32 p.m.
2
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CITY COUNCIL REGULAR SESSION
MONDAY, SEPTEMBER 8, 1997
MUNICIPAL BIDLDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on September 8, 1997, with the following members present: Mayor Fogler presiding,
Council Members Davis, Neal, Sparkman and Starich. The City Manager, City Secretary, City
Attorney, Parks and Recreation Director, Fire Chief and Finance Director were also present.
Council Member Starich led the Pledge of Allegiance.
RESOLUTION THAT APPROVES THE CERTIFIED TAX ROLL. ASSESSOR-
COLLECTOR CERTIFICATE AND RELATED INFORMATION:
Consideration was given to Resolution No. 97-14.
Mayor Fogler read the caption of Resolution No. 97-14 as follows:
A RESOLUTION ACKNOWLEDGING RECEIPT OF APPRAISAL ROLL, ASSESSOR-
COLLECTOR'S CERTIFICATE AND RELATED INFORMATION; DESIGNATING A
PERSON TO CALCULATE CERTAIN TAX RATES, MAKE CERTAIN PUBLICATIONS
AND PERFORM OTHER RELATED TASKS; DECIDING ON THE AMOUNT OF SURPLUS
AND UNENCUMBERED FUNDS TO BE USED TO PAY DEBT SERVICE; AND
CONTAINING RELATED PROVISIONS
Finance Director Walter Thomas reported that each year the Harris County Appraisal District
provides the city with. a certification of the values of the properties within the City of West
University Place. The City Council is required to acknowledge the receipt of the certified tax.
roll and in addition, the Finance Director must certify to the Council the City's collection rate
and publish the effective and roll back rates required by the Texas Property Tax Code;
Resolution No. 97-14 also authorizes the use of $183,642.00 out of the surplus or unencumbered
funds to pay next year's debt service.
A motion was made by Council Member Davis, seconded by Council Member Neal, to approve
Resolution No. 97-14.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
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City Council Regular Session, September 8, 1997
ORDINANCE RENAMING MILTON STREET PARK:
Consideration was given to the first reading of Ordinance No. 1562.
Mayor Fogler read the caption of Ordinance No. 1562 as follows:
AN ORDINANCE RELATING TO PARKS; RENAMING MILTON STREET PARK AS
HUFFINGTON PARK; DEDICATING AND REDEDICATING HUFFINGTON PARK;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Copies of Ordinance No. 1562, in the form proposed for adoption, were available in the Council
Chambers.
Parks and Recreation Director Mark Mailes reported that the city has been offered $100,000 to
rename Milton Street Park as Huffmgton Park.
A motion was made by Council Member Sparkman, seconded by Council Member Davis, to
adopt Ordinance No. 1562 on the first reading.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Nea1, Sparkman and
Starich
None
None
STAFF REPORT:
The Parks and Recreation Director reported that the city offers C.P.R. classes in English and
Spanish at the Community Building. Recently, a resident's babysitter was able to save the life of
a 5-year-old boy who fell in an apartment swimming pooL.
The City Manager reported on the progress of Judson Park. The park should be completed
sometime in October.
2
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City Council Regular Session, September 8, 1997
COUNCIL COMMENTS:
Council Member Davis commented that he was enthusiastic and inspired by the results of the
City Council Retreat that was held at the Public Works Building this past weekend.
Council Member Starich commented that he also felt the Retreat was productive.
Council Member Sparkman commented that the facilitators did a good job of keeping everyone
focused.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
. Council Member Nea1, seconded by Council Member Sparkman, to adjourn. The regular
session adjourned at 7:45 p.m.
3
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CITY COUNCIL WORKSHOP SESSION
MONDAY, SEPTEMBER 22,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:45 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on September 22, 1997 -with the following members present:
Mayor Fogler presiding, Council.Members Davis, Neal, Sparkman and Starich. The City
Manager, City'Secretary, City Attorney, Fire Chief, Police Chief and Public Works
Director were also present.
RECEPTION FOR VOLUNTEERS AND MUNICIPAL COURT PERSONNEL:
The City Council welcomed volunteers and municipal court personnel.
The City Council reconvened the Workshop Session at 8:30 p.m.
RECYCLING ISSUES:
Adrienne Bullard, Chair of the Recycling and Solid Waste Reduction Board, presented a
report on the Recycling drop-off Center and related items.
The Board will present a recommendation for landscaping. at the Recycling Center at the
next City Council meeting.
SMOKING REGULATIONS:
The City Council discussed smoking regulations in the City of West University Place.
The City Council authorized the City Attorney to prepare a draft ordinance to extend the
smoking prohibition to cover most public places including commercial buildings.
EASTERN STAR PROPERTY;
The City Council discussed the Eastern Star Property and related items.
The City Council addressed zoning and development constraints relating to the property.
They asked the city staff to set a joint meeting with the Zoning and Planning Commission
to discuss the property and urban design concepts.
The City Attorney left the meeting at 9:45 p.m.
1998 BUDGET:
The City Council discussed the 1998 budget
INQillRIES. REQUESTS AND COMPLAINTS:
The City Council reviewed matters received from the public and referred them to the
appropriate department or agreed to place them on a future agenda for consideration or
action.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Neal, to adjourn. The
workshop session adjourned at 10:25 p.m.
2
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CITY COUNCIL REGULAR SESSION
MONDAY, SEPTEMBER 22, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
tIf1l&/(Jr'
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on September 22, 1997, with the following members present: Mayor Fogler
presiding, Council Members Davis, Neal, Sparkman and Starich. The City Manager, City
Secretary, City Attorney, Parks and Recreation Director, Fire Chief and Public Works Director
were also present. Council Member Davis led the Pledge of Allegiance.
CONSENT AGENDA:
RESOLUTION APPOINTING THE ZONING AND PLANNING COMMISSION:
Consideration was given to Resolution No. 97-15.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF THE ZONING AND
PLANNING COMMISSION; AND CONTAINING FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT
RESOLUTION APPOINTING THE ZONING BOARD OF ADJUSTMENT:
Consideration was given to Resolution No. 97-16.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF THE ZONING BOARD OF
ADmSTMENT; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
RESOLUTION APPOINTING THE BUILDING AND STANDARDS COMMISSION:
Consideration was given to Resolution No. 97-17.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF THE BUILDING AND
STANDARDS COMMISSION; AND CONTAINING FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT}.
RESOLUTION APPOINTING THE SENIOR SERVICES BOARD:
Consideration was given to Resolution No. 97-18.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF THE SENIOR SERVICES
BOARD; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
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City Council Regular Session, September 22, 1997
SUBJECT
RESOLUTION APPOINTING THE PARKS AND RECREATION BOARD:
Consideration was given to Resolution No. 97-19.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF THE PARKS AND
RECREATION BOARD; AND CONTAINING FINDINGS AND PROVISIONS RELATING
TO THE SUBJECT
RESOLUTION APPOINTING THE RECYCLING AND SOLID WASTE REDUCTION
BOARD:
Consideration was given to Resolution No. 97-20.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF THE RECYCLING AND
SOLID WASTE REDUCTION BOARD; AND CONTAINING FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT
RESOLUTION APPOINTING THE NEIGHBORHOOD SAFETY BOARD:
Consideration was given to Resolution No. 97-21.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF THE NEIGHBORHOOD
SAFETY BOARD; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT
RESOLUTION APPOINTING MEMBERS TO THE FRIENDS OF WEST UNIVERSITY
PARKS FUND BOARD:
Consideration was given to Resolution No. 97-22.
A RESOLUTION APPOINTING MEMBERS OF THE FRIENDS OF WEST UNIVERSITY
PARKS FUND BOARD; AND CONTAINING FINDINGS AND PROVISIONS RELATING
TO THE SUBJECT
RESOLUTION APPOINTING PERSONNEL IN THE MUNICIPAL COURT:
Consideration was given to Resolution No. 97-23.
A RESOLUTION APPOINTING MUNICIPAL COURT PERSONNEL FOR THE CITY OF
2
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City Council Regular Session, September 22, 1997
WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT
There was not a request for any of the above items to be considered separately.
A motion was. made by Council Member Starich, seconded by Council Member Sparkman, to
approve Resolution No. 97-15 through Resolution No. 97-23.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
OATH OF OFFICE:
Mayor Fogler administered the Oath of Office to Board and Commission members and
Municipal Court Personnel.
ORDINANCE RENAMING MILTON STREET PARK:
Consideration was given to the second and fmal reading of Ordinance No. 1562.
Mayor Fogler read the caption of Ordinance No. 1562 as follows:
AN ORDINANCE RELATING TO PARKS; RENAMING MILTON STREET PARK AS
HUFFINGTON PARK; DEDICATING AND REDEDICATING HUFFINGTON PARK;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT
Copies of Ordinance No. 1562, in the form proposed for adoption, were available in the Council
Chambers.
Parks and Recreation Director Mark Mailes reported that the city has been offered $100,000 to
rename Milton Street Park as Huffington Park.
3
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City Council Regular Session, September 22, 1997
A motion was made by Council Member Neal, seconded by Council Member Starich, to adopt
Ordinance No. 1562 on the second and final reading. .
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
PRIORITY AREA 5B/6A RECONSTRUCTION:
Consideration was given to Priority Areas 5B/6A reconstruction, tree preservation and
authorization to bid.
Public Works Director Ed Menville reported that the Staff was seeking authorization to proceed
with the advertisement and bidding of Priority Area 5B/6A. The estimated construction costs are
approximately $5,838,000. Bonds have been sold to complete this work.
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to
authorize the Staff to proceed with the advertisement and bidding of Priority Area 5B/6A.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
BIDS FOR RESTORATION OF FOOTBRIDGE:
Consideration was given to bids received September 11, 1997 for the restoration of the
footbridge over Poor Farm Ditch.
A motion was made by Council Member Neal, seconded by Council Member Davis, to table the
bid award for the restoration of the footbridge until a later meeting.
A vote was taken on the motion with the following result:
4
City Council Regular Session, September 22, 1997
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
ENGAGEMENT OF PUBLIC RELATIONS FIRM:
Consideration was given to the engagement of a public relations fIrm.
City Manager Sherman YeW reported that an agreement with Neumann Roussel to provide
public relations s,ervices.forthe City's Recycling Center has been prepared. The agreement is in
the amount of $12,500 plus out-of-pocket expenses. Mr. YeW stated that the Houston-Galveston
Area Council recently awarded the City $12,000 in grant funds specifically for this activity.
Mr. YeW stated that, with the opening of the recycling center, there was a need to develop a
unified graphicsprograin as well as informational pieces promoting the center. The proposal
from Neumann Roussel will provide for the design and development of artwork, bin signage,
brochure layout and copy, and utility statement inserts.
The City Council asked that a unified graphics program be maintained for the City and should be
developed at a later date.
A motion was made by Council Member Davis, seconded by Council Member Neal to authorize
the City Manager to renegotiate a contract with Neumann Roussel to only include the preparation
of a brochure layout and utility statement inserts.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
. Voting Aye:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on August 23, 1997
(b ) Workshop Session conducted on August 25, 1997
5
City Council Regular Session, September 22, 1997
(c) Regular Session conducted on August 25, 1997
(d) Workshop Session conducted on September 6, 1997
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to
approve the minutes as amended.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Nea1, Sparkman and
Starich
None
None
Voting Nay:
Absent:
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was. made by
Council Member Neal, seconded by Council Member Sparkman, to adjourn. The regular
session adjourned at 7:45 p.m.
6
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CITY COUNCIL WORKSHOP SESSION
MONDAY, SEPTEMBER29, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
7:30 P.M.
The City Council. convened in Workshop Session in the Municipal Building (3800
University Boulevard) on September 29, 1997 with the following members present:
N:fayor Fogler presiding, Council Members Davis, Neal, Sparkman and Starich. The City
Manager, City Secretary, City Attorney, Fire Chief, Police Chief and Public Works
Director were also present.
1998 BUDGET:
The City Council discussed the 1998 budget.
EASTERN STAR PROPERTY:
The City Council discussed the Eastern Star Property and related items.
Zoning and Planning Commission members Ned Ross, Bill Watson, Marilyn Griffin,
Charles Nelson, Rosalie Day and Karol Musher joined the Council for the discussion of
this item.
The City Council authorized' the City Manager, City Attorney and Chairman of the
Zoning and Planning Commission to meet with the owners of the Eastern Star property
and the adjoining properties at Bissonnet and Weslayan.
INOUlRIES. REOUESTS AND COMPLAINTS:
The. City Council reviewed matters received from the public and referred them to the
appropriate department or agreed to place them ona future agenda for consideration or
action.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Neal, to adjourn. The
workshop session adjourned at 10:38 p~m.
,.:'....".:;,:i~,..
- 17-
CITY COUNCIL WORKSHOP SESSION
MONDAY, OCTOBER 13,1997
MUNICIPAL BIDLDING
3800 UNIVERSITY BOULEVARD
6:45 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on October 13, 1997 with the following members present: Mayor
Fogler presiding, Council Members Davis, Neal and Sparkman. The City Manager, City
Secretary, City Attorney, Fire Chief, Police Chief, Finance Director and Public Works
Director were also present. Council Member Starich was absent.
RECYCLING ISSUES:
Rick Jenkins and Adrienne Bullard, members of the Recycling and Solid Waste
Reduction Board, presented a report on the landscaping at the Recycling drop off Center.
The City Council addressed funding for the landscaping and approval of the plans by the
City of Houston.
The City Council approved the landscape plans for the Recycling Center and directed the
City Manager to determine if funds are available through the Friends of WUP Parks or
otherwise find another form of funding.
WESTP ARK PROPERTY LEASE:
The City Council considered a recommendation to lease approximately 1.05 acres at the
City's Westpark property.
This property is listed for a lease amount of $4,500 per month.
Marsha11 Clinkscales, President of MSC Properties, Inc., reported that David Lawson
from Lock-It-Up, L.L.C. submitted an offer to the City for the lease of the property. He
offered to pay the advertised rate plus a 3% annual increase, payable in five-year
increments. He requested a 20-year lease with seven, five-year renewable options. A six-
month reduction in the rental rate was requested to a1low construction of the climate
controlled storage units.
The City Council expressed their concerns about the language of the lease agreement and
whether the City is adequately protected under the agreement.
The City Council did not accept the proposal submitted by Lock-It-Up to lease the
Westpark property but would ask a City Planner to review the development site.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8: 17 p.m.
COMPUTER EOillPMENT:
The City Council considered authorizing the Staff to negotiate a contract with a computer
vendor.
Finance Director Walter Thomas stated that electronic data processing is critical to the
Finance Department and the Public Safety Departments. The data processing systems
used in both areas are using old technology and are inadequate.
Problems with the current [mancial systems include the inability to meet citizen's request
for services, unreliability, inefficiency, slow response times and poor system design.
These problems are aggravated by poor support from the City's current software provider.
The public safety systems are obsolete. Additionally, none of the City's applications are
Year 2000 compliant. A further complication of these problems is that West U does not
have staff assigned to operate the City's computers or to provide programming support.
In 1995, staff began to search for solutions to these problems. Software vendors with a
proven record of supporting their customers could provide the City a source to resolve
software and hardware operating problems. Also considered was the need to share data
between departments. To accomplish this, the City should, where possible, select
vendors that provide integrated applications.
During 1996, preliminary estimates of the cost were obtained and $500,000 was allocated
to fund the project in the 1997 Budget.
In August 1997, the City released a Request for Proposal (RFP) outlining its data
processing goa1s to vendors. The City also advertised that it was seeking proposals for a
data processing system. There were eleven responses to the RFP and five bidders were
invited to interview and demonstrate their applications. At the same time, input from .
other cities using these applications was solicited. The current proposals exceed the
budgeted amount by $100,000.
It is staffs recommendation to award a contract with H.T.E. Software, Inc., for financial
management and budgeting. H.T.E. provides software to over 1,000 cities
internationally. Locally, the cities of Sugar Land, Missouri City, La Porte, Friendswood,
Pearland, and League City all use H.T.E. financial software. Many of these cities
replaced the same software that West U is currently using with H. T .E.
2
While H.T.E. does offer a public safety module, it is the opinion of staff that the software
solution provided by Vision Software, Inc., is superior to that of H.T.E. Vision is
currently being used in 500 agencies throughout the United States and eight agencies
locally.
Mr. Thomas stated that authorization is being requested to enter into negotiations with
H.T.E. and Vision Software, Inc., to contract for the rights to use their software. An
appropriate budget amendment will be prepared if staff concludes that a11 software
modules are required.
The City Council directed the Staff to proceed with negotiations with H.T.E. and Vision
Software, Inc.
LEAF BLOWERS:
The City Staff reported on gas-powered leaf blowers.
The City Council directed the City Attorney to prepare an ordinance to add leaf blowers
to the defInition of noise and to change the hours of operation from Monday - Friday
7:00am to 9:00pm to 8:00am to 8:00pm, and on Saturday from 7:00 am to 9:00pm to
8:00am to 6:00pm.
OAK WILT:
The City Council tabled the discussion of this item until the next meeting.
EASTERN STAR PROPERTY:
The City Council discussed the Eastern Star Property and related items.
The City Council expressed concern about the possibility of piecemeal development of
the property. Zoning and development constraints were also addressed.
The City Council directed the City Manager and City Attorney to draft a letter, for
Council approval, to the owners of the Eastern Star property about the possibility of a
unifIed and coordinated development of the property.
1998 BUDGET:
3
The City Council discussed the 1998 budget. An ordinance to adopt the 1998 budget will
be placed on the next agenda.
INQUIRIES. REQUESTS AND COMPLAINTS:
The City Council reviewed matters received from the public and referred them to the
appropriate department or agreed to place them on a future agenda for consideration or
action.
The City Council set a meeting to discuss goals and objectives on Sunday, October 26 at
2:00 p.m.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Nea1, to adjourn. The
workshop session adjourned at 10:25 p.m.
4
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CITY COUNCIL REGULAR SESSION
MONDAY, OCTOBER 13,1997
MUNICIPAL BIDLDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Bouievard) on October 13, 1997, with the following members present: Mayor Fogler presiding,
Council Members Davis, Neal and Sparkman. The City Manager, City Secretary, City Attorney,
Police Chief, Fire Chief, Finance Director and Public Works Director were also present. Council
Member Neal led the Pledge of Allegiance. Council Member Starich was absent.
RESOLUTION CALLING PUBLIC HEARING:
Consideration was given to Resolution No. 97-24.
Mayor Fogler read the caption of Resolution No. 97-24 as follows:
A RESOLUTION CALLING A PUBLIC HEARING FOR THE PROPOSED 1998 BUDGET;
PROVIDING FOR NOTICE; AND CONTAINING FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT
Finance Director Walter Thomas stated that Resolution No. 97-24 would set a public hearing on
the proposed 1998 budget to be held during the meeting set to begin at 7:30 p.m. on October 27,
1997.
A motion was made by Council Member Davis, seconded by Council Member Neal, to approve
ResolutionNo. 97-24.
A vote was taken on the motion with the following result:
V oting Aye: Mayor Fogler, Council Members Davis, Nealand Sparkman
Voting Nay: None
Absent: Council Member Starich
RESOLUTION APPOINTING ASSISTANT PROSECUTOR IN THE . MUNICIPAL
COURT:
Consideration was givento Resolution No. 97-25.
Mayor Fogler read the caption of Resolution No. 97-25 as follows:
A RESOLUTION APPOINTING AN ASSISTANT PROSECUTOR IN THE MUNICIPAL
COURT FOR THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING
"' U,,,,lllJ:'J1';;lI1m...I.lBilnl"--.----~~ -~- -
City Council Regular Session, October 13, 1997
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to
approve Resolution No. 97-25 appointing Terry W. Yates as Assistant Prosecutor.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Davis, Neal and Sparkman
Voting Nay: None
Absent: Council Member Starich
RESOLUTION APPOINTING A MEMBER TO THE RECYCLING AND SOLID
WASTE REDUCTION BOARD:
Consideration was given to Resolution No. 97-26.
Mayor Fogler read the caption of Resolution No. 97-26 as follows:
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF A MEMBER TO THE
RECYCLING AND SOLID WASTE REDUCTION BOARD; AND CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to
appoint Kathryn Wilson to the Recycling and Solid Waste Reduction Board.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Davis, Neal and Sparkman
Voting Nay: None
Absent: Council Member Starich
PRIORITY AREA 6B RECONSTRUCTION:
Consideration was given to Work Order No.9 relating to Priority Area 6B reconstruction.
Public Works Director Ed Menville reported that Work Order No.9 authorizes Claunch & Miller
to prepare the design work for Priority Area 6B.
A motion was made by Council Member Davis, seconded by Council Member Neal, to approve
Work Order No.9 providing for the design of Priority Area 6B.
2
City Council Regular Session, October 13, 1997
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal and Sparkman
None
Council Member Starich
BID AWARD FOR RESURFACE OF WAKEFOREST STREET:
Consideration was given to bids received September 16, 1997 for the resurfacing of Wakeforest
Street.
The following bids were received:
Bidder
Bid Amount
Action Asphalt Company
Beta, Inc.
Knight's Aspha1t Paving
League City Paving Company
Ray Ferguson Interests
Silva Contracting Company
Woodruff Construction Co.
$ 11-,212.50
$ 12,431.25
$ 17,021.25
$ 23,409.00
$ 21,930.00
$ 17,850.00
$ 29,962.50
Mr. Menville reported that the resurface work is intended to provide a smooth riding surface for a
portIon of Wakeforest until such time that the street is rebuilt as part of the infrastructure
improvement program.
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to
accept the bid in the amount of $12,431.25 from Beta, Inc. to resurface a portion of Wake forest
Street from Cason to Pittsburg.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Davis, Neal and Sparkman
Voting Nay: None
Absent: Council Member Starich
3
. '"U",.IIrnr.;IlTa1U111Enl
City Council Regular Session, October 13, 1997
BID AWARD FOR MODULAR BUILDING:
Consideration was given to bids received October 7, 1997 for a temporary modular building.
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to table
the bid award for the modular building until the next regular session.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal and Sparkman
None
Council Member Starich
SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM:
Consideration was given to a design contract for the installation of SCADA at the sewerage
treatment plant.
Mr. Menville reported that when the 1998 City budget is approved, $225,000 will be available to
implement SCADA at the sewer plant of which $125,000 is a carry-over from the 1997 budget
with an additional $100,000 to complete the project. These funds are in the Water and Sewer
Capital Projects Fund Schedule.
The installation of SCADA at the sewerage treatment plant represents the final stage of a multi-
year effort to automate as much of plant operations as is reasonable. With Remote Terminal
Units and various pieces of hardware and software, much of the sewer plant operations can be
automated. This would greatly benefit the City in that there would be a reduction of manpower
time that is currently being used to manually perform day-to-day operations.
Shrader Engineering Company designed SCADA for the water plant and was requested to submit
a proposal for the design of this project. Shrader's proposal estimates that the cost to develop
plans and specifications and supervise installation will be $25,000.
~.',
A motion was made by Council Member Davis, seconded by Council Member Sparkman, to
approve a contract with Shrader Engineering Company in the amount of $25,000 to develop
plans and specifications for installation of a Supervisory Control and Data Acquisition (SCADA)
System.
4
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City Council Regular Session, October 13, 1997
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Davis, Neal and Sparkman
Voting Nay: None
Absent: Council Member Starich
CITY COUNCIL MINUTES:
Consideration was given to the minutes ofthe following City Council meetings:
(a) Workshop Session conducted on September 8, 1997
(b) Regular Session conducted on September 8, 1997
(c) Workshop Session conducted on September 22, 1997
(d) Regular Session conducted on September 22, 1997
(e) Workshop Session conducted on September 29, 1997
A motion was made by Council Member Neal, seconded by Council Member Davis, to approve
the minutes of the Workshop and Regular Session conducted on September 8, and 22, .1997 and
W otkshop Session conducted on September 29, 1997, as amended.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal and Sparkman
None
Council Member Starich
STAFF REPORT:
City Manager Sherman Yehl reported on the Texas Chapter of the AmeriCan Planning
Association Conference held in Galveston. He stated that the conference was beneficial in a
number of areas including working with consultants, crime prevention through environmental
design and Texas Planning Law.
Mr. Yehl also reported that the granite stone has been placed in Huffington Park.
COUNCIL COMMENTS:
Council Member Sparkman inquired about the condition of the Police Officer who was hurt.
5
City Council Regular Session, October 13, 1997
Police Chief Steve Griffith reported that the Officer was doing better but that he had not reported
back to work. He will see his Doctor again on the 15th of this month.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Davis, to adjourn. The regular
session adjourned at 8:12 p.m.
6
----..---------~------- --.--,""~-,--~ll~9IEIll!1lIDIIII~
. I
CITY COUNCIL WORKSHOP SESSION
SUNDAY, OCTOBER 26,1997
PUBLIC WORKS CONFERENCE ROOM
3826 AMHERST STREET
2:00 P.M.
The City Council convened in Workshop Session in the Public Works Building .(3826
Amherst) on October 26, 1997 with the following members present: Mayor Fogler
presiding, Council Members Davis, Neal, Sparkman and Starich. The City Manager was
also present.
GOALS AND OBJECTIVES:
The City Council discussed goals and objectives of its administration and for volunteer
Boards and Commissions
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Neal, to adjourn. The
workshop session adjourned at 6:00 p.m.
----".-----.---,..,..-.,--,..,.T""lI!!Illl:ll!!_~
CITY COUNCIL WORKSHOP SESSION
MONDAY, OCTOBER 27, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:45 P.M.
VI I f/lrl"f '
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on October 27, 1997 with the following members present: Mayor
Fogler presiding, Council Members Davis, Neal, Sparkman and Starich. The City
Manager, City Secretary, City Attorney, Fire Chief, Finance Director and Public Works
Director were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
RECYCLING ISSUES:
The City Council considered a bid received for landscaping at the Recycling drop-off
Center.
Members of the Recycling and Solid Waste Reduction Board Adrienne Bullard and Rick
Jenkins were present at the meeting.
Mrs. Bullard reported that the Board has received bids from Glauser-McNair to provide
labor and materials for landscaping the new drop-off center. They bid on both the
architect's original landscape plan as well as the plan by Tim Hansen, A.S.L.A. The
plans are at the City of Houston for review. The Board would like to be ready to start the
landscaping as soon as Houston approves a plan.
Mrs. Bullard stated that the Board was requesting that the City Council approve $15,000
for landscaping the center. This amount would adequately cover either landscaping plan,
irrigation excluded. The irrigation portion would be handled by the Public Works
Department.
The City Council authorized the City Staff and members of the Recycling and Solid
Waste Reduction Board to move forward with the landscaping plans.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8:50 p.m.
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OAK WILT:
The City Staff reported on Oak Wilt disease.
City Manager Sherman Yehl stated that earlier this year a question was raised about the
susceptibility of West U to Oak Wilt disease. A report and contingency plan have been
prepared regarding Oak Wilt disease.
Oak Wilt is an infectious disease caused by a fungus, which invades and disables the
water conducting system in oak trees. While all oaks are susceptible, some are more so
than others. Live oaks, those predominant in West U, have an intermediate susceptibility
but are most seriously affected due to their tendency to grow from root sprouts and form
vast interconnected root systems that allow movement of the fungus to other trees.
Oak Wilt fungus also forms mats on diseased red oaks and blackjack oaks in the Spring.
There is also the possibility that beetles can spread the fungus by collecting sap from a
fresh pruning cut or wound of a healthy tree.
Mr. Yehl reported that the good news was that, to date, Oak Wilt has not been found in
the West U area. The closest outbreak was an isolated incident in Pasadena. This outbreak
was probably due to the transporting of diseased wood from the Hill country for
firewood. '
Mr. Yehl stated that the Staff is recommending two approaches for limiting and
controlling Oak Wilt. The fIrst is prevention, which includes education. and the
requirement that susceptible oaks be. painted after pruning. The second is eradication,
which includes the identification of diseased trees and confirmation of diagnosis, tree
removal or treatment plan, identifIcation of additional susceptible trees, and monitoring
of site and immediate vicinity to ensure the disease is not spread.
The City Staff will make information brochures available as well as provide general
information in City Currents.
SMOKING REGULATIONS:
The City Council considered smoking regulations in the City of West University Place.
City Attorney Jim Dougherty presented proposed amendments to the smoking ordinance.
The proposed amendments would prohibit all smoking in any building that the public
accesses unless a separate ventilation system for a smoking area is provided.
The City Council requested that a public hearing be held on the proposed amendments
and asked that the Staff notifY the business owners in the area.
2
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INOUlRIES. REQUESTS AND COMPLAINTS:
The City Council reviewed matters received from the public and referred. them to the
appropriate department or agreed to place them on a future agenda for consideration or
action.
ADJOURNMENT:
With no further business to come before City. Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Neal, to adjourn. The
workshop session adjourned at 10:40 p.m.
3
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CITY COUNCIL REGULAR SESSION
MONDAY, OCTOBER 27,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30P.M.
. · '/. f'
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on October 27, 1997, with the following members present: Mayor Fogler presiding,
Council Members Davis, Neal, Sparkman and Starich. The City Manager, City Secretary, City
Attorney, Fire Chief, Finance Director and Public Works Director were a1so present. Council
Member Sparkman led the Pledge of Allegiance.
PUBLIC HEARING TO CONSIDER THE 1998 PROPOSED BUDGET COVERING ALL
FUNDS FOR THE CITY OF WEST UNIVERSITY PLACE:
The purpose of the hearing was to provide an opportunity for taxpayers and interested parties to
be heard in relation to the proposed 1998 Budget.
City Manager Sherman Yehl presented an overview of the proposed 1998 budget.
Mayor Fogler invited residents to speak concerning the proposed budget.
Caroline Strohl, 3814 Southwestern, expressed her concerns about flooding problems on her
street. She asked that the City conduct a more in-depth study of the flooding.
Stephen Pohl, 3928 Marlowe, spoke to the City Council about flooding in the City. He asked
that the City appoint an independent group to study the flooding problem.
The public hearing closed at 8:00 p.m.
CITIZEN COMMENTS:
Mayor Fogler invited citizens who wished to address the City Council to come forward as their
names were ca1led.
Susan Kasper, 4127 Cason, spoke to the City Council about the Tree Ordinance. She stated that
it was not being enforced and that there seemed to be a loophole in the Ordinance. She stated that
if a property is vacant, the lot could be cleared without tree fencing being placed prior to
clearing. Ms.. Kasper also commented that the tree roots on her property line had been severed to
a depth of six inches by the contractor.
Baroque Fineberg, 4127 Cason, stated thatthe City's Urban Forester was aware of the loophole
in the Tree Ordinance but had never addressed it with anyone on how this could be resolved to
protect tree roots from the bulldozer. Mr. Fineberg stated that he asked the Urban Forester how
---~_._,-.,---,----,-=~...-nII--
City Council Regular Session, October 27, 1997
she specifically enforced the policy with the builders and she said that she warns the builder three
times and after that there was nothing she could do. Mr. Fineberg requested that the City
Council help him to get some specific answers to their questions.
City Manager Sherman Yehl stated that he would present a full report on Ms. Kasper and Mr.
Fineberg's questions at the next meeting.
ORDINANCE ADOPTING THE BUDGET FOR FISCAL YEAR 1998:
Consideration was given to the fIrst reading of Ordinance No. 1564.
Mayor Fogler read the caption of Ordinance No. 1564 as follows:
AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING JANUARY 1, 1998 AND ENDING DECEMBER 31, 1998; APPROPRIATING
FUNDS FOR SUCH BUDGET; CONTAINING FINDINGS AND PROVISIONS RELATING
TO THE SUBJECT.
Copies of Ordinance No. 1564, in the form proposed for adoption, were available in the Council
Chambers.
Walter Thomas, Finance Director, reported that Ordinance No. 1564 is one of two ordinances,
which are enabling legislation needed to implement the 1998 budget. Ordinance No. 1564
authorizes the following expenditures for 1998:
}'UND
General Fund
Water Fund
Water Fund Capital Revenue
Debt Service Fund
Capital Projects Fund
Infrastructure Replacement Fund
Parks Fund
Recycling Fund
Equipment Replacement Fund
Solid Waste Fund
APPROPRIATION
.
$ 6,893,250
2,945,880
100,000
3,126,150
2,252,500
6,706,660
47,000
25,000
312,500
$ 917,860
Mayor Fogler inquired about the proposed expenditures for flooding problems, what amount has
2
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City Council Regular Session, October 27, 1997
been set aside and what this will accomplish.
Mr. Yehl reported that $20,000 had been set aside to conduct a study on the flooding. A review
of the type of study to be conducted should be done in order to determine the appropriate
approach to the drainage and flooding problem. He stated that the Staff plans to present a
recommendation in early 1998.
A motion was made by Council Member Davis, seconded by Council Member Sparkman, to
adopt Ordinance No. 1564 on the first reading.
A vote was taken on the motion with the following result:
Voting Nay:
Absent: .
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR THE TAX
YEAR 1997:
Consideration was given to the fIrst reading Ordinance No. 1565.
Mayor Fogler read the caption of Ordinance No. 1565 as follows:
AN ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR TAX YEAR
1997; CONFIRMING AND GRANTING EXEMPTIONS; AND CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1565, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that the 1998 Budget was prepared using a tax rate of $0.38 cents per $100
valuation. To fund City operations, $0.21cents of this rate will be used and $0.19 cents will be
used to meet the City's debt service requirements.
Over the past several weeks, the City Council and staff have met in workshops to discuss the
1998 Budget. Additionally, comments from the public were taken in a public hearing. This
ordinance is the fmal step in the 1998 Budget Process. It sets the property.tax rate, dedicates the
resulting revenues, and levies the taxes needed to fmance the City's operations and meets its debt
service responsibilities in 1998. Staff recommends approval of Ordinance No. 1565, which sets
the tax rate at $0.40 cents for tax year 1997.
3
City Council Regular Session, October 27, 1997
A motion was made by Council Member Neal, seconded by Council Member Starich, to adopt
Ordinance No. 1565 on the first reading.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Nea1, Sparkman and
Starich
None
None
Voting Aye:
ORDINANCE RELATING TO THE WESLAYAN TOWNHOUSE P.D.D.:
Consideration was given to thefrrst and finill reading of Ordinance No. 1566.
Mayor Fogler read the caption of Ordinance No. 1566 as follows:
AN ORDINANCE INITIATING A REVIEW OF THE ZONING REGULATIONS
APPLICABLE TO THE WESLAYAN TOWNHOUSE P.D.D.; REFERRING THE MATTER
TO THE ZONING AND PLANNING COMMISSION; PROVIDING FOR A TEMPORARY
LIMITATION ON CERTAIN PERMITS; CONTAINING FINDINGS AND PROVISIONS
REL~TING TO THE SUBJECT; AND DECLARING AN EMERGENCY.
Copies of Ordinance No. 1566, in the form proposed for adoption, were available in the Council
Chambers.
City Attorney Jim Dougherty reported that Ordinance No. 1566 initiates a review of the zoning
regulations applicable within PDD- TH4 and formally refers this matter to the Zoning and.
Planning Commission. Section 2 of Ordinance No. 1566 permits the City to temporarily place a
moratorium on building permits of certain types for this tract.
A motion was made by Council Member Starich, seconded by Council Member Nea1, to adopt
Ordinance No. 1566 on the frrst and final reading with the exclusion of Section 2.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
4
City Council Regular Session, October 27, 1997
RESOLUTION APPOINTING MEMBERS TO THE NEIGHBORHOOD SAFETY.
BOARD:
Consideration was given to Resolution No. 97-27.
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF MEMBERS TO THE
NEIGHBORHOOD SAFETY BOARD; AND CONTAINING FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT.
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to
approve Resolution No. 97-27 appointing John Gillum and Jed Kenna to the Neighborhood
Safety Board.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
RESOLUTION APPOINTING A REPRESENTATIVE TO THE AREA PLANNING
ADVISORY COUNCIL:
Consideration was given to Resolution No. 97-28.
Mayor Fogler read the caption of Resolution No. 97-28 as follows:
A RESOLUTION PROVIDING FOR THE APPOINTMENT OF A REPRESENTATIVE TO
THE AREA PLANNING ADVISORY COUNCIL OF THE AREA AGENCY ON AGING;
AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT.
A motion was made by Council Member Starich, seconded by Council Member. Davis, to
approve Resolution No. 97-28 appointing Dianne Rogers to the Area Planning Advisory Council
of the Area Agency on Aging.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
.Mayor Fogler, Council Members Davis, Nea1, Sparkman and
Starich
None
None
Voting Aye:
5
. ~'-'o:-r""ll~lrrrmllll"llll'll._nl
City Council Regular Session, October 27, 1997
RESOLUTIONAPPROVINGPRIV ATE STREET:
Consideration was given to Resolution No. 97-29.
Mayor Fogler read the caption of Resolution No. 97-29 as follows:
A RESOLUTION APPROVING PRIVATE STREETS TO SERVE WESTCHESTER
COURTS, A REPLAT OF LOT 1, BLOCK 43, WEST UNIVERSITY PLACE 1 ST ADDITION;
AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT.
Mr. Dougherty reported that when.new streets are created in the City, Chapter 20 of the Code of
Ordinances requires approva1 from the City Council. These particular streets are a proposed
replat for Westchester Courts. The proposed replat includes a 20- foot private street along the
north line of Lot 1. Mr. Dougherty stated that this particular replat has been reviewed and
approved with conditions by the Zoning Board of Adjustment and the Zoning and Planning
Commission.
A motion was made by Council Member Nea1, seconded by Council Member Sparkman, to
approve Resolution No. 97-29.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
APPOINTMENT OF
REPRESENTATIVES:
HOUSTON-GALVESTON
AREA
COUNCIL
Consideration was given to the appointment of representatives to the General Assembly of the
Houston-Galveston Area Council.
A motion was made by Council Member Starich, seconded by Council Member Davis, to
designate Council Member Neal as the City's Representative to the General Assembly of the
Houston-Galveston Area Council for 1998 and to designate Council Member Sparkman as the
Official Alternate.
6
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City Council Regular Session, October 27, 1997
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
BID AWARD FOR MODULAR BUILDING:
Consideration was given to bids received October 7, 1997 for a temporary modular building for
use during city hall remodeling.
The following bids were received:
Contractor
Bid (per month)
G.B. Modular
Resun Leasing, Inc.
$1,665.00
$1,500.00
Fire Chief Terry Stevenson reported that one bid was received from G.B. Capital Modular in the
amount of $37,775 for a new, unused building. The other bid was received from Resun in the
amount of $34,000 for a used, refurbished building.
Both sites were visited for inspection and it was determined that the new building from G.B.
Capital Modular best suits the needs of the City. The Staff recommends awarding the bid to G.B.
Capital Modular in the amount of $37,775.
A motion was made by Council Member Davis, seconded by Council Member Sparkman, to
award the bid for a temporary modular building to G.B. Capital Modular in the amount of
$37,775 subject to entering a form oflease that is acceptable to the City Staff.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
REGULAR MEETING CHANGE:
Consideration was given to a regular meeting change in November and December 1997.
7
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City Council Regular Session, October 27, 1997
A motion was made by Council Member Sparkman, seconded by Council Member Davis, to
change the November 10, 1997 Regular Session to November 17, 1997.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on October 13, 1997
(b) Regular Session conducted on October 13, 1997
A motion was made by Council Member Davis, seconded by Council Member Neal, to approve
the minutes as amended.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
STAFF REPORT:
The City Secretary reported that the employee Christmas luncheon would be held on December
12th at 11:30 a.m. in the Community Building.
COUNCIL COMMENTS:
Council Member Davis commented that the City Council would like to conduct a review of City
ordinances.
Mayor Fogler commented that federa1 funding has been approved for flooding projects in Harris
County and some of the funds are earmarked for Braes Bayou. She commented that it would be
interesting to knqw what they plan to do with that money.
8
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City Council Regular Session, October 27, 1997
Council Member Neal commented that the ribbon cutting ceremony for the grand opening of the
Recycling Center would be held on November 13th at 10:00 a.m. and the volunteer recognition on
November 15th.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council MemberNeal, seconded by Council Member Davis, to adjourn. The regular
session adjourned at 8:42 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, NOVEMBER 17, 1997
MUNICIPAL BIDLDING
3800 UNIVERSITY BOULEVARD
6:45 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800
University Boulevard) on November 17, 1997 with the following members present:
Mayor Fogler presiding, Council Members Davis, Neal, Sparkman and Starich. The City
Manager, City Secretary, City Attorney, Finance Director and Public Works Director
were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
WATER DISTRIBUTION SYSTEM MODELING:
Consulting Engineer, Dieter Ufer, presented a report on computer modeling of the City's
Water Distribution System as authorized by Council on February 24, 1997.
Mr. Ufer reported that the study covered the entire city and dealt with all pipe 4" and
larger. This represents about 98% of all pipe in the City's distribution system. The
software utilized for this modeling effort was Water CAD.
The information obtained will be useful to establish water distribution system needs as
infrastructure work continues, to assess the condition of the system with regard to fire
flow capabilities by identifying any deficiencies in flow or pressure, and to identify costs
associated with needed improvements.
OUARTERL Y REPORT:
/
The City Staff presented the Quarterly Report to the City Council.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8 :25 p.m.
Council Member Davis left the meeting.
1--',11
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NOISE ORDINANCE:
The City Council discussed proposed amendments to the Noise Ordinance.
The City
follows:
Council requested that the Noise Ordinance designate residential quiet hours as
Monday through Friday Before 7:00 AM or after 8:00 PM
Saturday Before 8:00 AM or after 8:00 PM
Sunday Before 12:00 noon or after 8:00 PM
The proposed amendments to the Noise Ordinance will be considered at the next regular
seSSIOn.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Neal, to adjourn. The
workshop session adjourned at 9:27 p.m.
2
CITY COUNCIL REGULAR SESSION
MONDAY, NOVEMBER 17, 1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building' (3800 University
Boulevard) on November 17, 1997, with the following members present: Mayor Fogler
presiding, Council Members Davis, Neal, Sparkman and Starich. The City Manager, City
Secretary, City Attorney, Finance Director and Public Works Director were also present. Council
Member Starich led the Pledge of Allegiance.
PUBLIC HEARING TO CONSIDER PARTICIPATION OF CITY EMPLOYEES IN THE
TEXAS MUNICIPAL RETIREMENT.SYSTEM'S "20-YEAR" RETIREMENT OPTION:
The purpose of the hearing was to provide an opportunity for interested persons to address the
Council.
Finance Director Walter Thomas presented a report on the 20-year retirement option to City
employees.
All City employees are provided retirement benefits through a statewide plan administered by a
state agency, the Texas Municipal Retirement System. Currently, employees may retire after 10
years of. service, if the employee is at least 60 years of age, or after 25 years of service.
Participation in this plan will allow an employee to retire after 10 years of service if the employee
has reached age 60, or after 20 years of service. The additional retirement option will cost an
estimated $18,500, which has been included in the 1998 budget.
There were not any residents present who wished to speakconceming the proposed 20-year
retirement option.
The public hearing closed at 7:42p.m.
CITIZEN. COMMENTS:
Mayor Fogler invited citizens who wished to address the City Council to come forward as their
names were called.
Baroque Fineberg, 4127 Cason, presented a report to the City Council that addressed
enforcement of the Tree Ordinance and damage to his tree. He asked that the City Council
reexamine the Tree Ordinance.
JoAnne Crain, 5822 Auden, requested that the new recycling center on Dincans Street be named
the Dincans Recycling Center after D.J. Dincans, the former owner of the property where the
center is located. -
City Council Regular Session, November 17, 1997
. Cletus Wark, 6714.Rutgers, commented that he thought the sign in front of City Hall about the
infrastructure improvements was political. He expressed his opposition to the Zoning Board of
Adjustment granting a variance to the owners of the town-homes at Westchester and Bellaire.
Susan Kasper, 4127 Cason, spoke to the City Council about the Tree Ordinance. She requested
that the City Staff prepare reports on the status of the tree bank, past protected trees, and other
concerns as listed on the letter from her and Mr. Fineberg.
A citizen who resides on Fordham Street commented that the ordinances in the City were not
being enforced.
ORDINANCE ADOPTING THE BUDGET FOR FISCAL YEAR 1998:
Consideration was given to the second and final reading of Ordinance No. 1564.
Mayor Fogler read the caption of Ordinance No. 1564 as follows:
AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING JANUARY 1, 1998 AND ENDING DECEMBER 31, 1998; APPROPRIATING
FUNDS FOR SUCH BUDGET; CONTAINING FINDINGS AND PROVISIONS RELATING
TO THE SUBJECT.
Copies of Ordinance No. 1564, in the form proposed for adoption, were available in the Council
Chambers.
Walter Thomas, Finance Director, reported that . Ordinance No. 1564 is one of two. ordinances,
which are enabling legislation needed to implement the 1998 budget. Ordinance No. 1564
authorizes the following expenditures for 1998:
FUND
General Fund
Water Fund
Water Fund Capital Revenue
Debt Service Fund
Capital Projects Fund
Infrastructure Replacement Fund
Parks Fund
Recycling Fund
Equipment Replacement Fund
Solid Waste Fund
APPROPRIATION
$ 6,893,250
2,945,880
100,000
3,126,150
2,252,500
6,706,660
47,000
25,000
312,500
$ 917,860
2
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City Council Regular Session, November 17, 1997
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to adopt
Ordinance No. 1564 on the second and final reading.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
Mayor Pro Tern Davis presided for the remainder of the meeting.
ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR THE TAX
YEAR 1997:
Consideration was given to the second and final reading Ordinance No. 1565.
Mayor Pro Tem Davis read the caption of Ordinance No. 1565 as follows:
AN ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR TAX YEAR
1997; CONFIRMING AND GRANTING EXEMPTIONS; AND CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1565, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that the 1998 Budget was prepared using a tax rate of $0.38 cents per $100
valuation. To fund City operations, $0.21 cents of this rate will be used and $0.19 cents will be
used to meet the City's debt service requirements.
Over the past several weeks, the City Council and staff have met in workshops to discuss the
1998 Budget. Additionally, comments from the public were taken in a public hearing. This
ordinance is the final step in the 1998 Budget Process. It sets the property tax rate, dedicates the
resulting revenues, and levies the taxes needed to finance the City's operations and meets its debt
service responsibilities in 1998. Staff recommends approval of Ordinance No. 1565, which sets
the tax rate at $0.40 cents for tax year 1997.
A motion was made by Council Member Starich, seconded by Council Member Davis, to adopt
Ordinance No. 1565 on the second and final reading.
3
City Council Regular Session, November 17, 1997
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
ORDINANCE AFFECTING PARTICIPATION IN THE TEXAS MUNICIPAL
RETIREMENT SYSTEM:
Consideration was given to the first reading of Ordinance No. 1567.
Mayor Pro Tem Davis read the caption of Ordinance No. 1567 as follows:
AN ORDINANCE AFFECTING PARTICIPATION OF CITY EMPLOYEES IN THE TEXAS
MUNICIPAL RETIREMENT SYSTEM; GRANTING THE ADDITIONAL "20- YEAR"
RIGHTS AUTHORIZED BY SECTION 854.202(g) OF TITlE 8, TEXAS GOVERNMENT
CODE, AS AMENDED; CONTAINING FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND PRESCRIBING AN EFFECTNE DATE.
Copies of Ordinance No. 1567, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that Ordinance No. 1567 would change the employee retirement benefits by
granting. a 20-year retirement option.
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to adopt
Ordinance No. 1567 on the:: first reading.
A vote was taken on the motion with the following result:
Voting Nay:
Absent:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
FEE ORDINANCE:
Consideration was given to the first reading of Ordinance No. 1568.
4
City Council Regular Session, November 17, 1997
Mayor Pro Tern Davis read the caption of Ordinance No. 1568 as follows:
AN ORDINANCE ESTABLISHING AND REESTABLISHING FEES AND'CHARGES FOR
ACTIVITIES, GOODS AND SERVICES PROVIDED BY .THE CITY; AMENDING
ORDINANCE NO. 1554 ADOPTED AP~ 14, 1997; CONTAINING A PROVISION TO
AUTHORIZE THE CITY MANAGER TO ESTABLISH FEES AND CHARGES IN CERTAIN
CIRCUMSTANCES; AND CONTAINING FINDINGS AND OTHER PROVISIONS
RELATING TO THE SUBJECT.
Copies of Ordinance No. 1568, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that Ordinance No. 1568 would increase water and sewer rates and
generate an additional $250,000 annually to the Water and Sewer Fund.
Prior to 1997, all debt issued by the City was supported by the Debt Service Fund. In 1997, the
City issued bonds that are supported by water and sewer revenues. These bonds have restrictions
that require the Water and Sewer Fund to be generating excess revenues before any additiona1
bonds can be issued.
The 1998 Budget anticipates issuing bonds in late 1998, or early 1999. In order to insure
sufficient excess revenue needed to support the new bonds, a 10% increase in water and sewer
rates was proposed in the 1998 Budget. For an average homeowner, this will mean about a $3.40
increase in monthly water and sewer fees.
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to adopt
Ordinance No. 1568 on the first reading.
A vote was taken on the motion with the following result:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Aye:
Voting Nay:
Absent:
ORDINANCE RELATING TO CERTAIN PORTABLE BUILDINGS:
Consideration was given to the first reading of Ordinance No. 1569.
Mayor Pro Tern Davis read the caption of Ordinance No. 1569 as follows:
5 .
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City Council Regular Session, November 17, 1997
AN ORDINANCE RELATING TO CERTAIN PORTABLE BUILDINGS; AMENDING THE
CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND
CONTAINING FINDINGS AND OTHER PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1569, in the form proposed for adoption, were available in the Council
Chambers.
Section 6.408 of the Code of Ordinances. a110ws a permit to be issued for the temporary use of
portable buildings during construction activities for which another permit is in effect.
Section 6.408 (b) Public Schools. Until June 1, 1998 has been changed to June 1, 2002.
Notwithstanding subsection (a)
Section 6.408 (c) Effect of Section. Chapter 19 of this code shall apply to school district
buildings covered by the proceeding sentence has been changed to Chapter 19 of this Code shall
apply to large portable buildings. The following sentence has been added to this section: If a
permit for a large portable building is authorized by this section, the building is exempt from the
requirement in Chapter 19 that moving permits be restricted to routes ending outside the city
limits.
A motion was made by Council Member Starich, seconded by Council Member.Neal, to adopt
Ordinance No. 1569 on the fIrst reading.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
BID AWARD FOR PRIORITY AREA 5B/6A:
Consideration was given to the execution of a Contract for the reconstruction of Priority Area
5B/6A.
The following bids were received:
Bidder
Bid Amount
Whitelak, Inc.
William H. Gray Construction
$5,915,984.54
$6,396,035.10
6
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City Council Regular Session, November 17, 1997
Jimerson Underground, Inc.
$8,764,344.00
Public Works Director Ed Menville reported that the construction of Priority Area 5B/6A
represents the last area to be improved using 1997 Public Improvement Bonds, 1997 Texas
Water Development Board Bonds (for sewer improvements only) and 1997 Water Revenue
Bonds (for water improvements only). Metro will also be contributing funds to the
reconstruction of Weslayan Street in this priority area.
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to
award the contract for the reconstruction of Priority Area 5B/6A to Whitelak, Inc. in the amount
of $5,915,984.54 contingent upon approval by the Texas Water Development Board.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Davis, Neal, Sparkman and
Starich
None
None
Voting Nay:
Absent:
STAFF REPORT:
City Manager Sherman Yehl reported that A Request for Qualifications for a City Planner had
been prepared. Also, a Request for Proposal has been prepared for the City's Health Care
Provider.
COUNCIL COMMENTS:
Mayor Fogler commented that she was disturbed that so many residents have complained about
ordinances in the City not being enforced.
Council Member Sparkman commented that she was pleased that her alarm system was now
directly linked to the City.
Council Member Neal commented on the opening of the Recycling Center.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Neal, seconded by Council Member Davis, to adjourn. The regular
Session adjourned at 8:20 p.m.
7
CITY COUNCIL WORKSHOP SESSION
MONDAY, NOVEMBER 24, 1997
MUNICIPAL BlliLDING
3800 UNIVERSITY BOULEVARD
6:45 P.M.
The City Council convened in Workshop Session in the Municipal Building. (3800
University Boulevard) on November 24, 1997 with the following members present:
Mayor Fogler presiding, Council Members Neal and Sparkman. The City Manager, City
Secretary, City Attorney, Finance Director, Public Works Director, Police Chief and
Urban Forester were also present. Council Members Davis and Starich were absent.
AGENDA REVIEW:
The City Council reviewed ~e regular meeting agenda and discussed items . under
consideration with the Staff.
TREE ENFORCEMENT REPORT:
The City Staff presented a report that responded to questions from Susan Kasper and
Baroque Fineberg regarding enforcement of the Tree Ordinance.
City Manager Sherman Yehl reported that on February 3, 1997, a Tree Disposition Permit
was issued as a result of the planned development of the property at 4131 Cason. Over
the next four months staff identified several violations of the City's Tree Preservation
Ordinance. These violations included: Use of heavy equipment in Tree Critical Root
Zone (twice); Lack of proper tree fencing; Failure to place dumpster without benefit of
mulch or plywood (per instructions); Cutting tree roots along length of property line.
The damaged tree was located on an adjacent property owned by Susan Kasper and
Baroque Fineberg at 4127 Cason. They have provided the Council with several
documents, including an appraisal regarding the loss of value as a result of the damage to
the tree.
Several discussions and site visits with staff, the builder andthe owners of both properties
have taken place. Based on a review of the matter, the City Manager recommended that
the case. be handled through the Alternative. Mediation Enforcement Program.. The case
was to he mediated today, but was canceled by the contractor and has not yet been
rescheduled.
Mr. Yehl stated that it is the staff s conclusion that the enforcement of the tree ordinance
gradua1ly changed. since its enactment. While the ordinance is fairly comprehensive, it is
appropriate at this time for a complete review of the ordinance requirements, penalties,
and purpose. This should be accomplished through consultations with citizens,
developers and staff. Since its enactment here in West U, other cities have adopted
improved ordinances and these should be reviewed prior to ordinance amendments being
considered.
The current ordinance is enforceable as written. City ordinances permit the issuance of a
StopW ork Order on any violation of the tree ordinance. The contractor or permit holder
will be allowed 24 hours to correct the violation. However, failure to correct the violation
within that time period will result in the Stop Work Order being issued on the job site. In
addition, a re-inspectionpermit fee will have to be paid prior to the Stop Work Order
being lifted. The City should also consider that continued and willful disregard of the tree
ordinance will result in the revocation of a builder's license.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 7:52 p.m.
Council Member Starich arrived at 7:50 p.m.
EASEMENT ABANDONMENT:
The City Council considered a request to abandon an easement on a 4.5 acre tract of land
located at the intersection of Kirby and North Braeswood.
Public Works Director Ed Menville reported that the utility easement represents a portion
ofalonger easement acquired by the City in the late 1930's. The original easement
provided a route to transport sewage from the City to its treatment plant located at the
corner of Kirby Drive and N. Braeswood.
On August 22, 1997, the City received a request from Brown and Gay Engineers, Inc.,
representing Trammel Crow Residential, to abandon the easement. Based on an appraisal
by Luedemann and Associates, the value of the easement has been estimated to be
$28,875
The. City does not need this easement since all sewage is routed to its plant via a 36" line
in Brompton Street. In Early 1998, this line will be lined with a material that should
extend its life by as much as 50 years.
A formal request and recommendation will be presented at the next Council meeting.
GOALS AND OBJECTIVES:
The City Council discussed goals and objectives of its administration.
The City Council requested that the Chairpersons of each Board and Commission attend
2
the next Workshop Session to discuss a workplan.
INQUIRIES. REQUESTS AND COMPLAINTS:
The City Council reviewed matters received from the public and referred them to the
appropriate department or agreed to place them on a future agenda for consideration or
action.
.ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Sparkman, seconded by Council Member Neal, to adjourn. The
workshop session adjourned at 9:00 p.m.
3
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CITY COUNCIL REGULAR SESSION
MONDAY, NOVEMBER 24,1997
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on November 24, 1997, with the following members present: Mayor Fogler
presiding, Council Members Neal and Sparkman. The City Manager, City Secretary, City
Attorney, Finance Director and Public Works Director were also present. Council Member Neal
led the Pledge of Allegiance. Council Members Davis and Starich were absent.
ORDINANCE AFFECTING PARTICIP ATION.IN THE'TEXAS MUNICIPAL
RETIREMENT SYSTEM:
Consideration was given to the second and fmal reading of Ordinance No. 1567.
Mayor Fogler read the caption of Ordinance No. 1567 as follows:
AN ORDINANCE AFFECTING P ARTICIP ATION OF CITY EMPLOYEES IN THE TEXAS
MUNICIPAL RETIREMENT SYSTEM; GRANTING THE ADDITIONAL "20-YEAR"
RIGHTS AUTHORIZED BY SECTION 854.202(g) OF TITLE 8, TEXAS GOVERNMENT
CODE, AS AMENDED; CONTAINING FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND PRESCRIBING AN EFFECTIVE DATE.
Copies of Ordinance No. 1567, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that Ordinance No. 1567 would change the employee retirement benefits
by granting a 20-year retirement option. All City employees are.provided retirement benefits
through a statewide plan administered by a state agency, the Texas Municipal Retirement
System. Currently, employees may retire after 10 years. of service, if the employee is. at least 60
years of age, or after 25.years.ofservice. Participation in this plan will allow an employee to
retire after 10 years of service if the employee has reached age 60, or after 20 years of service.
The additional retirement option will cost an estimated $18,500, which has been included in the
1998 budget.
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to
adopt Ordinance No. 1567 on the second and fmal reading.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Neal and Sparkman
V otingNay: None
Absent: Council Members Davis and Starich
---''''1l .
City Council Regular Session, November 24, 1997
FEE ORDINANCE:
This item was not considered during the Regular session.
ORDINANCE RELATING TO CERTAIN PORTABLE BUILDINGS:
Consideration was given to the second and final reading of Ordinance No. 1569.
Mayor Fogler read the caption of Ordinance No. 1569 as follows:
AN ORDINANCE RELATING TO CERTAINPORTABLEBUILDINGS; AMENDING THE
CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND
CONTAINING FINDINGS AND OTHER PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1569, in the form proposed for adoption, were available in the Council
Chambers.
Section 6.408 of the Code of Ordinances allows a permit to be issued for the temporary use of
portable buildings during construction activities for which another permit is in effect.
Section 6.408 (b) Public Schools. Until June 1, 1998 has been changed to June 1, 2002.
Notwithstanding subsection (a)
Section 6.408 (c) Effect of Section. Chapter 19 of this code shall apply to school district
buildings covered by the proceeding sentence has been changed to Chapter 19 of this Code shall
apply to. large portable buildings. .. The following sentence has been added to this section: Ifa
permitfor a large portable building is authorized by this section, the building is exemptfrom the
requirement in Chapter 19 that moving permits be restricted to routes ending outside the city
limits.
Amotion was made by Council Member Neal, seconded by Council Member Sparkman, to
adopt Ordinance No. 1569 on the second and fina1reading.
A vote was taken on the motion with the following. result:
Voting Aye: Mayor Fogler, Council Members Neal and Sparkman
Voting Nay: None
Absent: Council Members Davis and Starich
2
City Council Regular Session, November 24, 1997
NOISE. ORDINANCE:
Consideration was given to the fIrst reading of Ordinance No. 1571.
Mayor Fogler read the caption of Ordinance No. 1571 as follows:
AN ORDINANCE RELATING TO NOISE; AMENDING THE CODE OF ORDINANCES OF
THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS AND
OTHER PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1571, in the form proposed for adoption, were available in the Council
Chambers.
Ordinance No. 1571 adds leaf blowers to the definition of noise and establishes residential quiet
hours as Monday - Friday before 7:00 am or after 8:00 pm, on Saturday before 8:00 am or after
8:00 pm and on Sunday before 12:00 noon or after 8:00 pm.
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to
adopt Ordinance No. 1571 on the first reading.
A vote was taken on the motion with the following result:
Voting Aye: MayorFogler, Council Members Neal and Sparkman
Voting Nay: None
Absent: Council Members Davis and Starich
COMPUTER.CONTRACT:
Consideration was given to a contract with H.T.E., Inc. to provide financial and administrative
computer software.
Finance Director Walter Thomas stated that electronic data processing is critical to the Finance
Department and the Public Safety Departments. The data processing systems used in both areas
are using old technology and are inadequate.
Problems with the current financial systems include the inability to meet citizen's request for
services, unreliability, inefficiency, slow response times and poor system design. These
problems are aggravated by poor support from the City's current software provider. The public
safety systems are obsolete. Additionally, none of the City's applications are Year 2000
compliant. A further complication ofthese problems is that West U does not have staff assigned
to operate the City's computers or to provide programming support.
3
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City Council Regular Session, November 24, 1997
In 1995, staff began to search for solutions to these problems. Software vendors with a proven
record of supporting their customers. could provide the City a source to resolve software. and
hardware operating problems.. Also considered was the need to share data between departments.
To accomplish this, the City should, where possible, select vendors that provide integrated
applications.
During 1996, preliminary estimates of the cost were obtained and $500,000 was allocated to fund
the project in the 1997 Budget.
In August 1997, the City released a. Request for Proposal (RFP) outlining its data processing
goals to vendors. The City also advertised that it was seeking proposals for a data processing
system. There were eleven responses to the RFP and five bidders were invited to interview and
demonstrate their applications. At the same time, input from other cities using these applications
was solicited. The current proposals exceed the budgeted amount by $100,000.
It is staff's recommendation to award a contract with H. T .E. Software, Inc., for fmancial
management and budgeting. H.T.E. provides software to over 1,000 cities internationally.
Locally, the cities of Sugar Land, Missouri City, LaPorte, Friendswood, Pearland, and League
City a11 use H.T.E. financial software. Many of these cities replaced the same software that West
Uis currently using with H.T.E.
A motion was made by Council Member Neal, seconded by Council Member Sparkman, to
approve a contract with H.T.E., Inc. subject to the City Manager's acceptance of the final
contract.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Neal and Sparkman
None
Council Members Davis and Starich
CITY COUNCIL MINUTES:
Consideration was given to the minutes ofthe following City Council meetings:
(a) Workshop Session conducted on October 26, 1997
(b) Workshop Session conducted on October 27,1997
(c) RegularSession conducted on October 27, 1997
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to
4
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City Council Regular Session, November 24, 1997
approve the minutes as amended.
A vote was taken on the motion with the following result:
Voting Aye: Mayor Fogler, Council Members Neal and Sparkman
Voting Nay: None
Absent: Council Members Davis and Starich
STAFF REPORT:
City Manager Sherman YeW reported that a Request for Proposal had been prepared for the
City's Health Care Provider. The City Staff has met with consultants and will present a
recommendation to the City Council sometime in December.
COUNCIL COMMENTS:
Council Member Sparkman commented that Judson Park looks great.
Mayor Fogler commented about the amount of recyclable materials being dropped off at the new
Recycling Center.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Neal, seconded by Council Member Sparkman, to adjourn. The regular
Session adjourned at 7:47 p.m.
5
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(
CITY COUNCIL WORKSHOP SESSION
MONDAY, DECEMBER 8, 1997
MUNICIPAL BIDLDING
3800 UNIVERSITY BOULEVARD
6:45 P.M.
The City Council convened in Workshop Session in the Municipal Building . (3 800
University Boulevard) on December 8, 1997 with the following members present: Mayor
Fogler presiding, Council Members Starich, Davis, Neal and Sparkman. The City
Manager, City Secretary, City Attorney, Public Works Director, Police Chief and Health
Inspector were also present.
AGENDA. REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
PUBLIC HEARING ON SMOKING:
The City Council held an informal public hearing to discuss the City's smoking
regulations.
The proposed amendments would prohibit all smoking in any building that the public
accesses unless a separate ventilation system for a smoking area is provided.
There were not any residents present who wished to speak concerning the City's
proposed smoking regulations.
The public hearing closed at 7:25 p.m.
TOWN MEETING:
The City Council considered a date to hold a Town Meeting.
The Town Meeting will be held on January 21, 1998 from 7:00 to 9:00 p.m. at the
Community Center.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8:45 p.m.
GOALSAND OBJECTIVES:
The City Council discussed goals and objectives with representatives from each volunteer
Board and Commission.
The following members were present:
Ned Ross, Zoning and Planning Commission
Mary Lee Gray, Senior Services Board
Les Albin,. Building and Standards Commission
Bryant Slimp, Building and Standards Commission
Adrienne Bullard, Recyling and Solid Waste Reduction Board
Rick Jenkins, Recylingand Solid Waste Reduction Board
Marcela Chennisi, Parks and Recreation Board
Sue Porretto,Zoning Board of Adjustment
Lori Gobillot, Neighborhood Safety Board
The City Council expressed their desire to~nhance direct communication with each
Board and Commission. They presented a work plan and asked that each Board and
Commission. prepare a minimum of two updates annually for City Currents, submit
quarterly reports to Council on activities, monitor attendance and meeting quorums, use
the City's website to keep residents informed on activities, meeting agendas, schedules,
and methods on addressing public issues, review applicable good neighbor ordinances
and establish a regular meeting schedule.
The City Attorney left the meeting at 9:50 p.m.
GARBAGE ENFORCEMENT:
City Manager Sherman YeW presented an alternative proposal relating to the enforcement
of the City's solid waste requirements.
Mr. YeW ~tated that the proposal would decriminalize the crime of placing garbage and
trash out to early and establish a special service pick-up. If garbage and trash is placed at
the curb anytime other than the regular trash collection day, the public works crew will
pick it up and the resident will be charged for the collection.
The City Council requested that an ordinance amendment be placed on the next Regular
session for their consideration.
INOUIRIES.REOUESTSAND COMPLAINTS:
The City Council reviewed matters received from the public and referred them to the
appropriate department or. agreed to place them on a future agenda for consideration or
action.
2
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ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Davis, seconded by Council Member Sparkman, to adjourn. The
workshop session adjourned at 10:20 p.m.
...
3
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CITY COUNCIL REGULAR SESSION
MONDAY, DECEMBER 8, 1997
MUNICIPAL BIDLDING
3800 UNIVERSITY BLVD.
7:30 P.M.
Ir ,
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on December 8, 1997, with the following members present: Mayor Fogler presiding,
Council Members Starich, Davis, Neal and Sparkman. The City Manager, City Secretary, City
Attorney, Fire Chief, Police Chief and Public Works Director were also present. Council
Member Davis led the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Fogler invited citizens who wished to address the City Council to come forward as their
names were called.
Ken Hoffman, 4212 Ruskin, spoke to the City Council about the enforcement of the garbage
ordinance and speeding around the parks and in the city.
Reginald Burns, 5933 Wakeforest, spoke to the City Council about cars speeding in the City.
ORDINANCE CALLING A JOINT PUBLIC HEARING:
Consideration was given to the first and final reading of Ordinance No. 1572.
Mayor Fogler read the caption of Ordinance No. 1572 as follows:
AN ORDINANCE CALLING A JOINT PUBLIC HEARING ON A PROPOSAL TO AMEND
THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS TO
PROVIDE FOR GARDEN-STYLE SINGLE-FAMILY USE IN THE BELLAIRE
BOULEVARD TOWNHOUSE P.D.D. (pDD-THl DISTRICT); PRESCRIBING
PROCEDURES AND NOTICES; CONTAINING FINDINGS AND OTHER PROVISIONS
RELATING TO THE SUBJECT; AND DECLARING AN EMERGENCY
Chairman of the Zoning and Planning Commission Ned Ross presented a preliminary report
approved by members of the Commission recommending the proposed zoning amendment.
Attached townhouses are already allowed in this district. The amendment would allow a new
garden-style, single-family use. Basic townhouse regulations would apply, but there could only
be one house per lot, the houses could not be attached, and each lot would have to be platted for
separate, "fee simple" ownership. This would produce a less-intensive land use than
townhouses, more akin to conventional, single-family use.
City Council Regular Session, December 8, 1997
A motion was made by Council Member Davis, seconded by Council Member Neal, to adopt
Ordinance No. 1572 calling a public hearing for January 12, 1998.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Starich, Davis, Neal and
Sparkman
None
None
Voting Nay:
Absent:
ORDINANCE CALLING A JOINT PUBLIC HEARING:
AN ORDINANCE CALLING A JOINT PUBLIC HEARING ON A PROPOSAL TO AMEND
THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS TO
PROVIDE FOR GARDEN-STYLE SINGLE-FAMILY USE IN THE WESLA Y AN
BOULEVARD TOWNHOUSE P.D.D. (PDD-TH4 DISTRICT); PRESCRIBING
PROCEDURES AND NOTICES; CONTAINING FINDINGS AND OTHER PROVISIONS
RELATING TO THE SUBJECT; AND DECLARING AN EMERGENCY
This item was not considered during the Regular session.
ORDINANCE CALLING A JOINT PUBLIC HEARING:
AN ORDINANCE CALLING A JOINT PUBLIC HEARING ON A PROPOSAL TO AMEND
THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS TO
EXTEND "SUNSET" PROVISIONS FOR CERTAIN NONCORFORMING USES;
PRESCRIBING PROCEDURES AND NOTICES; CONTAINING FINDINGS AND OTHER
PROVISIONS RELATING TO THE SUBJECT; AND DECLARING AN EMERGENCY
This item was not considered during the Regular session.
ANIMAL ORDINANCE:
Consideration was given to the first reading of Ordinance No. 1563.
Mayor Fogler read the caption of Ordinance No. 1563 as follows:
AN ORDINANCE RELATING TO ANIMALS; AMENDING THE CODE OF ORDINANCES
OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS
2
City Council Regular Session, December 8, 1997
AND OTHER PROVISIONS RELATING TO THE SUBJECT
Copies of Ordinance No. 1563, in the form proposed for adoption, were available in the Council
Chambers.
Police Chief Steve Griffith reported that the revised ordinance includes chip registration of
animals. Registration fees are set to recover costs and to encourage homeowners to have their
animals neutered or spayed. These modifications are not anticipated to have a significant effect
on the 1998 Budget. Current revenues from animal registration are approximately $4,000
annually.
With the technology available, animals can now be implanted with an electronic identifier that
would only need to be done once for the lifetime of an animal.. This program will save a
considerable number of employee hours through the years as well as greatly increase the chance
of finding lost animals. Currently, the City of Houston and Harris County are using the
electronic chips for their animal control divisions. The City has entered into an agreement with
Avid to provide the microchip and scanner.
In addition to animal registration revisions, the ordinance is also being modified to restrict the
types of wild animals that can be maintained at a residence. Pot bellied pigs, emus, and deer are
added to the restricted listing of prohibited animals.
A motion was made by Council Member Starich, seconded by Council Member Davis, to adopt
Ordinance No. 1563 on the first reading.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Starich, Davis, Neal and
Sparkman
None
None
Voting Nay:
Absent:
The City Council requested that Ordinance No. 1563 be amended before the second reading to
include other methods for a permanent identification other than a microchip.
FEE ORDINANCE:
Consideration was given to the second and fmal reading of Ordinance No. 1568.
3
City Council Regular Session, December 8, 1997
Mayor Fogler read the caption of Ordinance No. 1568 as follows:
AN ORDINANCE ESTABLISHING AND REESTABLISHING FEES AND CHARGES FOR
ACTIVITIES, GOODS AND SERVICES PROVIDED BY THE CITY; AMENDING
ORDINANCE NO. 1554 ADOPTED APRIL 14, 1997; CONTAINING A PROVISION TO
AUTHORIZE THE CITY MANAGER TO ESTABLISH FEES AND CHARGES IN CERTAIN
CIRCUMSTANCES; AND CONTAINING FINDINGS AND OTHER PROVISIONS
RELATING TO THE SUBJECT
Copies of Ordinance No. 1568, in the form proposed for adoption, were available in the Council
Chambers.
Mr. Thomas reported that Ordinance No. 1568 would increase water and sewer rates and
generate an additional $250,000 annually to the Water and Sewer Fund.
Prior to 1997, all debt issued by the City was supported by the Debt Service Fund. In 1997, the
City issued bonds that are supported by water and sewer revenues. These bonds have restrictions
that require the Water and Sewer Fund to be generating excess revenues before any additional
bonds can be issued.
The 1998 Budget anticipates issuing bonds in late 1998, or early 1999. In order to insure
sufficient excess revenue needed to support the new bonds, a 10% increase in water and sewer
rates was proposed in the 1998 Budget. For an average homeowner, this will mean about a $3.40
increase in montWy water and sewer fees.
A motion was made by Council Member Davis, seconded by Council Member Neal, to adopt
Ordinance No. 1568 on the second and final reading.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Starich, Davis, Neal and
Sparkman
None
None
ORDINANCE FOR FINANCE CONTRACT:
Consideration was given to the first reading of Ordinance No. 1570.
Mayor Fogler read the caption of Ordinance No. 1570 as follows:
4
City Council Regular Session, December 8, 1997
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS, AUTHORIZING THE EXECUTION AND DELIVERY OF A FINANCE
CONTRACT FOR THE ACQUISITION OF EQUIPMENT, LEVYING A TAX IN PAYMENT
. THEREOF, AND ENACTING OTHER PROVISIONS RELATED THERETO.
Copies of Ordinance No. 1570, in the form proposed for adoption, were available in the Council
Chambers.
City Manager Sherman YeW reported that the proposed financing contract provides $650,000 to
fund computer purchases. Because of its ability to issue tax-exempt debt, often the City can
arrange debt fmancing at very favorable rates. This is especially true for short term equipment
financing. The management information system (MIS) project can be financed several different
ways:
The City could. use available fund balance. This is the simplest method, but it restricts the
City's liquidity.
The City could issue debt certificates (participation, obligation, etc.). These bonds are the
most traditional way to provide short-term financing, however, issuance costs can
significantly impact the financing expense.
The City could participate with other governments in issuing certificates. Pooling the
issuance cost lowers the financing expense.
The City could enter into lease purchase agreements. This financing method virtually
eliminates the up front issuance cost, but the leasing agreements are complicated.
The City could execute a fmancing contract with a lending institution familiar with
government. This approach eliminates issuance costs and is reasonably
straightforward to execute.
Quotes were solicited from leasing companies, government pools, and banks. American Bank
has extensive experience in providing fmancing to local government. Their proposal contains no
issuance costs and carries interest rates ranging from 5.2% to 5.4% over the five-year life of the
contract. As a benchmark, the City is currently earning 5.8% for investing two years in an
agency of the U.S. Government. The Staff recommended acceptance of American Bank's
proposed fmance contract.
A motion was made by Council Member Davis, seconded by Council Member Neal, to adopt
Ordinance No. 1570 on the fIrst reading.
5
City Council Regular Session, December 8, 1997
A vote was taken on the motion with the following result:
Voting Aye:
, Voting Nay:
, Absent:
Abstain:
Mayor Fogler, Council Members Davis, Neal and Sparkman
None
None
Council Member Starich,
NOISE ORDINANCE:
Consideration was given to the second and final reading of Ordinance No. 1571.
Mayor Fogler read the captionofOrdinance No. 1571 as follows:
AN ORDINANCE RELATING TO NOISE; AMENDING THE CODE OF ORDINANCES OF
THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS AND
OTHER PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1571, in the form proposed for adoption, were available in the Council
Chambers.
Ordinance No. 1571 adds leaf blowers to the definition of noise and establishes residential quiet
hours as Monday - Friday before 7:00 am or after 8:00 pm, on Saturday before 8:00 am or after
8:00 pm and on Sunday before 12:00 noon or after 8:00 pm.
A motion was made by Council Member Sparkman, seconded by Council Member Neal, to
adopt Ordinance No. 1571 on the second and final reading.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Starich, Davis, Neal and
Sparkman
None
None
COMPUTER CONTRACT:
The City Council tabled the consideration of a contract with Vision Software, Inc. to provide
computer software for the Police and Fire Departments.
6
City Council Regular Session, December 8, 1997
The City Council requested that the Staff obtain additional background information on Vision
Software, Inc.
EASEMENT ABANDONMENT:
Consideration was given to a request to abandon an easement on a 4.5 acre tract ofland located
at the intersection of Kirby and North Braeswood.
Public Works Director Ed Menville reported that the utility easement represents a portion of a
longer easement acquired by the City in the late 1930's. The original easement provided a route
to transport sewage from the City to its treatment plant located at the corner of Kirby Drive and
N. Braeswood.
On August 22, 1997, the City received a request from Brown and Gay Engineers, Inc.,
representing Trammel Crow Residential, to abandon the easement. Based on an appraisal by
Luedemann and Associates, the value of the easement has been estimated to be $28,875
Mr. Menville stated that the City does not need this easement since all sewage is routed to its
plant via a 36" line in Brompton Street. In Early 1998, this line will be lined with a material that
should extend its life by as much as 50 years.
A motion was made by Council Member Sparkman, seconded by Council Member Davis, to
authorize the preparation of an Ordinance to abandon the easement located at the intersection of
Kirby and North Braeswood.
A vote was taken on the motion with the following result:
Voting Aye:
Mayor Fogler, Council Members Starich, Davis, Neal and
Sparkman
None
None
Voting Nay:
Absent:
BID AWARD FOR PRETREATMENT OF TREES:
Consideration was given to a contract with Texas Tree Company for the pre-treatment of trees in
Priority Areas 5B/6A.
The following bids were received:
7
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City Council Regular Session, December 8, 1997
Bidder
Bid Amount
Arbor Tech Consulting
Bartlett Tree Experts
Davey Tree Company
Trees, Inc.
Texas Tree Company
$11,290.00
$ 8,400.00
$11,110.00
$ 7,685.00
$ 6,046.00
Mr. Menville reported that the pre-treatment of trees is a process which precedes construction
and is designed to protect trees which might be most impacted by the work of the general
contractor and to insure that these same trees have the greatest chance for survival. The work
generally includes trimming the umbrella of the tree, root feeding, treatment for insects and, in
some cases, tree removal.
The Staff recommended that the contract for this project be awarded to Texas Tree Company in
the amount of $6,064.
The City Council addressed problems that the City has had in the past with Texas Tree
Company.
The City Council tabled consideration of this item and referred it to the City Staff for further
study.
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on November 17, 1997
(b) Regular Session conducted on November 17, 1997
A motion was made by Council Member Neal, seconded by Council Member Davis, to approve
the minutes as amended.
A vote was taken on the motion with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Fogler, Council Members Starich, Davis, Neal and
Sparkman
None
None
8
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City Council Regular Session, December 8, 1997
STAFF REPORT:
The City Manager reported that the City had received seven proposals from consulting fIrms for
a City Planner.
COUNCIL COMMENTS:
Members of the City Council commented that they were committed to the enforcement of
Ordinances in the City.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council MemberNeal, seconded by Council Member Davis, to adjourn. The regular
Session adjourned at 8:40 p.m.
9
CITY COUNCIL WORKSHOP SESSION
MONDAY, DECEMBER 22, 1997
MUNICIPAL BIDLDING
3800 UNIVERSITY BOULEVARD
6:45 P.M.
, . { ,
The City Council convened.in Workshop Session in the Municipal Building (3800
University Boulevard) on December 22, 1997 with the following members present:
Mayor Fogler presiding, Council Members Starich, Davis, Neal and Sparkman. The.City
Manager, . City Attorney, Finance Director, Public Works Director and Police Chief were
also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
. consideration with the Staff.
MUNICIPAL. BUILDING RENOVATIONS:
This item will be presented at the next Council meeting.
PROPERTY LOCATED AT 2809 ROBINHOOD:
The City Staff presented a report and recommendation regarding enforcement of the
property located at 2809 Robinhood.
In November of 1996 the Fire Department began receiving complaints regarding the
residence at 2809 Robinhood. Inspection of the property revealed a seriously deteriorated
roof that was covered with vinyl tarps, a collapsed porch roof and an accumulation of
trash and debris stored in the back yard. The owner ofthe property was notified of the
violations and was told to clean up the property and correct the structural problems. In
February 1997 the violations still existed so a complaint was filed with the Building and
Standards Commission and a Public Hearing was held on March 6, 1997. The property
owner, William McDonald was present at the hearing and assured the CommissioIl that
he would correct the problems. The Commission agreed to give him 30 days to comply.
Mr. McDonald failed to correct the problems and the complaint was filed with the BSC
again and was placed on the June 5 agenda. The BSC ordered the property owner to .
contact the Building Official within ten days to start the permitting process and correct
the violations. As of December 17, 1997 none ofthe repairs have been made and no
contact has been made with the Building Official.
Since the owner has shown his unwillingness to correct the problems the City is now
forced to take action. City Ordinance and State Law allow the city to make the necessary
repairs and place a lien on the property to recover the cost and/or request the court to
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assess civil penalties. We have sent a written request to enter the property for a visual
inspection to determine the extent of repairs needed and estimate a cost. If the owner
does not grant permission, a warrant will be issued and served to allow city
representatives to enter the property. Bids will be taken and the repairs made at the city's
expense and the appropriate liens or judgments filed. Based on what can be seen from
the outside, the cost of repairs could range from $5,000 to $10,000.
TREE MEDIATION REPORT:
The City Staff presented a report regarding mediation of violations of the City's Urban
Forestry Preservation and Enhancement Ordinance.
On December 15, 1997, mediation talks were held in the law offices of Fouts & Moore to
resolve the issue of how damage to a tree at 4127 Cason should be handled. The
contractor had allegedly violated the City's tree ordinance by using a heavy vehicle in a
restricted area without tree protection and by cutting roots to trees during the construction
of improvements at 4131 Cason. Mr. Trey Bergman, a member of the Attomey-
Mediators Institute, served as Mediator.
Present at the proceedings were Mr. Dennis Holm-Chief Building Official, Neslihan Bilir
Tesno-Urban Forester, and Shane Hamilton and Shawn Regan-both with Pinnacle
Custom Homes.
A settlement agreement was reached with Pinnacle, which provides a two-year service
contract with Davey Trees to maintain the damaged tree. Davey. Trees will follow the
recommendations of S. L. Anderson Company. S. L. Anderson Company is the forestry
consultant for the adjacent homeowners, Susan Casper and Baroque Feinberg. Pinnacle
Custom Homes is to contact Davey Trees and execute and pay for the two-year contract.
City staff has agreed to the settlement.
The City Council recessed the Workshop Session at 7:30 p.m. to convene in Regular
Session. The Workshop Session reconvened at 8: 15 p.m.
INOIDRIES.REOUESTS AND COMPLAINTS:
The City Council reviewed matters received from the public and referred them to the
appropriate department or agreed to place them on a future agenda for consideration or
action.
ADJOURNMENT:
2
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With no further business to come before City Council at this time, a motion was made by
Council Member Davis, seconded by Council Member Sparkman, to adjourn. The
workshop session adjourned at 9:30 p.m.
3
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