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Home My WebLink AboutMinutes_1996CITY COUNCIL WORKSHOP SESSION MONDAY, JANUARY 8,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30P.M. The City "Council ' - convened in Workshop Session in the Municipal Building (3800 University Boulevard) on January 8, 1996 with the following members present: Mayor Watson presiding, Council Members Fogler, Rushing, Lewis and McCandless. The Acting City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director, Deputy Director Public Works, Urban Forester and Acting Police Chief were also present. PUBLIC WORKS BUILDING FURNITURE: Donna Burgess presented furniture and color selections for the new Public Works Facility. The City Council reviewed the furnishing specifications and budget summary. The City Council authorized the staff to proceed with the formal bidding process according to the specifications presented. EXECUTIVE SEARCH: The City Council discussed the recruitment of a new City Manager with David Donaldson of David Griffith & Associates. Mr. Donaldson stated that he would develop a profile for the City Manager position and send copies to the Council in a few days. Mr. Donaldson and the City Council established dates for the filing deadline and for review of the recommended candidates. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The Workshop Session reconvened at 8:10 p.m. City Council Workshop Session, January 8, 1996 ENGAGEMENT OF ARCHITECTURAL FIRM: The City Council considered the engagement of an Architectural Firm for City Hall renovations. The City Staff had previously identified nine firms of architects who might have an interest in providing the design and construction services to remodel the City Hall. These firms were invited to tour the facilities and make presentations .to the Staff. The list of potential architects was narrowed to two, Ambrose & McEnany Association and Allen Rice,. The City Staff recommended Ambrose & McEnany Association because of their extensive qualifications and experience Representatives from Ambrose & McEnany Association and Allen Rice attended the Council Meeting and made presentations to the City Council. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to engage Ambrose & McEnany Association to begin plans for the City Hall complex subject to the Staff negotiating rates. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, _ and McCandless Voting Nay: None Absent None ADJOURNMENT: With no further business to come before.City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Fogler, to adjourn. The workshop session adjourned at 9:55 p.m. 2 J CITY COUNCIL REGULAR SESSION MONDAY, JANUARY 8,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council .convened in Regular Session in the Municipal Building (3800 University Boulevard) on January 8; 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Acting City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director, Urban Forester and Acting Police Chief were also present. Mayor Watson delivered the invocation and Council Member Rushing led the Pledge of Allegiance. PROCLAMATION FOR ARBOR DAY CELEBRATION: Consideration was given to a Proclamation for an Arbor Day Celebration to be held on January 27, 1996. Urban Forester, Nes Tesno, reported on the activities scheduled for Arbor Day. Arbor Day is being scheduled in conjunction with the Milton Street Park opening. Free tree seedlings will be given away and, the Texas Forester will be at the celebration along with-Smokey the-Bear. Awards will be given for the poster contest taking place at West University Place Elementary School. A motion was made by Council Member Fogler, seconded by Council Member Lewis; to approve the Proclamation for the Arbor Day Celebration. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent None RESOLUTION APPOINTING MEMBERS TO MUNICIPAL COURT STAFF: Consideration was given to Resolution No. 96 -01 (A RESOLUTION APPOINTING MUNICIPAL COURT ASSOCIATE JUDGE, CHIEF PROSECUTOR AND ASSOCIATE PROSECUTOR). Due to the resignation of Associate Judge Gordon Dees, a vacancy has occurred in this position. Presiding Judge Thomas Taylor submitted a letter of recommendation for the appointment of a new City Council Regular Sessions January 8, 1996 Associate Judge, Chief Prosecutor and Associate Prosecutor. Judge Taylor recommended that the current Chief Prosecutor, Bob Loper, be appointed to Associate Judge, current Associate Prosecutor Robert Crain be appointed to Chief Prosecutor and Randy McDonald be appointed as the new Associate Prosecutor. Mr. McDonald submitted a resume for the Council's review. A motion was made by Council Member McCandless, seconded by Rushing to adopt Resolution No. 96 -01. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None RESOLUTION APPOINTING MEMBERSTO THE PARKS AND RECREATION BOARD Consideration was given to Resolution No. 96 -02 (A RESOLUTION APPOINTING MEMBER TO THE PARKS AND RECREATION BOARD). Chairman of the Parks and Recreation Board Cindy Sparkman submitted a letter of recommendation to appoint Evans Atwell to fill a vacancy on the Parks Board.` A motion was made by Council Member Fogler, seconded by Council Member McCandless, to adopt Resolution No. 96 -02. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None RESOLUTION APPOINTING MEMBERS TO THE RECYCLING COMMITTEE: Consideration was given to Resolution No. 96.03 (A RESOLUTION APPOINTING MEMBERS TO THE RECYCLING COMMITTEE). 7 City Council Regular Session, January 8, 1996 Resolution No. 96 -03 appoints Adrienne Bullard and JoAnne Crain to the Recycling Committee. A motion was made by Council Member Lewis, seconded by Council Member Fogler, to approve Resolution No. 96 -03. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson; Council Members Fogler, Lewis, Rushing; and McCandless Voting Nay: None Absent: None TAX REFUND: Consideration was given to a 1995 ad valorem tax refund. Finance Director Walter Thomas reported that refunds that exceed $500 require approval by the City Council. A refund in the amount of $637.88 is a result of an overpayment and a refund in the amount of $2,241.83 is a result of a duplicate payment. A motion was made by Council Member Rushing, seconded by Council Member Lewis, to approve the 1995 ad valorem tax refunds as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None CITY COUNCIL MINUTES: . Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on December 4 :1995 (b) Regular Session conducted -on December 4,;1995 (c) Workshop Session conducted on December 11, 1995 (d) Regular Session conducted- on December 11, 1995 3 City Council Regular Session, January 8, 1996 A motion was made by Council Member Lewis, seconded by Council Member Rushing, to approve the minutes as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None COUNCIL COMMENTS: Council Member Rushing requested that a discussion of the upcoming projects be held at the next Workshop Session. Council Member Fogler commented that she is receiving phone calls about the inadequate job that Warner Cable does in scrambling the adult channel Council Member Fogler also commented that the younger girls in softball are possibly having games scheduled during the week. She asked if there was a provision in the contract with Tri -Sports that prohibited the field lights from being used during the week for anything but practices. Council Member McCandless requested that the Chairpersons from the Boards, Commissions and Committees be scheduled to meet with the Council to report on their activities. He also requested that Ken Sparks speak to the Council about the progress of the Stella Link Project. Mayor Watson commented that Joe Webb had resigned from the Zoning and Planning Commission and requested that the Staff make a recommendation for his replacement. STAFF REPORT: Acting City Manager Steve Griffith reported that the Harris County Flood Control District will begin the construction on Poor Farm Ditch next week. City Secretary Kay Holloway reported that several_ resumes have been received for the appointment of a Health Officer. The City Council requested that the Staff review the resumes and make a recommendation. El Public Works Director Ed Menville reported on lead testing_in.the city's water. He commented that the city's water does not contain lead. Any presence of lead in the water would come from the actual fixtures in the older homes: ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 8 :05. p.m. 5 -T CITY COUNCIL WORKSHOP SESSION MONDAY, JANUARY 22,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30P.M. The City, Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on. January 22, -1996 with the following members present: Mayor Watson presiding, Council Members Fogler, Rushing, Lewis and McCandless. The Acting City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director and Acting Police Chief were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. MATTERS CONSIDERING AN INTERLOCAL AGREEMENT FOR RADIO SERVICE: Fire Chief Terry Stevenson reported that the Interlocal Agreement will allow the City of West University Place to take its existing radios and operate on the City of Houston system. Changing to the City of Houston's system will provide better service and improved communications for Public Works and the Building Department. Council Member Rushing asked if the City of West University Place was still using the radio system at Missouri City and why the city would use their system in the first place. Acting City Manager Steve Griffith explained that, at one time, Missouri City had the only radio tower site that was available for West University to lease space. The fire and police are currently with Harris County and, the reception and quality is much better because of the distance to the tower. The. County will not allow public works on their system because it is a public safety system. The City of Houston system is a public works system. REPORT FROM TRI- SPORTS ASSOCIATION: Bob Fry reported on the activities of the Tri -Sports Association. Mr. Fry reported that the reconfiguration of the fields on the West University Elementary School campus have been completed. Softball and Little League players will begin their seasons using the new arrangement in .the next two 'months. The three sports organizations continue to register increased participation: Softball grew from 449 to 454, Little League from 770 to 854, and soccer from 980 to just under 1100. _m"L71 1111101 11,1111 City Council Workshop Session, January 22, 1996 The new officers of Tri -Sports for-1996 are President Bob Fry, Vice President Bob Barnett, Secretary Rick Spencer, Treasurer Jim Booth. Mr. Fry reported that the Tri- Sport's plans for 1996 include working out any details on the field reconfiguration project remaining, work to maintain the best possible relations with the =Rice Blvd. residents and maintain .a close and amicable..working relationship between the City, the school principals and the three sports organizations. Mr. Fry thanked the City Council and former City Manager Mike Tanner for their support. 17 DC�i`L�II�CI'�KI)��IUIY D)Wt "01007:3 The City Council discussed and considered an agenda of issues to be discussed with the Chair of the Recycling Committee at a future meeting date. Mr. Griffith stated that Recycling Committee Chairperson Cindy Neal would be present'at the first workshop in February to discuss composting pickup, the recycling center, cleanup days and cardboard collection. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The Workshop Session reconvened at 8:25 p.m. PROJECTS: The City Council discussed and considered projects to be completed by staff during the next 4 months. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made-by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The workshop session adjourned of 9:16 p.m. 2 i CITY COUNCIL REGULAR SESSION MONDAY, JANUARY 22,1996 MUNICIPAL BUILDING. 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session =in the Municipal Building (3 800 University Boulevard) on January 22, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Acting City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director and Acting Police Chief were also present. Council Member Rushing delivered the invocation and Mayor Watson led the Pledge of Allegiance. CITIZEN COMMENTS: Mayor Watson invited citizens who wished to address the City Council to come forward as their names were called. Leo Sacchi, 3768 Rice Boulevard, requested that a tree be planted on the property located at 3771 Rice in the name of Duke Landry. INTERLOCAL° AGREEMENT FOR RADIO SERVICE: Consideration was given to an Interlocal Agreement between the City of Houston and the City of West UniversityPlace. Fire Chief Terry Stevenson reported that the Interlocal Agreement would allow the City of West University Place to use the City of Houston 800 megahertz radio system. The Public Works Department will be utilizing this system. A motion was made by Council Member Rushing, seconded by Council Member Lewis, to ,authorize the Staff to enter into an Interlocal Agreement with the City of Houston. A vote was taken; on the motion, : with the following_ result: - Voting Aye: :Mayor Watson, .Council Members Fogler,. Lewis,- Rushing, and McCandless Voting Nay: None Absent: None City Council Regular Session, January 22, 1996 RESOLUTIONS RELATING TO SIGNATURES ON CHECKS: Consideration was given to Resolution No. 96 -04 and 96 -05 relating to signatures on checks drawn on city accounts: Finance Director Walter Thomas reported that changes to Resolution No. 96 -05 have been made in order to authorize the Acting City Manager- to sign checks and to ratify the checks signed by facsimile after December 29;1996. Resolution No 96 -04 is no longer needed and can,be eliminated. The following amendments were made: In the caption "Interim City Treasurer" was changed to "Acting City Manager ". In Section 1 and 2, "Interim Acting City Manager Stephen M. Griffith" is changed to "City Finance Director Walter Thomas ". In Section 1(B) and Section 2(B) "Walter Thomas, Finance Director ", is replaced with "Steve Griffith, Acting City Manager ". A motion was made by Council Member McCandless, seconded by Council Member Fogler, to adopt Resolution No. 96 -05 as amended. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None ENGINEERING SERVICES: Consideration was given to an amendment to the Professional Services Agreement with Claunch & Miller, Inc. Public Works Director Ed Menville reported that the agreement under which Claunch & Miller currently operate has an upper construction.limit of $5,000,000. In order for Claunch & Miller to prepare plans and specifications for Priority Area 4B75, which has an estimated construction cost of $9,000,000 to $10,000;000, an amendment to the agreement, would need to be made. The amendment would expand construction cost to $10,000,000. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve the amendment to the Professional Services Agreement with Claunch & Miller, Inc. as shown in the Extension to Exhibit G. 2 City Council Regular Session, January 22, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless' Voting Nay: None Absent: None BIDS FOR REHABILITATION OF GROUND STORAGE TANK: Consideration was given to bids received January 9, 1996 for the rehabilitation of the 1.5 million gallon storage tank. The following bids were received: Bidder Bid Amount _ Advantage Contract Services $189,990.00 Corrosion Eliminators, Inc. $142,862.50 D.I. Meacham Construction $186,574.00 General Construction of Randy $200,400.00 Texas Bridge, Inc. $157,400.00 TMI Coating, Inc. $168,800.00 Water Tank Services- $174,776.00 A motion was made by Council Member Lewis, seconded by Council Member Rushing; to award the contract for the rehabilitation of the 1.5 million gallon storage tank to Corrosion Eliminators, Inc. in the amount of $142,862.50. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None 3 City Council Regular Session, January 22, 1996 ENGAGEMENT OF CONSULTING URBAN FORESTER: Consideration was given to the engagement of Forestry Associates and Priority Area 4B/5 tree preservation. Public Works Director Ed Menville stated that the selection of an urban forester to develop plans and specifications for the protection of trees in Priority Area 4B/5 is necessary to proceed with the development phase of this area. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to engage Forestry Associates to develop plans and specifications of Priority Area 4B/5 and to authorize the Staff to discuss potential alterations to the plans protecting certain trees. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on. January 8, 1996 (b) Regular Session conducted on January 8, 1996 A motion was made by Council Member Rushing, seconded by Council Member Fogler, to approve the minutes as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, -Council Members Fogler; Lewis, Rushing, and McCandless Voting Nay: None Absent: None n STAFF REPORT: The Acting City Manager reported on the information to be included in the Capital Improvement Program list. He reported that the lot recently, purchased by the city at 3771 Rice Boulevard would be designated as park land use instead of for city facility use. COUNCIL COMMENTS: Council Member McCandless, commented that 1e likes the reports provided by: the 'Acting City Manager. Council Member Rushing inquired about the traffic study around parks and schools. Mr. Griffith stated that a report would be provided at the next workshop. Council Member Lewis spoke to members of a Boy Scout Troop; who were present at the meeting, about the process of the Council's agenda. She thanked the citizens for cheering for the runners at the Tenneco Marathon and the City Secretary,for the - successful breakfast. ADJOURNMENT: With no further business to come before the City Council at this time, a motion wa&made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 8:13 p.m. 5 CITY COUNCIL WORKSHOP SESSION MONDAY, FEBRUARY 12,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on February 12, 1996 with the following members present: Mayor Watson, presiding, Council Members Fogler, Rushing, Lewis and McCandless. The Acting City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director, Acting Police Chief, Building Official and Deputy Director of Public Works were also present. REPORT ON Y.M.C.A.: Russ Schulze and David Marks presented an update on the Southwest Y.M.C.A. and the Stella Link Redevelopment Project. Mr. Schulze reported that the Stella Link Redevelopment Project began in late 1989 with a Committee that included himself, David Marks, Peter Taffe, Jim Ainsworth and Bob Barnes. Since 1989, the Committee had 22 owners to approach about acquiring their- property located between Mark Twain Elementary School and Pershing Middle School. The goal of the Stella Link Redevelopment Project is to develop Houston's first educational/recreational campus that combines a number of different community services and will - serve. -in the neighborhood of about 300,000 people throughout Southwest Houston. To date, the Committee has raised approximately 6 million dollars and of the original 22 property owners, they have been successful with 19. Mr. Schulze stated that, although there are a number of endowments and corporate dollars available, most are more interested in donating for buildings instead of land acquisition. Mr. Marks reported that, before the Southwest Y.M.C.A. becomes available for purchase, the Committee will need to finish acquiring the property and will need to raise 2 to 2 %2 million dollars to clear the land acquisition books. Once this has been accomplished, a contract will need to be signed with the Y.M.C.A. for a long -term use of a portion of the property which would then be the footprint of their new building., Mr. Marks stated that. until the, land acquisition. is complete, the Y.M.C.A. will not commit their money although, they have done some feasibility and preliminary engineering studies. Once the Y.M.C.A. is ready to go forward, they will begin negotiations to sell their property and will want to get top dollar for it. Mr. Marks stated that the Committee is hoping to complete acquisition of the properties by the end of June or certainly by the end of this year. The Y.M.C.A. will probably not be ready to move from their existing building for 2 to 3 years. City Council Workshop Session, February 12, 1996 The City Council requested that the Staff ;identify names with the Downtown Y.M.C.A. and the Southwest Y.M.C.A. to attend a meeting with the representatives of West University to discuss the acquisition of the Southwest Y M.C.A. property. Mr. Marks and Mr.. Schulze offered to set up a meeting and make the introductions for the City Council. RECYCLING COMMITTEE AGENDA: The City Council considered recycling issues and projects with the Chair of the Recycling Committee. Chairperson Cindy Neal discussed the goals of the Recycling Committee for the proposed Recycling Center. They hope to build a facility adequate to allow centralization of the existing program, to encourage and support participation by West University residents, to have an immediate acceptance of additional materials like plastic and mixed metals and to open the facility to businesses in the area. Representatives from Ambrose and McEnany presented proposed drawings of the Recycling Center. The City Council discussed the progress of the Recycling grant through the Houston- Galveston Area Council. The - application for the grant will be ready to submit in the next few days-. If approved, the grant could fund up to° 50% of the cost for the -Recycling °Center. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The Workshop Session reconvened at 8:40 p.m. The City Council continued the discussion of recycling issues. Mrs. Neal reported that the cardboard collection continues to be a huge success. She asked that a employee from the City be available to work on the Saturday cardboard collection day. Mrs. Neal also requested that the.. annual "clean up day" be increased to two .times a year. ZONING ISSUES: The City Council tabled the discussion of . zoning issues until the next Workshop Session. 2 City Council Workshop Session, February 12, 1996 REPORT ON EVALUATION OF- CITY'S WATER AND WASTEWATER PLANT OPERATIONS: The City Council considered a report conducted by Operations Management International, Inc. on the evaluation of the City's Water and Wastewater Plant operations. Shirley Ross, District Manager Project - -Development of O.M.I., -addressed recommendations, organizational structure and staffing at the -plant. -Ms:: Ross stated that prior to their. site - visit, the Utilities Division administrative staff had alreadybegun the °process - of implementing many of the recommendations contained in the report. Public Works Director Ed Menville requested the opportunity to use the resources of O.M.I. to recruit a Plant Manager for the City's Treatment Plant. WATER QUALITY STUDY: The City Council considered engaging consultants to assist with water quality improvements in the City of West University Place. Representatives from Operations Management International, Inc. presented a proposed scope of work... and cost estimate for providing a technical report detailing recommendations for the water distribution operation and water quality enhancements. The cost to conduct this proj ect is $4;720. A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve the engagement of Operations Management °International, Inc. in the amount of $4,720 to perform a water quality study in West University Place. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None BOARDS, COMMISSIONS AND COMMITTEES ISSUE LISTS: The City Council considered issues. to be discussed with -the Zoning and Planning Commission, Communications Committee, Parks and Recreation Board and Friends of West University Parks Fund Board on February 26th: 3 City Council Workshop Session, February 12, 1996 TRAFFIC STUDY: The City Council tabled the discussion of the traffic study until the next Workshop Session. PERSONNEL MATTERS:- Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas Government Code. The City Council recessed the workshop session at 10:00 p.m. to convene in Executive Session. The Executive Session convened at 10:02 p.m. with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Executive Session adjourned at 10:47 p.m. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 10:48 p.m. 9 K— "10 ss� iii",* nnml'�n NYlld tfilf liull'Bdtli CITY COUNCIL REGULAR SESSION MONDAY, FEBRUARY 12,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on February 12, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Acting City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director, Acting Police Chief, Building Official and Deputy Director Public Works were also present. Mayor Watson delivered the invocation and Council Member Fogler led the Pledge of Allegiance. 1997 TENNECO MARATHON: Consideration was given to the 1997 Tenneco Marathon scheduled to be run January 12, 1997. Representatives from the Houston. Tenneco Marathon asked that the City Council grant.permission for the marathon to run through West University Place again in 1997. A motion was made by Council Member Rushing.- seconded by Council Member Lewis, to authorize the Houston Tenneco Marathon to run through the City of West University Place on January 12, 1997 subject to permit regulations. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None RESOLUTION FOR RECYCLING GRANT: Consideration was given to Resolution No. 96 -06 and an application fora Recycling Grant. Acting City Manager Steve Griffith reported that the City was in the process of developing a grant application with the Houston Galveston Area Council for a Recycling Drop -Off Center. If the grant is approved, the City will be expected to match the funds received. Resolution No. 96 -06 allows the City to move forward with applying for the grant. Mr. Griffith stated that the estimated cost for the center is $431,000. City Council Regular Session, February 12, 1996 A motion was made by Council Member Fogler, seconded by Council Member Lewis, to adopt Resolution No. 96 -06 authorizing an application for a recycling. grant. A vote was taken, on the motion, with the following result: Voting Aye:_ Mayor Watson, ..Council _Members Fogler, Lewis,... Rushing, and McCandless VotingNay: None.; Absent: None BIDS FOR PRIORITY AREA 4A PRETREAT Consideration was given to bids received January 16, 1996 for the pretreatment of trees in Priority Area 4A reconstruction. Public Works Director Ed Menville reported that the pretreatment of trees is a process which precedes construction and is designed to protect trees which might be most impacted by the reconstruction. - The work generally includes trimming the < °umbrella of the tree; root feeding, treatment for insects-and in.some cases tree removal. Mr. Menville = stated that the Staff recommends that the contract be awarded to Texas Tree Company in the amount of $6,585. The following bids received: Bidder Bid Amount Davey Tree and Lawn Beauty $12,900 Texas Tree Company $ 6,585 Trees, Inc. $ 6,888 A motion was made by Council Member McCandless, seconded by Council Member Lewis, to accept the low bid in the $6,585 submitted by Texas Tree Company for the pretreatment of trees in Priority Area 4A. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members : Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None 2 City Council Regular Session, February 12, 1996 BIDS FOR PRIORITY AREA 4A RECONSTRUCTION: Consideration was given to bids received January 30, 1996 for Priority Area 4A reconstruction. Mr. Menville reported that the project in Priority Area 4A involves reconstruction of water lines; sanitary sewer lines, storm sewer lines and streets.- Walter A. -Smith Paving submitted the low bid for this project. This company was the sub - contractor working _with Whitelak, Inc. -on Priority Area 1. The following bids were received: Bidder Bid Amount Bearden Contracting Company $3,112,971.63 Bencon Mgmt. & General Contracting $3,741,890.40 Calco $3,804,088.50 Walter A. Smith Paving Contractors $35091,114.00 A motion was made by Council Member Lewis.- seconded by Council Member Rushing, to approve the low bid in the amount of $3,091,114.00 submitted by Walter A. Smith Paving. Contractors for the reconstruction of Priority Area 4A. A vote was taken, on the motion, with the following result: Voting Ayer Mayor Watson, McCandless Voting Nay: , None Absent: None Council Members Fogler, Lewis, Rushing, and PURCHASE OF ALARM SYSTEM FOR TREATMENT PLANT: Consideration was given to the purchase of an alarm system for the City's sewage treatment -plant. - Mr. Menville reported that the alarm system will monitor loss of power at the plant screw pumps, clarifiers, thickener drive and blowers. The alarm which -is a Verbatim Model- VSS -8C will be adaptable to the SCADA system when it is installed at the sewer plant. The cost of the system is $5,890. A motion was made by Council Member McCandless, seconded by Council Member Fogler, to 3 ,,_,_ City Council Regular Session, February 12, 1996 approve the purchase of an after hours alarm system for the City's Sewage Treatment Plant. A vote was taken, on the motion, with the following result: . Voting Aye:. Mayor Watson, Council :Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent None_ EMERGENCY PURCHASE OF SWIMMING POOL WATER HEATER: Consideration was given to an emergency` purchase of a new swimming pool water heater. Parks and Recreation Director Mark Mail es reported that the cost to repair the water heater is approximately $500. Money was budgeted to replace the current heater this year. The Staff recommends that the heater be replaced at this time for an amount of $6;192. Mr. Mailes reported that the current heater is approximately -y20 -years old. A motion was made by Council Member Rushing, seconded by Council Member Lewis ; to approve the emergency purchase of anew swimming pool water heater4n the amount ofS61192: A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler; Lewis, Rushing, and McCandless Voting Nay: None Absent: None CITY COUNCIL MINUTES: Considerationwas given to the minutes of the following City- Council meetings: (a) Workshop Session conducted on January-22, 1996 (b) Regular Session conducted on January 22, 1996, A motion was made. by Council Member= Fogler, seconded by Council Member Rushing to approve the minutes as presented. 4 r Sao .r._gs.oa,..- City Council Regular Session, February 12, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson,. Council Members Fogler, Lewis, ;Rushing, and McCandless Voting Nay: None Absent: None STAFF REPORT: Mr. Griffith reported that included in the Council's package was a report from Forestry; Associates about tree classifications that had been treated during the prior project areas. He asked if the Council was interested in moving forward with the reclassification of Class IV trees. The Staff will put it on the agenda for a future meeting: Mr. Griffith reported that the Public Works Building was almost complete. Mr. Griffith reported that the City met with members of the Tri-Sports Association to resolve the - problem of the Lamar and Bellaire High Schools using the softball field at the elementary school. COUNCIL COMMENTS: Council Member Fogler asked the Staff to have the debris removed at the comer.of= Belmont and University. Council Member Rushing asked -that the Staff continue to respond to the -citizen -comments and - -- inquiries. Council Member Lewis commented that she was excited about the proposed Recycling Center and hoped that the Council would continue with the project with or without the grant. Mayor Watson commented on the success of the Park Lovers Ball. ADJOURNMENT: With no - _further business to come before the: City:Counc l <.at.:this _time, -a.- ::motion ,was:-,made by.... Council Member Lewis, seconded by Council Membm Rushing, to adj ourn. The regular session, adjourned at 8:32 p.m. 5 CITY COUNCIL WORKSHOP SESSION MONDAY, FEBRUARY 26,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on February 26, 1.996 with the following members present: Mayor Watson presiding, Council Members Togler, Rushing, Lewis and McCandless. The Acting City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director, Acting Police Chief, Building Official and Deputy Director of Public Works were also present. AGENDA REVIEW: This includes each item on the agenda of the regular City Council meeting scheduled to begin at 7:30 p.m. on February 26, 1996, a copy of which is attached and made a part hereof for all purposes. Public Works Director Ed Menville reported that the City Attorney had made an effort to have the Southern Pacific Transportation Company.-modify their grant to the City of West University Place allowing us to install a storm sewer pipe under their tracks located at the end of Amherst Street. The City basically has .two choices to either accept the agreement or to start eminent domain proceedings. The storm sewer crossing is located within priority area 4A and is scheduled to be installed as part of the contract -recently awarded to Walter Smith Paving. Mr. Menville stated that, given the time constraints, the only option is to accept the agreement. City Attorney Jim Dougherty reported that one of the clauses the City attacked was the indemnity clause. The indemnity is limited by using the words "to the extent allowed by law". Mr. Dougherty stated that he told the railroad representatives that the open -ended obligations are not allowed by law. Mr. Dougherty suggested that the City Council approve the agreement as is and that a letter be sent to the railroad representatives for their files that describes how unenforceable the clause is. TRAFFIC STUDY: Acting Police Chief Gary Brye presented a report on traffic related issues and the evaluation of current traffic related enforcement activities. The City Council discussed the speed limit around city parks, traffic enforcement practices and modification recommendations and the current speed limits throughout the city. City Council Workshop Session, February 26, 1996 The City Council asked that an article be put in City Currents to inform residents about the possibility of lowering the speed limit around parks. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The Workshop Session reconvened at 8:20 p.m. COMMUNICATIONS COMMITTEE: The City Council discussed communication issues and future projects with the Chair of the Communications Committee. Chairman of the Communications Committee Bob Bunch suggested that the Committee develop some ongoing role with the City Currents which would provide some nucleus of focus for the members. Mr. Bunch stated that they could develop a monthly process to provide some input as to what other Committees are doing. The City Council asked the Communications Committee to help with the open house for the new Public Works facility and to help organize a Town Hall meeting. The City Council discussed Parks Board issues and future projects with the Chair of the Parks and Recreation Board Cindy Sparkman Ms. Sparkman reported that Milton Street Park is complete and is being used by children in the neighborhood. She stated that she had some information on the selection of a landscape architect for Judson Park and hoped to be able to make a recommendation to the Council soon. Ms. Sparkman and the City Council addressed problems with getting a quorum at the Parks Board meetings. The City Council requested that the Parks Board head the effort for developing a plan at the Auden and Rice. property. Ms. Sparkman reported that the Parks Board, at their next meeting, would discuss their participation in helping to strengthen the youth programs in the community: 2 City Council Workshop Session, February 26, 1996 ZONING ISSUES: The City Council discussed miscellaneous zoning issues including an amendment to Table 5 -1 of the Zoning Ordinance with the Chairman of the Zoning and Planning Commission Ned Ross. Mr. Ross presented a report and recommendation from members of the Commission concerning a proposal from Randy Bullard to amend Table 5 -1 of the Zoning Ordinance. The Commission did not believe it would be feasible to amend or reformulate the Ordinance. The City Council agreed with the recommendation from the Zoning and Planning Commission. Mr. Ross and the City Council addressed density issues and volumetric measurements. The City Council requested that the Zoning & Planning Commission participate in a Town Meeting to hear resident input on the future of the Kirby Corridor. ADJOURNMENT: With no further business to come before City Council at this time,- a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 10:20 p.m. . -I , IJA i CITY COUNCIL REGULAR SESSION MONDAY, FEBRUARY 26,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on February 26, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Acting City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director, Acting Police Chief and Building Official were also present. Council Member Rushing delivered the invocation and Council Member Lewis led the Pledge of Allegiance. PROCLAMATION FOR NATIONAL GIRL SCOUTS: The City Council considered a Proclamation for National Girl Scouts Be Your Best Day to be held on March 12, 1996. A motion was made by Council Member Lewis, seconded by Council Member McCandless, to approve the Proclamation for National Girl Scouts Be Your Best Day. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler; Lewis, Rushing, and McCandless Voting Nay: None Absent: . None AMENDMENT TO INTERLOCAL STREET MAINTENANCE AND TRAFFIC CONTRA, AGREEMENT: Consideration was given to an amendment to the Interlocal Street Maintenance and Traffic Control Agreement with the Metropolitan Transit Authority of Houston for additional funding for eligible projects. Acting City Manager Steve Griffith reported that the agreement extends the city's current agreement with METRO which allows them to continue to provide funding for street maintenance and traffic control. The funding level for 1996 through June of 1998 is $227,723 per year. City Council Regular Session, February 26, 1996 A motion was made by Council Member McCandless, seconded by Council Member Fogler, to approve the amendment to the Interlocal Street Maintenance and Traffic Control Agreement setting the amount of funding to be received in 1996 through June 1998 in the amount of $227,723 per year. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None Council Member McCandless requested that the city staff determine how the amount of funding is set for each city. Council Member Lewis asked how the funding was used in the city. Public Works Director Ed Menville stated that the money would be applied to street improvements in the city. RIGHT -OF -WAY AGREEMENT: Consideration was given to a Right -Of- -Way Agreement between Southern Pacific Transportation Company and the City of West University Place. The Right -Of -Way Agreement allows the city to install a storm sewer pipe under the tracks located at the dead end of Amherst Street and just west of Community Boulevard within Priority Area 4A. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve the execution of the Right -Of -Way Agreement with the Southern Pacific Transportation Company subject to the City Attorney informing them by letter of the shortcomings of the Agreement. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None 2 City Council Regular Session, February 26, 1996 BIDS FOR BANKING AND DEPOSITORY SERVICES: Consideration was given to bids received January 10, 1996 for banking and depository services. Finance Director Walter Thomas reported that the city has been reviewing its banking and depository services requirements for the past several months. A "Request for Proposal" (RFP) was mailed to several banks in the Houston area and the city received responses from six banks. The following bids were received: Bidder Monthly Fee Interest West University Bank $ 7,990 5.25% Bank One $10,929 5.30% 1 st Interstate Bank $11,747 4.62% Texas Commerce Bank $12,192 5.40% Compass Bank $13;267 5.29% Nations Bank $16,365 5.35% A motion was made by Council Member Rushing, seconded by Council Member McCandless, to award West University Bank the City's banking and depository services contract. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, McCandless Voting Nay: None Absent: None BIDS FOR JANITORIAL SERVICES: Council Members Fogler, Lewis, Rushing, and Consideration was given to bids received February 8, 1996 for janitorial service of city facilities. The following bids were received: Bidder Joy Building Services Presidential Sweep Bid Amount Per Month $3,330.00 $5,092.00 3 City Council Regular Session, Pro Clean of Houston Tolman Building Maintenance Kleen -Tech Building Services ISM Facility Management Elite Janitorial Services February 26, 1996 $3,644.00 $3,560.00 $3,082.20 $4,209.00 $2,562.50 A motion was made by Council Member Lewis, seconded by Council Member Rushing, to approve the low bid in the amount of $2,562.50 submitted by Elite Janitorial Services to provide janitorial services of the city facilities. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None BIDS FOR PURCHASE OF BACKHOE: Consideration was given to bids received February 8, 1996 for the purchase of a backhoe. The following bids were received: Bidder Bid Amount Mustang Tractor &Equipment Co. $44,610.00 Carruth- Doggett Industries $38,640.00 Stewart & Stevenson $38,762.66 Mr. Menville reported that the low bid from Carruth- Doggett Industries did not meet specifications with regard to the installation of a tilt steering wheel. The second low bid from Stewart & Stevenson met specifications and was recommended for approval. A motion was made by Council Member McCandless, seconded by Council Member Rushing, to accept the second low bid in the amount of $38,762.66 submitted by Stewart & Stevenson for the purchase of a rubber tired backhoe. A vote was taken, on the motion, with the following result: 0 -- „—r nncrrtmi u -- — -- — City Council Regular Session, February 26, 1996 Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None BIDS FOR PURCHASE OF SIDE - LOADING REFUSE TRUCK AND RECYCLING TRUCK: Consideration was given to bids received February 8, 1996 for the purchase of a side - loading refuse truck, recycling truck cab and chassis and recycling truck body. The following bids were received for the Side - Loading Refuse Truck: Bidder Bid Amount Houston Freightliner, Inc. $103,124.00 Crane Carrier Co. $ 99,711.00 Lone Star Truck Center $105,706.00 The following bids were received for the Recycling Truck Cab and Chassis: Bidder Bid Amount Houston Freightliner, Inc. $37,736.00 Lone Star Truck Center $35,897.95 The following bids were received for the Recycling Truck Body: Bidder Bid Amount Hi -Tech Pump & Crane, Inc. $9,397.00 Southwest Truck Rigging & Equip. $7,990.00 A motion was made by Council Member Fogler, seconded by Council Member McCandless, to accept the low bid in the amount of $99,711 submitted by Crane Carrier Company for the purchase of the refuse truck, to accept the low bid in the amount of $35,897.95 submitted by Lone Star Truck Center for the purchase of a cab and chassis and to accept the low bid in the amount of $7,990 submitted by Southwest Truck Rigging & Equipment for the purchase of a recycling body. City Council Regular Session, February 26, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None BIDS FOR PURCHASE OF OFFICE FURNITURE:- Consideration was given to bids received February 8, 1996 for the purchase of office furniture for the new Public Works facility. The following bids were received: Bidder Bid Arnount Commercial Furniture Services, Inc. $33,014.18 Finger Office Furniture $32,019,00 Vanguard Environments $34,354.58 A motion was made by Council Member Rushing, seconded by Council Member Lewis, to approve the low bid in the. amount of $32,019 submitted by Finger Office Furniture for the purchase of office furniture for the new Public Works Facility. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None TAX REFUND: Consideration was given to a 1995 ad valorem tax refund. Mr. Thomas stated that the Property Tax Code requires approval from the governing body of refunds that exceed $500.00. The refunds are a result of over payments. 0 City Council Regular Session, February 26, 1996 A motion was made by Council Member Lewis, seconded by Council Member McCandless, to approve 1995 ad valorem tax refunds in the amount of $1037.95 and $714.93. A vote was taken, on the motion; with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on February 12, 1996 (b) Regular Session conducted on February 12, 1996 A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve the minutes of February 12, 1996 as amended. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None STAFF. REPORT: Mr. Griffith reported that the draft of City Currents was almost ready and would be distributed for the Council's review. He reported that the staff has worked out a system to respond to all comments and suggestions received from residents. Mr. Griffith reportedthat O.M.I. would begin their water, quality study the first of March. COUNCIL COMMENTS: Council Member Rushing asked if there was anything new regarding the search fora new City 7 City Council Regular Session, February 26, 1996 Manager. Mr. Griffith reported that the last time he talked to David Donaldson, the representative from DMG, he reported that there was a big response from people applying for the position. A special workshop has been set for April 8 at 5:00 p.m. to review recommended finalists. Council Member Fogler requested that an Executive Session be added as an agenda item to each of the Workshop Sessions to discuss the City Manager position until a person is chosen. Council Member McCandless inquired about the vacant Plant Manager position. Mr. Menville reported that O.M.I. is assisting the staff with developing a plan which will help to address the problems at the sewer treatment plant. Council Member McCandless commented on the success of the Newcomers Club annual parry and thanked the Mayor for having it at his house. Mayor Watson recognized the boy scouts attending the Council meeting. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 8 :12 p.m. 8 CITY COUNCIL WORKSHOP SESSION MONDAY, MARCH 11, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on March 11, 1996 with the following members present: Mayor Watson presiding, Council Members Fogler, Rushing, Lewis and McCandless. The Acting City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Parks and Recreation Director, Acting Police Chief and Building Official were also present. AGENDA REVIEW: Ross Frazer, Chairman of the Friends Board, introduced Daniel Cooper to the City Council and recommended that he be appointed as a member of the Board. REPORT FROM FRIENDS OF WEST UNIVERSITY PARKS FUND BOARD: The City Council discussed future projects and issues with the Chair of the Friends of West University Parks Fund Board. Mr. Frazer reported on the success of the Park Lovers Ball held February 11, 1996. A preliminary report revealed a net income of $86,481.05. This amount did not include a $50,000 pledge from Commissioner Steve Radack and Harris County for park improvements. The funds raised from the Park Lovers Ball will be used to renovate Judson Park. It is anticipated this work will begin in the 3rd or 4th quarter of 1996. Mr. Frazer reported that the purchase of the:Y.M.C.A. property has always been a goal of the Friends Board. In regard to funding, the City should look to who will benefit from the purchase of the property. Not only will the City benefit but also the Tri- Sports Association. The Texas Parks and Wildlife Department may be an option for a donation because they are interested in funding projects where land is being acquired for park space. Donations from private Foundations are also a possibility. Council Member Lewis asked if funds from a future Parks Lovers Ball could be used to help in the purchase of the Y.M.C.A. property. Mr. Frazer reported that, after this year, assuming Judson Park will be completed as planned, the City has approximately 50% of Whitt Johnson Park left to complete. After that, funds could possibly be committed to the Y.M.C.A. purchase. TOWN MEETING: The City Council considered a date and agenda for a town meeting. The Town Meeting will be held Sunday, April 21 at 4:00p.m. in the 6100 block of Lake Street. The purpose of the meeting is for residents to express their ideas and thoughts concerning the Kirby Corridor. City Attorney Jim Dougherty addressed possible changes to the Zoning Ordinance. The City Council requested that the Staff identify the properties and their owners on Kirby Drive. BOARDS. COMMISSIONS AND COMMITTEES ISSUE LIST: The City Council considered issues to be discussed at a future meeting date with the Zoning Board of Adjustment, Building and Standards Commission and Senior Services Board. A report from the Chairs of the ZBA and BSC will be on the agenda for the next workshop session. The Senior Services Board will be on the agenda for April 8. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The Workshop Session reconvened at 7:55 p.m. PRIORITY AREAS 4B AND 5 RECONSTRUCTION: The City Council discussed splitting Priority Areas 4B and 5 into two separate projects. Public Works Director Ed Menville addressed the advantages of splitting Priority Areas 4B /5A and 5B /6A into two construction projects of about $5 to $7 million each. The split could possibly encourage more contractors to bid, lower the overall cost of the projects, lower the unit price and have less of an impact on residents. The City Council agreed with the Staff recommendation to split the two projects. REPORT ON CAPITAL INVESTMENT PROGRAM: The City Council discussed a five year Capital Investment Program. 2 City Council Workshop Session, March 11, 1996 Finance Director Walter Thomas addressed planning, implementation and the financing of infrastructure improvements, water capital' projects and general capital projects. PERSONNEL MATTERS• Matters relating to the appointment of a City Manager: The City Council did not meet in Executive Session on:March 11, 1996. ADJOURNMENT: With no further business to come before City Council at this time; a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 8:55 p.m. 3 CITY COUNCIL REGULAR SESSION MONDAY, MARCH 11, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on March 11, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Acting City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director, Acting Police Chief and Building Official were also present. Mayor Watson delivered the invocation and Council Member McCandless led the Pledge of Allegiance. RESOLUTION APPOINTING A MEMBER TO THE FRIENDS OFWEST UNIVERSITY PARKS FUND BOARD: Consideration was given to Resolution No. 96 -04. A RESOLUTION APPOINTING A MEMBER TO THE FRIENDS OF WEST UNIVERSITY PARKS FUND BOARD, A NON - PROFIT CORPORATION Parks and Recreation Director Mark Mailes reported that Ross Frazer, Chairman of the Friends of West University Place Parks Fund Board, is recommending that Daniel Cooper be appointed as a member of the Board. A motion was made by Council Member Rushing, seconded by Council Member Lewis, to approve Resolution No. 96 -04 appointing Daniel Cooper to Position 10 of the Friends of West University Parks Fund Board. A vote was taken, on the motion, with the following result: Voting Aye: Mayor" Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None RESOLUTION APPROVING BROKER AGREEMENT: Consideration was given to Resolution No. 96 -07. A RESOLUTION APPROVING A BROKER FROM WHICH THE CITY WOULD PURCHASE City Council Regular Session, March 11, 1996 INVESTMENTS; AUTHORIZING A LETTER AGREEMENT; AND CONTAINING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT Finance Director Walter Thomas reported that the City had only one approved broker, Ken Fenson with Interstate Johnson Lane. Mr. Fenson has rendered excellent service over the past year, his advice has been conservative and consistent with the City's investment policy. In spite of the quality of Mr. Fenson's service, it is not wise to rely on the advice of just one broker. Accordingly, the City mailed a Request for Information (RFI) to investment brokers who had expressed an interest in the City. The City received six responses to the RFI. After evaluation of the responses, Compass Bank is being recommended as an addition to the professional brokers serving the City. Council Member Rushing commented that he was surprised that some of the major brokerage firms such as Morgan Stanley or Citicorp did not submit a bid. Mr. Thomas reported that the RFI's were mailed to firms that had contacted the City in the past and who had expressed an interest in the City's business. Council Member Rushing asked if Compass Bank dealt directly with the Federal Reserve Bank. Mr. Thomas stated that Compass Bank has an arrangement with a broker in New York that deals directly with the Federal Reserve Bank. A motion was made by Council Member McCandless, seconded by Council Member Fogler, to approve Resolution No. 96 -07 appointing Compass Bank as one of the City's Professional Brokers. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on February 26, 1996 (b) Regular Session conducted on February 26, 1996 2 ,,.1 —.1 City Council Regular Session, March 11, 1996 A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve the minutes of March 11, 1996 as amended. A vote was taken, on the motion, with the following result: Voting Ayer Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None STAFF REPORT Acting City Manager Steve Griffith-reported that the Staff was trying to work out.a problem with the software for the utility billing system. The Water Quality Study is underway. The Staff will begin working on the monthly Staff Report to provide more useful information to the Council. COUNCIL COMMENTS: Council Member McCandless commented that he enjoyed the reports from the Acting City Manager. Council Member Lewis commented that she appreciates the CIP report provided by the Staff. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 7:50 p.m 3 I CITY COUNCIL WORKSHOP SESSION MONDAY, MARCH 25,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on March 25, 1996 with the following members present: Mayor Watson presiding, Council Member Fogler, Rushing, Lewis and McCandless. The Acting City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Parks and Recreation Director, Acting Police Chief and Deputy Director of Public Works were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. MATTERS RELATING TO ZONING ORDINANCE AMENDMENT: City Attorney, Jim Dougherty, reported on the limitations that State Law puts on referendums concerning a zoning ordinance. Under the State Law on zoning, the only thing that can be subjected to a referendum election is the initial adoption of the entire zoning ordinance or repeal of the entire ordinance. This is based upon the idea or statute that in zoning amendments there is an elaborate notice and hearing process that is required. Since it is impossible, as a practical matter, to carry on notice and hearing in the community at large, the courts ruled that an amendment is not subject to referendum. It has been recently amended, by statute, to allow an up or down vote on the entire ordinance. Mr. Dougherty stated that a re- adoption would have to go through the notice of hearing process. Maybe the only way an applicant could achieve the result of amending just one part of the ordinance is to submit a petition to repeal the ordinance outright and then some kind of pre- approval of the re- adoption of the ordinance. The Council would then have to start the process to readopt the ordinance. The process would be very difficult to achieve, perhaps impossible, by referendum. REPORT FROM ZONING BOARD OF ADJUSTMENT: The City Council discussed miscellaneous issues with the Chair of the Zoning Board of Adjustment. Chairman of the Zoning Board of Adjustment, Sterling Minor, addressed a change that requires a more elaborate and detailed property survey. Some property owners have now found that their homes are inside the front set back and in violation of the building ordinance that was in existence at the time they built their homes. The Board is beginning to see more owners who want to ° sell "their homes or remodel who are now forced to request a variance. Mr. Minor stated that the city's Building Official believes this in an issue that will continue to come before the ZBA. He suggested that the City Council take a legislative look at the existing ordinance in order to prevent continuing requests for variances. Mr. Minor addressed other requests that ; have come before the ZBA, such as air conditioner compressor placement and problems with trees during construction. SECURITY ALARM MONITORING PROGRAM: Acting Police Chief Gary Brye and Fire Chief Terry Stevenson presented an in -house security alarm monitoring program for the City Council to consider. Currently, citizens of West University Place who have security systems installed in their home must contract with an alarm company if they want an activation reported to police. For a monthly fee, the alarm company monitors, via a phone line, any alarm activation and calls the police dispatch office. The alarm monitoring company may be located in town, however it is not uncommon that the monitoring company be located out of state. Mr. Brye and Mr. Stevenson requested that the City Council approve the concept of the police and fire departments setting up an alarm monitoring program for the citizens of West University. This would allow better service ao the citizens by providing quicker response to alarms and quicker determination of false alarms. Specifications would need to be developed for the purpose of soliciting Requests for Proposals. The program would require the installation of necessary equipment to allow homeowners/businesses to connect their security system directly to the West University Police Dispatch Center by radio frequency. The start-up costs for monitoring equipment will be approximately $30,000. Initial training for public safety employees as alarm technicians would be approximately $2,000. The Sentinel Club has agreed to fund the training. The City Council requested that the Staff use the City Currents as a tool to generate interest in the community before proceeding.. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The Workshop reconvened at 8:10 p.m. 2 REQUEST FROM RECYCLING COMMITTEE: Chairman of the Recycling > Committee, 'Cindy Neal, presented several requests for the City Council's consideration. Mrs. Neal reported that since the city was not granted any amount of funding from the Houston Galveston Area Council to facilitate -the construction of the Dincans Street drop - off facility as it was proposed, the committee is: requesting- -that alternatives be explored. She recommended that the City Council authorize the architects to design a building to meet the city's express needs and at the .same. time be built for an amount not to exceed the amount originally set aside for this purpose. A revised plan can be submitted to the TNRCC for a possible grant in June of this year. The City Council authorized the staff to proceed with a new design for a drop -off facility. Mrs. Neal reported that the cost for compost disposal has risen in the last year from $2.50 per cubic yard to $8.50 per cubic yard.. She asked that the City Council allow the staff to implement a financial incentive system.to encourage the -use of mulching mower blades. If approved, the staff and members of the Recycling Committee would meet to develop the most appropriate system and the method of implementation. The City Council requested that the staff contact the City Attorney- before proceeding with an incentive program. Council Member Fogler left the meeting at 8:50 p.m. Mrs. Neal stated that the Committee would like to establish a study group whose purpose will be to examine the city's solid waste collection system and propose logical revisions which would aid in accomplishing a reduction in the percentage of solid waste taken to the landfill, discourage curbside yard waste pickup and examine creative alternatives to the existing solid waste system. The Committee: would be comprised' 6f, at least 33 Committee.-. members, - -3 city. > staff - members, one City Council member and 'three persons= from other city appointed committees: This would give the group diversity- aAd operational. expertise needed to explore feasible solutions for the community: Mrs. Neal stated that Council Member Fogler had expressed an interest in serving on the - study group. The City Council authorized the Recycling Committee and staff to proceed with forming the study group. 3.. , ,. PERSONNEL MATTERS: Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas Government Code. The City Council recessed the workshop session at 9:08 p.m. to convene in Executive Session. The Executive Session convened at 9:10 p.m. with the following members present: Mayor Watson presiding, Council Members Lewis, McCandless and Rushing. The Executive Session adjourned at 9:33 p.m. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Lewis, seconded by Council ' Member Rushing, to adjourn. The workshop session adjourned at 9:34 p.m. 0 4 CITY COUNCIL REGULAR SESSION MONDAY, MARCH 25,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on March 25, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Acting City Manager, City Attorney, City Secretary, Finance Director, Deputy Public Works Director, Fire Chief, Parks and Recreation Director, Acting Police Chief and Building Official were also present. Council Member Rushing delivered the invocation and Mayor Watson led the Pledge of Allegiance. CITIZEN COMMENTS: Mayor Watson invited citizens who wished to address the City Council to come forward as their names were called. Michael Mazzone, 2927 Georgetown, spoke in favor of an amendment to Table 5 -1 of the Zoning Ordinance. He supported Randy Bullard in his request to subdivide his property located at 6546 Buffalo Speedway. RESOLUTION APPOINTING A MEMBER TO THE COMMUNICATIONS COMMITTEE: Consideration was given to Resolution No. 96 -08. A RESOLUTION APPOINTING A MEMBER OF THE COMMUNICATIONS COMMITTEE; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT A motion was made by Council Member McCandless, seconded by Council Member Lewis to approve Resolution No. 96 -08 appointing Linda McCollum to Position 8 of the Communications Committee. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis,. Rushing, and McCandless Voting Nay: None Absent: None City Council Regular Session, March 25, 1996 ENGAGEMENT OF LANDSCAPE ARCHITECT: Consideration was given to the engagement of a landscape architect for the design of Judson Park. Parks and Recreation Director Mark Mailes stated that the Parks and Recreation Board and city staff is recommending the engagement -of Lauren Griffith for the design and landscape architecture work at Judson Park. The fee for this service is $19,000 plus reimbursable expenses. Mrs. Griffith is a West University Place resident who lives near Judson Park. She has been involved in numerous park projects including the Hermann Park Playground. Mr. Mailes reported that the Friends of West University Parks Fund Board have raised approximately $225,000 for the development of Judson Park. All funds, including design fees, will be provided by the efforts of the Board. A motion was made by Council Member Rushing, seconded by Council Member Lewis to engage Lauren Griffith for the design and landscape architecture work at Judson Park for the sum of $19,000 plus reimbursable expenses. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None EMERGENCY MEDICAL SERVICE ACCOUNT COLLECTION AGREEMENT: Consideration was given to an agreement with Municipal Services Bureau to collect past due ambulance transport fees. Fire Chief Terry Stevenson requested -that the City Council authorize an agreement with Municipal Services Bureau to allow them to collect past due ambulance transport fees. Approximately 35 % of the 1995 fees are.past due. Only fees that have had unsuccessful collection attempts will be referred to the Bureau. Municipal Service Bureau currently does warrant collection for Municipal Court and, as recommended in the proposed agreement, receives a commission of 35% for fees collected on outstanding debts less than one year old and 45% for those over one year old. 2 City Council Regular Session, March 25, 1996 A motion was made by Council Member Lewis, seconded by Council Member McCandless, to authorize the staff to enter into an agreement with Municipal Services Bureau to collect delinquent EMS fees. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson Council Members Fogler, Lewis,. Rushing, and McCandless - Voting Nay: None Absent: None ZONING ORDINANCE AMENDMENT: Consideration was given to an amendment to Table 5 -1 of the Zoning Ordinance. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to accept the advice of the Zoning and Planning Commission and uphold the original intent of the city's current Zoning Ordinance by rejecting the proposed amendment to Table 5 -1. Council Member Fogler stated that the City Council cannot, as legislators, do for one person something that he wants just because he thinks it's right for him. The -Council has an obligation to weigh what is right for the entire community_; and what the :various impacts could be on the community. She reminded members of the Council that during the grace period, before the 1987 Zoning Ordinance took effect, l'+i1r. Bullard had the opportunity to subdivide his- property and did not use the same persistent effort that he is now using. Council Member Fogler stated that she did not feel compelled to change a law that is basically working well for the vast majority of the citizens to make one person happy. West University is a zoned community with rules that prescribe what you can and cannot do with your property. Council Member McCandless commented that he was grossly offended by Mr. Mazzone and the comparisons he made of the City Council to various unsavory persons. Council Member Lewis commented. that. _the .:.Council's .decision .-- should be . made on their willingness to amend the ordinance as it is presented and put all the personal issues aside. 3 City Council Regular Session, March 25, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Council Members Fogler, Rushing, and McCandless Voting Nay: Mayor Watson and Council Member Lewis Absent: None The motion carried. CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on March 11, 1996 (b) Regular Session conducted on March 11, 1996 A motion was made by Council Member, Fogler, seconded by Council Member Rushing, to approve the minutes as presented. A vote was taken, on-the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: ` None Absent: None STAFF REPORT: Acting City Manager Steve Griffith reported that the city received notification that West University Place will be receiving the Tree City U.S.A. ;and Growth Award for 1995. He reported that the Deputy Director of Finance Monica Kohlenberg is resigning to take a position as Budget Officer for the City of Sugarland. Mr. Griffith reported that Mr. Mailes attended a meeting with the Rotary Youth Club and the kick off event is scheduled for May l9'h. COUNCIL COMMENTS: Council Member Lewis complimented everyone who 'shad a hand in writing City Currents this month. Council Member Fogler commented that the zoning amendment that was before the Council was 4 City Council Regular Session, March 25, 1996 a very bad amendment because it - basically throws to the Zoning Board of Adjustment the requirement that they hold a hearing to grant or deny a special exception. If the exception is granted then the individual would have to go to the Zoning and Planning Commission for a replat. Council Member Fogler urged everyone associated with the city who has any dealings with the Y.M.C.A. personnel to try their best to approach the issue as if we are all seeking to gain. what is the best for the people of the community. She hoped that - the Y.M.C.A. personnel would do the same. Council Member McCandless commented that he takes exception to Mr. Mazzone's comments. Mayor Watson commented that the city received $1,000 from Southwestern Bell for parks in West University. Mayor Watson recognized the Boy Scouts and Journalism students who were at the meeting. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council .Member Rushing, to- adjourn. -- The regular session - adjourned at 8:09 p.m. 5 CITY COUNCIL WORKSHOP SESSION MONDAY, APRIL 81996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 5:00 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on April 8, 1996 with the following members present: Mayor Watson presiding, Council Member Fogler, Rushing, Lewis and McCandless. PERSONNEL MATTERS: Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas Government Code. The Executive Session convened at 5:00 p.m. David Donaldson from the firm of David M. Griffith & Associates was also present at the meeting. The Executive Session adjourned at 7:25 p.m. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The City Council reconvened in Workshop Session at 8:00 p.m. with the following members present: Mayor Watson presiding, Council Member Fogler, Rushing, Lewis and McCandless. The Acting City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Parks and Recreation Director, Acting Police Chief and Building Official were also present. REPORT FROM SENIOR SERVICES BOARD: The City Council discussed miscellaneous issues with John Monahan, Chairman of the Senior Services Board. Mr. Monahan presented a brief overview of the programs the Senior Services offer and the activities of the Board. REPORT FROM BUILDING AND STANDARDS COMMISSION: The City Council discussed miscellaneous issues with the Craig DuCote, Chairman of the Building and Standards Commission. REORGANIZATION OF THE BUILDING INSPECTION DIVISION: The City Council considered the reorganization of the Building Inspection Division. Public Works Director Ed Menville presented a request for a technology upgrade to improve services and reduce clerical workload in the Building Division. The current permit process would be expanded to allow contractors to create their own permit requests through the use of the city's computer system. If a contractor has a computer and modem, he or she could access the city's system and generate a permit. Mr. Menville stated that the Finance Director has suggested that "accounts" be established for contractors to deposit funds. The contractor could generate a request for a permit and the fee would be deducted from his pre -paid account. The proposed process would also be used by contractors to access information on the status of an inspection and by Field Inspectors who would have a communications link from the job site. The City Council authorized the Staff to prepare "request for proposals" for the technology upgrade. Building Official Dennis Holm reported that a need for a reclassification in the Building Division is the result of a reduction in the work force. The Building Division lost two of its three building inspectors through voluntary resignations. Their departure resulted in a decision to delete one of the three budgeted positions. A concurrent decision was made to delete one of the two secretarial positions. The remaining employees have assumed additional responsibilities and duties in order to keep pace with work loads. The greatest impact has been on the existing building inspector. The reclassification will create an Assistant Building Official position with additional management duties and supervisory responsibilities. The position will involve a change in Pay Grade from 38 to 40 and will involve an adjustment in pay range. Mr. Holm stated that the recommended reclassification is intended to affect the position filled by Mr. Pedro Solis. The Building Inspector and Urban Forester will report to Mr. Solis, and, in the absence of the Chief Building Official, he will assume those responsibilities as well. Mr. Menville stated that this change is needed to insure stability and to establish a path for growth and equity within the division. Council Member Lewis asked if Mr. Solis would replace Mr. Holm as Building Official in the event the position became available. 2 Mr. Menville commented that he thought Mr. Solis would be a likely candidate but there would be an interview process. J A motion was made by Council Member Rushing, seconded by Council Member Fogler, to reclassify the position of Building Inspector held by Mr. Solis to Assistant Building Official. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing and McCandless Voting Nay: None Absent: None GROUND STORAGE TANK REHABILITATION:. The City Council considered a color for the 1.5 million gallon ground storage tank. Mr. Menville presented possible colors for the Council to consider. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to use the color "twine" on the 1.5 million gallon ground storage tank subject to a later review by the City Council. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing and McCandless Voting Nay: None Absent: None IN-HOUSE CODIFICATION OF CITY ORDINANCES: The City Council reviewed the in -house codification of city ordinances. Minor changes and corrections were made by the City Council and will be included with the adopting ordinance at the next regular session. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member McCandless, to adjourn. The workshop session adjourned at 10:04 p.m. 3 CITY COUNCIL REGULAR SESSION MONDAY, APRIL 8,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on April 8, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Acting City Manager, City Attorney, City Secretary, Finance Director, Deputy Public Works Director, Fire Chief, Parks and Recreation Director and Acting Police Chief were also present. Mayor Watson delivered the invocation and Council Member Fogler led the Pledge of Allegiance. GARBAGE AND TRASH ORDINANCE AMENDMENT: Consideration was given to the first and final reading of Ordinance No. 1527. Mayor Watson read the caption of Ordinance No. 1527 as follows: AN ORDINANCE RELATING TO GARBAGE AND TRASH, AMENDING THE CODE OF ORDINANCES.. OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; DECLARINC"iCERTAIN CONDUCT TO BE UNLAWFUL; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; AND DECLARING AN EMERGENCY Acting City Manager Steve Griffith reported that Ordinance No. 1527 will allow the city to establish a program that provides incentives for residents to recycle and mulch by giving users a one month credit against the City's solid waste fee for the purchase of a mulching mower blade or mulching mower. Copies of Ordinance No. 1527, in the form approved for adoption, were available in the Council Chambers. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to adopt Ordinance No. 1527 on the first and final reading. Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless and Rushing Voting Nay: None Absent: None CITY COUNCIL REGULAR MEETING CHANGE: Consideration was given to a regular meeting change in May 1996. A motion was made by Council Member Rushing, seconded by Council Member Fogler, to change the date of the Regular Session scheduled for May 27 to May 20, 1996. Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless and Rushing Voting Nay: None Absent: None TAX REFUND: Consideration was given to a 1995 ad valorem tax refund. Finance Director Walter Thomas stated that Section 31.11 of the Property Tax Code requires that refunds that exceed $500 be approved by the governing body. A motion was made by Council Member Lewis, seconded by Council Member Rushing to approve ad valorem tax refunds in the amount of $1,871.09 and $737.92 as presented. Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless and Rushing Voting Nay: None Absent: None STAFF REPORT: Fire Chief Terry Stevenson reported on the positive feedback the staff has received on the proposed in -house alarm systems. A survey is being sent to about 200 residents asking for their input. Mr. Griffith reported on the feedback received on the proposed ordinance to lower the speed limit around parks. Mr. Griffith reported that a cottonwood tree at Auden and Rice would need to be removed in order to provide parking in the area. Parks and Recreation Director Mark Mailes reported that the staff would like to proceed with some preliminary work on the tennis courts at Wier Park. City Secretary Kay Holloway reported on the proposed street closure by the City of Houston on Mercer between Bissonnet and Westpark. 2 COUNCIL COMMENTS: Council Member Lewis commented that she was pleased that the City Secretary put an article in the latest issue of City Currents about the purchase of West University paraphernalia. Mayor Watson commented on the feedback he has been receiving on his article in City Currents concerning leaf blowers and dogs in the parks. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 7:55 p.m. 3 1e..,�.n iff' . .a,- 9T'117191 "11'@lIA�7111111f1 - " " "•.�._ CITY COUNCIL EXECUTIVE SESSION FRIDAY, APRIL 19,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:00 p.m. The City Council convened in Executive Session in the Municipal Building (3800 University Boulevard) on April 19, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. David Donaldson, with the firm David M. Griffith and Associates, was also present. PERSONNEL MATTERS: Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas Government Code. The Executive Session convened at 6:05 p.m. The Executive Session adjourned at 7:15 p.m. No action was taken. CITY COUNCIL EXECUTIVE SESSION SATURDAY, APRIL 20,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 8:30 a.m. The City Council convened in Executive Session in the Municipal Building (3800 University Boulevard) on April 20, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. David Donaldson, with the firm David M. Griffith and Associates, was also present. PERSONNEL MATTERS: Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas Government Code. The Executive Session convened at 8 :50 a.m. The City Council recessed at 11:30 a.m. and reconvened at 1:00 p.m. The Executive Session adjourned at 6:30 p.m. No action was taken. CITY COUNCIL TOWN MEETING SUNDAY, APRIL 21, 1996 6100 BLOCK OF LAKE STREET 4:00 P.M. The City Council convened in a Town Meeting in the 6100 block of Lake Street on April 21, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, Rushing and McCandless. The Acting City Manager, City Secretary, Acting Police Chief, Public Works Director, Deputy Director Public Works and Building Official were also present. TOWN MEETING: A town meeting was held before the City Council to discuss the Kirby Corridor and related matters. Chairman of the Zoning and Planning Commission Ned Ross welcomed everyone to the town meeting and introduced members who were present at the meeting. Members of the community spoke to the City Council and expressed their opinions about the future of the Kirby Corridor. In addition to the presentation, the City Council fielded numerous questions from residents on items related to the Kirby Corridor. ADJOURNMENT: With no further business to come before the City Council at this time, the Town Meeting adjourned at 6:00 p.m. "F1IIMff1IAfmIIiIlI r ,."I:_. CITY COUNCIL REGULAR SESSION MONDAY, APRIL 22,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on April 22, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Acting City Manager, City Attorney, City Secretary, Finance Director, Deputy Public Works Director, Fire Chief, Parks and Recreation Director, Acting Police Chief and Building Official were also present. Council Member Rushing delivered the invocation - and Council Member Lewis led the Pledge of Allegiance. CITIZEN COMMENTS• Mayor Watson invited citizens who wished to address the City Council to come forward as their names were called. Michael Parks and Linda Swope requested that the City Council put a sign in the city recognizing Saintes France as the "Sister City" of West University Place. They offered $200 to help the city purchase the sign. RECYCLING INCENTIVE PROGRAM: Consideration was given to implementing a financial incentive system to encourage the use of mulching mower blades. Chair of the Recycling Committee Cindy Neal stated that when grass is mowed using a mulching mower blade, it is pulverized into small particles which are then left on the lawn rather than bagged. It is in the city's interest to reduce the number of bags of grass clippings which are left at the curb for handling. The purpose of the incentive program is to encourage residents to mulch their lawns as they mow, either by retrofitting a regular lawnmower with a mulching mower blade, or by choosing to purchase a new mulching mower. Residents who present a receipt showing their purchase will receive a credit in an amount equal to their monthly garbage service. The incentive program will be in effect for 90 days and could be continued in one -month increments with approval from City Council. Proof that a mulching mower or blade was purchased at any time in 1996 prior to the cutoff date would be accepted for credit.. The credit will not be available for mulching mowers in use prior to January, 1996. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve a recycling incentive program for 90 days to be continued in one - month increments with approval from City Council. Residents who surrender the original receipt showing their purchase in 1996 of F r City Council Regular Session, , 1996 a mulching lawn mower or mulching blade will receive a credit in an amount equal to their monthly garbage service. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None ORDINANCE AMENDING SPEED LIMIT AROUND PARKS: Consideration was given to the first reading of Ordinance No. 1528. Mayor Watson read the caption of Ordinance No. 1528 as follows: AN ORDINANCE RELATING TO SPEED LIMITS AROUND CITY PARKS; AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; PRESCRIBING PENALTIES; AND CONTAINING FINDINGS AND , PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1528, in the form proposed for adoption, were available in the Council Chambers. Acting Police Chief Gary Brye reported that Ordinance No. 1528 would lower the speed limits to 20 miles per hour within 100 feet of city parks. The_ large number of citizens that frequent the city parks constitutes a special hazard. Chief Brye recommended adoption of Ordinance No. 1528. A motion was made Council Member McCandless, seconded by Council Member Lewis, to adopt Ordinance No. 1528 on the first reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None 2 City Council Regular Session, M , 1996. ORDINANCE ADOPTING AMENDED CODE OF ORDINANCES: Consideration was given to the first reading of Ordinance No. 1529. Mayor Watson read the caption of Ordinance No. 1529 as follows: AN ORDINANCE ADOPTING AN AMENDED CODIFICATION OF CIVIL AND CRIMINAL ORDINANCES; AMENDING THE EXISTING CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; ADOPTING PENALTIES; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1529,_ in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to adopt Ordinance No. 1529 on the first reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None Consideration will be given to Resolution No. 96 -09. Mayor Watson read the caption of Resolution No. 96 -09 as follows: A RESOLUTION PROVIDING FOR THE RE- APPOINTMENT OF A REPRESENTATIVE TO THE AREA PLANNING ADVISORY COUNCIL OF THE AREA AGENCY ON AGING, AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Parks and Recreation Director Mark Mailes reported that Mrs. Papafagos' term as the city's representative to the APAC Council had expired. He requested that she be re- appointed for another three year term. A motion was made by Council Member Lewis, seconded by Council Member Rushing to approve Resolution No. 96 -09. 3 v City Council Regular Session, y 25, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None RESOLUTION APPOINTING HEALTH OFFICER: Consideration was given to Resolution No 96 -1D appointing Dr. John J. Fraser, Jr- as the Health Officer of the City of West University Place. Fire Chief Terry Stevenson reported that the Texas Department of Health requires -all cities that have adopted health regulations to appoint a physician to oversee public health. The Health Officer provides professional' assistance and advice to staff in the administration of public: health in the city. The practice of public health in the city involves surveillance, investigation and abatement of communicable disease and +`unsanitary conditions, and permitting of all food establishments. Chief Stevenson recommended that Dr. Fraser be appointed to serve as the City's Health Officer. A motion was made by Council Member Rushing, seconded by Council Member Fogler, to approve Resolution No. 96 -10 appointing Dr. John Fraser as Health Officer of the City of West University Place. A vote was taken, on the motion, with the following result: Voting Aye:. Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay` None Absent: None CITY COUNCIL NE NUTESs Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on March 25, 1996 (b) Regular Session conducted on March 25, 1996 A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve the minutes of March 25, 1996 as amended. 4 - .9 -:,. -r l-T r� City Council Regular Session, M 25,1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing, and McCandless Voting Nay: None Absent: None STAFF REPORT: Chief Brye reported that the West University Law Enforcement Exploring Post attended the Sam Houston competition and out of 24 teams, received 2nd place overall in all competitions and 2' place in hostage negotiation practices. Acting City Manger Steve Griffith reported that the first meeting of the Solid Waste Study Group would be Tuesday at 6 :30 p.m. COUNCIL COMMENTS: Council Member McCandless thanked those who attended the Town-Meeting on Lake Street. Council Member Fogler thanked Bob Bunch and the Communications Committee for their help with the Town Meeting. Council Member Rushing commented on the recent new developments in the Kirby Corridor. Council Member Lewis welcomed the Boy Scouts who were present at the meeting. Mayor Watson commented that he appreciated the patience of those citizens who reside in Priority Area 2 and 3. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 8:00 p.m. 5 i CITY COUNCIL WORKSHOP SESSION MONDAY, APRIL 22,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on April 22, 1996 with the following members present: Mayor Watson presiding, Council Member Fogler, Rushing, Lewis and McCandless. The Acting City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Parks and Recreation Director and Acting Police Chief were also present. AGENDA REVIEW The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. MATTERS RELATING TO THE RECYCLING INCENTIVE PROGRAM: Chair of the Recycling Committee Cindy Neal presented the mulching mower blade incentive program. Ms. Neal stated that the purpose of the incentive program is to encourage residents to mulch their lawns as they mow, either by retrofitting a regular lawnmower with a mulching. mower blade, or by choosing to purchase a new mulching mower. Residents who present a receipt showing their purchase will receive a credit in an amount equal to their monthly garbage service. The incentive program will be in effect for 90 days and could be continue. d in one -month increments with approval from City Council. Proof that a mulching mower or blade was purchased at any time in 1996 prior to the cutoff date would be accepted for credit.. The credit will not be available for mulching mowers ,m use prior to January, 1996, MATTERS RELATING TO THE SPEED LIMIT AROUND CITY PARKS: Acting Police Chief Gary Brye reported that due to the heavy usage and safety concerns around the city parks, the staff recommends that the speed limit around the parks be lowered to 20 miles per hour. The reduced speed limit would begin 100 feet from the park. The City Council requested that the City Attorney amend the proposed Ordinance No. 1528 to include the 20 mile per hour speed limit within 100 feet of the property located at 3771 Rice Boulevard. MATTERS RELATING TO THE APPOINTMENT OF A HEALTH OFFICER: Fire Chief Terry Stevenson introduced Dr. John J. Fraser, Jr. to the City Council. Prior to the meeting, the City Council had received and reviewed Dr. Fraser's resume. A resolution appointing Dr. Fraser will be considered during the regular session. OUARTERLY REPORT: The City Council discussed first quarter activities with the Staff. Jim Shaw and Larry Catuzzi, representatives from Rauscher Pierce Refsnes, Inc., were present at the meeting to discuss a 1996 bond sale for infrastructure improvements. The Workshop Session recessed at 7:28 p.m. to convene in Regular Session. The Workshop reconvened at 8:07 p.m. REPORT ON CAPITAL INVESTMENT PROGRAM: The City Council discussed a five year Capital Investment Program. Finance Director Walter Thomas addressed planning, implementation and the financing of infrastructure improvements, water capital projects and general capital projects. CITY HALL IMPROVEMENTS: The City Council discussed space requirements at City Hall. The Staff presented the initial draft of a fact sheet detailing current and proposed requirements. Judge Tom Taylor was present at the meeting to discuss space requirements for the courtroom and court offices. The programming phase of the project will be complete after the space requirements are established. The most cost efficient solution appears to be remodeling the current facility and adding space for the expanded courtroom and meeting rooms. 2 1 1rr..7 PERSONNEL MATTERS: Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas Government Code. The City Council recessed the workshop session at 9:50 p.m. to convene in Executive Session. The Executive Session convened at 9 :52 p.m. with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The Executive Session adjourned at 10:45 p.m. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 10 :46 p.m. 3 CITY COUNCIL EXECUTIVE SESSION MONDAY, APRIL 29,1996 MUNICIPAL BUILDING CITY MANAGER'S OFFICE - 2ND FLOOR 3800 UNIVERSITY BOULEVARD 7:00 p.m. The City Council convened in Executive Session in the City Manager's Office on the 2na floor of the Municipal Building (3800 University Boulevard) on April 29, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. PERSONNEL MATTERS: Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas Government Code. The Executive Session convened at 7:14 p.m. The Executive Session adjourned at 8:56 p.m. No action was taken. CITY COUNCIL EXECUTIVE SESSION SATURDAY, MAY 4,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 9:30 a.m. The City Council convened in Executive Session in the Municipal Building (3800 University Boulevard) on May 4, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. A candidate for the City Manager position was also present. PERSONNEL MATTERS: Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas Government Code. The Executive Session convened at 9 :35 a.m. The Executive Session adjourned at 11 :09 a.m. No action was taken. CITY COUNCIL EXECUTIVE SESSION MONDAY, MAY 6,1996 MUNICIPAL BUILDING CITY MANAGER'S OFFICE - 2ND FLOOR 3800 UNIVERSITY BOULEVARD 7:00 p.m. The City Council convened in Executive Session in the City Manager's Office on the 2' floor of the Municipal Building (3800 University Boulevard) on May 6, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis and McCandless. Council Member Rushing was absent. PERSONNEL MATTERS: Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas Government Code. The Executive Session convened at 7:18 p.m. The Executive Session adjourned at 8 :31 p.m. No action was taken. - - - -- - .:.... CITY COUNCIL WORKSHOP SESSION MONDAY, MAY 131996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6 :30 P.M. The City Council convened in Workshop. Session in the Municipal Building (3800 University Boulevard) on May 13, 1996 with the following members present: Mayor Watson presiding, Council Member Fogler, Rushing, Lewis and McCandless. The Acting City' Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Parks and Recreation Director; Acting Police Chief, Building Official and Deputy Director of Public Works were also present. AGENDA REVIEW The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. MATTERS RELATING TO EMERGENCY RECONSTRUCTION OF SANITARY SEWER LINE: Public Works Director Ed Menville presented a video of the 10 inch sanitary sewer line located in University Boulevard between Auden Street and Edloe Street. The video revealed the line to be substantially deteriorated and partially blocked. Mr. Menville requested an emergency appropriation be approved so' the line can be repaired immediately. REPORT ON SAINTES FRANCE: The City Council discussed various issues concerning West University Place 'Sister City Saintes France with Linda Swope. Ms. Swope requested that a sign be placed at the entrance of West University Place recognizing Saintes France as our Sister City. A donation of $200 is available to help offset the cost of the sign. The City Council addressed concerns about placing a sign in the City and asked the Staff to discuss alternative ideas and to place this item on the agenda at a later date. REPORT ON YOUTH GROUP ACTIVITIES: The City Council discussed the Youth Group activities. Council Member Lewis reported that she used City Currents to add ess youth activities in the area and to obtain citizen response. Some of the requests received from the teens included the use of the Rice parking lot for roller hockey and settin a time for swimming pool usage without babies and parents. Council Member Lewis requested that the Council and City Staff ' ourage and support the effort for youth activities in the area.' The Workshop Session recessed at 7 :30 p.m. to convene in Regular Session. The Workshop reconvened at 8:06 p.m. ABANDONMENT OF EASEMENT: The City Council considered a request from Mr. and Mrs. Stept en Pitner to partially abandon an easement located at 2627 Amherst Street. Mr. Menville reported that the basis for the Pitner's request is to eliminate an encroachment created when their existing home was constructed 1wo feet into the five foot easement on their property. The City of West University Play a has no foreseeable need for the easement since the completion of Priority Area 1 when City utility lines in the easement were abandoned. Area utility companies indicate they have no use for the easement or can operate with a reduction in its width. Mr: Men ' e stated that all costs associated with the action will be borne by the Pitners. The City Council directed the Staff to proceed with the necessary two foot portion of the easement. PERSONNEL MATTERS- Matters relating to the appointment of a City Manager. Closed Executive Session to be held under Section 551.074, Texas( The City Council recessed the workshop session at 8:17 p.m. to Session with the following members present: Mayor Watson presid Lewis, McCandless and Rushing. Council Member Fogler was absei The Executive Session adjourned at 8 :49 p.m. and reconvened in opi 2 steps to abandon the Code. iene in Executive Council Members session. Council Member Fogler was absent from the meeting due to an emergency illness. She spoke with Council Member Rushing on the phone and expressed her support for Mr. Sherman Yehl as the new City Manager: A motion was made by Council Member Rushing, seconded by Council Member Lewis, to sign and forward an employment agreement for the position of City Manager to Mr. Sherman Yehl subject to a provision regarding a life insurance policy. A vote was taken, on the motion, with the following result: Voting Aye: Council Members Rushing, Lewis and McCandless Voting Nay: Mayor Watson Absent: Council Member Fogler The motion carried. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 8:55 p.m. 3 CITY COUNCIL REGULAR SESSION MONDAY, MAY 13, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on May 13, 1996, with the following members present: Mayor Watson presiding, Council Members Lewis, McCandless and Rushing. The Acting City Manager, City Attorney, City Secretary, Finance Director, Deputy Public Works Director, Fire Chief, Parks and Recreation Director, Acting Police Chief and Building Official were also present. Mayor Watson delivered the invocation and Council Member McCandless led the Pledge of Allegiance. Council Member Fogler was absent. CITIZEN COMMENTS: Mayor Watson invited citizens who wished- to address the City Council to come forward as their names were called. Bob Kelly, 3720 Plumb, spoke to the City Council about the City Manager appointment. He encouraged the Council to make the appointment quickly and to make the decision unanimous. PUBLIC HEARING: The purpose of the hearing was to provide an opportunity for all persons to be heard in regard to proposed amendments of Chapter 20 of the Code of Ordinances, which include rules governing plats and subdivisions of land under Chapter 212 of the Texas Local Government Code. There were not any citizens present who wished to speak concerning the proposed amendments. Mayor. Watson closed the public hearing at 7:44 p.m. ORDINANCE AMENDING SPEED LIMIT AROUND PARKS: Consideration was given to the second and final reading of Ordinance No. 1528. Mayor Watson read the caption of Ordinance No. 1528 as follows: AN ORDINANCE RELATING TO SPEED LIMITS AROUND CITY PARKS; AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE,;. TEXAS; PRESCRIBING ` PENALTIES; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT City Council Regular Session, May 13, 1996 Copies of Ordinance No. 1528, in the form proposed for adoption, were available in the Council Chambers. Acting Police Chief Gary Brye reported that Ordinance No. 1528 would lower the speed limits to 20 miles per hour within 100 feet of city parks. The large number of citizens that frequent the city parks constitutes a special hazard. Chief Brye recommended adoption of Ordinance No. 1528. A motion was made Council Member Rushing, seconded by Council Member Lewis; to adopt Ordinance No. 1528 on the second and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Lewis, Rushing, and McCandless Voting Nay: None Absent: Council Member Fogler ORDINANCE ADOPTING AMENDED CODE OF ORDINANCES: Consideration was given to the second and final reading of Ordinance No. 1529. Mayor Watson read the caption of Ordinance No. 1529 as follows: AN ORDINANCE ADOPTING AN AMENDED CODIFICATION OF CIVIL AND CRIMINAL ORDINANCES; AMENDING THE EXISTING CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; ADOPTING PENALTIES; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1529, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member McCandless, seconded by Council Member Rushing, to adopt Ordinance No. 1529 on the second and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Lewis, Rushing, and McCandless Voting Nay: None Absent: Council Member Fogler 2 City Council Regular Session, May 13, 1996 ORDINANCE DESIGNATING AN OFFICIAL NEWSPAPER: Consideration was given to the first reading of Ordinance No. 1530. Mayor Watson read the caption of Ordinance No. 1530 as follows: AN ORDINANCE DESIGNATING NEWS PUBLICATIONS (VILLAGE NEWS) AS THE OFFICIAL PUBLICATION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; PROVIDING THAT ALL ORDINANCES AND OFFICIAL NOTICES REQUIRED TO BE PUBLISHED SHALL BE PUBLISHED IN SAID PAPER ; AND PROVIDING AN EFFECTIVE DATE Copies of Ordinance No. 1530, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member Lewis, seconded by Council Member McCandless, to adopt Ordinance No. 1530 on the first reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Lewis, Rushing, and McCandless Voting Nay: None Absent: Council Member Fogler APPOINTMENT. OF ASSISTANT CITY SECRETARY: Consideration was given to the appointment of an Assistant City,Secretary (Thelma Lenz). A motion was made by Council Member Rushing, seconded by Council Member Lewis, to appoint Thelma Lenz as an Assistant City Secretary. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Lewis, Rushing, and McCandless Voting Nay: None Absent: Council Member Fogler EMERGENCY RECONSTRUCTION` OF SANITARY SEWER LINE: Consideration was given to the emergency reconstruction of a 10" sanitary sewer line located in University Boulevard. 3 City Council Regular Session, May 13, 1996 Public Works Director Ed Menville reported that a video camera was used to evaluate the condition of the sewer line. The investigation revealed the line to be partially blocked and substantially deteriorated. The deterioration has reached such proportions along its entire length, if work is not started immediately to replace the line, the potential for further collapse is very high. Cost to do this work is estimated to be $97,000 - $100,000. An emergency appropriation will be required. A motion was made by Council Member McCandless, seconded by Council Member Lewis, to authorize the staff to proceed with the emergency reconstruction of a 10 inch sanitary sewer line located in University Boulevard. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Lewis, Rushing, and McCandless Voting Nay: None Absent: Council Member Fogler CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on April 8, 1996 (b) Regular Session conducted on April 8, 1996 (c) Executive Session conducted on April 19, 1996 (d) Executive Session conducted on April 20, 1996 (e) Town Meeting conducted on April 21, 1996 (f) Executive Session conducted on April 29, 1996 (g) Executive Session conducted on May 4, 1996 (h) Executive Session conducted on May 6, 1996 A motion was made by Council Member Lewis, seconded by Council Member McCandless, to approve the minutes of April 8, 19, 20, 21, 29, May 4 and 6, 1996 as amended. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Lewis, Rushing, and McCandless Voting Nay: None Absent: Council Member Fogler 4 - -, T fs roAM®MMr City Council Regular Session, May 13, 1996 STAFF REPORT: Fire Chief Terry Stevenson reported that he had received approximately 100 phone calls supporting the in -house alarm program. The staff is currently working toward a final draft of an ordinance to present to the Council. Members of the Sentinel Club are helping with the project. Acting City Manager Steve Griffith reported that residents are already taking advantage of the mulching mower incentive program. COUNCIL COMMENTS: Council Member Lewis addressed the appointment of the City Manager position. She stated that she was concerned about the political undertones being taken on the appointment: Council Member Lewis commented that she hoped the residents would support the Council's final decision. Council Member McCandless commented that he was pleased with the West University softball teams. ADJOURNMENT: With no further business to come. before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 8:00 p.m. s �11 CITY COUNCIL WORKSHOP SESSION MONDAY, MAY 201996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 PAL The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on May 20, 1996 with the following members present: Mayor Watson presiding, Council Member Fogler, Rushing, Lewis and McCandless. The Acting City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Parks and Recreation Director, Acting Police Chief, Building Official and Deputy Director of Public Works were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. RECYLING PROGRAM: The City Council considered a trial recycling program with Adrienne Bullard. Ms. Bullard asked that the City Council allow the Recycling Committee to initiate a program to test plastic bags versus compostable bags. The purpose of the program is to research products that will reduce the. disposal costs of yard waste. The Committee proposed that the City provide free bags to the first 100 volunteers who are willing to try them for 90 -days. Volunteers will be solicited through City Currents. Each volunteer will be given 40 bags; half of the volunteers will test compostable plastic bags, and the other half will test biodegradable paper bags. At an estimated cost of $30 per bag, the supply of test bags should cost the city approximately $1200.00. At the end of the 90 days, volunteers will complete a questionnaire about the bags they tested. A motion was made by Council Member Rushing, seconded by Council Member Fogler, to approve funds, not to exceed $1,200.00, for a trial recycling program using compostable bags for yard waste. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council McCandless, and Rushing Voting Nay: None Absent: None Members Fogler, Lewis, REPORT ON YALC.A.: The City Council- discussed various issues concerning the Southwest YMCA. Members of the Southwest YMCA Board of Directors, John Fields and Bob - Deering, requested that the City Council consider re- opening the 4200 block of Cason Street which adjoins the YMCA parking lot. Mr. Fields stated that the youth sports programs continue to increase in popularity and with this increase is a rise in pedestrian, bicycle, and automobile traffic. The Board and the staff of the YMCA are concerned about the safety of the children. The Board of the YMCA proposed that the city conduct a search of right -of -way and legal issues to ascertain that access is within the City of West University Place authority_ They asked that they be allowed to develop a survey that will be conducted by YMCA board members of the residents that may be affected by the Cason street opening. A copy of the survey will be sent to the City Manager's office prior to conducting the survey. A motion was made by Council Member McCandless, seconded by Council Member Rushing, to authorize the ''Southwest YMCA to solicit input from residents regarding their proposal to open the 4200 block of Cason Street which adjoins the YMCA and to provide the Council with more information regarding traffic and the number of residents affected. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless, and Rushing Voting Nay: None Absent: None PROPERTY LOCATED AT 3771 RICE BOULEVARD: The City Council considered the demolition of the house located at 3771 Rice Boulevard. Parks and Recreation Director Mark Mailes reported that the City Staff has checked with local house moving companies and have been advised that moving is not a viable option for the house at 3771 Rice Boulevard nor is there a market for the structure. An ad to solicit bids to demolish will appear, in the Houston Chronicle and can be awarded at the June 10 1996 Council meeting. Due to the state and federal guidelines for asbestos abatement, complete demolition will take a minimum of 30 days. 2 A motion was made by Council Member Fogler, seconded by Council Member McCandless, to authorized the staff to move forward with the demolition of the house and garage located at 3771 Rice Boulevard. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless, and Rushing Voting Nay: None Absent: None REPORT ON SAINTES FRANCE: The City Council discussed various issues concerning West University Place Sister City Saintes France. The City Staff recommended that a plaque be added to the lobby of City Hall recognizing Saintes, France as our Sister City. PURCHASE OF CITY MEMORABILIA: The City Council discussed the purchase of West University Place memorabilia. The City Council requested that the City Secretary meet with members of the Communications Committee to discuss the design of West University Place tee shirts, hats and other items. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 7:30 p.m. 3 CITY COUNCIL REGULAR SESSION MONDAY, MAY 20, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on May 20, 1996, . with the following members present: Mayor Watson presiding, Council Members Lewis, McCandless and Rushing. The Acting City Manager, City; Attorney, City Secretary, Finance Director, Deputy Public Works Director, Fire Chief, Parks and Recreation Director, Acting Police Chief, and Building Official were also present. Council Member Rushing delivered the invocation and Mayor Watson led the Pledge of Allegiance. CITIZEN COMMENTS: Mayor Watson invited citizens who wished to address the City Council to come forward as their names were called. Leo Sacchi, 3768 Rice, spoke to the Council about the traffic and parking problems on Rice Boulevard. Judy Bristol, 3415 Sunset, spoke to the City Council on behalf of the West University Historical Society. She invited the Council to their historical exhibit scheduled for September 20 -22, 1996 in the West University Scout House. She requested that the City Council address. a Proclamation for that week. Ms. Bristol read a resolution adopted by the Historical Society appointing a Long Range Planning Committee for the purpose of raising money to acquire a museum. Ms. Bristol requested that the City Currents be used to inform residents about the upcoming exhibit. ORDINANCE DESIGNATING AN OFFICIAL NEWSPAPER: Consideration was given to the second and final reading of Ordinance No. 1530_ Mayor Watson read the caption of Ordinance No. 1530 as follows: AN ORDINANCE DESIGNATING NEWS PUBLICATIONS (VILLAGE NEWS) AS THE OFFICIAL PUBLICATION OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; PROVIDING THAT ALL ORDINANCES AND OFFICIAL NOTICES REQUIRED TO BE PUBLISHED SHALL BE PUBLISHED IN SAID PAPER AND PROVIDING AN EFFECTIVE DATE Copies of Ordinance No. 1530, in the form proposed for adoption, were available in the Council City Council Regular Session, May 20, 1996 Chambers. A motion was made by Council Member. Rushing, seconded by Council Member McCandless, to adopt Ordinance No. 1530 on the second and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless and Rushing Voting Nay: None Absent None APPOINTMENT OF NEW CITY MANAGER: Consideration was given to the appointment of a new City Manager and an employment contract. A motion was made by Council Member Lewis, seconded by Council Member Fogler, to ratify and approve the contract for the position of _City Manager that was negotiated between Robert P. Yehl and the City of West University Place. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless and Rushing Voting Nay: None Absent: None A motion was made by Council Member Lewis, seconded by Council Member Rushing, to approve the appointment of Robert P. Yehl as City Manager for the City of West University Place, Texas. A vote was taken, on the motion, with the following result: Voting Aye: Council. Members Fogler, Lewis, McCandless and Rushing Voting Nay: Mayor Watson Absent: None Mayor Watson reported that Mr. Yehl would take the Oath of Office on June 10, 1996. 2 City Council Regular Session, May 20, 1996 BIDS FOR FUEL AND CHLORINE: Consideration was given to bids received on May 15, 1996 for the purchase of fuel and chlorine. Deputy Director of Public Works Jerry Burns reported that the Staff was recommending that the contract for the purchase of chlorine gas be awarded to Acetylene Oxygen Company. This company has been used by the city for the last two years and has provided excellent service. A motion was made by Council Member McCandless, seconded by Council Member Lewis to approve the low bid submitted Acetylene Oxygen Company for the purchase of chlorine in one ton cylinders for $425.00 + $1.00 per day rental and 150 lb. cylinders for $70.00 + $.20 per day rental. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless and Rushing Voting Nay: None Absent: None Mr. Burns reported that bids were received for the purchase of automotive fuel and the staff was recommending that the contract be awarded to Adams Resources & Energy, Inc. A motion was made by Council Member McCandless, seconded by Council Member Rushing, to approve the low bid submitted by Adams Resources & Energy, Inc. for the purchase of unleaded gasoline in the amount of $1.051 per gallon (differential of - .0029) and diesel fuel in the amount of $0.9347 per gallon (differential of - .0011). A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless and Rushing Voting Nay: None Absent: None CITY COUNCIL MIlVUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on April 22, 1996 City Council Regular Session, May 20, 1996 (b) Regular Session conducted on April 22, 1996 A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve the minutes of April 22, 1996, as amended. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, McCandless and Rushing Voting Nay: None Absent: None STAFF REPORT: Finance Director Walter Thomas reported that representatives from Rauscher Pierce Refines, Inc. would be present at the next Council Meeting to discuss State Revolving Funds. Public Works Director Ed Menville reported on a collapsed sewer line at Rice and Tennyson. Crews are working to repair 200 feet of the line which is totally blocked. COUNCIL CONOIENTS: The Mayor and Council Members thanked Steve Griffith for serving as the City's Acting City Manager and Gary Brye for serving as the Acting Police Chief. ADJOURNNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 8:10 p.m. 4 CITY COUNCIL WORKSHOP SESSION MONDAY, JUNE 101996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on June 10, 1996 with the following members present: Mayor Watson presiding, Council Member Fogler, Rushing, and Lewis. The City Manager, City Secretary, City Attorney, Finance Director, Fire Chief, Public Works Director, Parks and Recreation Director and Police Chief were also present. Council Member McCandless was absent. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. The City Council considered a change order in the amount of $78,522.00 for paving on Academy Street associated with Priority Area 3 (Westpoint/Villanova) Reconstruction. Public Works Director Ed Menville reported that the original plans for Academy Street in Priority Area 3 calls for the street to be rehabilitated. Since construction has been underway in Priority Areas 2 and 3, a considerable amount of traffic has been using this section of the roadway. The net result has been a substantial deterioration of Academy from Ruskin to Case Street. The staff is recommending that a change order be approved to completely rebuild this area. A motion was made by Council Member Rushing, seconded by Council Member Fogler, to approve the change order in the amount of $78,522.00 for Priority Area 3. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, and Rushing Voting Nay: None Absent: Council Member McCandless ABANDONMENT OF RIGHT-OF-WAY: The City Council considered a request to abandon a right -of -way located on Marquette Street. Mr. Menville stated that Sam and Kathy Rhoades are requesting that the city abandon the undeveloped right -of -way (ROW) of Marquette just west of Community Drive. The ROW contains a 48 inch storm sewer pipe which handles runoff from a portion of the city. Abandoning the ROW will require retention of a 15 foot utility easement for future maintenance of the storm sewer pipe: All costs associated with the abandonment will have to be borne-.by the applicant. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to authorize the staff to proceed. with a request to abandon the undeveloped portion of Marquette Street West of CommunityDrive. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson; Council Members Fogler, Lewis, and Rushing' Voting Nay: None Absent: Council Member McCandless ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 7:30 p.m. 2 CITY COUNCIL REGULAR SESSION MONDAY, JUNE 10, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7.30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on June 10, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis and Rushing. The City Manager, City Attorney, City Secretary, Finance Director, Deputy Public Works Director, Fire Chief, Parks and Recreation Director, Police Chief and Building Official were also present. Mayor Watson delivered the invocation and Council Member Fogler led the Pledge of Allegiance. Council Member McCandless was absent. OATH OF OFFICE• Mayor Watson administered the Oath of Office to City Manager Robert "Sherman" Yehl. ALARM SYSTEM ORDINANCE: This agenda item was tabled for consideration at a later date. BOND ISSUE AND RESOLUTION AUTHORIZING APPLICATION TO TEXAS WATER DEVELOPMENT BOARD: Consideration was given to Resolution No.. 96 -11 and issuance of bonds. A RESOLUTION AUTHORIZING AN APPLICATION . TO THE TEXAS WATER DEVELOPMENT BOARD FOR FINANCIAL ASSISTANCE. Finance Director Walter Thomas reported that the State of Texas established the State Revolving Loan Fund (SRF) to provide an alternative to the traditional bond financing. The SRF generates funds from sales of their own bonds, grants from the Federal Government, and interest and principal payments received from participants in the program. The SRF then lends these funds to public water and sewer utilities to fund major construction projects. The cost of borrowing from the SRF is currently .7% (70 basis points) below the expected interest rate the City will incur when it sells its bonds on the open market. Resolution No. 96 -11 authorizes the City to apply to the Texas Water Development Board's State Revolving Loan Fund for a loan in the amount of $4,970,000 to replace and repair sewer lines. This loan would be part of the financing package being put together to fund, the infrastructure replacement in priority areas 4B, 5A, 5B, and 6A. . -7 City Council Regular Session, June, 10, 1996 In order to provide the funding needed to continue the City's high impact program of reconstructing its infrastructure without interruption, the:funding,for.priority. Areas 4B and 5A will have to secured before November of this year. These projects carry an estimated price tag of $6.6 million and construction is, scheduled to - begin in 1997. Priority Areas 513 and 6A are expected to cost $6.7 million with construction to begin in 1997. Mr. Thomas stated that he is recommending that Resolution No. 96 -11 be approved and the staff be authorized to proceed with issuing debt totaling $13.5 million including the $4,970,000. The City's Financial Consultants from Rauscher Pierce Refsnes, Inc., Larry Catuzzi and Jim Shaw, were present at the Council meeting: to answer questions concerning the bond issuance. Additional, on the bond, issuance will be presented at future Council meetings. A motion was made by Council Member Rushing, ;seconded by Council Member Lewis, to approve Resolution No. 96 -11 authorizing the City of West University Place to apply to the Texas Water Development Board for financial assistance. A vote was taken; on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, and Rushing Voting Nay: None Absent Council Member McCandless 1' 9 17 9i1 Consideration was given to the development of plans ' and specifications for Priority Area 6A Reconstruction. Public Works Director Ed Menville stated that, for bidding purposes, Priority Area 5B will be combined with Area 6A to form the next portion of the City to be rebuilt. The City `Council' has already authorized the design of 5B. The Staff is requesting that the Council authorize Claunch & Miller, Inc. to proceed withpreparation of plans. and specifications for Priority Area 6A. A motion .was made by Council Member.Fogler, seconded by. Council Member; Rushing, to authorize Claunch & Miller, Inc. to begin ;preparing plans and specifications for Priority Area 6A and to combine that with plans for Priority Area 5B for bidding purposes. City Council Regular Session, June 10, 1996 A vote was taken, on the motion, with the following result: Voting Aye: , Mayor Watson, Council Members Fogler, Lewis, and Rushing Voting Nay: None Absent: Council Member McCandless RESOLUTION FOR REIM[BURSEMIENT FROM FUTURE BOND PROCEEDS: Consideration was given to Resolution No. 96-12. A RESOLUTION EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED Mr. Thomas reported that if the City obtains ftinds from the Texas Water Development Board, it could use those funds to pay for all costs associated with the sewer portion of PriorityAreas 4B, 5A, 5B, and 6A. Since some of those costs include the design engineering which has been paid from other sources of funds, the City can restore those funds by using the proceeds of the SRF loan. To enable the City to use proceed& from -a future bond issue to pay for, costs already incurred, the City Council must express its intent to do so in advance of incurring the costs. Resolution No. 96-12 will allow funds obtained from the SRF to be more fully applied to the City's costs associated with its sewer rehabilitation projects. A motion was made by Council Member Lewis, seconded by Council Member. Rushing, to approve Resolution No. 96-12. A vote . was taken, on the motion, with the following result: Vo ting Aye: Mayor Watson, Council Members Fogler, Lewis, and Rushing Voting Nay: None Absent: Council Member McCandless 1995 COMPREHENSIVE ANNUAL FINANCIAL :REPORT: Consideration was given to the 1995 Comprehensive Annual Financial. Report prepared by Lairson, Stephens & Reimer, P.C. Mr. Thomas reported that the city is required by State law to prepare an annual financial statement and submit it to an examination by an independent certified public accountant. Included in the statement is the report from Lairson, Stephens, and Reimer, Certified Public 3 City Council Regular Session, June 10, 1996 Accountants on the results of their examination of the City's financial statements. After Council accepts the CAFR, it will be "published and bound so that it can be distributed to rating agencies and other interested parties. Bob Stephens of Lairson, Stephens, & Reimer. was present at the Council meeting; -to answer questions concerning the CAFR. A motion. was made by Council :Member Rushing, e seconded. -by- Council Member Eogler, to approve the 1995 Comprehensive Annual Financial Report as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, and Rushing Voting Nay: None Absent: Council Member McCandless ACCEPTANCE OF PRIORITY AREXT(C0jAXC.F, /01RF,RTD4 RF.0 ONCTRXICTION. Consideration was given to the acceptance of Priority Area 2 (College /Oberlin) Reconstruction and approval of final payment. Public Works Director Ed Menville reported that Kinsel Industries, Inc. has completed all work and has submitted a final payment request in the amount of $256,645.22. This `,project involved reconstruction of water lines; sanitary sewer lines, storm sewer lines and. streets' A motion was made by Council Member. Fogler, seconded by Council, Member Lewis, to accept the work.on Priority Area 2 and approve a,fnal payment in the amount of $256,645.22. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, and Rushing Voting Nay: None Absent Council Member McCandless PROPOSAL FOR C.A.D.D. DRAFTING SERVICES: Consideration was given to -a proposal to provide C.A.D.D. Drafting Services for utility block mapping: 4 City Council Regular Session, June 10, 1996 Mr. Menville reported that the City's engineering consultants, Claunch & Miller, Inc., are proposing to create a new set of utility block maps to be used by various departments of the city. The new grid maps will replace those used by: the staff for the past 30 years. The old maps are drawn in pencil and do not reflect all changes to the infrastructure which have occurred during the past 10 years. They contain only information on the city's water and sewer system. The new grid maps will contain up -to -date information on water, sewer and storm sewer derived from recent infrastructure work and additional- information discovered: in field activities... The cost for the utility block maps is $9,800.00. A motion was made by Council Member Lewis, seconded by Council Member Rushing, to authorize Claunch & Miller, Inc. to create a new set of utility block maps using the C.A.D.D. Drafting Services in the amount of $9,800.00. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler,> Lewis, and Rushing Voting Nay: None Absent: Council Member McCandless BIDS FOR DEMOLITION OF HOUSE LOCATED AT 3771 RICE BOULEVARD: Consideration was given to, bids received June 3,,.4 99.6 for the demolition of the house located at 3771 Rice Boulevard The following bids were received: Bidder Bid Amount Harvey J. Hill $ 4,200.00 Recovery Contractors, Inc. $13;700.00 Parks and Recreation Director Mark Mailes. reported that the apparent low bidder could not meet specifications because he did not include asbestos - abatement in his bid. The staff is recommending that the contract be, awarded.. to Recovery: Contractors, .Inc. in the amount of $13,700.00, A motion was made by Council, Memb °r - Rushing, seconded.. by. Council Member Lewis, to accept the bid in the amount of $13,700.00:. submitted by Recovery Contractors, Inc. for the demolition of the house and garage at 3771 Rice Boulevard. 5 HIM City Council Regular Session, June 10, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, andRushing Voting Nay: None` Absent: Council Member McCandless CONTRACT FOR MOSOUITO SPRAYING- Consideration was given to a contract for mosquito spraying. Fire Chief Terry Stevenson reported that Requests For Proposals were received from three pest control companies. The low. bidder, Northwest Pest Control, was disqualified because of their inability to provide adequate insurance. The second low bidder was Cypress Creek Pest Control. Their bid is $300.00 per week with a contract term of 24 weeks making the total contract price $7,200.00. Chief Stevenson requested that the City Manager be authorized to execute a one year contract with an- option to renew for two additional years. A motion was made by Council Member Lewis, seconded by Council Member Fogler, to accept a contract for mosquito spraying submitted by Cypress. Creek Pest Control in the amount of $300.00 per week for 24 weeks with an option to renew for two additional years. A vote was taken, on the-motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis; and Rushing Voting Nay: None Absent: Council Member McCandless CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on May 13 ' 1996 (b) Regular Session conducted on May 13,,1996 A motion was made by Council _Member : Fogler, seconded . by Council Member ; Lewis, to approve the minutes of May 13, 1996, as presented. City Council Regular Session, June 10, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, and Rushing Voting Nay: None Absent: Council Member McCandless COUNCIL COMMENTS: Council Member Lewis commented that she appreciated the efforts of the Finance Director and the representatives from Rauscher Pierce Refsnes, Inc. for providing the information on the proposed bond issuance. She also welcomed the new City Manager. Council Member Rushing also thanked the financial advisors. Council Member Fogler thanked John Davis and Langford Engineering for their long -term support of the city and the culmination of Priority Area 2: She thanked Steve Griffith for serving as the City's Acting City Manager and Gary Brye for serving as the Acting Police Chief. She also welcomed Sherman Yehl as City Manager. - Mayor Watson recognized the boy scouts attending the meeting. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 8 :20 p.m. 7 71.15 n�mm �mm�r. 7-7-71 CITY COUNCIL WORKSHOP SESSION MONDAY, JUNE 24,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 7:00 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on June 24, 1996 with the following members present: Mayor Watson presiding, Council Member Rushing and Lewis. The City Manager, City Secretary, City Attorney, Finance Director, Fire Chief, Public Works Director, Parks and Recreation Director and Police Chief were also present. Council Members Fogler and McCandless were absent. AGENDA REVIEW The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. 1995 MANAGEMENT LETTER: Finance Director. Walter Thomas and Bob Stephens from Lairson, Stephens & Reimer presented the management letter to the City Council... The City Council discussed recommendations from Mr. Stephens on how to strengthen the city's internal control structure. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member . Rushing, to adjourn. The workshop session adjourned at 7:30 p.m. CITY COUNCIL REGULAR SESSION MONDAY, JUNE 24,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on June 24,1996, with the following members present: Mayor Watson presiding, Council Members Lewis and Rushing. The City Attorney, City Secretary, Finance Director, Fire Chief, Parks and Recreation Director and Deputy Director of Public Works: were also present. Council Member Rushing delivered the invocation and Council Member Lewis led the Pledge of Allegiance. Council Members Fogler and McCandless were absent. PROCLAMATION RECOGNIZING BILL ARNOLD: Consideration was given to a Proclamation recognizing Bill Arnold for his service to the community. RESOLUTION RELATING TO SIGNATURES ON CHECKS: Consideration was given to Resolution No. 96 -13. Mayor Watson read the caption of Resolution No. 96 -13 as follows: A RESOLUTION RELATING TO SIGNATURES ON CHECKS DRAWN ON CITY ACCOUNTS; AUTHORIZING SUCH SIGNATURES AND AUTHORIZING USE OF FACSIMILE SIGNATURES; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. Finance Director Walter Thomas reported that the City's financial policy requires two signatures to authorize the bank to make a disbursement from the City's checking accounts. Resolution No. 96 -13 will add the City Manager to the list of individuals authorized to sign on the City's bank account. A motion was made by Council Member Rushing, seconded by Council Member Lewis, to approve Resolution No. 96 -13. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Lewis, and Rushing Voting Nay: None Absent: Council Members Fogler and McCandless City Council Regular Session, June 24, 1996 RESOLUTION FOR PARTICIPATION IN TEXPOOL: Consideration was given to Resolution No. 96 -14 and TexPool participation. Mr. Thomas reported that Resolution No. 96 -14 will change the individuals authorized. to transmit City Funds to and from the Trust Company in the local government investment pool operated by the State of Texas (TexPool). A motion was made by Council Member Lewis, seconded by Council Member Rushing, to approve Resolution No. 96 -14. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Lewis, and Rushing Voting Nay: None Absent: Council Members Fogler and McCandless BIDS FOR SANITARY SEWER REPLACEMENT: Consideration was given to bids received June 20, 1996 for the replacement of a 1'0" sanitary sewer line located in the 3700 block of University Boulevard. The following bids were received: Bidder Base Bid Amount Alternate EEI Pipeline Construction Co. $ 71,258.35 $4,190.50 Whitelak, Inc: $101,030.00 $1,450.00 Reliance Construction, Inc. $153,444.00 $2,030.00 MEB Engineering, Inc. $155,530.00 $2;900.00 Deputy Director of Public Works Jerry Burns reported that the low bidder, EEI Pipeline Construction Company, requested that their bid be withdrawn due to several omissions in their bid. The staff is therefore recommending that the contract be awarded to the second low bidder, Whitelak, Inc. A motion was made by Council Member. Rushing, seconded by Council Member Lewis, to accept the withdrawal of the bid submitted by EEI Pipeline Construction Company and to approve the second low bid for a total amount of $102,480.00 submitted by Whitelak, Inc. for the replacement of the 10" sanitary sewer line located in the 3700 block of University 2 City Council Regular Session, June 24, 1996 Boulevard. A vote was taken, on the motion, with the following result: Voting Ayer Mayor Watson, Council Members. Lewis, and Rushing Voting Nay: None Absent: Council Members Fogler and McCandless CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on May 20, 1996 (b) Regular Session conducted on May 20, 1996 (c) Workshop Session conducted on June 10, 1996 A motion was made by Council `< Member Lewis, seconded by Council Member Rushing, to approve the Workshop and Regular Session minutes of May 20 and Workshop Session minutes of June 10, 1996, as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Lewis and Rushing Voting Nay: None Absent: Council Members Fogler and McCandless COUNCIL COMMENTS: Council Member Lewis recognized the Boy Scouts attending the meeting. Mayor Watson commented on nominating a candidate for Warner Cable's Hometown Hero Program. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing to adjourn. The regular session adjourned at 7:55 p.m. 3 CITY COUNCIL WORKSHOP SESSION MONDAY, JULY 8, 1996 MUNICIPAL BUILDING 3800 'UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on July 8, 1996 with the following members present: ' Mayor Watson presiding, Council Member Rushing, Fogler and McCandless. The City Manager, City Secretary, City Attorney, Finance Director, Fire Chief, Public Works Director, Parks and Recreation Director, Police Chief, Lieutenant Brye and `Deputy Director Public Works were also present. Council Member Lewis was absent. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. JUDSON PARK IMPROVEMENTS: The City Council considered Judson Park improvements presented by Parks Board Chair Cindy Sparkman and Landscape Architect Lauren Griffith. The City Council authorized the preparation of plans and specifications for the improvements of Judson Park. A public meeting to discuss renovation plans at Judson Park is planned for Sunday, August 18, 1996. RECYCLING CENTER: The City Council considered plans for a recycling drop -off center. Police Chief Steve Griffith discussed plans for the recycling center. The City Council authorized the preparation of plans and specifications for the recycling center. 1997 BUDGET SCHEDULE: The City Council discussed °a schedule for meetings and hearings for the 1997 budget. Finance Director Walter Thomas presented a preliminary review of the 1997 budget. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The Workshop reconvened at 8:00 p.m. MATTERS RELATING TO ALARM ORDINANCE: The City Council addressed concerns relating to the Alarm System Ordinance with the City Staff. The City Council requested that the City Attorney make revisions to the Alarm Ordinance to make it less complicated and easier to understand. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 8:32 p.m. 2 - 7 - CITY COUNCIL REGULAR SESSION MONDAY, JULY 8, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on July 8, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, McCandless and Rushing. The City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director, Police Chief and Police Lieutenant Brye were also present. Council Member Watson delivered the invocation and Council Member McCandless led the Pledge of Allegiance. Council Member Lewis was absent. CITIZEN COMMENTS: Mayor Watson invited citizens who wished to address the City Council to come forward as their names were called. Monette Chilson, Public Relations Director from Warner Cable spoke to the City Council about nominating a person for this year's Hometown Hero in West University Place. Alan Gerger, 3615 Corondo Court, spoke to the City Council about repairing the street in Corondo Court. The street has deteriorated substantially since Harris County began the restoration work on Poor Farm Ditch. Art Van Denner, 3614 Corondo Court, spoke to the City Council about street repairs in Corondo Court. Public Works Director reported that the Staff anticipated the need. for street repairs in the area and funds were included in the 1996 budget. The City Council asked .that a follow -up report on repairs to Corondo Court be presented at the next Council meeting. ALARM SYSTEM ORDINANCE: Consideration was given to the first reading of Ordinance No. 1531 A motion was made by Council Member Fogler, seconded by Council Member Rushing, to remove consideration of the Alarm Ordinance as an action item from the Regular Session to the Workshop Session as a discussion item. " ,1:,,:,.:,. I: City Council Regular Session, July 8, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Rushing, and McCandless Voting Nay: None Absent: Council Member Lewis RESOLUTION CALLING FOR A PUBLIC HEARING: Consideration was given to Resolution No. 96 -15. A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE APPLICATION TO SELL LIQUOR AT A PROPOSED ESTABLISHMENT ON U.S. HIGHWAY 59 NEAR KIRBY DRIVE; OPPOSING SUCH APPLICATION AS ALLOWED BY LAW,- AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Police Chief Steve Griffith reported that a "sexually oriented business" called "Rick's Cabaret" has applied to the Texas Alcoholic Beverage Commission ( "TABU ") for permission to sell liquor at a new location on U.S. Highway 59 between Greenbriar and Kirby Drive. Resolution No. 96 -15 formally requests that the TABC hold a public hearing on the proposed sale of liquor at Rick's Cabaret and that the permit to sale liquor be refused. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to approve Resolution No. 96 -15. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Rushing, and McCandless Voting Nay: None Absent: Council Member Lewis 1995 TAX ]REFUND: Consideration was given to a 1995 ad valorem tax refund. Finance Director Walter Thomas reported that the Property Tax Code requires approval by the City Council of all refunds of property taxes that exceed $500.00. Mr. Lawrence R. Whyte is due a property tax refund of $1,468.40 because the Harris County Central Appraisal District 2 City Council Regular Session, July 8, 1996 reduced the appraised value of his property for the tax years 1993 -1994. A motion was made by Council Member McCandless, seconded by Council Member Rushing, to approve the tax refund to Mr. Whyte as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Rushing, and McCandless Voting Nay: None Absent: Council Member Lewis CITY COUNCIL. MINUTES• Consideration was given to the minutes of the following City Council meetings: (a) Regular Session conducted on June 10, 1996 (b) Workshop Session conducted on June 24, 1996 (c) Session conducted on June 24, 1996 A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve the minutes as amended. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Rushing, and McCandless Voting Nay: None Absent: Council Member Lewis COUNCIL COAU4ENTS: Council Member Rushing commented about the importance of the street repairs in Corondo Court. Council Member McCandless recognized the boy scouts who were present at the Council meeting. 3 City Council Regular Session, July 8, 1996 ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member Rushing, to adjourn. The regular session adjourned at 7:55 p.m. 4 CITY COUNCIL WORKSHOP SESSION MONDAY, JULY 22, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on July 22, 1996 with the following members present: Mayor Watson presiding, Council Member Fogler and McCandless. The City Manager, City Secretary, City Attorney, Finance Director, Fire Chief, Public Works Director, Parks and Recreation Director, Police Chief and Lieutenant Brye were also present. Council Members Rushing and Lewis were absent. AGENDA REVIEW The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. CORONDO COURT STREET REPAIR: The City Council discussed street repairs in Corondo Court. Public Works Director Ed Menville reported that in February of 1996, the Harris County Flood Control District began rebuilding a portion of Poor Farm Ditch. In order for the contractor to access the ditch, it was necessary to use the 3600 block of Corondo Court which has exhibited signs of significant deterioration from the heavy construction traffic. The residents of Corondo Court have expressed concern over the damage and are requesting that the street be rebuilt. A rebuild involves new curb and gutter from Poor Farm Ditch to Mercer Street, lime stabilized base and 1.5" of hot mix. All driveways will be adjusted to match the new curbs. Mr. Menville stated that informal bids were received from Walter A. Smith Paving in the amount of $12,662.00 and from Bearden Contracting Company in the amount of $42,500.00. The Staff is recommending that a contract be executed with Walter A. Smith Paving Contractors to complete the work. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to approve a contract in the amount of $12,662.00 with Walter A. Smith Paving Contractors for repair of the 3600 block of Corondo :Court. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler and McCandless Voting Nay: None Absent: Council Members Rushing and Lewis OUARTERLY REPORT: The City Council discussed the quarterly report with the Staff. Quarterly activity reports were prepared for City operations during the period April 1 through June 30, 1996. The City completed the second quarter with no major variations from revenue. Most operating expenditures are within a range to meet the budgets adopted for 1996. Unanticipated repairs to the tennis courts and sewer lines will require an amendment to the adopted budget. Water usage is up significantly from 1995. SOFTBALL FIELDS 4A AND 4B The City Council discussed the reconfiguration of Softball Fields 4A and 4B. Parks and Recreation Director Mark Mailes stated that spacing at the softball fields was already at minimal levels of acceptability. The City Council asked that the City Staff speak with the residents in the area about other solutions to the noise problem. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member McCandless, to adjourn. The workshop session adjourned at 7:30 p.m. 2 CITY COUNCIL REGULAR SESSION MONDAY, JULY 22, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on July 22, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler and McCandless. The City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director, Police Chief and Police Lieutenant Brye were also present. Council Member Watson delivered the invocation and Council Member Fogler led the Pledge of Allegiance. Council Members Lewis and Rushing were absent. CITIZEN COMMENTS: Mayor Watson invited citizens who wished to address the City Council to come forward as their names were called. Carolyn Sacchi, 3768 Rice Boulevard, requested that the City Council only allow parking on one side of Rice Boulevard during the Elementary School carnival and Little League opening ceremonies. ALARM SYSTEM ORDINANCE: Consideration was given to the first reading of Ordinance No. 1531. Mayor Watson read the Caption of Ordinance No. 1531 as follows: AN ORDINANCE RELATING TO ALARM SYSTEMS; AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY. PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1531, in the form approved for adoption, were available in the Council Chambers. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to approve the first reading of Ordinance No. 1531. City Council Regular Session, July 22, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler and McCandless Voting Nay: None Absent: Council Members Lewis and Rushing RESOLUTION APPOINTING ASSISTANT PROSECUTOR: Consideration was given to Resolution No. 96 -16 A RESOLUTION APPOINTING AN ASSISTANT PROSECUTOR, AND CONTAP41NG FINDINGS AND PROVISIONS RELATING TO THE SUBJECT A motion was made by Council Member McCandless, seconded by Council Member Fogler, to approve Resolution No. 96 -16 appointing Chris A. Lorenzen as Assistant Prosecutor of the Municipal Court of the City of West University Place. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler and McCandless Voting Nay: None Absent: Council Members Lewis and Rushing CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on July 8, 1996 (b) Regular Session conducted on July 8, 1996 A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve the minutes as amended. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler and McCandless Voting Nay: None Absent: Council Members Lewis and Rushing 2 City Council Regular Session, July 22, 1996 COUNCIL COAUAENTS: Mayor Watson reminded everyone to celebrate National Night Out on Tuesday, August 6, 1996 at 7:00 p.m. He asked that the City Secretary prepare a Proclamation recognizing National Night Out for that date. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member McCandless, to adjourn. The regular session adjourned at 7:40 p.m. CITY COUNCIL WORKSHOP SESSION MONDAY, AUGUST 12, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on August 12, 1996 with the following members present: Mayor Watson presiding, Council Member Fogler, Lewis, Rushing and McCandless. The. City Manager, City Secretary, City Attorney, Finance Director, Fire Chief, Public Works Director, Parks and Recreation Director and Police Chief were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. RICE BOULEVARD POCKET PARK: The City Council considered improvements to the property located at 3771 Rice Boulevard. Parks and Recreation Board Member Tim Hansen presented proposed landscape designs for the property. The City Council asked that members of the Friends of West University Parks Fund Board be given an opportunity to review the proposed plans. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The Workshop reconvened at 8:35 p.m. 1997 BUDGET: The City Council discussed the 1997 Budget with the City Staff. The proposed budgets for the Fire Department, Police Department and the Parks and Recreation Department were reviewed by the City Council. The1997 Budget proposes no decrease in the level of city services and incorporates the debt service for the 1996 debt issued to finance infrastructure replacement. There are no fee or tax increases to fund existing services. There is a $0.01 per $100 increase in the portion of the ad valorem tax rate dedicated to fund debt service. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member McCandless, to adjourn. The workshop session adjourned at 9:25 p.m. 2 CITY COUNCIL REGULAR SESSION MONDAY, AUGUST 12,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building. (3800 University Boulevard) on August 12, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Rushing, Lewis and McCandless. The City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director and Police Chief were also present. Council Member Rushing delivered the invocation and Mayor Watson led the Pledge of Allegiance. County Commissioner Steve Radack presented the City with a check for $25,000 to be applied toward the improvements to Judson Park. Mr. Radack will also give the City an additional $25,000 in October for Judson Park. CITIZEN COMMENTS: Mayor Watson invited citizens who wished to address the City Council to come forward as their names were called. Art Hirdler, 6416 Community, requested that the City Council reduce the size of the concrete access from Community Drive to the sanitary sewer lift station from 15 feet to 9 feet. EXPENDITURES OF THE FRIENDS OF WEST UNIVERSITY PLACE PARKS FUND BOARD: Consideration was given to expenditures of the Friends of West University Place Parks Fund Board required to conduct the 1997 Park Lovers' Ball. Members of the Friends Board Beverly Loftis and Lisa Ward presented the proposed budget for the 1997 Park Lovers' Ball and requested it be approved by the City Council. The anticipated income from the Ball, not including the proceeds from the silent auction, is $37,600.00. A motion was made by Council Member Rushing, seconded by Council Member Lewis, to approve the proposed budget as presented by the Friends of West University Parks Fund Board. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing and McCandless Voting Nay: None Absent: None City Council Regular Session, August 12, 1996 1996 BOND SALE: Consideration was given to the approval of the Official Statement required to sell Revenue and Tax Bonds and to the authorization of a bond sale scheduled for August 26, 1996. Financial Consultant Larry Catuzzi of Rauscher Pierce Refsnes, Inc. was present at the, meeting to answer questions about the upcoming bond sale. The bonded debt package includes $7,050,000 of tax supported bonds, $1,520,000 revenue bonds and $4,970,000 revenue bonds to be issued to the Texas Water Development Board. The Official Statement has been prepared by the financial advisors and with its approval they can proceed with the bond sale set for the Council meeting of August 26, 1996. At that meeting, bids for the bonds will be opened and the low bidder will be awarded the purchase. Final funding is scheduled for October 1, 1996. A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve the preliminary official statement with minor revisions and authorize the financial advisors to proceed with the bond sale on August 26, 1996. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing and McCandless Voting Nay: None Absent: None ALARM SYSTEM ORDINANCE: Consideration was given to the second and final reading of Ordinance No. 1531 Mayor Watson read the Caption of Ordinance No. 1531 as follows: AN ORDINANCE RELATING TO ALARM SYSTEMS; AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1531, in the form approved for adoption, were available in the Council Chambers. A motion was made by Council. Member Lewis, seconded by Council Member Fogler, to approve the second and final reading of Ordinance No. 1531. 2 City Council Regular Session, August 12, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing and McCandless Voting Nay: None Absent: None RESOLUTION CALLING PUBLIC HEARING: Consideration was given to Resolution No. 96 -17. A public hearing is set for August 26, 1996 during the Regular Session scheduled to begin at 7:30 p.m. The purpose of the hearing is to provide an opportunity for tax payers and interested parties to be heard in relation to the proposed 1997 Budget. Council Member McCandless read the caption of Resolution No. 96 -17 as follows: A RESOLUTION CALLING A PUBLIC HEARING FOR THE PROPOSED 1997 BUDGET; PROVIDING FOR NOTICE; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. A motion was made by Council Member McCandless, seconded by Council Member Rushing, to approve Resolution No. 96 -17. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, McCandless Voting Nay: None Absent: None CITY COUNCIL MINUTES: Council Members Fogler, Lewis, Rushing and Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on July 22, 1996 (b) Regular Session conducted on July 22, 1996 A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve the minutes as presented. 3 City Council Regular Session, August 12, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis, Rushing and McCandless Voting Nay: None Absent: None STAFF REPORT: City Manager Sherman Yehl introduced his wife and children to the City Council and Staff. City Attorney Jim Dougherty reported that a property in West University Place, which has unpaid property taxes for 1994, is involved in a bankruptcy claim. The lender is now foreclosing on the property. Mr. Dougherty stated that the lender is willing to pay the taxes owed to the City before the bankruptcy is settled but the City must transfer the claim to the lender. The City Council agreed that Mr. Dougherty should move forward with the transfer. COUNCIL COMAMNTS: The City Council welcomed the City Manager's family to West University Place. The City Council discussed recognition of County Commissioner Steve Radack and possibly dedicating a paver in his name to be placed in one of the parks. Council Member Fogler asked about the relocation of the City Manager's office downstairs. Council Member Rushing asked about the reconfiguration of the softball fields. Mr. Yehl reported that additional information was being collected on the possible elimination of some of the noise in the area. The Staff will provide the information to the City Council as soon as it is received. Council Member Lewis congratulated the Staff on the preparation of the 1997 Budget. 4 UM City Council Regular Session, August 12, 1996 ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Fogler, to adjourn. The regular session adjourned at 8:25 p.m. 5 CITY COUNCIL TOWN MEETING SUNDAY, AUGUST 18, 1996 JUDSON PARK, 4242 SOUTH JUDSON 6:00 P.M. The City Council held a. Town Meeting at Judson Park, 4242 South Judson, on August 18, 1996, with the following members present: Mayor Watson, Council Members Lewis, Rushing and McCandless. The City Manager, City Secretary and Parks and Recreation Director were also present. Council Member Fogler was absent. JUDSON PARK IMPROVEMENTS: The City Council and Staff presented plans and design for improvements at Judson Park. Parks and Recreation Director Mark Mailes welcomed everyone to the town meeting and introduced members of the City Council, City Staff and Parks and Recreation Board who were present at the meeting. In addition to the presentation, the City Council fielded numerous questions from residents. Members of the community expressed their opinions about the proposed park improvements. ADJOURNMENT: With no further business to come before the City Council at this time, the Town Meeting adjourned at 7:40 p.m. CITY COUNCIL WORKSHOP SESSION MONDAY, AUGUST 26, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 7:00 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on August 26, 1996 with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis and McCandless. The City Manager, City Secretary, City Attorney, Finance Director, Fire Chief, Public Works Director, Parks and Recreation Director and Police Chief were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. Council Member Rushing arrived at 7:20 p.m. MATTERS RELATING TO THE BOND ISSUE: Financial Consultants Larry Catuzzi and Jim Shaw from Rauscher Pierce Refsnes, Inc. were present at the meeting to answer questions concerning the bond sale and the bids received. Mr. Catuzzi reported that the City received an A rating on the revenue bonds and a AA rating on the general obligation bonds from Moody's Investors Service Inc. From Standard & Poor's Ratings Group, the City received an A- on the revenue bonds and a AA- on the general obligation bonds. Financial Securities Assurance Corporation offered the lowest premium for insurance on the bonds. A.G. Edwards was the low bidder on the $7,050,000 permanent improvement bonds with a bid of 5.6923 %. Rauscher Pierce Refsnes, Inc. was the low bidder on the $1,520,000 revenue bonds with a bid of 5.6588 %. The City will receive a loan at 4 ' /a% from the Texas Water Development Board for the waterworks and sewer system revenue bonds. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 7:25 p.m. 2 CITY COUNCIL WORKSHOP SESSION MONDAY, AUGUST 19,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on August 19, 1996 with the following members present: Mayor Watson presiding, Council Member Fogler, Lewis and Rushing. The City Manager, City Secretary, City Attorney, Finance Director, Fire Chief, Public Works Director, Parks and Recreation Director and Police Chief were also present. Council Member McCandless was absent. 1997 BUDGET: The City Council discussed the 1997 Budget with the City Staff. The proposed budgets for Administration, Finance and the Public Works Department were reviewed by the City Council. The City Council discussed the schedule for capital projects and the Capital Projects Fund Statement of Revenues and Expenditures. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member. Rushing, to adjourn. The workshop session adjourned at 8:10 p.m. CITY COUNCIL REGULAR SESSION MONDAY, AUGUST 26,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on August 26, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Rushing, Lewis and McCandless. The City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Fire Chief, Parks and Recreation Director and Police Chief were also present. Mayor Watson delivered the invocation and Council Member Fogler led the Pledge of Allegiance. PUBLIC HEARING TO CONSIDER THE 1997 PROPOSED BUDGET COVERING ALL FUNDS FOR THE CITY OF WEST UNIVERSITY PLACE: The purpose of the hearing was to provide an opportunity for tax payers and interested parties to be heard in relation to the proposed 1997 Budget. City Manager Sherman Yehl presented an overview of the proposed 1997 budget. There were not any residents present who wished to speak concerning the proposed budget. A motion was made by Council Member Lewis, seconded by Council Member Fogler, to close the public hearing. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, McCandless Voting Nay: None Absent: None The public hearing closed at 7:55 p.m. Council Members Fogler, Lewis, Rushing and Prior to the discussion and vote of Ordinance No. 1532 and 1533, Council Member Rushing signed a formal affidavit regarding substantial interest in a business entity and filed it with the City Secretary. He did not take part in the discussion and abstained from voting on the above ordinances. City Council Regular Session, August 26, 1996 ORDINANCE AUTHORIZING BOND ISSUE (SERIES 1996): Consideration was given to the first and final reading of Ordinance No. 1532. Financial Consultants Larry Catuzzi and Jim Shaw from Rauscher Pierce Refsnes, Inc. were at the meeting to present the bids received and to answer questions concerning the bond sale. Hank Coleman, a member of the City's Bond Counsel from Vinson & Elkins, was also present at the meeting. Mr. Catuzzi reported that the City received an A rating on the revenue bonds and a AA rating on the general obligation bonds from Moody's Investors Service Inc. From Standard & Poor's Ratings Group, the City received an A- on the revenue bonds and a AA- on the general obligation bonds. Financial Securities Assurance Corporation offered the lowest premium for insurance on the bonds. The following bids were received for the issuance and sale of $7,050,000 Permanent Improvement Bonds: Account Manager A. G. Edwards First Southwest Company Net Effective Interest Rate 5.6923% 5.693188% Mayor Watson read the caption of Ordinance No. 1532 as follows: AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF $7,050,000 OF CITY OF WEST UNIVERSITY PLACE, TEXAS, PERMANENT IMPROVEMENT BONDS, SERIES 1996 Copies of Ordinance No. 1532, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve Ordinance No. 1532 on the first and final reading and award the bid for the issuance and sale of $7,050,000 in Permanent Improvement Bonds, Series 1996, to A.G. Edwards. 2 City Council Regular Session, August 26, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis and McCandless Voting Nay: None Absent: None Abstain: Council Member Rushing ORDINANCE AUTHORIZING BOND ISSUE (SERIES 96B1 19: Consideration was given to the first and final reading of Ordinance No. 1533. The following bids were received for the issuance and sale of $1,520,000 in Waterworks and Sewer System Revenue Bonds, Series 1996B: Account Manager Rauscher Pierce Refsnes A.G. Edwards First Southwest Company Net Effective Interest Rate 5.658825% 5.7337% 5.708476% Mayor Watson read the caption of Ordinance No. 1533 as follows: AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF $1,520,000 CITY OF WEST UNIVERSITY PLACE, TEXAS, WATERWORKS AND SEWER SYSTEM REVENUE BONDS, SERIES 1996B Copies of Ordinance No. 1533, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member McCandless, seconded by Council Member Fogler, to approve Ordinance No. 1533 on the first and final reading and award the bid for the issuance and sale of $1,520,000 in Waterworks and Sewer System Revenue Bonds, Series 1996B, to Rauscher Pierce Refsnes, Inc. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis and McCandless Voting Nay: None Absent: None Abstain: Council Member. Rushing 3 City Council Regular Session, August 26, 1996 ORDINANCE AUTHORIZING BOND ISSUE (SERIES 1996A1: Consideration was given to the first and final reading of Ordinance No. 1534. Mayor Watson read the caption of Ordinance No. 1534 as follows: AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF $4,970,000 CITY OF WEST UNIVERSITY PLACE, TEXAS, WATERWORKS AND SEWER SYSTEM REVENUE BONDS, SERIES 1996A; AND AUTHORIZING AN ESCROW AGREEMENT Copies of Ordinance No. 1534, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve Ordinance No. 1534 on the first and final reading and authorize the sale of $4,970,000 in Waterworks and Sewer System Revenue Bonds, Series 1996A to the Texas Water Development Board. A vote was taken, on the motion, with the following result: Voting Ayer Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None ORDINANCE ABANDONING EASEMENT: Consideration was given to the first reading of Ordinance No. 153 5. Mayor Watson read the caption of Ordinance No. 1535 as follows: AN ORDINANCE AUTHORIZING ABANDONMENT AND QUITCLAIMING OF CERTAIN EASEMENT PROPERTY; ; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1535, in the form proposed for adoption, were available in the Council Chambers. Public Works Director Ed Menville stated that the Mr. and Mrs. Stephen L. Pitner were requesting that the City abandon a portion of a utility easement located on the east side of their 4 City Council Regular Session, August 26, 1996 lot at 2627 Amherst Street. The abandonment would remove an encroachment created when their home was built two feet in the easement. As a condition of abandonment, the Pitners were required to provide the City with a metes and bounds description of that portion of the easement to be abandoned and a check in the amount of $3,575.00 to cover costs of the appraisal and the value established. A motion was made by Council Member McCandless, seconded by Council Member Fogler, to approve Ordinance No. 1535 on the first reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None RESOLUTION APPOINTING MEMBERS TO THE FRIENDS OF WEST UNIVERSITY PARKS FUND BOARD: Consideration was given to Resolution No. 96 -18. Mayor Watson read the caption of Resolution No. 96 -18 as follows: A RESOLUTION APPOINTING MEMBERS TO THE FRIENDS OF WEST UNIVERSITY PARKS FUND BOARD, A NON - PROFIT CORPORATION A motion was made by Council Member Rushing, seconded by Council Member Fogler, to accept Resolution No. 96 -18 appointing members to the Friends of West University Parks Fund Board. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None 5 - - - -- - - -- - - -- .,I ::..;'I. .,.- City Council Regular Session, August 26, 1996 CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on August 12, 1996 (b) Regular Session conducted on August 12, 1996 (c) Town Meeting conducted on August 18, 1996 (d) Workshop Meeting conducted on August 19, 1996 A motion was made by Council Member Rushing, seconded by Council Member Fogler, to approve the minutes as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, McCandless Voting Nay: None Absent: None STAFF REPORT: Council Members Fogler, Lewis, Rushing and Mr. Yehl reported that the Staff, now that the 1997 proposed budget is almost complete, will be devoting more time to other issues that need to be addressed. COUNCIL COMMENTS: Members of the City Council stated their appreciation to the Staff for their work on the 1997 budget and to the financial consultants and legal advisors on the bond sale. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member McCandless, to adjourn. The regular session adjourned at 8:18 p.m. 6 CITY COUNCIL WORKSHOP SESSION MONDAY, SEPTEMBER 9, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on September 9, 1996 with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis and McCandless. The City Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Parks and Recreation Director, Deputy Director of Public Works and Police Chief were also present. Council Member Rushing was absent. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items -under consideration with the Staff. EASTERN STAR PROPERTY: The City Council considered matters related to the property located at 4002 Browning. Ed Wolff from Beth Wolff Reality was present at the meeting to represent the owners of the property, Fraternal Home Association. In 1962, the City of West University Place entered into a long -term (99 year) lease with FHA for street right -of -way. In 1987, the City entered into a 20 year lease with FHA for use of a triangle- shaped portion of their property as green space. City Manager Sherman Yehl reported that recently the City staff met with representatives of FHA who have expressed interest in selling this property for a townhouse development. Due to the nature and size of the development, the developer would require ownership of the street right -of -way currently under lease. FHA has suggested swapping the two parcels under lease for an even exchange. The properties are disparate in both size and potential usage. City staff believe it to be appropriate for the parcels to- be appraised prior to agreeing to such an exchange. The appraisal of this property could be shared between the City and the owner. Depending on the appraiser selected, City costs would be no more than $750. Mr. Yehl stated that if the Council desires to move forward with a land swap, the City staff needs to negotiate an appraisal agreement to make sure certain issues are included. _ _� __,..,, A motion was made by Council Member Lewis, seconded by Council Member McCandless, to authorize the City Staff to proceed with the appraisal of the two sections of the property located at 4002 Browning. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis and McCandless Voting Nay: None Absent: Council Member Rushing ZONING ISSUES: The City Council discussed miscellaneous zoning issues with members of the Zoning and Planning Commission. Members present at the meeting were Ned Ross, Les Albin, Charles Nelson, Salvatore Manzo, Karol Musher and Pat Starich. Proposed changes to the Zoning Ordinance are as follows: 1. Porches: A. Column width in the front yard would be increased to allow greater architectural diversity on porches. Table 7 -6, Note 1 of the Zoning Ordinance reads "A porch may project up to 120 inches if it meets all of the following criteria: ". Note 1 (iii) would be changed by striking all of (c) and adding the line "A solid or partially open safety rail not higher that 3.5 feet above the porch floor" . Section (d) would now read "Supporting vertical columns, if the total width of the outer faces of the columns does not exceed either 50% of the actual open perimeter of the porch or 25% of the theoretical open perimeter of a maximum -sized porch. The width of the column is measured at its thickest point above 3.5 feet above the porch floor. The "open perimeter" is the portion of the porch perimeter not occupied by the remainder if the building. The "maximum - sized porch" is a rectangle 120 inches deep having the same width as the principal building. The width of the building is measured along the edge of the front yard ". B. Porch size in the front yard is limited to a volumetric size. Table 7 -6, Note 1 (ii) would now read "A porch may project up to 120 inches if the projecting part does not occupy more cubic feet of three - dimensional space than 50 multiplied by the length, in feet, of the front street line (Example: the projecting part of a front porch on a 50 foot wide site may not occupy more than 2,500 cubic feet of space). 2. Structures: Apply the "90% Rule" to determine the maximum size of structure allowable on a 2 particular lot size. Table 7 -4 of the Zoning Ordinance would have a new row for "Framed Area". Article 2 would have the definition of "Framed Area" added and would read: The framed area is measured by taking the outside dimensions of every building on every floor level, excluding only: (i) space in an attic or basement, if the space cannot be reached through a fixed accessway, or if it has less than six feet of headroom, and (ii) any space which this ordinance allows to project into a front yard 3. Townhouse Districts: Allow greater design flexibility by changing current limitations. A. Remove the 1/2 story limitation on third floors to allow the construction of full third floors. (Maintain 35' limitation). If the third floor exceeds 50% of floor below, possibly require more than one means of ingress and egress. B. Allow construction of fences or walls within five feet of the front property line (no closer due to visibility). C. Allow the cantilevering of second and third floors to extend to the front property line to allow more living space noise abatement. The City Council asked the Zoning and Planning Commission to set a time for a public hearing in order to move forward with the proposed amendments. The Workshop Session recessed at 7 :30 p.m. to convene in Regular Session. The City Council reconvened in Workshop Session at 8:05 p.m. RECYCLING CENTER: The City Council considered plans for a recycling drop -off center. Representatives from Ambrose & McEnany Architects were present at the meeting. Also present were members of the Recycling Committee, Chairperson Cindy Neal and Adrienne Bullard. Ambrose and McEnany Architects have been working with the Recycling Committee and City Staff to prepare a final concept plan which includes a drive- through center and areas to dispose eight different recyclables. A final plan and cost estimates were presented at the meeting. The low, alternate construction estimate for the recycling center is $260,000. In addition, full -time staffing and related costs will run an additional $78,000 during the first year. These costs would be expected to increase two to four percent annually. The City Council authorized the Staff to proceed with the development of plans. and specifications for the proposed recycling center. The City Council and Staff addressed a proposed solid waste management plan. The Staff has been reviewing the City's options in getting the recycling center on -line. The City has a unique opportunity to offer residents choices that will allow the reduction of monthly solid waste collection fees by encouraging recycling and composting yard waste. The City Council requested that the Staff plan a Town Meeting to discuss a solid waste management plan prior to implementation. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member McCandless, to adjourn. The workshop session adjourned at 9:26 p.m. 4 CITY COUNCIL REGULAR SESSION MONDAY, SEPTEMBER 9,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City , Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on September 9, 1996, with the following members present: Mayor Watson presiding, Council Members Fogler, Lewis and McCandless. The City Manager, City Attorney, City Secretary, Finance Director, Public Works Director, Deputy Director of Public Works, Parks and Recreation Director and Police Chief were also present. Dr. Barry Landrum from West University Baptist Church delivered the invocation and Council Member Lewis led the Pledge of Allegiance. CITIZEN COMMENTS: Mayor Watson invited citizens who wished to address the City Council to come forward as their names were called. Sarah Darneille, 4237 S. Judson, spoke to the City Council about the renovations of Judson Park. She reported that a group of residents attended the Parks Board meeting in order to stay involved with the current plans for the park. Billy Champion, 3832 Southwestern, spoke to the City Council about mosquito spraying. He asked that the City begin spraying twice a week instead of once. ORDINANCE ABANDONING EASEMENT: Consideration was given to the second and final reading of Ordinance No. 1535. Mayor Watson read the caption of Ordinance No. 1535 as follows: AN ORDINANCE AUTHORIZING ABANDONMENT AND QUITCLAIMING OF CERTAIN EASEMENT PROPERTY; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1535, in the form proposed for adoption, were available in the Council Chambers. Public Works Director Ed Menville stated that the Mr. and Mrs. Stephen L. Pitner were requesting that the City abandon a portion of a utility easement located on the east side of their lot at 2627 Amherst Street. The abandonment would remove an encroachment created when City Council Regular Session, September 9, 1996 their home was built two feet in the easement. As a condition of abandonment, the Pitners were required to provide the City with a metes and bounds description of that portion of the easement to be abandoned and a check in the amount of $3,575.00 to cover costs of the appraisal and the value established. A motion was made by Council Member Lewis, seconded by Council Member McCandless, to approve Ordinance No. 1535 on the second and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Voting Nay: Absent: Mayor Watson, Council Members Fogler, Lewis and McCandless None Council Member Rushing Consideration was given to Resolution No. 96 -19. Mayor Watson read the caption of Resolution No. 96 -19 as follows: A RESOLUTION ACKNOWLEDGING RECEIPT OF APPRAISAL ROLL, ASSESSOR- COLLECTOR'S CERTIFICATE AND RELATED INFORMATION, DESIGNATING A PERSON TO CALCULATE CERTAIN TAX RATES, MAKE CERTAIN PUBLICATIONS AND PERFORM OTHER RELATED TASKS; DECIDING ON THE AMOUNT OF SURPLUS AND UNENCUMBERED FUNDS TO BE USED TO PAY DEBT SERVICE; AND CONTAINING RELATED PROVISIONS Finance Director Walter Thomas reported that the City Council is required to acknowledge the receipt of the certified tax roll from the Harris County Central Appraisal District. In addition the Finance Director must certify to the Council the City's collection rate and publish the effective and roll back rates required by the Texas Property Tax Code. The 1997 Budget is based on a property tax rate of $0.38 per $100 valuation. A motion was made by Council Member McCandless, seconded by Council Member Fogler, to approve Resolution No. 96 -19 as presented. 2 City Council Regular Session, September 9, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis and McCandless Voting Nay: None Absent: Council Member Rushing ORDINANCE ADOPTING THE BUDGET FOR FISCAL YEAR 1997: Consideration was given to the first reading of Ordinance No. 1536. Mayor Watson read the caption of Ordinance No. 1536 as follows: AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1997 AND ENDING DECEMBER 31, 1997; APPROPRIATING FUNDS FOR SUCH BUDGET; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. Copies of Ordinance No. 1536, in the form proposed for adoption, were available in the Council Chambers. Mr. Thomas reported that an Ordinance has been prepared to adopt the 1997 Budget for all City funds using a tax rate of $0.38 per $100 valuation_ Twenty -one cents of this rate will be used to fund City operations and $0.17 will be used to meet the City's debit service requirements. A motion was made by Council Member Lewis, seconded by Council Member Fogler, to adopt Ordinance No. 1536 on the first reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis and McCandless Voting Nay: None Absent: Council Member Rushing ORDINANCE LEVYING AND ASSESSING AD VALOREM. TAXES FOR THE TAX YEAR 1996• Consideration was given to the first reading Ordinance No. 1537. Mayor Watson read the caption of Ordinance No. 1537 as follows: 3 City Council Regular Session, September 9, 1996 AN ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR TAX YEAR 1996; CONFIRMING AND GRANTING EXEMPTIONS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. Copies of Ordinance No. 1537, in the form proposed for adoption, were available in the Council Chambers. Mr. Thomas reported that Ordinance No. 1537 sets the property tax rate, dedicates the resulting revenues and levies needed to finance the City's operations and meet its debt service obligations. A motion was made by Council Member McCandless, seconded by Council Member Fogler, to approve Ordinance No. 1537 on the first reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis and McCandless Voting Nay: None Absent: Council Member Rushing PRIORITY AREA 4B /5A RECONSTRUCTION: Consideration was given to Priority Areas 4B /5A reconstruction, tree preservation and authorization to bid. Public Works Director Ed Menville reported that Claunch & Miller, Inc., the City's consulting engineers, have completed the plans and specifications for Priority Area 4B /5A. The City of Houston is currently issuing two to three multi- million dollar contracts each week. The City staff expects this to continue through the end of the year. In order to ensure that the City is in a competitive bidding environment, it is recommended that the bidding process be advanced. If authorized, bids could be opened in early October. The contract, however, would not be awarded until the latter part of 1996 when all funds for the work are available. A motion was made by Council Member Lewis, seconded by Council Member Fogler, to authorize the Staff to move forward with the bidding of Priority Areas 4B /5A and to approve the revised time chart. A vote was taken, on the motion, with the following result: 4 City Council Regular Session, September 9, 1996 Voting Aye: Mayor Watson, Council Members Fogler, Lewis and McCandless Voting Nay: None Absent: Council Member Rushing CITY COUNCIL NUN UTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on August 26, 1996 (b) Regular Session conducted on August 26, 1996 A motion was made by Council Member Rushing, seconded by Council Member Fogler, to approve the minutes as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Fogler, Lewis and McCandless Voting Nay: None Absent: Council Member Rushing STAFF REPORT: The City Manager reported that his office has officially been relocated to the first floor of City Hall. COUNCIL COMAIENTS: Council Member Fogler asked if the street repairs at Corondo Court were complete. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Fogler to adjourn. The regular session adjourned at 8:02 p.m. 5 CITY COUNCIL WORKSHOP SESSION MONDAY, SEPTEMBER 23,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on September 23, 1996 with the following members present: Mayor Watson presiding, Council Members Rushing, Lewis and McCandless. The City Manager, City Secretary, City Attorney, Finance Director, Public Works Director and Police Chief were also present. Council Member Fogler was absent. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. MUNICIPAL BUH DING RENOVATION: The City Council considered plans for the renovation of the Municipal Building. Representatives from Ambrose & McEnany Architects were present at the meeting. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The City Council reconvened in Workshop Session at 8:07 p.m. The City Council continued their discussion of the Municipal Building renovations. ADJOURNMENT• With no further business to come before City Council at this time, a motion was made by Council Member Rushing, seconded by Council Member Lewis, to adjourn. The workshop session adjourned at 8:45 p.m. CITY COUNCIL REGULAR SESSION MONDAY, SEPTEMBER 23,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on September 23, 1996, with the following members present: Mayor Watson presiding, Council Members Rushing, Lewis and McCandless. The City Manager, City Attorney, City Secretary, Finance Director; Public Works Director and Police Chief were also present. Council Member Rushing delivered the invocation and Council Member McCandless led the Pledge of Allegiance. Council Member Fogler was absent. CITIZEN COMMENTS: Mayor Watson invited citizens who wished to address the City Council to come forward as their names were called H. R. Hutchins, 5812 Charlotte, spoke to the City Council regarding the amount of traffic on Wakeforest. He presented the Council with a letter signed by residents in the area who support the installation of speed humps on Wakeforest. Farth Bowie, 6121 Wakeforest, spoke to the City Council about the high speed of the traffic on Wakeforest. Mrs. Mark Riley, 2731 Robinhood, expressed concern about the amount of traffic on Wakeforest. James Bell, 2802 Wroxton, spoke to the Council about the traffic on Wakeforest. Jim Glaze, 2835 Jarrard, spoke to the Council about the traffic on Wakeforest. Mayor Watson commented that the City Council has asked the City Staff to study the traffic problem in the area. ORDINANCE ADOPTING THE BUDGET FOR FISCAL YEAR 1997: Consideration was given to the second and final reading of Ordinance No. 1536. Mayor Watson read the caption of Ordinance No. 1536 as follows: AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR City Council Regular Session, September 23, 1996 BEGINNING JANUARY 1, 1997 AND ENDING DECEMBER 31, 1997; APPROPRIATING FUNDS FOR SUCH BUDGET; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. Copies of Ordinance No. 1536, in the form proposed for adoption, were available in the Council Chambers. Mr. Thomas reported that an Ordinance has been prepared to adopt the 1997 Budget for all City funds using a tax rate of $0.38 per $100 valuation. Twenty -one cents of this rate will be.used to fund City operations and $0.17 will be used to meet the City's debit service requirements. A motion was made by Council Member Lewis, seconded by Council Member Rushing, to adopt Ordinance No. 1536 on the second and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Lewis and McCandless Voting Nay: None Absent: Council Member Fogler ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR THE TAX YEAR 1996• Consideration was given to the second and final reading Ordinance No. 1537. Mayor Watson read the caption of Ordinance No. 1537 as follows: AN ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR TAX YEAR 1996; CONFIRMING AND GRANTING EXEMPTIONS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. Copies of Ordinance No. 1537, in the form proposed for adoption, were available in the Council Chambers. Mr. Thomas reported that Ordinance No. 1537 sets the property tax rate, dedicates the resulting revenues and levies needed to finance the City's operations and meet its debt service obligations. A motion was made by Council Member McCandless, seconded by Council Member Lewis, to approve Ordinance No. 1537 on the second and final reading. 2 - . "TTIff13IMIA0 it , - -7- City Council Regular Session, September 23, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Lewis and McCandless Voting Nay: None Absent: Council Member Fogler CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on September 9, 1996 (b) Regular Session conducted on September 9, 1996 A motion was made by Council Member Lewis, seconded by Council Member McCandless, to approve the minutes as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Lewis and McCandless Voting Nay: None Absent: Council Member Fogler STAFF REPORT: City Manager Sherman Yehl reported that the dinosaur at the Police Station has been claimed by its owners, the River Oaks Plant House. COUNCIL COMMENTS: Mayor Watson commented that he would be speaking on behalf of the City of West University Place at a Greater Houston Chamber of Commerce meeting. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member McCandless to adjourn. The regular session adjourned at 8:07 p.m. 3 CITY COUNCIL WORKSHOP SESSION MONDAY, OCTOBER 14, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 7:00 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on October 14, 1996 with the following members present: Mayor Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City Secretary, City Attorney, Parks and Recreation Director, Fire Chief, Public Works Director and Deputy Director of Public Works were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda. and discussed items under consideration with the Staff. MATTERS RELATING TO THE APPOINTMENT OF A MEDICAL DIRECTOR: Fire Chief Terry Stevenson reported that the renewal agreement for the reappointment of Dr. Carolyn Galloway as Medical Director contains a $250.00 per month fee. In the past, the position of Medical Director was filled by area physicians who volunteered their services. Chief Stevenson stated that with the changes in the rules by the 'Health Department which mandate more involvement and carry more responsibility, it has become increasingly difficult to appoint a physician who will spend the time to do what is required of a Medical Director. A Medical Director for a municipality is responsible for the training and evaluations of personnel, writing the protocol and report review. RECYCLING ISSUES: The City Council discussed recycling issues with the Chair of the Recycling Committee Cindy Neal. Mrs. Neal presented a proposal from the Recycling Committee for a solid waste management plan. The Committee proposed to continue the twice a week garbage pickup, limit the pickup to two 33- gallon bags per collection day (additional bags will require a sticker at $1.00 per sticker) and to reduce the garbage rate from $13.75 to $11.00 per month. Recyclables would continue to be picked up once a week at curbside and /or dropped off at the new recycling facility as desired. The Committee proposed that compost pickup would be reduced from twice a week to once a week. The compost must be in designated bags at a cost of $3.00 per bag or a resident may dispose of their own yard waste at the new facility for no cost. Limb collection would be on a per call basis. The City Manager will present costs for administering different types of programs at another Council meeting. A date for a Town Hall meeting will be set at a later date. REOUEST FOR FUNDS: The City Council considered a request received from Carolyn Trieschman, representing West University Sister Cities to fund expenditures to defray some of the costs of hosting a delegation from France. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to deny the request for funds. A vote was taken, on the motion, with the following result: Voting Aye: Council Members Fogler, Lewis and Rushing Voting Nay Mayor Watson and Council Member McCandless Absent: None The request for funds was denied. MUNICIPAL BUILDING RENOVATION: The City Council considered plans for the renovation of the Municipal Building. Municipal Court Judge Candelario Elizondo spoke to the City Council about the space needed to handle the court procedures on Tuesday nights. The Workshop Session recessed at 7:30 p.m. to convene in Regular Session. The City Council reconvened the Workshop Session at 9:48 p.m. The City Attorney left the meeting at 9 :50 p.m. 2 -- -1-T r _- - PARK PROJECTS AND ISSUES: The City Council considered numerous park related projects and issues (including improvements to Judson Park and the Rice Boulevard Pocket Park) with the Chair of the Parks and Recreation Board Cindy Sparkman. Parks and Recreation Director Mark Mailes and Mrs. Sparkman presented the final plans for the improvements to Judson Street Park. Mr. Mailes reported that the residents in the area and the Parks Board were in favor of the final plans. The City Council authorized the Staff to move forward with preparing plans and specifications for the improvements. Mrs. Sparkman stated that the Parks Board would like to use the remaining budgeted funds earmarked for improvements to the Rice Pocket Park. The lot needs to be grated and grass planted. Park benches could be purchased in order to make it more useable. The Parks Board would then like to use approximately $20,000 to hire a landscape architect to develop plans for the park. The City Council suggested that the Staff contact the Architecture Department at Rice University to see if there are some students who would like to help out with the design of the park. They also suggested that the Public Works Department help out with the grating and the park improvements. The Parks and Recreation Director will bring bid estimates for the temporary improvements to the Rice Pocket Park at the next City Council meeting. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Rushing, seconded by Council Member Lewis, to adjourn. The workshop session adjourned at 10:12 p.m. 3 CITY COUNCIL REGULAR SESSION MONDAY, OCTOBER 14, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on October 14, 1996, with the following members present: Mayor Watson presiding, Council Members Rushing, Lewis and McCandless. The City Manager, City Attorney, City Secretary, Public Works Director and Parks and Recreation Director were also present. Council Member Rushing delivered the invocation and Council Member McCandless led the Pledge of Allegiance. PRELIMINARY HEARING OF RESIDENTS ON PROPOSED AMENDMENTS: The purpose of the preliminary hearing was to provide an opportunity for parties in interest and citizens to be heard in relation to a proposal to amend the Zoning Ordinance of the City of West University Place, Texas relating to porch projections, townhouse regulations and "framed area" limitations. All members of the Zoning and Planning Commission were present at the meeting. They are Chairman Ned Ross, Les Albin, Charles Nelson, Byrlan Cass - Shively, Karol Musher, Salvatore Manzo and Patrick Starich. Mr. Ross began by explaining the proposed changes to the Townhouse regulations. The proposal would apply in the Townhouse District (TH) and the Townhouse Planned Development Districts (PDD -THl through PDD -TH7) and to single - family uses in the GR 1 and GR 2 Districts. It would increase the maximum number of stories from 2 lh to 3, allow upper parts of buildings (above eight feet) to project into front yards or setback areas and allow fences up to seven feet high in the front yards. These changes would allow greater design flexibility by changing current limitations. Les Albin explained the proposed changes relating to porch projections. The proposal would limit the volumetric size of porches allowed to project into front yards and increase the allowed column widths. The volumetric limit should help to prevent overcrowding and overloading the City's 'infrastructure. It should also help to preserve light and air circulation. The column width increase should allow greater design flexibility for porches. City Council Regular Session, October 14, 1996 Charles Nelson, Karol Musher and Patrick Starich discussed the changes relating to the "framed areas" of homes. The proposal would restrict the "framed area" of buildings on each site in the SF -1, SF -2 or SF- 3 District to 90 % of the size of the site. The "framed area" is roughly the square footage of buildings on all floor levels. For example, the maximum "framed area" of buildings on typical 50 x 100 -foot site would be 4,500 square feet. -Most homes on such sites are smaller than 4,500 square feet, so the proposal would only affect extraordinarily large structures. The proposal would limit the gross density of buildings in the City, which should help to prevent overcrowding and overloading the City's infrastructure. It should also help to preserve light and air circulation and reduce pressure to cover open space and pervious areas. Residents raised numerous issues concerning the proposed amendments. Lengthy discussions ensued over various aspects of the subject. Many residents felt the 90 % rule was not conservative enough. They suggested changing the amendment to 80 % of the size of the site. Other residents liked the 90% rule because they believed the market demand is for larger homes. Members of the Zoning and Planning Commission responded to the questions raised by the residents. After a brief recess, the City Council reconvened in Regular Session and continued with the items on the agenda. RESOLUTION APPOINTING MEMBER TO THE ZONING AND PLANNING COMMISSIONF Consideration was given to Resolution No. 96 -21. Mr. Ross introduced Byrlan Cass - Shively to the City Council. Mayor Watson read the caption of Resolution No. 96 -21 as follows: A RESOLUTION APPOINTING A MEMBER TO THE ZONING AND PLANNING COMMISSION; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT A motion was made by Council Member McCandless, seconded by Council Member Lewis to approve Resolution No. 96 -21, Sara:. ri Ilild 111'111 i[INdll City Council Regular Session, October 14, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None ORDINANCE CALLING PUBLIC HEARING: Consideration was given to the first and final reading of Ordinance No. 1538. Mayor Watson read the caption of Ordinance No. 1538 as follows: AN ORDINANCE CALLING A PUBLIC HEARING ON A PROPOSAL TO AMEND THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS RELATING TO PORCH PROTECTIONS; PROVIDING FOR NOTICE, CONTAD41NG FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, AND DECLARING AN EMERGENCY Copies of Ordinance No. 1538, in the form proposed for adoption, were available in the Council Chambers. Ordinance No. 1538 calls a public hearing during the City Council meeting set to begin at 7:30 p.m. on November 11, 1996. A motion was made by Council Member Rushing, seconded by Council Member Fogler, to adopt Ordinance No. 1538 on the first and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None ORDINANCE CALLING PUBLIC HEARING: Consideration was given to the first and final reading of Ordinance No. 1539. 3 City Council Regular Session, October 14, 1996 Mayor Watson read the caption of Ordinance No. 1539 as follows: AN ORDINANCE CALLING A PUBLIC HEARING ON A PROPOSAL TO AMEND THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS RELATING TO TOWNHOUSE REGULATIONS; PROVIDING FOR NOTICE, CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, AND DECLARING AN EMERGENCY Copies of Ordinance No. 1539, in the form proposed for adoption, were available in the Council Chambers. Ordinance No. 1539 calls a public hearing during the City Council meeting set to begin at 7:30 p.m. on November 11, 1996. A motion was made by Council Member McCandless, seconded by Council Member Fogler, to adopt Ordinance No. 1539 on the first and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None ORDINANCE CALLING PUBLIC HEARING: Consideration was given to the first and final reading of Ordinance No. 1540. Mayor Watson read the caption of Ordinance No. 1540 as follows: AN ORDINANCE CALLING A PUBLIC HEARING ON A PROPOSAL TO AMEND THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS RELATING TO "FRAMED AREA' LIMITATIONS; PROVIDING FOR NOTICE, CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, AND DECLARING AN EMERGENCY Copies of Ordinance No. 1540, in the form proposed for adoption, were available in the Council Chambers. Ordinance No. 1540 calls a public hearing during the City Council meeting set to begin at 7:30 4 City Council Regular Session, October 14, 1996 p.m. on November 11, 1996. A motion was made by Council Member Rushing, seconded by Council Member Fogler, to adopt Ordinance No. 1540 on the first and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None RESOLUTION APPOINTING DEPUTY COURT CLERK: Consideration was given to Resolution No. 96 -20 appointing Rosemarie Valdes as Deputy Municipal Court Clerk. As Deputy Municipal Court Clerk, Ms. Valdes will be allowed to sign court complaints after they have been sworn to by police. officers. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None APPOINTMENT OF HOUSTON - GALVESTON AREA COUNCIL REPRESENTATIVES: Consideration was given to the appointment of representatives to the General Assembly of the Houston - Galveston Area Council. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to appoint Council. Member Stan McCandless as the city's representative to the General Assembly of the Houston- Galveston Area Council and to appoint Tom Rushing as the alternate representative. 5 City Council Regular Session, October 14, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None CONTRACT FOR MEDICAL DIRECTOR: Consideration was given to a contract to appoint Dr. Carolyn S. Galloway, MD as Medical Director (Emergency Medical Service). Fire Chief Terry Stevenson reported that the Texas Emergency Medical Services Rules require that all Advanced Life Support services have a physician that oversees the delivery of service and the training of personnel. The rules are quite specific and place the majority of the liability and responsibility of providing quality EMS care with the Medical Director. The agreement contains a $250.00 per month fee payable to Dr. Galloway. A motion was made by Council Member Rushing, seconded by Council Member McCandless, to approve the agreement that appoints Dr. Carolyn S. Galloway, MD as Medical Director for the City of West University Place as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None BID FOR WIER PARK TENNIS COURTS: Consideration was given to a bid received for the construction of new tennis courts at Wier Park. Parks and Recreation. Director reported that the city received one bid which was submitted by R.W.G. Construction Management, Inc. in the amount of $44,500 plus an addendum for fencing in the amount of $4,500. The tennis courts at Wier Park are cracked and have become unleveled. During a preliminary geotechnical soil evaluation, it was determined that repairs to the court would prove ineffective. The most prudent and long -term beneficial course of action would be to entirely replace the courts and improve the sub - surface conditions. The expenditure 6 City Council Regular Session, October 14, 1996 will come from the City's Capital Reserve Fund. A motion was made by Council', Member Lewis, seconded by Council Member Rushing, to accept the bid submitted by R.W,G. Construction Management, Inc. in the amount of $44,500 plus $4,500 addendum for fencing for the construction of new tennis courts at Wier Park. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None CITY COUNCIL NHNUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on September 23, 1996 (b) Regular Session conducted on September 23, 1996 A motion was made by. Council Member: Rushing, seconded by Council Member McCandless, to approve the minutes as presented. A vote was taken; on the motion, with the following result: Voting Ayer Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None COUNCIL COMAWNTS: The City Council thanked the members of the Zoning and Planning Commission for their work on the proposed' zoning amendments. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Fogler to adjourn. The regular, session adjourned at 9:45 p.m. 7 CITY COUNCIL WORKSHOP SESSION MONDAY, OCTOBER 28,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on October 28, 1996 with the following members present: Mayor Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless: The City Manager, City Secretary, City Attorney, Finance Director, Parks and Recreation Director and Public Works Director were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda , and discussed items under consideration with the Staff. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member McCandless, to adjourn. The workshop session adjourned at 7:25 p.m. CITY COUNCIL REGULAR SESSION MONDAY, OCTOBER 28,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council _convened in Regular Session in the Municipal Building (3800 'University Boulevard) on October 28, 1996, with the following members present: Mayor Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager; City Attorney, City Secretary, Finance Director, Public Works Director and Parks and Recreation Director were also present. Council Member Rushing delivered the invocation and Council Member Watson led the Pledge of Allegiance. ORDINANCE RELATING TO ANTENNAS: Consideration was given to the first reading of Ordinance No. 1541. Mayor Watson read the caption of Ordinance No. 1541 as follows: AN ORDINANCE RELATING TO ANTENNAS; AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT The existing code provisions in West University relate to the much larger parabolic antenna which is usually mounted in the ground and requires an eight foot fence or plantings of equal height to screen the structure. Amendments to Subchapter G of Chapter 6, Building and Development of the Municipal Code relating to parabolic antennas have been prepared. This action was taken after several requests from residents to install the new smaller TV antennas and the adoption by the Federal Communication Commission (FCC), of Building Officials. Code Administrators International, Inc., (BOCA) standards relating to the same. The new digital antennas can be mounted on the home and are much less obtrusive since they measure approximately 18" in diameter and are designed to receive direct satellite service. Copies of Ordinance No. 1541, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member McCandless, seconded by Council Member Lewis, to accept the City Staff s recommendation and approve the first reading of Ordinance No. 1541 relating to antennas. City Council Regular Session, October 28, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None RESOLUTION APPROVING MONEY MARKET ACCOUNT: Consideration was given to Resolution No. 96 -22. A RESOLUTION APPROVING INVESTING IN THE ONE GROUP TREASURY ONLY MONEY MARKET FUND AND THE ONE GROUP GOVERNMENT MONEY MARKET FUND; LIMITING THE AMOUNT OF THE FUNDS THAT MAY BE INVESTED; AND CONTAINING FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. Finance Director Walter Thomas reported that the City. receives funds from the issuance of bonds to the Texas Water Development Board. The City agreed that the proceeds of these bonds would be held in escrow at Bank One, Texas N.A. until construction contracts are let. These funds are being invested in obligations of the U.S. Government as provided for in the City's investment policy. As interest is earned or investments mature, cash is being returned to the escrow account. In order to insure than this cash earns interest until it can be reinvested, an interest bearing account that the bank can deposit directly is needed. Bank One maintains a group of institutional funds for this purpose. Two of these funds, The One Group Treasury Only Money Market Fund and the One Group Government Money Market Fund meet the requirements of the City's Investment Policy. A motion was made by Council Member Rushing, seconded by Council Member Fogler, to adopt Resolution No. 96 -22 approving investments in the One Group Treasury Only Market Fund and the One Group Government Money Market Fund. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, McCandless Voting Nay: None Absent: None Council Members Rushing, Fogler, Lewis and 2 City Council Regular Session, October 28, 1996 RICE POCKET PARK IMPROVEMENTS: Consideration was given to the approval of expenditures to improve the Rice Pocket Park. Bids were received to provide top soil, spray herbicide, grade /level the lot, grind stumps, seed rye grass, and provide irrigation of the park. Texas Landscapers submitted a low bid of $2,880.15 for this work. Aluminum picnic tables and benches can be purchased for an additional $1,700. A motion was made by Council Member Lewis, seconded by Council Member McCandless, to approve the bid from Texas Landscapers in the amount of $2,880.15 and to initiate action to choose some temporary furnishings for the Rice Pocket Park. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None AMENDMENYTO TREE PRESERVATION CONTRACT: Consideration was given to amending the professional services contract with Forestry Associates for tree preservation in Priority Area 6A. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to approve an amendment to the original contract with Forestry & Associates to reflect the addition of Priority Area 6A to their tree preservation planning at a cost of $11,225.45. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None 3 -- — - -- -- 77 .T.- City Council Regular Session, October 28, 1996 REGULAR MEETING CHANGE: Consideration was given to a regular meeting change in December 1996. A motion was made by Council Member Fogler, seconded by Council Member McCandless, to hold the City Council meetings in December on the 2nd and 16' of that month and to ask the City Staff to publicize the change in schedule. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None CITY COUNCIL MINUTES: Consideration was given to the minutes of the following City Council meetings: (a) Workshop Session conducted on October 14, 1996 (b) Regular Session conducted on October 14, 1996 A motion was made by Council Member Rushing, seconded by Council Member Fogler, to approve the minutes as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None COUNCIL COMMENTS: Council Member Lewis commented on the success of the tree preservation program. Council Member McCandless commented on the future of the recycling program. 4 City Council Regular Session, October 28, 1996 ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing to adjourn. The regular session adjourned at 7:46 p.m. CITY COUNCIL WORKSHOP SESSION MONDAY, NOVEMBER 11, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on November 11, 1996 with the following members present: Mayor Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City Secretary, City Attorney, Parks and Recreation Director and Public Works Director were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. MILTON STREET PARK NAMING: The City Council considered a donation for park improvements for the naming of Milton Street Park to Huffington Park. City Manager Sherman Yehl reported that he was contacted by an heir to the JM Huffington family who is interested in making a donation of $100,000 for the naming of Milton Street Park located at 3901 Milton in honor of Mr. Buffington. The park would be renamed Huffmgton Park and a plaque would be installed commemorating the site as the former location of the JMH market. The request has been reviewed and approved by members of the Friends of West University Parks and the Parks Board. The City Staff will present a formal recommendation at a later date. ALTERNATIVE ENFORCEMENT PROGRAM: The City Council discussed an alternative enforcement program for building and zoning ordinances. Mr. Yehl reported that the Staff was looking for a way to decriminalize certain violations of city ordinances and look at more of an administrative remedy rather than taking the violation to court. The alternative enforcement program would be less harsh than municipal court prosecutions, civil not criminal, more flexible, voluntary, and designed to bring parties together, especially when neighbors are at odds. The program would be designed so that the staff could trigger the program when there is an appropriate violation. A letter would be sent to each possible violator. There would be a provision for "opting out' ' of the program. (If anyone opts out, staff would evaluate the case for traditional enforcement and refer it for prosecution, as appropriate.) For those who do not "opt out" the staff would normally propose an appropriate package of remedies. If there is no agreement reached, staff would refer the matter to the appropriate board, with the staff's last offer on remedies. The City Council asked the Staff to proceed with another draft of the alternative enforcement program and bring it to the City Council at a later date. TWDB RIGHT -OF -WAY AND SITE CERTIFICATE: The City Council considered a site certificate required by the Texas Water Development Board. City Attorney Jim Dougherty reported that the TWDB requires the City to submit a site certificate certifying the City's ownership of the affected rights -of -way for TWDB- assisted sewer line projects. They also require the City Attorney to certify that the City will condemn any additional property that might become necessary during construction, perhaps for utility relocation or preservation of cultural or historical resources. A motion was made by Council Member Fogler, seconded by Council Member Lewis, that the City of West University Place, Texas has the right of eminent domain and will take condemnation action, if necessary, to acquire any sites, easements or rights -of -way which may be required to change the location of any of the facilities described in the plan for sewer reconstruction in Priority Areas 4B /5A and any future projects. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None PUBLIC OPINION SURVEY: The City Council considered conducting a public opinion survey. 2 T77 Mr. Yehl reported that several community issues have developed that require feedback from West University residents. These issues include the development of the recycling center, changes to the City's solid waste program, the future` of the library, the enforcement of garbage and dog ordinances, and the use of speed bumps as traffic control devices The cost of a survey, whether it is done in -house or through a contract, will range from $3,000 to $9,000: Mr. Yehl stated that the Staff could complete a survey in- house, but he felt problems could arise with the general construction of the questionnaire and the analysis of the data. Proposals from several firms were presented to the City Council. Members of the City Council felt the cost of the proposals submitted by the firms were too expensive and the survey should be done in- house. Council Member Fogler asked if a portion of the survey, like construction of the questions, could be contracted by an outside firm. Mr. Yehl stated that he felt any portion of the survey could be contracted by an outside firm: The City Council requested additional information about the methodology and cost of conducting a survey. A follow -up report will be presented at the next Workshop Session. The City Council recessed at 7:30p.m. to convene in Regular Session. The Workshop Session reconvened at 9:47 p.m. QUARTERLY REPORT: The City Staff presented the quarterly report to the City Council. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member McCandless, to adjourn. The workshop session adjourned at 10:02 p.m. 3 CITY COUNCIL REGULAR SESSION AND JOINT PUBLIC HEARINGS WITH THE ZONING AND PLANNING COMMISSION MONDAY, NOVEMBER 11, 1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on November 11, 1996, with the following members present: Mayor Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City Attorney, City Secretary, Public Works Director, Finance Director and Parks and Recreation Director were also present. Mayor Watson delivered the invocation and Council Member Fogler led the Pledge of Allegiance. PUBLIC HEARINGS: Public Hearings were held before the Zoning and Planning Commission and the City Council of the City of West University Place, Texas. The purpose for the hearings was to provide an opportunity for parties in interest and citizens to be heard in relation to proposals to amend the City's Zoning Ordinance relating to porch projections, townhouse regulations and "framed area" limitations. Members of the Zoning and Planning Commission present at the meeting .were: Acting Chair Les Albin, Charles Nelson, Byrlan Cass - Shively, Karol Musher, Salvatore Manzo and Patrick Stanch. Chairman Ned Ross was absent. The public hearings were called to order by Mayor Watson and Mr. Albin at 7:40 p.m. Mr. Albin asked the City Secretary to report about the notices published for the zoning hearings. City Secretary Kay Holloway reported that notices had been posted in three public places in City Hall, the Community Building and Colonial_ Park. The notice was published in the City's official newspaper, Village News, and in the Houston Chronicle. Mr. Albin began by explaining the proposed changes to the Townhouse regulations. The proposal would apply in the Townhouse District (TI) and. the Townhouse Planned Development Districts (PDD -TH1 through PDD -TH7) and to single- family uses in the GR 1 and GR 2 Districts. It would increase the maximum number of stories from 2 '/2 to 3, allow upper parts of buildings (above eight feet) to project into front yards or setback areas and allow fences up to seven feet high in the front yards. These changes would allow greater design flexibility by changing current limitations. City Council Regular Session, November 11, 1996 Mr. Albin explained the proposed changes relating to porch projections. The proposal would limit the volumetric size of porches allowed to project into front yards and increase the allowed column widths. The volumetric limit should help to prevent overcrowding and overloading the City's infrastructure. ; It should also help to preserve light and air circulation. The column width increase should allow greater design flexibility for porches. Charles Nelson, Karol Musher and Patrick. Starich discusse&the changes relating -to. the "framed areas" of homes. The proposal would restrict the "framed area" of buildings on each site in the SF -1, SF -2 or SF -3 District to 90% of the size of the site. The "framed area" is roughly the square footage of buildings on all floor levels. For example, the maximum "framed area" of buildings on a typical 50 x 100 -foot site would be 4,500 square, feet. Most homes on such sites are smaller than 4,500 square feet; so the proposal would only affect extraordinarily large structures. The proposal would limit the gross density of buildings in the City, which should help to prevent overcrowding and overloading the City's infrastructure. It should also help to preserve light and air circulation and reduce pressure to cover open space and pervious areas. Members of the public were invited to ask questions or speak concerning the amendments. Residents raised numerous issues. concerning the proposed amendment on the "framed area". Most of the residents strongly felt the 90 % rule was not conservative enough. They requested that the City Council change the proposed amendment to a maximum of 80% of the size of the site. Members of the Zoning and Planning Commission responded to the questions raised by the residents: There being no more persons wishing to be heard, the Public Hearings closed at 9:04 p.m. The Zoning and Planning Commission left the room. The City Council convened in Regular Session and continued with the items on the regular agenda. ORDINANCE.RELATING TO ANTENNAS: Consideration was given to the second and final reading of Ordinance No. 1541. Mayor Watson read the caption of Ordinance No. 1541 as follows: 04 City Council Regular Session, November 11, 1996 AN ORDINANCE RELATING TO ANTENNAS; AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT The existing code provisions in West University relate to the much larger parabolic antenna which is usually mounted in the ground and. requires an eight foot fence or plantings of equal. height _to screen the structure. Amendments to Subchapter G of Chapter 6, Building and Development of the Municipal Code - relating .to..parabolic-antennas have been prepared. This action was taken after several requests. from residents to install the new smaller TV antennas and the adoption by the Federal Communication Commission (FCC), of Building Officials & Code Administrators International, Inc., (BOCA) standards relating to the same. The new digital antennas can be mounted on the home and are much less obtrusive since they measure approximately 18" in diameter and are designed to receive direct satellite service. Copies of Ordinance No. 1541, in the form proposed for adoption, were available in the Council Chambers: A motion was made by Council Member Lewis, seconded by Council Member Rushing to adopt Ordinance No. 1541 relating to. antennas .onthe second and final reading. A vote was taken, on the motion, with the foll owing result: Voting Aye Mayor Watson, Council Members - Rushing, Fogler, Lewis and McCandless Voting Nay None Absent: None FINAL ACCEPTANCE OF THE INSTALLATION OF A SANITARY SEWER LINE IN UNIVERSITY BOULEVARD: Consideration was given to the acceptance of the installation of a 10" sanitary sewer line in the 3700 block of University Blvd. and approval of final payment. Public Works Director reported that all work associated with the installation of a 10" sanitary sewer line in the 3700 block of University Boulevard was completed. The original contract price for the project was $102,480.00 and was to be completed in 30 days or less. All- work was completed in less than the time allotted and after tabulation of quantities, the final contract price is $97,345.00. The final payment to Whitelak, Inc. is in.:the amount of $6,244.75. A motion was made by Council Member Rushing, seconded by Council Member Fogler, to accept the completed project and authorize the final payment to Whitelak, Inc. in the amount of City Council Regular Session, November 11, 1996 $6,244.75. A vote was taken, on the motion, with the following result Voting Aye: Mayor Watson, Council, Members Rushing, Fogler, ;Lewis and McCandless Voting Nay: None Absent: None CITY COUNCIL MINUTES: Consideration will be given to the minutes of the following City Council meetings: (a) Workshop Session conducted on October 28, 1996 (b) Regular Session conducted on October 28, 1996 A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve the minutes as presented. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: > None Absent None The City Council recessed at 9:12 p.m. At 9:27 p.m., the City Council reconvened in Regular Session with members of the Zoning and Planning Commission and continued with the items on the agenda. Mr. Albin presented their final reports on the proposal to amend the zoning ordinance. The Zoning and Planning Commission 'recommended that the City Council proceed with the adoption Ordinance No. 1542 relating to porch projections and No. 1543 relating to townhouse regulations. Regarding Ordinance No. 1544 relating to the' framed area" of certain buildings, the Z & P asked the City Council to consider a parallel recommendation. Mr. Albin stated that the Z &P discussed a range from 70% to 90% of the "framed 'area". 4 City Council Regular Session, November 11, 1996 City Attorney Jim Dougherty stated that the notice of the public hearing was very specific about the 90% rule. The Z &P, by making the second .recommendation, would like to have a lower percentage on the table at the same time so that the City Council could consider both. As a procedural matter, the City Council could table the recommendation for the 90% "framed area" until a second report is received from the Commission, then the Council could consider both at the same time. ZONING ORDINANCE AMENDMENT RELATING TO PORCHES: Consideration was given to the first reading of Ordinance No. 1542. Mayor Watson read the caption of Ordinance No. 1542 as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS RELATING TO PORCH PROJECTIONS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. Copies of Ordinance No. 1542, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve Ordinance No. 1542 on the first reading: A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, McCandless Voting Nay: None Absent: None Council Members Rushing, Fogler, Lewis and Consideration was given to the first reading of Ordinance No. 1543. Mayor Watson read the caption of Ordinance No. 1543 as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY ` OF WEST UNIVERSITY PLACE, TEXAS RELATING TO TOWNHOUSE REGULATIONS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. 5 City Council Regular Session, November 11, 1996 Copies of Ordinance No. 1543, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member McCandless, seconded by Council Member Rushing, to approve Ordinance No. 1543 on the first reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None AREA" Consideration was given to the first reading of Ordinance No. 1544. Mayor Watson read the caption of Ordinance No. 1544 as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS RELATING TO "FRAMED AREA" LIMITATIONS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO TBE.SUBJECT Copies of Ordinance No. 1544, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member Lewis, seconded by Council Member Fogler, to postpone consideration of Ordinance No. 1544 until a later date. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council. Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None Council Member Lewis expressed concern about the City having no restrictions on "framed areas" at the- present time. She asked if the City Council should go forward with the 90% rule and then amend the ordinance at a later date. 6 r�� - -_ - -._.�w��:Q::.'—�rw�wwne�rs. .w �pFlltlhlnnikilcrvtl euhll City Council Regular Session, November 11, 1996 Mr. Dougherty stated that the City Council could adopt an ordinance that would put a limitation on "framed area7 temporarily. No permit could be issued that would exceed the 90 % "framed area" rule. The City Council requested that the City Attorney prepare the Ordinances to call a public hearing and to provide for a temporary limitation on "framed areas ". COUNCIL COMMENTS: Council Member Fogler inquired about the sign ordinance having no size limits on signs in the City. Mr. Dougherty reported that he could bring forward some recommendations to regulate sign size limits at a later meeting. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Fogler to adjourn. The regular session adjourned at 9:44 p.m. 7 CITY.COUNCIL WORKSHOP SESSION MONDAY, NOVEMBER 25,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on November 25, 1996 with the following members present: Mayor Watson presiding, Council Members Rushing, Fogler, and McCandless. The City Manager, City Secretary, City Attorney, Finance Director and Public Works Director were also present. Council Member Lewis was absent. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. REPORT FROM HOUSTONLIGHT AND POWER COMPANY: The City Council discussed matters relating to the class action suit, City of Wharton versus HL &P. Floyd LeBlanc, District Manager for the Houston Light and Power Company was present at the meeting and spoke to the City Council about the suit. Mr. LeBlanc reported that West University Place would not be required to actively litigate an underpayment claim in order to participate in a decision by HL &P or a final court decision to change HL &P's franchise payment policies or practices. If a settlement or judgement is reached with any city, the principles and formulas of the settlement would be offered to WIT without having to retain counsel, sue, or otherwise incur legal costs to file and prosecute a claim or participate in a lawsuit. PUBLIC OPINION SURVEY: The City Council considered conducting a public opinion survey. City Manager Sherman Yehl reported that the direct cost of completing the survey, including questionnaire review, printing and postage. is estimated at $2,500. Most components of the survey will be completed in -house with outside assistance being provided in the formulation of the questions to be used in the survey. The survey will be mailed to approximately "800 West University households. The results of the survey will be tabulated by staff. The City Council authorized the staff to move forward with the citizen survey. The City Council recessed at 7:30p.m. to convene in Regular Session. The Workshop Session reconvened at 8:20 p.m. BIDS FOR PRIORITY AREA 4B /5A: The City Staff presented a preliminary report on the bids for Priority Area 4B /5A. Mr. Yehl reported that three bids were received with the lowest bid submitted by Bearden Contracting Company. While reviewing the bids, it was noticed that Bearden and another bidder, Conrad Construction, listed each other as subcontractors in their respective bids. The unit bid prices did not suggest anything irregular. _ Mr. Yehl stated that the City Council could award the bid to the lowest bidder, reject the low bid and award to the second bidder or reject all the bids and re- advertise. The staff recommended that the low bidder be awarded the contract.' The bids will be formally presented to the City Council at the regular session on December 16 1996. EMPLOYEE HANDBOOK: The City Staff reviewed the draft employee handbook with the City Council. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 9:02 p.m. 2 CITY COUNCIL REGULAR SESSION AND JOINT PUBLIC HEARINGS WITH THE ZONING AND PLANNING COMMISSION MONDAY, NOVEMBER 25,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on November 25, 1996, with the following members present: Mayor Watson presiding, Council Members Rushing, Fogler and McCandless. The City Manager, City Attorney, City Secretary, Public Works Director and Finance Director were also present. Council Member Rushing delivered the invocation and Council Member Fogler led the Pledge of Allegiance. Council Member Lewis was absent. RESOLUTION APPOINTING MEMBER TO FRIENDS OF WEST UNIVERSITY PARKS FUND BOARD: Consideration was given to Resolution No. 96 -23. A RESOLUTION APPOINTING A MEMBER TO THE FRIENDS OF WEST UNIVERSITY PARKS FUND BOARD, A NON - PROFIT CORPORATION A motion was made by Council Member Rushing, seconded by Council Member McCandless, to approve Resolution No. 96 -23 appointing Bill Findley to the Friends of West University Parks Fund Board. A vote was taken, on the motion, with the following result: Voting Aye: Voting Nay: Absent: Mayor Watson, Council Members Rushing, Fogler and McCandless None Council Member Lewis ZONING ORDINANCE AMENDMENT RELATING TO PORCHES: Consideration was given to the second and final reading of Ordinance No. 1542. Mayor Watson read the caption of Ordinance No. 1542 as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS RELATING TO PORCH PROJECTIONS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT). - City Council Regular Session, November 25, 1996 Copies of Ordinance No. 1542, in the form proposed for adoption, were available in the Council Chambers. The proposal would limit the volumetric size of porches allowed to project into front yards and increase the allowed column widths. The volumetric limit should help to prevent overcrowding and overloading the City's infrastructure. It should also help to preserve light and air circulation. The column width increase should allow greater design flexibility for porches. A motion was made by Council Member McCandless, seconded by Council Member Fogler, to adopt Ordinance No. 1542 on the second and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler and McCandless Voting Nay: None Absent: Council Member Lewis ZONING ORDINANCE AMENDMENT RELATING TO TOWNHOUSE REGULATIONS: Consideration was given to the second and final reading of Ordinance No. 1543. Mayor Watson read the caption of Ordinance No. 1543 as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS RELATING TO TOWNHOUSE REGULATIONS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1543, in the form proposed for adoption, were available in the Council Chambers. The proposal would apply in the Townhouse District (TH) and the Townhouse Planned Development Districts (PDD -TH1 through PDD -TH7) and to single - family uses in the GR -1 and GR -2 Districts. It would increase the maximum number of stories from 2 V2 to 3, allow upper parts of buildings (above eight feet) to project into front yards or setback areas and allow fences up to seven feet high in the front yards. A motion was made by Council Member McCandless, seconded by Council Member Fogler, to approve Ordinance No. 1543 on the second and final reading. 2 -- - T City Council Regular Session, November 25, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members McCandless Voting Nay: None Absent: Council Member Lewis ORDINANCE CALLING PUBLIC HEARING: Rushing, Fogler and Consideration was given to the first and final reading of Ordinance No. 1545. Mayor Watson read the caption of Ordinance No. 1545 as follows: AN ORDINANCE CALLING A PUBLIC HEARING ON A PROPOSAL TO AMEND THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS RELATING TO "FRAMED AREA "; PROVIDING FOR NOTICE; PROVIDING FOR TEMPORARY LIMITATION ON "FRAMED AREA "; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; AND DECLARING AN EMERGENCY. Copies of Ordinance No. 1545, in the form proposed for adoption, were available in the Council Chambers. Chairman of the Zoning and Planning Commission Ned Ross was present at the meeting and presented a preliminary report on a "companion" proposal to amend the zoning ordinance. He reported that the Commission recommended a proposal that would restrict the "framed area" of all buildings on a site to a range of 80 -90 %. Mr. Ross stated that the Commission has indicated a preference for 85% in its preliminary report. Ordinance No. 1545 calls for a public hearing on the proposal. Ordinance No. 1545 also provides for a temporary limitation on "framed area" . A permit shall not be issued for any new construction or remodeling which would exceed the 90% "framed area" rule. This limitation expires automatically on the sooner of February 15, 1997 or the date that a new "framed area" amendment to the zoning ordinance takes effect. A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve Ordinance No. 1545 on the first and final reading. 3 City Council Regular Session, November 25, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler and McCandless Voting Nay: None Absent: Council Member Lewis 1996 BUDGET AMENDMENT: Consideration was given to the first reading of Ordinance No. 1546. Mayor Watson read the caption of Ordinance No. 1546 as follows: AN ORDINANCE AMENDING THE BUDGET FOR THE CITY OF WEST UNIVERSITY PLACE, TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1996; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1546, in the form proposed for adoption, were available in the Council Chambers. Finance Director Walter Thomas reported that the Ordinance amends the 1996 General Fund by adding $10,000 to the Fire Department's budget. It also provides funds to finance several capital projects in the amount of $214,000. The Water Utility Fund would also be increased $400,000 to finance the purchase of surface water and other costs. A motion was made by Council Member Rushing, seconded by Council Member Fogler, to adopt Ordinance No. 1546 on the first reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler and McCandless Voting Nay: None Absent: Council Member Lewis GARBAGE AND TRASH ORDINANCE: Consideration was be given to the first reading of Ordinance No. 1547. Mayor Watson read the caption of Ordinance No. 1547 as follows: 4 City Council Regular Session, November 25, 1996 AN ORDINANCE RELATING TO GARBAGE AND TRASH; AMENDING THE. CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1547, in the form proposed for adoption, were available in the Council Chambers. The City's current ordinance prohibits anyone from placing their garbage at the curb sooner than noon on the day before a scheduled collection. In order to prosecute violators, a witness must observe the person setting the trash prior to the noon time frame. The proposed Ordinance No. 1547 would allow the City to cite violators without personally observing them placing the trash and garbage in the right -of -way. A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve the first reading of Ordinance No. 1547. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler and McCandless Voting Nay: None Absent: Council Member Lewis LEASE AGREEMENT WITH GOODE COMPANY SEAFOOD: Consideration was given to a lease agreement between the City of West University Place and Goode Company Seafood. The agreement would allow Goode Company Seafood to lease 46,872 square feet of the property located at Dincans and Westpark. The lease payment to the City would be $4,687.20 and would result in new revenue of $56,246.40 for fiscal year 1997. A motion was made by Council Member Fogler, seconded by Council Member Rushing, to authorize the City Manager and City Attorney to finalize the lease agreement with Goode Company Seafood. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler and McCandless Voting Nay: None Absent: Council Member Lewis 5 City Council Regular Session, November 25, 1996 CITY COUNCIL MINUTES: Consideration will be given to the minutes of the following City Council meetings: (a) Workshop Session conducted on November 11, 1996 (b) Regular Session conducted on November 11, 1996 A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve the minutes as amended. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler and McCandless Voting Nay: None Absent: Council Member Lewis COUNCIL COMMENTS: Council Member Fogler commented that she enjoyed reading City Currents and thanked the City Manager for his work. Council Member McCandless thanked the staff for the report on the ground storage tank. He asked for a report on the 1996 soccer season. ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Rushing, seconded by Council Member Fogler to adjourn. The regular session adjourned at 8:12 p.m. 6 . _T - CITY COUNCIL REGULAR SESSION MONDAY, DECEMBER 2,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on December 2, 1996 with the following members present: Mayor Watson presiding, Council Members McCandless, Rushing and Lewis. The City Manager, City Attorney, Finance Director, Fire Chief, Director of Public Works and Director of Parks and Recreation were also present. Mayor Watson delivered the invocation and Council Member Lewis led the Pledge of Allegiance. Council Member Fogler was absent. 1996 BUDGET AMENDMENT: Consideration was given to the second and final reading of Ordinance No. 1546. Mayor Watson read the caption of Ordinance No. 1546 as follows: AN ORDINANCE AMENDING THE BUDGET FOR THE CITY OF WEST UNIVERSITY PLACE, TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1996; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. Copies of Ordinance No. 1546, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member McCandless, seconded by Council Member Lewis to adopt Ordinance No. 1546 on the second and final reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Lewis and McCandless Voting Nay: None Absent: Council Member Fogler GARBAGE AND TRASH ORDINANCE: Consideration was given to the second and final reading of Ordinance No. 1547. Mayor Watson read the caption of Ordinance No. 1547 as follows: AN ORDINANCE RELATING TO GARBAGE AND TRASH; AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT. Copies of Ordinance No. 1547, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member Rushing, seconded by Council Member Lewis to adopt Ordinance No. 1547 relating to garbage and trash on the second and fmal reading. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Lewis and McCandless Voting Nay: None Absent: Council Member Fogler ADJOURNMENT: With no further business to come before the City Council at this time, a motion was made by Council Member Lewis, seconded by Council Member Rushing to adjourn. The regular session adjourned at 6:57 p.m. CITY COUNCIL WORKSHOP SESSION MONDAY, DECEMBER 16,1996 MUNICIPAL BUILDING 3800 UNIVERSITY BOULEVARD 6:30 P.M. The City Council convened in Workshop Session in the Municipal Building (3800 University Boulevard) on December 16, 1996 with the following members present: Mayor Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City Secretary, City Attorney, Finance Director, Parks and Recreation Director and Public Works Director were also present. AGENDA REVIEW: The City Council reviewed the regular meeting agenda and discussed items under consideration with the Staff. - REPORT FROM WEST UNIVERSITY PLACE SOCCER ASSOCIATION President of the West University Place Soccer Association Tom Troll reported on the 1996 soccer season and the upcoming 1997 season. PUBLIC OPINION SURVEY: The City Council reviewed a draft of the public opinion survey. ADJOURNMENT: With no further business to come before City Council at this time, a motion was made by Council Member Fogler, seconded by Council Member Rushing, to adjourn. The workshop session adjourned at 7:30 p.m. CITY COUNCIL REGULAR SESSION AND JOINT PUBLIC HEARING WITH THE ZONING AND PLANNING COMMISSION MONDAY, DECEMBER 16,1996 MUNICIPAL BUILDING 3:800 UNIVERSITY BLVD. 7:30 P.M. The City Council convened in Regular Session in the Municipal Building (3800 University Boulevard) on December 16, 1996, with the following members present: Mayor Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City Secretary, City Attorney, Public Works Director, Finance Director, Fire Chief and Police Chief were also present. Council Member Rushing delivered the invocation and Council Member McCandless led the Pledge of Allegiance. PUBLIC SAFETY AWARDS: The Sentinel Club presented service awards to eligible Police and Fire employees for their tenure. PUBLIC HEARING: A Public Hearing was held before the Zoning and Planning Commission and the City Council of the City of West University Place, Texas. The purpose for the hearing was to provide an opportunity for parties in interest and citizens to be heard in relation to proposals to amend the City's Zoning Ordinance relating to "framed area" limitations. Members of the Zoning and Planning Commission present at the meeting were: Chairman Ned Ross, Les Albin, Byrlan Cass- Shively, Karol Musher, Salvatore Manzo and Patrick Starich. The public hearing was called to order by Mayor Watson and Mr. Ross at 7:50 p.m. Members of the public were invited to ask questions or speak concerning the amendment. Residents raised numerous issues concerning the proposed amendment on the "framed area ". Most of the residents present at the meeting felt that the 90 % rule was not conservative enough. They requested that the City Council change the proposed amendment to some number less than 80% of the size of the site. Members of the Zoning and Planning Commission responded to the questions raised by the residents. There being no more persons wishing to be heard, the Public Hearing closed at 9:27 p.m. City Council Regular Session, December 16, 1996 The Zoning and Planning Commission left the room. The City Council convened in Regular Session and continued with the items on the regular agenda. RESOLUTION APPROVING TRANSPORTATION IMPROVEMENT AGREEMENT: Consideration was given to Resolution No. 96 -24. A RESOLUTION AUTHORIZING A TRANSPORTATION IMPROVEMENT AGREEMENT BETWEEN THE CITY OF WEST UNIVERSITY PLACE, TEXAS AND METROPOLITAN TRANSIT AUTHORITY- OF HARRIS COUNTY, TEXAS AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Public Works Director Ed Menville reported that the Resolution authorizes the City to enter into a Transportation Improvement Agreement with the Metropolitan Transit Authority. The agreement would allow METRO to contribute up to $842,000 for engineering, design and construction of improvements to Weslayan Street from Bissonnet Street to University Boulevard. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to adopt Resolution No. 96 -24 approving the Transportation Improvement Agreement between the City of West University Place and the Metropolitan Transit Authority. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None FINAL ACCEPTANCE OF WORK IN PRIORITY AREA 3: Consideration was given to the acceptance of infrastructure improvements in Priority Area 3 and approval of final payment. A motion was made by Council Member McCandless, seconded by Council Member Rushing, to accept the infrastructure improvements in Priority Area 3 and authorize the final payment to Bearden Contracting Company. 2 City Council Regular Session, December 16, 1996 A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None BID AWARD FOR PRIORITY AREA 4B /5A: Consideration was given to bids received September 9, 1996 for the reconstruction of Priority Area 4B /5A and the pretreatment of trees. The following bids were received for reconstruction: Bidder Bid Amount Bearden Contracting Company $3,697,468.00 Walter A. Smith Paving $3,917,481.52 Conrad Construction $3,988,524.50 The following bids were received for the Pretreatment of Trees: Bidder Bid Amount Arbor Care, Inc. $ 7,100.00 Texas Tree Company $ 4,888.00 Trees, Inca $ 6,850.00 A motion was made by Council Member Fogler, seconded by Council Member Lewis, to award the contract in the amount of $3,697,468,00 for the reconstruction of Priority Area 4B /5A to Bearden Contracting Company and to award the contract in the amount of $4,888,00 for the Pretreatment of Trees in Priority Area 4B /5A to Texas Tree Company. An amendment to the motion was made by Council Member Fogler, seconded by Council Member Rushing, to add that the award of the contract was contingent upon the Texas Water Development Board approving the sewer portion of the project. 3 City Council Regular Session, December 16, 1996 A vote was taken, on the original motion as amended; with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None TAX REFUND: Consideration was given to a 1995 ad valorem tax refund. A motion was made by Council Member Lewis, seconded by Council Member Rushing, to authorize the Finance Director to refund the duplicate tax payment in the amount of $1,664.40. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None CITY COUNCIL MINUTES: Consideration was be given to the minutes of the following City Council meetings: (a) Workshop Session conducted on November 25, 1996 (b) Regular Session conducted on November 25, 1996 (c) Regular Session conducted on December 1, 1996 A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve the minutes as amended. A vote was taken, on the motion, with the following result: Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless Voting Nay: None Absent: None 4 City Council Regular Session, December 16, 1996 The City Council recessed at 9:39 p.m. At 10:00 p.m., the City Council reconvened in Regular Session with members of the Zoning and Planning Commission. Mr. Ross presented the final report of the Zoning and Planning Commission on the proposal to amend the zoning ordinance. The Zoning and Planning Commission recommended by a vote of 5 to 1 that the City Council approve Ordinance No. 1548 and that the "framed area" limitation be reduced to 85% of the building site. They recommended that Ordinance No. 1548 take effect 10 days following publication. ZONING ORDINANCE AMENDMENT RELATING TO "FRAMED AREA" LIMITATIONS: Consideration was given to the first reading of Ordinance No. 1548. Mayor Watson read the caption of Ordinance No. 1548 as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS TO INCLUDE "FRAMED AREA" LIMITATIONS; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT Copies of Ordinance No. 1548, in the form proposed for adoption, were available in the Council Chambers. A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve the first reading of Ordinance No. 1548, amending Table 7 -4 to limit the "framed area" to 80% of the building site. An amendment to the motion was made by Council Member Fogler, seconded by Council Member Lewis, to include that Subsection C of Section 12 -102 of the Zoning Ordinance does not apply to the amendments adopted by this ordinance. The 90% temporary limitation on "framed area", as adopted by Ordinance No. 1545; applies until this Ordinance takes effect. Ordinance No. 1548 would take effect, in a normal course of events, after second reading and 10 days following publication. A vote was taken, on the original motion as amended, with the following result: 5 City Council Regular Session, December 16, 1996 Voting Aye: Mayor Watson, Council Members Fogler; Lewis and McCandless Voting Nay: Council Member Rushing Absent: None COUNCIL COMMENTS: The City Council thanked the members of the Zoning and Planning Commission for their work and recommendation. ADJOURNMENT: With no further business to come before the City Council at this time, a _ motion was made by Council Member Lewis, seconded by Council Member Rushing to adjourn. The regular session adjourned at 10:15 p.m. 6