HomeMy WebLinkAboutMinutes_1995
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CfIY COUNCIL \\ORKSHOP SESSION
MONDAY, JANUARY 9, 1995
MUNICIPAL BUll.DING
3800 UNIVERSITY BOUlEVARD
6:30P.M
The City Council convened in Workshop Session.at 6:45 p.rn. in the Municipal Building
(3800 University Boulevard) on January 9, 1995, with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City
Manager, City Secretary, City Attorney, Finance Director, Public Works Director, Police
Chief, Fire Chief, Parks and Recreation Director and Building Official were also present.
AGRNIlA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff
Cindy Neal, Vice-Chairman of the Environmental Issues Committee-Recycling Section,
reported that she had attended a workshop with the. Houston Galveston Area CounciL The
purpose of the workshop was to discuss money that is available to cities in the form of a
grant from the Texas Natural Resource Conservation Commission. Grants are available for
composting and yard trimming management, public sector work place recycling and
residential waste reduction and recycling. Mrs. Neal stated that she submitted a proposal with
regard to composting and yard trimming management. She asked for $15,100 to help
subsidize backyard composting bins and mulching mower blades. Educational material would
also be available to familiarize residents and encourage them to participate. Mrs. Neal stated
that the Recycling Committee ~plans. to match the grant amount from funds received through
the Comprehensive Household Recycling Incentive System.
GOOD NEIGHBOR ORDINANCE:
The City Council considered 1;1. good neighbor ordinance.
City Attorney, Jim Dougherty reviewed Chapter 18 of the Code of Ordinances relating to
City-owned or City-operated facilities, except streets. The idea of the ordinance is to
establish a policy of being a" good neighbor" by setting upgeneralrequirell1ents that propose
to minimize adverse effects; benefit and enhance residential uses nearby, in<;lude buffering or
transitional features where necessary to protect residential uses and consider traffic flow in to
and out of city facilities. The proposed ordinance sets up the idea that the City will try to
comply with other ordinances even though it may not be required. It also sets up the general
rule that the City does not have to change any existing facilities. Subchapt~ B sets up the
officials responsible for the facilities and the issuance of permits for their use.
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City Council Workshop Session, January 9, 1995
The workshop session adjourned at 7:30 p.m. to convene in Regular Session. The workshop
session reconvened at 8:07 p.m.
The City Council. continued . its discussion of the Good Neighbor Ordinance.
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Mr. Dougherty reviewed Chapter 16 of the Code of Ordinances relating to Parks and
Recreation. Under Section 16-102 concernirig park curfew hours, the City's current.ordinance
sets a curfew each night between the hours of 11 :00 p.m. and 5:30 am. The City Council
agreed to change the curfew hours to 10:00 p.m. and 7:00 am.
Mr. Dougherty reported that Subchapter C., lllSD Licensed ~ is a new addition to the
current ordinance. Section 16-301 and 302 requires any person or group desiringto use the
lllSD Licensed Area for an organized youth sports event. to obtain a permit and agree to. the
regulations set.
COMPENSATION OF NEWBIll DlNe; lNSPFCll)R'
The City Council considered the compensation of a new building inspector.
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Ed Menville, Director of Public Works, reported that David Allen, a building inspector in the
Building Division resigned his position to accept another with the City of Wharton. The
reason for his departure was one only of money. Mr. Menville stated that the Building
Official, Dennis Holm, has been accepting applications over the past three weeks for the
vacant position. He received over 20 applications and in his opinion only 2 of the 20 have
sufficient experience which would enable them to work effectively.
Mr. Menville stated that the City's present policy for hiring new employees requires that an
individual selected begin at the starting pay range for the grade effected. The only people
willing to accept such a starting pay are ones with no experience. The Staff is requesting.
authority to deviate from the City's present hiring policy in order to hire an individual he
believes is the best qualified for the vacant position. Mr. liolm believes this individual is Jim
Cook and is requesting a starting pay of $30,000 per year.
A motion was made by Council Member Lewis, seconded by Council Member Fogler to
accept the recommendation of the Staff to offer the position of building inspector at a starting
salary of $30,000.
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City Council Workshop Session, January 9, 1995
The motion was voted on with the following results:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
REGUlATION OF SOI1amR~. CANV ASSTN(; ANn MATlmTA T . nT~rrn.mun9N=.
The City Council discussed the regulation of solicitors, canvassing and the distribution of . .
material that has not been requested.
Mr. Dougherty stated that he has worked on some new sections for Chapter 3. of the Code of
Ordinances. The new sections are designed to replace old sections relating to handbill~, .
solicitation and door-to-door sales. The basic approach would be to require systematic
canvassers to register with the CitY. A registrant would have to show positive identifiCation.
Each registrant would get a "don't knock" list. This list would show names and addresses of
people who do not want to be canvassed. A canvasser who might t.ty to canvass someone on
the list runs the risk of comniitting a trespass. Mr. Dougherty stated that he tried to limit the
scope of the regulations so that they would just achieve their purposes without having an
unnecessary effect on protected expression.
Mr. Dougherty suggested that the Council get comments from residents and newspaper
publishers before adopting an ordinance like the one presented. .
The City Council requested that the Staff put an article in the City Currents inviting
comments on the proposed changes.
ZONING ISSUES:
The City Council discussed miscellaneous zoning issues.
The City Council discussed a request presented by Randy Bullard at a previous council
meeting. Mr. Bullard has the option to return to the Zoning & Planning Commission and the
Zoning Board of Adjustment to request a variance on his property.
Mayor Watson suggested that the City Attorney prepare an amendment to the current
ordinance so that the City Council could review it.
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City Council Workshop Session, January 9, 1995
Council Member Fogler stated that she wanted to look at other changes to the zoning
ordinance at the same time.
The City Manager suggested that the Zoning and Pla,nning Commission be asked to attend a
Council workshop in the near future to discuss any proposed changes.
ADJOURNMENT:
With no further business. to come before City Courtcil at this time, a motion was made by
Council Member Rushing, seconded by Council Member Fogler to adjourn the workshop
sessIon.
The workshop session adjourned at 9:30 p:m.
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CITY COUNOL REGUlAR SFSSION
MONDAY, JANUARY 9, 1994
MUNICIPAL BunnING
3800 UNIVERSITY BOUlEY ARD
7:30P.M
The City COUl),cil convened in Regular Session at 7:30 p.rn. in the Mmricipal Building (3800
University Boulevard) on January 9, 1995, with the following mem.berspresent: Mayor
Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City
Manager, City Secretary, Finance Director, Public Works Director, Police Chief, Fire Chief,
Building Official and Parks and Recreation Director were also present. Mayor Watson
delivered the invocation and Council Member Fogler led the Pledge of Allegiance.
CIIlZJ!N COMMEN'IS:
Art Hirdler, 6416 Commmrity, continued reading his letter that he had distributed to the City
Council at a previous meeting. The letter addressed placement of the liftstation at
Commmrity and Byron.
REOUFST FOR AUlHORIZAlION AND FUNDS:
Consideration was given to a request for funds from the Tree Section of the Environmental
Issues Committee to print and mail tree presenration instructions to every West University
Place home.
Susan Kasper, Vice-Chairman of the Environmental Issues Committee-Tree Section, spoke to
the City Council regarding the Tree Committee's request. She stated that the brochure is
published by the Houston Area Urban Forestry Council and gives infonnation on how to save
trees both before and during construction. The Tree Committee has a bid of $516 to purchase
5000 of the brochures and they would like to send them out in the water bill to save cost.
The City Council and Staff discussed the possibility of publishing the brochure in the City
Currents.
City Manager, Mike Tanner, stated that, if the format of the brochure is changed, then it
could possibly be put in the City Currents. This would make it clear to all residents that the
information was coming from the City.
A motion was made by Council Member Fogler, seconded by Council Member Rushingto
table the request for funds from the Tree Committee to give the Staff an opportunity to
refonnat the brochUre to put it in City Currents.
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City Council Regular Session, January 9, 1995.
The motion was voted on with the following result:
Voting Aye:
Voting :Nay:
Absent:
Mayor Watson, ColIDcil Members Rushing, Fogler, Lewis and
McCandless .
None
None
CIlY a:xJNrn ,.l\1F-Ii; lING MINUTFS:
Consideration was given to the minutes of the following City COlIDcil meetings:
(a) Workshop Session conducted on December 12, 1994
A motion was made by ColIDcil Member Lewis, seconded by.ColIDcil Member Rushing to
approve the minutes as presented.
The motion was voted on with the following result:
Voting Aye: . Mayor Watson, ColIDcil Members Rushing, Fogler, Lewis and
McCandless
Voting Nay: None
Absent: None
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muNrn,..a.>MMENIs:
COlIDcil M6mberMc<Ja11.dlessrefninded everyone about. the Houston Tenneco.Marathon on
Sunday, January 15,!9~5. .
STAFF REPORf:
Mr. Tanner reported on the sidewalk replacement around West University Elementary School.
AD.DURNMENT:
A motion was.made.by CotUlcil Member Lewis, seconded by Council Member Rushing to
. adjourn the regular. session.
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The regular. session adjburbed at. 8:00 p.rn.
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CfIY COUNCIL "ORKSHOP SESSION
MONDAY, JANUARY 23, 1995
MUNlOPAL BUllDING
3800 UNlVERSDY BOULEY ARD
. 6:30 P.M
The City Council convened, in Workshop Session at 6:40 p.rn. in the Municipal Building
. (3800 University Boulevard) on January 23, 1995, with the following members present:
Mayor Watson presiding, Council Members Rushing, and Lewis. The City Manager, City
Secretary, City Attorney, Finance Director, Public Works Director, Police Chiet: Fire Chiet:
Parks and Recreation Director, Urban Forester, Deputy Director Public Works and Building
Official were also present. Council Member McCarl<lless was absent.
AGFNDA REVJE\\':. -
The City Council reviewed the regWar meeting agenda and discussed items under
consideration with the Staff. .
MA~R~A11NGm-PROPOSm RVJ AW AMFNIl~ oo.1II&FR~ 00-
'WFST IJNIVERSTIY. PARKS FlJND:
Parks and Recreation Director Mark MaileS reported that the Friends were asking that the
bylaws be amended to. orily require four members be present at a meeting to constitute a
quorum.
City Manager Mtke Tanner commented that Council Member Fogler had expressed her
concern about the proposed amendment earlier in the week and would express her.objection
when she airived at the. meeting.
Council Member Lewis expressed her concern about having a quorum consist of only four
members when the Friends Board has positions for 21 members.
Mr. Tanner Commented that he was not concerned to the extent that the authority of
approving expenditures by the Friends Board remains with the City Council.
City Attorney Jim Dougherty stated that the City Council approves any expenditure above
$1,000.
Council Member Rushing commented that he was basically. in favor of any recommendation
made by Ross Fraser, Chairman of the Friends Board.
MATIERS RElATING m ("..oon NRlGHROR rnnlNANClf..
Mr. Dougherty pointed out that on Page A-3, "Procedures, Criteria", 'he added a sentence
requested by the City Council which states "The issuing authority shall adopt criteria for the
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City Council Workshop Session, ]qnuary 23, 1995
issuance of permits which reflect: (i) suitability (ii) availability of other facilities. (iii) historic
uses, and (iv) contractual, regulatory and other restrictions appiicable to specific facilities".
MATIERS RElATING 10 SIGN ORDINANCR:
Mr. Dougherty reported that the City has basically had two sign ordinances, one under
"Advertising" in Chapter.3 of the Code and the second included with other misG~llaneous
regulations in the Zoning Ordinance. When the Zoning Ordinance was amended, the; sign .
regulations were removed with the idea being that they would all be put in Chapter 3. Mr.
Dougherty stated that the Sign Ordinance being considered that night by the City Council
would be temporary and would continue the status quo.
MATIERS RElA11NGIDPARK" ANn RFrRRAllON()RnlNA~(1j"
Mr. Dougherty stated that the restriction of access would be covered especially if
reservations are required.
INSTALlATION OF PlANT SCREEN:
The City Council discussed the installation of large shrubs and trees on the northern property
line of the West University Elementary School following ballfield reconfiguration.
Urban Forester Ness Tesno reported that she was requested to present a cost estimate to plant
a living screen along the fence line at the 3700 block of Rice. The estimate at this time is
$14,700. The plant screen will reduce the noise and a certain amount of light. Mrs. Tesno
stated that there was no provision for maintaining the plants.
Council Member Lewis stated that she would like to visit with Ken Sparks, President of the
Tri-Sports Association, about the Association absorbing some of the costs of the plant screen.
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City Council Workshop Session, January 23, 1995
Mrs. Tesnoreported on the Arbor Day Celebration and Weir Park dedication scheduled for
Saturday, January 29.
SEWANEE PARKING COMPLAINT:
The City Council considered a parking complaint presented by Joe Studlick of 5321 Sewanee
and Ralph Pokluda of 5320 Sewanee. ,
Council Member Fogler arrived at 7:10 p.m.
Mr. Studlick pointed out that the problem of parking only occurs on Sunday mornings when
people are parking on the grass, driveways and breaking other city ordinances. He stated that
he felt the solution was for the Police Department to enforce the existing laws in the City and
that they were opposed to "no parking" signs in front of their homes.
Betty Sellers stated that she lives on the comer of Sewanee and Albans. She felt that there
would be a safety issue by making the Sewanee Street area a "no parking" area. This would
create more traffic on Albans Street.
Ralph Pokluda stated that he felt the City would be better advised to be more stringent when
issuing tickets on Sewanee Street. He c0l1U11ented that it would be a major inconvenience for
them and their friends to not be able to park on the street.
Mayor Watson suggested that the Greek Orthodox Church members be allowed to park in the
right-of-way but not on their private property.
Mr. Pokluda stated that parking in the right-of-way would not be an alternative because the.
grass stays wet and they would have the problem of keeping the yards in good shape. He
stated that he thought the problem had improved with the Police issuing tickets.
Council Member Fogler commented that she did not think that issuing more tickets was the
best way to be good neighbors. She stated that having people park or drive in the grass on
the non-curbed streets was a fact of life in this City. Council Member Fogler stated that she
thought there needed to be a more realistic and enforceable solution.
Mayor Watson asked the Police Chief what the Police Department was presently doing about
the situation.
Police Chief Steve Griffith reported that they were only issuing warnings at this time. He
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City Council Workshop Session, January 23, 1995
suggested allowing the Staff to use their own discretion. Ifsomeone is parked on the City
easement, then they would probably issue a warning but if someone is parked on the grass
and in the residents yard, then this would warrant a ticket.
Council Member Lewis suggested a removable sign that could be set up for three hours on
Sunday.
Mr. Pokluda asked if they coul~ be responsible for setting out "no parking'l coneSiNHe stated
that they would buy them and put them out on Sunday.
Chief Griffith stated that there could be operation problems with temporary signs.
The City Council asked the Police Chief to work with the residents on Sewanee to settle on a
solution to the parking problem.
ARCHITECTURAL SOUOTA TION:
Architect Allen Rice of 2727 Wedein will present his credentials at the next Workshop
Session scheduled for February 13, 1995.
The workshop session adjourned at 7:30 p.m. to convene in Regular Session. The workshop
session reconvened at 8:45 p.m.
FACIIl1Y IMPROVEMENT PROJECTS:
A report on Community Building rehabilitation and Public Works Center improvement was
presented by Architect John Stone of Mitchell Carbo;} & Associates.
Mr. Stone reported that the bids for the Community Building project will be opened on
February 3. He stated that he had met with Council Member Lewis and the interior decorator
for Mitchell Carlson and they selected some new colors for the Community Building. Mr.
Stone presented the new selection to the City Council.
Mr. Stone presented the preliminary schedule for the improvements to the Public Works
facilities. He stated that he has met with the Staff of the Public Works Department to
discuss the schematic design. The design will be presented to the City Council at the next
Workshop Session.
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City Council Workshop Session, Jan~}3, 1995
ENGINEERING SERVICES:
The City Council discussed the provision of civil engineering services with the Staff.
Mr. Tanner reminded the Council that Dieter Ufer, the City's consulting engineer, was no
longer with Langford Engineering. He stated that he had spoken with John Davis of
Langford Engineering concerning the. problems that might arise with Mr. Ufer no longer being
employed there. Mr. Tanner stated that Mr. Ufer is now employed by Claunch & Miller
Engineering.
Mr. Tanner stated that the Staff feels it is in the best interest of the City to stay with Dieter
Ufer and move the consulting engineering services to Claunch & Miller. He commented that
there could possibly be an increase in fees with Claunch & Miller but the Staff feels the
service will be better.
Mayor Watson asked if the contract with Langford Engineering could be terminated at will.
Mr. Tanner stated that Langford Engineering could complete the work with Priority Area 2 .
and 3 but stop work on Priority Area 4A.
The City Council agreed that the City should move the consulting engineering services to Mr.
Ufer at Claunch & Miller.
RIGHf-OF- WAY MATIERS:
The City Council considered matters related to Byron right-of-way west of Community.
Closed Executive Session to be held under Section 551.071 and Section 551.072, Texas
Government Code.
The City Council convened in Executive Session at 9:27 p.m. with the following members
present: Mayor Watson, Council Members Rushing, Fogler and Lewis. The City Manager,
City Secretary, City Attorney and Public Works Director were also present.
The City Council adjourned the Executive Session at 9:56 p.m. and reconvened in open
session. Mayor Watson called for a motion.
A motion was made by Council Member Fogler, seconded by COlmcil Member Lewis to
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City Council Workshop Session, January 23, 1995
reconfirm the City Council's resolve to leave the liftstation in the right-of-way at Byron Street
and to not move it to any location along the street of Community, to authorize the Staff to go
forward with the proposed work schedule for the Byron Street project and to report back to
the City Council as additional information becomes available.
The motion was voted 'on with the following results:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler and LeWIS
Voting Nay: None
Absent: Council Member McCandless
ADJOURNMENT:
With no further business to come before City Council a~ this time, a motion was made by
Council Member Fogler, seconded by Council Member Lewis to adjourn the workshop
seSSIOn.
The workshop session adjourned at 9:57 p.m.
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01Y mUNOL REGUlAR SESSION
MONDAY, JANUARY 23, 199K S
MUNlClPAL BunnING
3800 UNlVERSI1Y BOUlEY ARD
7:30 P.M
The City Council convened in Regular Session at 7:30 p.m. in the Municipal Building (3800
University Boulevard) on January 23, 1995, with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler and Lewis. The City Manager, City
Secretary, Finance Director, Public Works Director, Police Chief, Fire Chief, Building
Official, Deputy Director of Public Works and Parks and Recreation Director were also
present. Mayor Watson delivered the invocation and Council Member Lewis led the Pledge
of Allegiance. COlU1Cil Member McCandless was absent.
CIllZE.N CUl\tlMENTS:
Mayor Watson invited residents who wished to address the City Council to come forward as
their names were called. .
Art Hirdler, 6416 Community, continued reading his letter that he had distributed to the City
COlll1cil at a previous meeting. The letter addressed placement of the liftstation at
I Community and Byron. -
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-----.-J Larry Massey, 6410 Community, reported on the progress of the Communications Committee.
He stated that over the last 18 months, they feel they have improved the City Currents and
media communications. The Newcomers Club had over 80 residents attend a party hosted by
Mayor Bill Watson and his wife Lois to celebrate the fIrst anniversary of the group. Mr.
Massey reported that special events have helped West University Place. He stated that future
plans include starting a media clipping service to collect articles about the City and fInishing
the Newcomers Guide. He recommended to Council that they consider a voice response
system for the agendas of various meetings each week. Mr. Massey stated that the West
University Rotary Club may be the largest chartered club in the history of Rotary.
Joan McCay, 3029 Carnegie, complained about the street signs being illegible in West
University and the stop signs no longer reflecting. Mrs. McCay stated that there has been a
water leak at Community and University for a year and a half She commented that the
Public Works Street Crew were parking their truck for 10 minutes after cleaning out the
drains during a rainstorm. She also complained about the mud building up on the street.
Mrs. McCay pointed out that the banners were hanging up too long after an event takes place.
She stated that surveying equipment had remained unmanned for a long period of time before
the Tenneco Marathon.
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Barbara Carlson, a resident 3130 Albans and owner of the property at 6424 Community,
stated that she and Mr. Hirdler own "fee simple" to the middle of the street on Byron. She
asked the City to relinquish part of that fee simple back to the homeowners in lieu of loss and
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City Council Regular Session, January 23, 1995
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damage to their property values. She stated that, as a realestate broker and having 2 listings
close to that area, she has found that she has had to disclose to any potential buyers
information about the liftstation.
RFSOW1lON APPROVING AMENDED BYlAWS OF FRIENDS OF WEST
UNIVERSITY PARKS ...FUND:
A motion was made by Council Member Rushing, seconded by Council Member Lewis to
table consideration of Resolution No. 94-23 until the next regular session.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member McCandless
GOOD NEIGHBOR ORDINANCE:
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Consideration was given to the fIrst reading of Ordinance No. 1495
Mayor Watson read the caption of Ordinance No. 1495. as follows:
AN ORDINANCE RELATING TO PUBLIC FACILITIES; AMENDING THE CODE OF
ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1495, in the form proposed for adoption, were available in the
Council Chambers.
City Attorney Jim Dougherty reported thatthe Good Neighbor Ordinance would adopt and
codify a number of rules and policies. It would set up location, time and operation of City
facilities. Mr. Dougherty explained that the Ordinance would set up the policy that the City
would operate as "good neighbors" .and designates specific officers of the City to be
responsible for each facility.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to
adopt Ordinance'No. 1495 on the first reading.
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City Council Regular Session, JanlliU)L2~;; 1995
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member McCandless
SIGN ORDINANCE:
Consideration was given to the fIrst and fInal reading of Ordinance No. 1496
Mayor Watson read the caption of Ordinance No. 1496 as follows:
AN ORDINANCE RELATING TO SIGNS; PRESCRIBING TEMPORARY REGULATIONS
FOR SIGNS IN THE CITY OF WEST UNIVERSITY PLACE, TEXAS; PRESCRIBING A
PENALTY; CONTAINING FINDINGS AND PROVISIONS RELATING TOTI-IE
SUBJECT; AND DECLARING AN EMERGENCY.
Copies of Ordinance No. 1496, in the fonn proposed for adoption, were available in the
~ Council Chambers.
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.---J Mr. Dougherty reported that Ordinance No. 1495 would continue the status quo of the City's
current sign ordinance. There is a project underway to combine all of the City's regulations
on signs in Chapter 3 of the Code of Ordinances.
A motion was made by Council Member Lewis, seconded by Council Member Rushing to
adopt Ordinance No. 1496 on the fIrst and fmal reading.
The motion was voted on with the following result:
_ Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: COlUlcil Member McCandless
PARKS AND RECREAllONORDINANCE:
Consideration was given to the fIrst reading of Ordinance No. 1497.
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AN ORDINANCE RELATING TO PARKS AND RECREATION; AMENDING THE
CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE; TEXAS;
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City Council Regular Session, January 23, 1995
PRESCRIBING A PENALTY; AND CONTAINING HNDINGS AND PROVISIONS
RELATING TO THE SUBJECT. ..
Copies of Ordinance No. 1497, in the form proposed for adoption, were available in the
Council Chambers.
Parks and Recreation Director Mark Mailes explained that the Parks and Recreation
Ordinance would codii)r the rules and regulations on the H.I.S.D. License Area,s.ets up
curfew hours and regulations for the City's parks and codifies qualifications and terms of the
Parks and Recreation Board.
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to
adopt Ordinance No. 1497 on the first reading.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member McCandless
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BIDS FOR DITCH RFBlORAllON:
Consideration was given to bids received January 10, 1995 for ditch restoration at the former
City landfill on Ruffmo Road.
Public Works Director Ed Menville reported that the following bids were received for
restoration of the drainage ditch located at the City's landfill at 9610 Ruffmo Road.
Bidder
Bid Amount
Rebel Contractors, Inc.
Whitelak, Inc.
Longhorn Excavators, Inc.
Eagle Construction
$32,100
$34,020
$55,050
. $58,968
Mr. Menville stated that restoration of the ditch is the last mctior work to be performed at the
landfill, as part of the [mal closure plan. He reconunended that the work be awarded to the
low bidder, Rebel Contractors, Inc.
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City Council Regular Session, January 23, 1995
A motion was made by Council Member Fogler, seconded by Council Member Lewis to
award the contract for ditch restoration to Rebel Contractors, Inc. in the amount of $32,100.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members.Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member McCandless
BIDS FOR GARBAGE TRUCK:
Consideration was given to bids received December 15, 1994 for the purchase ofa new
garbage truck.
Mr. Menville explained that purchase of the new garbage truck was included in the 1995
budget.
The following bids were received:
Bidder
Bid Amount
Houston Peterbilt, Inc.-Easy Pack body
Houston Peterbilt, InC.-Maxon Body
Industrial Disposal -Maxon Body
Lone Star White GMC-Maxon Body
$109,445
$108,039
$110,973
$104,825
A motion was made by Council Member Lewis;seconc!ed by Council Member Fogler to
accept the low bid in the amount of $104,825 s'.lbmitted by Lone Star White GMC for the
purchase ,of a new garbage truck.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member McCandless
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City Council Regular Session, January 23, 1995
BIDS FOR POliCE PAlROL CARS:
Consideration was given to bids received January 17, 1995 for the purchase of 3 new police
(patrol) cars.
Police Chief Steve. Griffith stated that the 1995 budget included the purchase of 3 new patrol
vehicles. He reported that the bids came back considerably higher this year than they have in
previous years. In the past two years, costs for the identical police patrol packages have
averaged $14,400 per unit. The cost per unit has risen this year with the increase of vehicle
and warranty costs and. a decrease in the concession that the manufacturer has been willing to
give for governmental police packages. He asked that the Council approve the low bid from
Mac Haik Ford with a budget amendment in the amount of $7,578.
The following bids were received:
Bidder
Sim!le Unit Cost
3 Unit Amount
Mac Haik Ford
Charlie Thomas Ford
Helfinan Ford
A.C. Collins Ford
HGAC
$18,026
$18,125
$18,090
$18,716
$18,114
$54,078
$54,375
$54,270
$56,148
$54,342
A motion was made by Council Member Rushing, seconded by Council Member Lewis to
accept the bid from Mac Haik Ford in the total amount of$54,078 for the purchase of 3
patrol vehicles with a budget amendment in the amount of $7,578.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member McCandless
BIDS FOR PURCHASE OF FIRE lRUCK:
. Consideration was given to bids received December 20, 1994 for the purchase of a new fire
truck (pumper).
rire Chief TeA)' Stevenson reported that the Fire Department representatives spent several
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City Council Regular Session, January 23, 1995
weeks reviewing the proposals and bids submitted by the following bidders:
Bidder
Rid Amollnt
Neel. and Associates
Martin Apparatus
Emergency V ehic1es~ of Texas
$275,038
$269,426
$243,000
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Chief Stevenson stated that the Fire Department was recommending the second low bid from
Martin Apparatus and a budget amendment intlle amount of $4,476. The apparent low
bidder did not meet specifications and received poor recommendations from current users.
A motion was made by Council Member Lewis, seconded by Council Member Fogler to
accept the second low bid in the amount of $269,426 from Martin Apparatus for the purchase
of a fire truck and authorize a budget amendment in the amount $4,476.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member McCandless
PURCHASE OF liGHT 1RUCK~:
Consideration was given to the purchase of 3 new pickup trucks for the Public Works
Department through the State Cooperative Purchasing Program.
Mr. Menville stated that the staff was requesting authority to purchase the trucks through the
State Cooperative Purchasing Program. The City would spend approximately $500 more if
formal bids were taken.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to
approve the purchase of the 3 new pickup trucks through the State Cooperative Purchasing
Program in the amount of $41,860.90
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City Council Regular Session, January 23, 1995
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member McCandless
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PRIORIlY AREA ~ REa)NS1RUCI1ON CHANGE ORDER:
~~,
Consideration was given to a change order in the amount of $75,028.48 for paving (concrete)
associated with Priority Area 2 (College/Oberlin) Reconstruction.
Mr. Menville reportedthat street deterioration has progressed on the 3900 block of Byron
Street. This area was originally planned for rehabilitation but deterioration has occurred
rapidly due to their continued use by heavy construction equipment.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to
approve Change Order No. I in the amount of $75,028.48 to replace rather than rehab 2
blocks in Priority Area 2.
The motion was voted on with the following result:
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Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member l\IIcCaadless
01Y COUNCIL MEEI1NG MINU1ES:
Consideration was given to the minutes of the City Council meeting conducted on December
12, 1994.
A motion was made by Council Member Rushing, seconded by Council Member Fogler to
approve the minutes as amended.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler and Lewis
Voting Nay: None
Absent: Council Member McCandless
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City Council Regular Session; January"23~ 1995
COUNCIL COMMENTS:
COW1cil Member Rushing commended the City Staff and the citizens who were involved in
the Houston Tenneco Marathon.
Council Member Fogler commented that she was happy the City Council made the decision
to light fields 4A and 4B. She stated that there has been a huge increase in the number of
girls who have registered to play softball this year and that sort of pressure on the schedule
would have caused a number of participants to be turned away.
Mayor Watson thanked the City Secretary for organizing the Mayor's Breakfast during the
Houston Tenneco Marathon.
ADJOURNMENT:
A motion was made by Council Member Lewis, seconded by Council Member Rushing to
adjourn the regular session.
The regular session adjourned at 8:30 p.m.
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CITY COUNCIL \IDRKSlIOP SESSION
MONDAY, FEBRUARY 13, 1995
MUNICIPAL BUIlDING
3800. UNlVERSIIY BOUIEV ARD
6:30 P.M.
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The City Council convened in Workshop Session at 6:30 p.m. in the Municipal Building
(3800 University Boulevard) on February 13, 1995, with the following members present:
Mayor Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The
City Manager, City Secretary, City Attorney, Finance.Director, Public Works Director, Police
Chief, Fire Chief, farksand Recreation Director, Urban Forester, Deputy Director Public
Works and Building Official were also present. .
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items. under
consideration with the Staff
MATIERS REIATING 10 PROPOSED BYIAWAMENDMENlS OF TIlE FRTRNDS OF
\VEST UNlVERSIIY.PARKS FUND:
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Ross Frazer, Chairman of the Friends of West University Parks Fund Board was present
during the.Workshop to discuss the proposed bylaw amendments. Mr. Frazer reported that
the Friends were asking that the bylaws be amended to only require four members be present
at a meeting to constitute a quorum.
Council Members Lewis and Fogler expressed their concerns over the proposed amendment.
ARCHlTECIURAL SOLICITATION:
Architect Allen Rice of 2727 Werlein presented his credentials to the City CounciL
The workshop session adjourned at 7:30 p.m. to convene in Regular Session. 'The workshop
session reconvened at 8:58 p.m.
INSTAllATION OF PIANT SCREEN:
The City Council discussed the installation of large shrubs and trees on the northern property
line of the West University Elementary School following ballfield reconfiguration.
Urban Forester Nes Tesno presented an estimated cost of $22,100 to install a plant screen
from Edloe Street to Auden Street. She reported that in some areas it is not feasible to plant
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City Council Workshop Session, February 13, 1995 .
additional trees due to the narrpw sPllCY"Clvailable and utility lin~/
Council Member Lewis commented that some of the residents on the 3700 block of Rice do
not want shrubs behind their house because the air flow would be blocked. She suggested
that the City plant shrubs on the property of those residents who want them and then the
homeowner could be responsible for maintaining the plants. Council Member Lewis reported
that she had spoken with Ken Sparks of the Tri Sports Association about donating money for
the plant screen. Mr. Sparks had suggested speaking with Trees For Houston about their
policy of accepting donations anq,then planting the trees and maintainingthem for a year.
City Manager Mike Tanner reported that, as a rule, the City could not use public funds to
improve private property. Mr~ Tanner stated that, in this case, there may be a unique
situation where the City could put trees in a place that is actually public property but the
residents have encroached on the property.
The City Council asked Mrs. Tesno to send letters to the residents on the 3700 block of Rice
. informing them of the plant screen proposal and asking their input on the matter.
PUBLIC \\ORKS CEN1ER IMPROVEMENT:
A report on Public Works Center improvement was presented by Architect John Stone of
Mitchell Carlson & Associates.
Mr. Stone reported that he gathered the Staffs ideas on the improvements and scaled the
building to what he thought was a manageable size. Mr. Stone presented an estimated budget
in the amount of $498,500 for the public works facilities.
Council Member Lewis left the meeting at 9:52 p.rn.
SURFACE WAlERCONVERSION AND NanF.lCATION:
The City Council discussed surface water conversion and considered the notification of
residents.
Public Works Director Ed Menville gave the City Council a rough draft of the release to
residents notifying them of the surface water conversion. The notice will also be included in
City Currents. Mr. Menville asked for the Council's input on the contents of the notice.
Council Member Fogler volunteered to help rewrite the notice. She also suggested that the
Staff have signs made and place them in different areas around the" City.
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City Council Workshop Session, February 13, 1995
BOARD AND COMMIl'l~ VACANCIES:
The City Council addressed board and committee vacancies.
The City Council asked the City Secretary to schedule interviews for the interested volunteers
at the next worksqop session.
ADJOURNMENT:
With no further business to come before City Council. at this time, a motion was made by
Council Member Rushing, seconded by COuncil Member McCandless to adjou.ri1 the
workshop session.
The workshop. session adjourned at 10:20 p.rn.
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mY COUNCIL REGUlAR SESSION
MONDAY, FEBRUARY 13, 1995
MUNICIPAL BUIlDING
j 3800 .UNlVERSITY BOUlEY ARD
7:30 P.M
The City Council convened in Regular Session at 7:30 p.m. in the Municipal Building (3800
University Boulevard) on February 13, 1995, with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler and Lewis. The City Manager, City
Secretary, Finance Director, Public Works Director, Police Chiet:Fire Chiet: Building
Official, and Parks and Recreation Director were also present. Mayor Pro Tern Rushing
delivered the invocation and Council Member McCandless led the Pledge of Allegiance.
CIllZEN COMMEN1S:
Mayor Watson invited residents who wished to address the City Council to come forward as
their names were called.
Randy Bullard, 6546 Buffalo Speedway, asked the-City Council to call a special session for
Thursday evening to consider the problem with his lots at 3212 Carnegie and 6546 Buffalo
Speedway.
Mayor Watson commented that the City Council would be meeting with the Zoning and
Planning Commission on February 27.
Chuck Gillan, 3620 GeorgetoWll,. requested that the City. Staff take a look at the street signs
because they were not reflecting light. He wanted the City to look first class. ..
Art Birdler, 6416 Community, presented the City Council with a petition which addressed
placement of the liftstation at Community and Byron.
Joan McCay, 3029 Carnegie, spoke conCerning a Resolution being sent to the State
Legislature which addressed redistricting Precinct 15.
Linda Yarger, 4230 Byron, spoke in favor of the petition presented by Art Hirdler. She asked
that the City Council placetheliftstation in the street.
Harold Yarger, 4230 Byron, asked that the City Council obtain another opinion about
placement of the liftstation.
Larry Massey, 6410 Community, spoke in support of the 1996 Houston Tenneco Marathon.
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City Council Regular Session, February 13, 1995
1996 TENNEa) MARAmON:
Consideration was given to the 1996 Tenneco Marathon scheduled to be run January 21,
1996.
. David Hannah, Jr. stated that he was the 1995 Race Director. . He. asked the City Council to
allow the race to come through West University Place again in 1996.
A motion was made by Council Member Rushing, seconded by. Council Member Fogler to
allow the Houston Tenneco Marathon to come through West University Place but to require
the special event to be scheduled through the Police Chief.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
SURFACE WAlER CONVERSION:
Consideration was given to a presentation by Roger.Hulbert of the. City of Houston Public
Works Department (Water Quality Control Branch) on surface water quality and ground water
. blending.
Mr. Hulbert discussed what residents could expect from the change to surface water from well
water. He commented on the water quality and taste. Most residents would not be able to
notice any change at all.
WATER OONSERVATION PIAN:
Consideration was given to the establishment of a water conservation plan.
Director of Public Works Ed Menville presented a draft of a Water Conservation Plan. He
reported that the Plan was developed in order to comply with requirementsdefmed in the .
Surface Water Supply Agreement executed between theCity. of West University Place and the
City of Houston. Included with the plan is a drought contingency plan. Mr. Menville stated
that the Staff was requesting approval of the Water Conservation Plan.
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City Council Regular Sessioh,/FebruaryB, 1995
A motion was. made by Council Member Fogler, seconded by Council Member McCandless
to approve the Water Conservation Plan with text amendments.
The motion was voted on with the following result:
Voting Aye:
VotIng Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, LewlS and
McCandless
None
None
mNlRACf FOR GROUNDWATRR ANOMKmANF. 'll?~TIN~.
Consideration was given to a contract from Fugro Environmental, Inc. to conduct groundwater
and methane tests required by the Texas Natural Resources Conservation Commission at the
City landfill on Ruffino Road.
Mr. Menville reported that monitoring of a landfill follows formal closure and must be
~ performed for a minimum of five years. Testing done in the first year is designed to establish
I the standard against which all subsequent yearly tests are measured. Mr. Menville stated that
~ it is important to note that should contamination be encountered during the five year period,
the 1NRCC Can require additional analysis or testing.
A motion was made by Council Member McCandless, seconded by Council Member Rushing
to approve a contract with Fugro Environmental, Inc. to provide groundwater and methane
monitoring at the City landfill subject to the City Attorney's review and approval.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
EXPENDl1URFS OF THE FRTFNJ)SOF WFST ITNlVFR~nv PI .AC'Ii' E~ FUND .
BOARD:
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Consideration was given to expenditures of the Friends of West University Place Parks Funa
Board during 1995.
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City COlUlcil Regular Session, February 13, 1995
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Ross Frazer, Chairman of the Friends Board, presented the Council with a budget from the
1995 Park Lovers Ball. The actual income from the ball. is $114,000 which includes a
$25,000 pledge from County Comissioner Steve Radack.
A motion was made by Council Member Rushing, seconded by Council Member Lewis to
approve the expenditure in the amount of $17,200 made. by the Friends of West UniverSity
Place Parks Fund Board.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
Voting Nay: None
Absent: None
RFSOUJ11ON FOR AMENDED BYlA ~ 00 FRIENDS OF WFST UNlVERSIIY
PARKS FUND:
Consideration was given to Resolution No. 94-23.
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Mayor Watson read the caption of Resolution No. 94-23 as follows:
A RESOLUTION APPROVING, AOOPTING AND AUIHORIZING AMENDED BYLAWS
OF TIlE FRIENDS OF WEST UNIVERSITY PARKS FUND, A TEXAS NON-PROFIT
CORPORATION; AND CONTAINING FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT.
A motion was made by Council Member Rushing, seconded by Council Member McCandless
to adopt ResolutionNo. 94-23 as presented.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing and McCandless
Voting Nay: Council Members Fogler and Lewis
Absent: None
The motion carried.
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City COlUlCil Regular Session, Februaryl3, 1995
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GOOD NEIGHBOR ORDINANCE:
Consideration was given to the second and [mal reading of Ordinance No. 1495.
Mayor Watson read the caption of Ordinance No. 1495 as follows:
AN ORDINANCE RELATING TO PUBLIC FACIUTIES; AMENDING THE CODE OF
ORDINANCES OF THE CI1Y OF WEST- UNlVERSIW PLACE, lEXAS; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1495, in the form proposed for adoption, were available in the
Council Chambers.
The Good Neighbor Ordinance would adopt and codify a number of rules and policies. It
would set up location, time and operation of City facilities. The Ordinance would set up the
policy that the City would operate as "good neighbors" and designate specific officers of the
City to be responsible for each facility.
A motion was made by Council Member Rushing, seconded by Council Member McCandless
to adopt Ordinance No. 1495 on the second and final reading.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
Voting Nay: None
Absent: None
PARKS AND RECREATION ORDINANCE:
Consideration was given to the second and [mal reading of Ordinance No. . 1497.
Mayor Watson read the caption of Ordinance No. 1497 as follows:
AN ORDINANCE RELATING TO PARKS AND RECREATION; AMENDING THE
CODE OF ORDINANCES OF THE CI1Y OF WEST UNIVERSI1Y PLACE, TEXAS;
PRESCRIBING A PENAL1Y; AND CONTAINING FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT.
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City Council Regular Session, February 13, 1995
Copies of Ordinance No. 1497, in the form proposed for adoption, were available in the
Council Chambers.
The Parks and Recreation Ordinance would codify the rules and regulations on the HI.S.D.
License Area, set up curfew hours and regulations for the City's parks and codifies
qualifications and tenns of the. Parks and Recreation Board.
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to
adopt Ordinance No. .1497 on the. second and final reading.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
1995 BUDGEI' AMENDMENT:
Consideration was given to the first reading of Ordinance No. 1498.
Mayor Watson read the caption of Ordinance No. 1498 as follows:
AN ORDINANCE AMENDING 1HE BUDGET OF 1HE CITY OF WEST UNIVERSITY
PLACE, TEXAS FOR 1HE FISCAL YEAR BEGINNING JANUARY 1, 1995 AND
CONTAINING FINDINGS AND PROVISIONS RELATED TO 11ffi SUBJECT.
Copies of Ordinance No. 1498, in the form proposed for adoption, were available in the
Council Chambers.
Finance Director Chris Taylor reported that adoption of Ordinance No. 1498 will transfer
funds budgeted for the meter readers from the Water and Sewer Fund to the General Fund.
A motion was made by Council Member Lewis, seconded by Council Member McCandless to
adopt Ordinance No. 1498 on the first reading.
The motion was voted on with the following result:
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City Council Regular Session, February 13, 1995
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Voting Aye:
Voting Nay:
. Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
BIDS FOR EXEROSE EOUlPMENT:
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Consideration was given to bids received January 25, 1995 for the purchase and installation of
exercise equipment at the Colonial Park Recreation Center.
The following bids were received:
Bidder
Body Masters
Busy Body
Bid Amount
A ltem::ltp.
$6,520
$5,995
$392
$392
Parks and Recreation Director Mark Mailesreported that the. Staff is recommending the
approval of the bid submitted by Busy Body including the alternate bid. The alternate bid is -
for 8 rubber mats.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to
accept the low in the amount of $6,387 (which includes the Alternate bid) submitted by Busy
Body for the purchase of exercise equipment.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
.:-None
None
BIDS FOR COMMUNITY BUIlDING:
Consideration was given to bids received February 3, 1995 for Community Building.
rehabilitation.
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City Council Regular Session, February 13, 1995
The following bids were received:
Bidder
CIM-1EX Construction
Wimberly & Assoc.
Topique Construction
Roca Construction
Tonetti construction
Frost Construction
Mesa SW Construction
Omega Builders
The Millstone Co.
Nexus Associates
T.A Walker
Speer Industries
Triad Unlimited
Net Bid
Alternate #3
$264,697
$313,921
$305,500
$287,000
$290,000
$247,000
$274;700
$254,220
$236,990
$243,699
$272,985
$269,900
$325,000
$1,375
$2,233
$1,375
$4,870
$3,400
$1,400
$2,560
($1,400)
$1,447
$2,884
($2,494.80)
$4,126
$9,900
John Stone, Architect from Mitchell Carlson & Associates, reported that he had checked the
references on the low bidder, Millstone Company. Alternate Bid #3 is for air conditioning
duct installation.
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A motion was made by Council Member Lewis, seconded by Council Member McCandless to
accept the low bid in the amount of $236,990 plus alternate #3 in the amount of$1,447
submitted by The Millstone Company for the Community Building renovations.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
. 01Y COUNCIL MKh;tING MINUTFS:
Consideration was given to the minutes of the City Council meetings conducted on December
19, 1994 and January 9, 1995.
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City Council Regular Session, Fe~~ 13, 1995
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A motion was made by Council Member Fogler, seconded by Council Member Lewis to
approve the minutes.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
CDUNOL CDMMEN1S:
Council Member Rushing asked the Staff to prepare a proclamation recognizing the members
of the Friends of West University Parks Fund Board for their accomplishments with the Park
Lovers BalL
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ADJOURNMENT:
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A motion was made by Council Member Lewis, seconded by Council Member McCandless to .
adjourn the regular session.
The regular session. adjourned at 8:45 p.m.
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CITY COUNOL ~RKSHOP SESSION
MONDAY, FEBRUARY 27, 1995
MUNICIPAL BunnING
3800 UNIVERSITY BOUlEY ARD
6:30 P.M
The City Council convened in Workshop Session at 6:30 p.m. in the Municipal Building
(3800 University Boulevard) on February 27, 1995, with the following members present:
Mayor Watson presiding, Council Members Rushing, Fogler, Lewis and McCandless. The
City Manager, City SecretaI)' and City Attorney were also present.
MATIERS RElATING 10 VARIOUS BOARDS. COMMISSIONS AND COMMrlTIi:lI~~:
The City Council interviewed the following people for volunteer positions with the City:
Sherri Crawford
John ~am
Richard Cancelmo
Carolyn Rappazzo
Nancy Zimmerman
AGENDA REVIEW:
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The City Council reviewed the regular meeting agenda and discussed items under
consideration with the Staff.
MA TIERS RRI ATING 10 mE ClTY'S OFFICIAL PUBliCATION:
The City Council asked the City Secretary to obtain informal bids from both the Houston
Chronicle and the Houston Post for advertising rates.
The workshop session adjourned at 7:30 p.m. to convene in Regular Session. The workshop
session reconvened at 8:30 p.m. with the following members present: Mayor Watson
presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager,
City Secretary, City Attorney, Finance Director, Public Works Director, Police Chief,
Building Official and Fire Chief were also present.
WNING AND PlANNING ISSUES:
The City Council discussed miscellaneous issues with the Zoning and Planning Commission.
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The following members of the Zoning and Planning Commission were present at the meeting:
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City Council Workshop Session, February 27, 1995
Ned Ross - Chairman
Buddy Bell
Peggy Rice
Charles Nelson
Danny Doughty
Joe Webb
Mr. Ross reported that the Z&P-had started off the new year by addressing all the major
topics and development going on in the City. Each member took a topic and researched for
information to share with the Commission during one of their meetings.
One topic to be discussed is the Kirby Corridor. Mr. Ross stated that there were a lot of
- empty lots in this area. The area is zoned residential and not commercial. The Commission
would like to look at this area as a revenue generator for the City.
Mr. Ross reported that the Eastern Star Temple was for sale.
City Manager Mike Tanner stated that he had spoken to an agent representing the Eastern
) Star Temple. The City will have an opportunity to discuss plans for the Temple in the future.
)
~ Mr. Ross stated that the Z&P had some concerns about building new facilities for the Public
Works Department on Milton Street.
Mr. Bell suggested utilizing the space available on Westpark for the public works facilities.
Council Member Fogler stated that there are critical facilities at the Milton Street site that can
never be moved. The City will not be able to totally lose the industrial quality of the site.
She commented that the City Council has been advised by Staff that it would be a very risky
venture to move the housing of all the vehicles out of the boundaries of the City.
Mr. Ross discussed the i,gea of adding an asphalt jogging trail along the railroad tracks. The
. trail could tie in to Bellaire, the Y.Me.A- and eventually Braes Bayou. Mr. Ross suggested
that there may be federal funding available to subsidize the construction of the trail. He also
mentioned covering Poor Farm Ditch 'and' developing a hike-and-bike trail.
Council Member Fogler stated that if the ditch were covered, it would no longer be City
property but would be owned by the people who own the adjacent property.
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Mrs. Rice stated that she had received a copy of the report from the Capital Improvements
Task Force addreSsing the purchase of the Y.MC.A. property. She commented that the green
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City Council Workshop Session, February 27, 1995_
space in West University could double with the acquisition of that property.
Mr. Ross commented that they would like to obtain more infonnation on the 6 large comer
lots in West UnivtfI'Sity Place. He stated that he asked the Building Official to provide some
_ statistical data on the properties. _ Members of the Z&P-may take a-field trip to look at-each
- of the properties alid determine the impact of possibly sub-dividing the lots.
Mayor Watson asked if there was some requirement that the neighbors approve the division
of the lots.
Mr. Tanner reported that, on the re-plat, the law requires notification of all property owners in
the original subdivision. .There is a provision for protest utlder some circumstances. - Mr.
Tanner stated that the Z&P will be required to vote a minimum of3/4 to approve.
Mr. Bell commented that in Randy Bullard's case, sub-dividing the lot would have no bearing
on the way the street looks. He suggested changing the zoning ordinance to state that a
person can sub-divide a lot as long as it does not affect the front setback on either street.
Council Member Fpgler stated that she would be concerned with the density aspect of a lot
with the kind of change Mr. Bell was suggesting. She felt the-best way is for the Z&P to do
the research and see if there _ is a way that the lot can be divided to preserve the setbacks, to
not cause rotated comers and to some degree, protect the density. -
Council Member McCandless suggested talking to the neighbors first.
Mayor Watson asked the members of the Z&P to complete their study as quickly as they
could so that the issue could be resolved.
Members of the Z&P will try to meet with the City _ Council-at the -end of March.
On the issue of density, Mr. Ross reported that the Z&P had received some interesting
feedback from builders and architects. He stated that their initial proposals on density will _
cause problems on certain shaped lots. He suggested that, instead of looking at the average
5 foot setback as a means of increasing density, they are looking at working with both the
open area and pervious area in order to create the same effect on the lot.
The City Council discussed having a town meeting or block party with the residents on Lake
Street to talk with them about the Kirby Corridor.
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ADJO~:
With no further business to come before City Council at this time, a motion was made by
Council Member Fogler, seconded by Council Member Rushing to adjourn the workshop
sessIon.
The workshop session adjourned at 9:53 p.m.
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G1Y COUNCIL REGUlAR SESSION
MONDAY, FEBRUARY 27, 1995
MUNICIPAL BUIlDING
3800 UNIVERSITY BOUlEY ARD
7:30 P.M ..
The City Council convened in Regular Session at 7:30 p.rn. in the Municipal Building (3800
University Boulevard) on February 27, 1995, with the following members present: Mayor
Watson presiding, Council Members Rushing, Fogler and Lewis. The City Manager, City
Secretary, Finance Director, Publ~c Works Director, Police Chief, Fire Chief and Building
Official were also present. Mayor Watson delivered the.invocation and Council Member
Rushing led the Pledge of Allegiance.
CrllZEN al1\1MENTS:
Mayor Watson invited residents who wished to address the City Council to come forward as
their names were called.
. Art Hirdler, 6416 Community, read a letter to the City Council which addressed placement of
the liftstation at Community and Byron.
REGUlAR l\IIKI!;llNG CHANGE:
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Consideration was given to a regular City Council meeting change in March.
City Manager Mike Tanner stated that most of the school age children of the Staff officers
will be on Spring Break March 13 through March 17. He requested that the regular City
Council meeting scheduled for March 13 be held on March 6 instead.
A motion was made by Council Member Rushing, seconded by Council Member Lewis to
change the City Council regular session from March 13, 1995 to March 6, 1995.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Foglef;,.;'Eewis and
McCandless
None
None
1995 BUDGEr AMENDMRNT:
Consideration w~ given to the second and fmal reading of Ordinance No. 1498.
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Mayor Watson read the caption of Ordinance No. 1498 as follows:
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City Council Regular Session, February 27, 1995
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AN ORDINANCE AMENDING TIlE BUDGET OF TIlE CI1Y OF WEST UNIVERSI1Y
PLACE, TEXAS FOR TIlE FISCAL YEAR BEGINNING JANUARY 1, 1995 AND
CONTAINING FINDINGS AND PROVISIONS RELATED TO TIlE SUBJECT.
Copies of Ordinance No. 1498, in the form proposed for adoption, were. available in the ..
Council Chambers.
,.
Finance Director Chris Taylor reported that adoption of Ordinance No. .1498. will transfer - .
. funds budgeted for the meter readers from the Water and Sewer Fund to the General Fund.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to
adopt Ordinance No. 1498 on the second and fInal reading.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
ORDINANCE CHANGING TIIE Q1Y'S OFFICIAL PUBLICATION:
A motion was made by Council Member Lewis, seconded by Council Member Rushing to
table consideration of this item until the next regular session.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent'. ,
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None . >
ORDINANCE CAlLING OTY RI FCIlON FOR MA V llr 1995.
Consideration was given to the ftrst and fmal reading of Ordinance No. 1500.
Mayor Watson read the caption of Ordinance No. 1500 as follows:
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City Council Regular Session, February 27, 1995
AN ORDINANCE CALLING AN ELECTION WI1HIN THE CITY OF WEST
UNIVERSITY PlACE, lEXAS FOR THE SIxrn (6TH) DAY OFMAY, 1995, FOR THE
PURPOSE OF ELECTING A MAYOR AND FOUR COUNCIL MEMBERS~
DESIGNATING PgEClNCTS AND POLLING PlACES; APPOINTING ELECTION
OFFICIALS; CONTAINING FINDINGS AND OrnER PROVISIONS RELATED TO SAID
ELECTION; AND DECLARIN:G AN EMERGENCY.
Copies of Ordinance No. 1500, in the form proposed for. adoption, were available in the
Council Chambers.
A motion was made by Council Member McCandless, seconded by Council Member Fogler
to adopt Ordinance No. 1500 on the fIrst and final reading.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
Voting Nay: None
Absent: None
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SOUlHSIDE PlACE EMERGENCY MEDICAL SERVICES CONIRACf:
Consideration was given to an Emergency Medical. Services Contract with the City of
Southside Place.
Fire Chief Terry Stevenson reported that the City of Southside Place had ex.ecuted the
contract and had submitted their check for the fIrst quarter of 1995. Chief Stevenson asked
that the City Council authorize the Staff to go forward with the contract.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to
approve the Emergency Medical Services Contract with the City of Southside Place.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
Voting Nay: None
Absent: None
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City Council Regular Session, February 27, 1995
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BIDS FOR RENOVATION OF RFJ:r PRFS~.
Consideration was given to bids received February 14, 1995 for renovation of the belt press at
the Sewage Treatment. Plant
The following bids were received:
Bidder
Bid Amonnt
Ashbrook Corporation
Textile Engineering Assoc.
$39,000
$49,600
Public Works Director Ed Menville reported that the low bidder, Ashbrook Corporation, is the
same company that performed the work on the other belt press in 1994.
A motion was made by Council Member Rushing, seconded by Council Member Fogler to
accept the low bid in the amount of $39,000 submitted by Ashbrook Corporation for the
in renovation of the belt press at the Sewage Treatment Plant
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Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
TAX REFUND:
Consideration was given to 1994 ad valorem tax refund.
Finance Director Chris Taylor reported that the Property Tax Codes require approval by the
governing body of refunds that exceed $500.
A motion was made by Council Member McCandless, seconded by Council Member Fogler
to refund the ad valorem taxes as presented by the Finance Director.
The motion was voted on with the following result:
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City Council Regular Session, February 27, 1995
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
01Y COUNOL lVI.liEllNG MINU1E.~:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on January 23, 1995
(b) Regular Session conducted on January 23, 1995
A motion was made by Council Member Rushing, seconded by Council Member Fogler to
approve the minutes of January 23, 1995 as amended.
The motion was voted on with. the following result:
Voting Aye:
Voting Nay:
Absent:
. COUNOL COlVIMENTS:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Council Member Lewis asked about the revised schedule for Priority Area 2.
Mr. Menville reported that the contractor for the project in Priority Area 2 feels the work will
be completed on schedule.
Mayor Watson reported that MElRO had funds available for new blinker lights.
STAFF REPORT:
City Attorney Jim Dougherty reported on the progress of the Houston Lighting & Power rate
case.
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ADJOURNMENT:
A motion was made by Council Member .Lewis, seconded by Council Member Rushing to
adjourn the regular session.
The regular session adjourned at 8:25 p.m
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CITY COUNCIL WORKSHOP SESSION
MONDAY, MARCH 6, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session at 6:30 p.m. in the Municipal Building (3800
University Boulevard) on March 6, 1995, with the following members present: Mayor Watson
presiding, Council Members Rushing; Fogler, Lewis and McCandless. The City Manager, City
Secretary, City Attorney, Finance Director, Public Works Director, Fire Chief, Police Chief,
Parks and Recreation Director and Building Official was also present.
MATTERS RELATING TO V ARIOUSBOARDS, COMMISSIONS AND
COMMITTEES:
The City Council interviewed the following people for volunteer positions with the City:
Stephen Crain
Susan Hawkins
Marcela Chennisi
Les Cochran
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The City Council asked the City Secretary to prepare resolutions to appoint volunteers to the
Parks and Recreation Board, Environmental Issues Committee and the Friends of West
University Parks Fund Board.
PROVISION OF ENGINEERING SERVICES:
The City Council considered the transfer of responsibility for Priority Area 4A (West
PointlMilton) from Langford Engineering, Inc. to Claunch & Miller, Inc.
Harold Yarger, 4230 Byron, requested that the City Council obtain an independent, expert
opinion of the City's infrastructure plan. He did not feel that the City has the most~fficient plan
at this time. ..~="..
City Manager Mike Tanner stated that any work the City is doing now is based on the
Comprehensive Infrastructure Replacement Plan which was approved by the previous City
Council. The current City Council supports the plan after the creation of an independent body
made up of citizens (Capital Improvements Task Force) to review the infrastructure plan.
Mr. Yarger commented that Art Hirdler had brought up issues concerning the placement of the
1iftstations in the City and did not feel that he was getting adequate answers to these issues.
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Mayor Watson commented that Mr. Hirdler has received more of the City Staff's time than any
other person in West University Place.
Public Works Director Ed Menville addressed the issue of using a single engineer to do
consulting work for the City. He stated that this was not an uncommon activity. The selection of
an engineer is based on his expertise and not by formal bids. The City will hire a person that
they feel is going to do the best job for West University Place and Dieter Ufer's work
demonstrates that he has a dedication to the City. Mr. Menville reported that approximately three
years ago the City conducted an extensive process of interviewing other firms. At that time the
City Council selected Langford Engineering and they selected them because of Mr. Ufer's
contribution to the work that had already been done in the City.
Mr. Menville stated that, in regard to the issues that Mr. Hirdler has raised, he has asked
numerous times for information and has been provided that information. Mr. Menville stated
that he opened up the plan room to Mr. Hirdler so that he could review the documentation.
Council Members Fogler and Lewis commented that they had complete confidence in the work
performed by Dieter Ufer.
The workshop session adjourned at 7:30 p.m. to convene in Regular Session. The workshop
session reconvened at 8: 10 p.m.
The City Council continued their discussion of engineering services.
Mr. Menville reported that the City Attorney had drawn up a Professional Services Agreement
that was subsequently sent to Claunch and Miller, Inc. to review. Claunch & Miller made
changes in the agreement that they feel are necessary and have successfully used this type of
agreement in their work with other cities. Claunch & Miller is a firm that bases their entire .
livelihood on working for municipalities. . Mr. Menville wmmented that, even with the changes
made by Claunch & Miller, the agreement is workable and, if approved, will allow them to
begin working for the City of West University Place immediately. Mr. Menville stated that the
agreement enables Claunch & Miller to do engineering work for the City in the same fashion that
Langford Engineering has in the past. Approval of this agreement will be necessary in order to
transfer remaining work on Priority Area 4A (West Point/Milton) from Langford Engineering,
Inc. to Claunch and Miller, Inc.
"
Council Member McCandless commented about the number of deletions in the agreement. He
asked if the language was basically the same in this agreement as it was in the contract with
Langford Engineering.
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City Council Workshop Session, March 6, 1995
City Attorney Jim Dougherty reported that the reason there was so many deletions, in part, is
because the two forms were different at the base level. Mr. Dougherty stated that the agreement
that he started with was based on a form contract put out by the National Society of Professional
Engineers and he added language to make it owners oriented but the base and all the text is
N.S.P.E. language. The old Langford Engineering contract was T.S.P.E. language and the
Claunch and Miller agreement was derived from this.
Mr. Dougherty stated that he and Mr. Menville met with Claunch & Miller representatives. The
City's draft was reviewed line-by-line.Most of the changes reduce the duties oftneengineer or
increase the fees, as compared to the starting draft. Some of the changes are disclaimers by the
engineer. Mr. Dougherty stated that he tried to balance these with counter disclaimers.
Mr. Tanner commented that the Staffs proposal is to let LangfordEngineering complete Priority
Areas 2 and 3 and transfer 4A as soon ascpossible to Claunch & Miller. He stated that they
should let time and experience dictate the extent to which the City will continue to work with
Langford Engineering and Claunch & Miller.
Mr. Dougherty commented that the bottom line is that it will take an act of cooperation from
Langford Engineering to transfer work already underway.
A motion was made by Council Member Fogler, seconded by Council Member Rushing to
approve a contract with Claunch& Miller for City engineering services, the contract to be
substantially in the same form as presented during the Workshop Session, and authorize the staff
to work with Langford Engineering to develop an agreement with them for the transfer of
Priority Area 4A work and for the continuation of Priority Area 2 and 3.
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The motion was voted on with the folloWing result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
V oting Aye:
Art Hirdler, 6416 Community, commented that he would prefer that the City have a number of
engineering firms available for infrastructure design. He stated that he did not think that the
design of projects was presented to the City Council and to the public in a way that can be
understood.
Mayor Watson toldMr. Hirdler that ifhe would like to attend the next workshop session, the
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Staff and the Consulting Engineer would be available at that time to answer any of his questions
or address any issues concerning the City's infrastructure.
The City Attorney left the meeting at 8:40 p.m.
PAY PLAN AMENDMENT:
The City Council considered Pay Plan amendments and salary adjustments.
Mr. Tanner reported that the Pay Plan Review Committee was created last Spring to address
external and internal equity, pay ranges and pay for performance. External equity is a term that
is used to describe the extent to which the City competes with other cities for human resources.
Mr. Tanner stated that the Committee identified the market the City competes in, surveyed the
salaries of matched positions and analyzed the results. It found the Pay Plan was approximately
97% of the market. The recommendation of the Review Committee is to adjust the pay plan by
3 % to ensure external equity and the four employees who fall below the new pay range minimum
receive a salary adjustment.
1 Mr. Tanner stated that in order to review internal equity, the Review Committee evaluated,
_-.-J scored and ranked different positions in the City. The Committee recommends reclassifying nine
of the positions to a higher pay grade. .
Pay Range was discussed by the Review Committee and it did not support changes in pay range
length. The Review Committee recommends that the City Manager be authorized to start new
employees anywhere within the pay range with justification and grant capped employees' lump,
sum bonuses if a pay for performance plan is implemented.
Mr. Tanner stated that the Committee supports the concept of pay for performance, however,
current program standards are not high enough. Virtually every employee has been permitted to
participate in the past. The recommendation is to limit eligibility to employees who score three
or more during the evaluation process and have 110t been formally disciplined within the previous
six months.
Council Member R1:lshing asked if the money was budgeted in 1995 for a pay for performance
plan.
Mr. Tanner reported that a sum is budgeted for salary adjustments and pay for performance. One
of the conditions to the approval of the 1995 budget was that this amount is frozen until a later
I time when the Council and Staff address pay increases and agrees on how it would be spent.
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City Council Workshop Session, March 6, 1995
Mr. Tanner stated that the Staffwas also recommending ajobtitle change from Accounting
Supervisor to Deputy Finance Director and salary adjustments for the positions of Building
Inspector, Police Officer, Firefighter and Deputy Tax Assessor.
Council Member Fogler inquired about the amount of money budgeteq for pay increases in 1995.
Finance Director Chris Taylor reported that approximately $108,000 is budgeted for 1995 pay
Increases.
A motion was made by Council Member Fogler, secondedby.Council Member Rushing to
approve the Pay Plan Review Committee's recommendation as presented and also approve the
change injob title and salary adjustments as presented by the City Manager.
The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
BIDS FOR CITY'S OFFICIAL PTTRT.TC'ATTON.
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The City Council considered bids received for classified line rates.
The City Council agreed to continue using the services of the Houston Chronicle for legal
notices.
COMMENTS:
Cindy Neal, Vice Chairman of the Recycling Committee, reported that the Committee had
collected almost 3 tons of cardboard during their fi.rst two months of activity. The rate per
hundred pounds of cardboard has increased from $3.50 to $4.00. Mrs. Neal also reported that the
City did not receive the grant from Texas Natural Resource Conservation Commission for
composting and yard trimming management. She commented that she would be coming before
the Council at a later date to request funding for compost bins.
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ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Rushing, seconded by Council Member Fogler to adjourn the workshop
seSSIOn.
The workshop session adjourned at 9:30 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, MARCH 6, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
7:30 P.M.
The City Council convened in Regular Session at 7:30 p.m. in the Municipal Building (3800
University Boulevard) on March 6, 1995, with the following members present: Mayor Watson
presiding, Council Members Rushing, Fogler and Lewis. The City Manager, City Secretary,
Finance Director, Public Works Director, Police Chief, Fire Chief and Building Official were
also present. CoUncil Member Rushing delivered the invocation and Mayor Watson led the
Pledge of Allegiance. 'j';"
CITIZEN COMMENTS:
Mayor Watson invited residents who wished to address the City Council to come forward as their
names were called.
Art Hirdler, 6416 Community, read a letter to the City Council which addressed placement of the
liftstation at Community and Byron.
Dorothy Rieger, 6516 Brompton, commented that she was concerned about people blowing the
leaves in the storm sewers. She also stated that she liked watching the children skate in the
streets and asked that they be allowed to continue.
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PROCLAMATION RECOGNIZING THE FRIENDS OF WEST UNIVERSITY PARKS
FUND BOARD:
Mayor Watson issued a Proclamation recognizing the Friends of West University Parks Fund
Board.Directors for their effort and support.
Board members Linda Gray and Beverly Loftis attended the meeting and accepted the
Proclamation on behalf of the Friends Board.
COUNCIL COMMENTS:
Council Member Lewis spoke to the boy scouts who were present during the meeting about
joining the City's Youth Council.
Mayor Watson asked the Scout Masters to introduce themselves.
City Manager Mike Tanner reported that a resident was hit by a ball at Field 4A while watching a
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softball game. The emergency vehicle was unable to travel on Goode Street because there were
so many cars parked along the street. Mr. Tanner stated that the Fire Chief was working with the
elementary school and City Attorney to designate one side of Goode Street as a fire lane and
restrict parking.
ADJOURNMENT:
"
A motion was made by Council Member Lewis, seconded by Council Member Rushing to
adjourn the regular session.
The regular session adjourned at 8:02 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, MARCH 27,1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session at 6:30 p.m. inthe Municipal Building (3800
University Boulevard) on March 27, 1995, with the following members present: Mayor Watson
presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City
Secretary, City Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief,
Parks and Recreation Director and Building Official was also present.
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AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
MATTERS RELATING TO THE PUBLIC HEARING:
City Attorney Jim Dougherty reported that the City has jurisdiction to act separately in order to
implement the stipulation agreement which calls for a reduction in the rates. The law also states
that before ordering a change in the rates, cities must hold a public hearing. Mr. Dougherty
stated that the public hearing would be the last formal chance for anyone who wants to be heard
regarding the rate changes. He recommended that, following the public hearing, the City Council
adopt Ordinance No. 1499 which approves a stipulation and agreement relating to the rates of
Houston Lighting and Power Company.
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MATTERS RELATING TO RESOLUTIONS NO. 95-01 AND 95-03:
City Secretary Kay Holloway asked that Section 2 of Resolution No. 95-0 1 and Section 3 of
Resolution No. 95-03 be changed to reflect that the members' terms expire August 31, 1995. She
also pointed out that the appointment of Marcela Chennisi should be to the Parks and Recreation
Board not to the Friends of West University Parks Fund Board.
The City Council will make that change during the regular session.
MATTERS RELATING TO THE FENCE AT COLONIAL PARK:
Parks and Recreation Director Mark Mailes explained that the base bid submitted by the
contractors will involve fencing and gates along Byron, West Point and Case Streets. It includes
a six-foot wrought-iron decorative fence and a six-foot wooden fence around the pump house and
pool equipment along Case Street. Alternate bid # 1 replaces the portable fence which separates · J
the park from the bubble structure with decorative wrought iron fencing. Alternate bid #2 L
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City Council Workshop Session, March 27, 1995
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replaces the fencing that surrounds the baby pool with a four-foot decorative wrought iron fence
and two selfc10sing gates. Mr. Mailes stated that the Staff recommends that alternate bid #1 not
be approved at this time but instead improve the portable fence by replacing the chain-link fabric
with dark plastic coated material. Due to the constant moving of the portable fence, wrought-
iron would end up with unattractive paint chips and scratches.
Council Member Lewis asked what purpose the portable fence served.
Mr. Mailes stated that the portable fence allows residents to use the park when the bubble is
covering the pool. The fence keeps children from getting behind the bubble, in the baby pool or
in the pump house.
Council Member Lewis commented that a black chain link fence would be more practical and is
almost invisible.
Council Member Fogler commented that the wrought iron fencing is the signature of the parks in
West University and should be placed around the perimeter of Colonial Park.
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Mr. Mailes reported that he could replace the chain-link fabric on the portable fence with the
plastic coated material for $1,200.
REPORT ON SANITARY SEWER LIFT STATION:
The City Council discussed a special study conducted on sanitary sewer lift stations.
Consulting engineer Dieter Ufer from Claunch & Miller, Inc. reported on a cost effectiveness
study of the "Hirdler Sanitary Sewer Plan". Mr. Ufer reported that during the data gathering and
reviewing portions of the study~ the proposed plan was referred to as "feasible". While the _
proposed plan may be feasible, it is not cost effective.
Mr. Ufer reported that in 1976 the City authorized a study of its sanitary sewer collection system.
The study analyzed, investigated and made recommendations as to the most feasible and cost .
effective long range solution. Part of that study was the investigation of a plan to replace the
City's then existing seven lift stations with as few as possible lift stations. The result of that
study was that the most cost effective solution was to remain with the multiple, shallow depth lift
station schemes rather than fewer, deep depth lift station schemes. Mr. Ufer stated that in 1987, a
master plan was developed for the renovation of the entire City's sanitary sewer system. This
study confirmed the earlier recommendations as did a similar study conducted for the southwest
[ portion of the City in 1994. Mr. Ufer commented that it was worthy of noting that all of the
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City Council Workshop Session, March 27, 1995
previous studies were developed by several different consulting engineering firms.
Public Works Director Ed Menvillestated that the plan proposed by Mr. Hirdler recommends a
lift station at the intersection ofEdloe and Univ~rsity Boulevard which would supposedly replace
as many as five small lift stations with one proposed large lift station.
Mr. Ufer reported that a common "tool" used to judge the cost effectiveness of any proposed plan
is the "Benefit to Cost Ratio". The higher the ratio numbers the more cost effective,is the
project. The ratio of 1.0 is considered minimally acceptable. Mr. Ufer stated that oy'utilizing the
best and existing information available, the .estimated construction cost of the proposed plan was
calculated to be $2,787,000 and would have an estiinated project cost of$3,765,000. These costs
do not include the cost ofland for the proposed lift station. By not constructing lift station No.
12 there would be a project savings of $279,500.
Mr. Menville reported that the estimated benefits of the Hirdler Plan are $404,167.50. The
estimated total costs equal $5,270,945.67.
The "Benefit to Cost Ratio" calculates as follows:
Ratio = $404,167.50/$5,270,945.67 = 0.077
Mr. Menville commented that, although Mr. Hirdler should be commended for the time he has
spent in studying the project, the proposed plan is not C0St effective.
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The workshop session adjourned at 7:25 p.m. to convene in Regular Session. The workshop
session reconvened at 8 :25 p.m.
The City Council cQntinued their discussion of the sanitary sewer lift station.
City Manager Mike Tanner stated that the Staff spent an inordinate amount of time associated
with the Hirdler Plan. He commented that consensus building is a big part of West University
Place but at some point you have to move forward and make a decision.
Art Hirdler addressed the City Council regarding his proposed plan. He questioned Mr.Ufer's
comments about sh~low depth and deep depth lift s!ations. Mr. Hirdler stated that the City
Council needed to ask how much deeper the lift station would have to be. He did not believe the
lift station would have to be that much deeper than an already existing lift station and from an
engineering standpoint it could be done.
Council Member Fogler commented that it may be possible to put the lift station in the street but
why should it be done. The engineers have stated that the City has an existing system that has
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City Council Workshop Session, March 27, 1995
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been designed more than 50 years ago, is functioning and easy to maintain, has been reevaluated
numerous times by numerous engineers and found to be the most cost effective, reasonable way
to handle the sanitary sewage in West University. The present system does not require a 30 by
40 foot parcel of land dedicated to it, but instead parcels it out in small quantities that are easily
masked all over the City. Council Member Fogler asked why the City should throw this working
system away and adopt a whole new system.
Council Member McCandless commented that the City Council has spent a lot of time discussing
Mr. Hirdler's plan but the engineers have shown that the system the City already has works.
Mr. Hirdler continued to claim that his cost analysis provided to the City Council last year
proved that the City's system was not cost effective. He stated that the tax revenue that the City
would receive over 70 years from relieving six properties of lift stations would outweigh the cost
of constructing one lift station.
Council Member Fogler stated that she has not seen anything that has convinced her that there is
any tremendous diminution in value of properties located next to lift stations.
Council Member Lewis commented that she has listened to Mr. Hirdler's comments but at some
point the Council has to make a decision to move forward.
Council Member Rushing stated that the City's taxpayrrs have spent approximately $12,000
associated with reviewing Mr. Hirdler's plan. He stated that he did not want to spend any more
of the City's money and asked that the discussion be stopped.
A motion was made by Council Member Fogler, seconded by Council Member Rushing to
reaffirm the City's commitment to the sanitary sewer system that has been formulated and is
already underway in the City of West University Place.
The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
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City Council Workshop Session, March 27, 1995
EVALUATION AND COMPENSATION OF STAFF:
The City Council considered the evaluation and compensation of specific members of the Staff
(City Manager, City Secretary, Finance Director, Public Works Director, Police Chief, Fire Chief
and Parks and Recreation Director).
Closed Executive Session to be held under Section,551.075, Texas Government Code.
The City Council convened in Executive Session at 8:55 p.m. and reconvened in open session at
10:45 p.m. Mayor Watson called for a motion.
A motion was made by Council Member Fogler, seconded by Council Member McCandless to
adjust Finance Director'Chris Taylor's salary in the amoUllt of3.5%, adjust Parks and Recreation
Director Mark Mailes' salary inthe amount of3.5%, adjust Fire Chief Terry Stevenson's salary
in the amount of3.5%, grant Public Works Director Ed Menville a bonus in the amount of
$1,700, grant Police Chief Steve Griffith a bonus intheamountof$I,250, grant City Manager
Mike Tanner a bonus in the amount of $2,000 and an additional week of vacation and adjust City
Secretary Kay Holloway's salary to the amount of$41,075.
The motion was voted on with the following result:
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Voting Aye:
Mayor Wi:1tson, Council ]\.1embers Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member McCandless to adjourn the workshop
seSSIOn. ~'
The workshop session adjourned at 10:47 p.m.
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CITY COUNCIL REGULAR SESSION AND PUBLIC HEARING
. .MONDA Y, MARCH 27, 1995
':, .. MUNiCIPAL BUILDING ' "
3800 UNIVERSITY BOULEVARD
7:30 P.M.
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The City Council convened in Regular Session at 7:30 p.m. in the Municipal Building (3800
University Boulevard) on March 27, 1995, with the following members present: Mayor Watson
presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City
Secretary, Finance Director, Public Works Director, Police Chief, Fire Chief, Parks and
Recreation Director and Building Official was also present. Mayor Watson deliv~red the
invocation and Council Memoer Fogler led the Pledge of Allegiance.
PUBLIC HEARING:
A public hearing was held to provide an opportunity for parties in interest and citizens to be
heard in relation to the existing electrical rates of Houston Light & Power Company, a proposed
stipulation and agreement and proposed new rates under sec. 42 of TEX. REV.CIV. STAT.
ANN. art. 1446c.
I Members of the public were invited to ask questions or speak concerning the proposed agreement
,land new rates.
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No citizen present asked to be heard, therefore, the public hearing closed at 7:37 p.m.
The City Council Regular Session reconvened at 7:38 p.m.
CITIZEN COMMENTS:
Mayor Watson invited residents who wished to address the City Council to come forward as their
names were called.
Art Hirdler, 6416 Community, read a letter to the City Council which addressed placement of the
lift station at Community and Byron.
Chuck Gillan, 3620 Georgetown, responded to an article in the West University Journal
concerning the subdivision of lots. Mr. Gillan stated that he was opposed to altering the zoning
ordinance to allow smaller lots.
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City Council Regular Session, March 27, 1995
RESOLUTION APPOINTING MF.MRlf.R~ TO mE ENVIRONMENT ~A~L I88UE8
COMMITTEE:
r
Consideration was given to Resolution No. >95-01. Resolution No. 95-01 appoints Richard
Cancelmo, Jr. to the Tree Section of the Environmental Issues Committee and Susan Hawkins to
the Recycling Section of the Environmental Issues Committee.
City Secretary Kay Holloway asked that Section 2 be amended to set a date for the term of office
to August 31, 1995.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to adopt
Resolution No. 95-01 as amended.
The motion was voted on with the following result:
V oting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
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RESOLUTION APPOINTING MEMBERS TO THR P A RK~ 4..ND.. RECRli' A TTON
BOARD:
Consideration was given to Resolution No. 95-03. Resolution No. 95-03 appoints Sherri
Crawford, Nancy Zimmerman, Stephen Crain, Tara Rethore and Marcela Chennisi to the Parks
and Recreation Board.
City Secretary Kay Holloway asked that Section 2 be amended to set a date for the term of office
to August 31, 1995.
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A motion was made by Council Member Fogler, seconded by Council Member Lewls.fo adopt
Resolution No. 95-03 as amended.
The motion was voted on with the following result:
V oting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
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City Council Regular Session, March 27, 1995
RESOLUTION APPOINTING MEMBERS TO THE FRIENDS OF WEST UNIVERSITY
PARKS FUND BOARD:
Consideration was given to Resolution No. 95-04. Resolution No. 95-04 appoints John Putnam
and Carolyn Rappazzo to the Friends of West University Parks Fund Board.
A motion was made by Council Member Rushing, seconded by Council Member Lewis to adopt
Resolution No. 95-04. ~
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
Voting Nay: None
Absent: None
OATH OF OFFICE:
Mayor Watson administered the Oath of Office to the newly appointed Board and Committee
members who were present at the meeting.
HOUSTON LIGHTING AND POWER RATE CASE ORDINANCE:
Consideration was given to the first and final reading of Ordinance No. 1499.
Mayor Watson read the caption of Ordinance No. 1499 as follows:
AN ORDINANCE APPROVING A STIPULATION AND AGREEMENT RELATING TO THE
RATES OF HOUSTON LIGHTING AND POWER COMPANY; DETERMINING JUST AND -
REASONABLE RATES TO BE OBSERVED AND IN FORCE WITHIN THE CITY OF WEST
UNIVERSITY PLACE, TEXAS; ORDERING RATE REDUCTIONS AND CREDITS TO
RATEPAYERS' BILLS; FlXINGTHE RATES THAT SHALL CONSTITUTE THE LEGAL
RATES OF HOUSTON LIGHTING AND POWER COMPANY UNTIL CHANGED AS
PROVIDED BY THE PUBLIC UTILITY REGULATORY ACT; PROVIDING FOR THE
FILING OF RATE SCHEDULES AND TARIFFS AND THE APPROVAL OR
MODIFICATION OF SAME;- AND PROVIDING FOR THE REPEAL OF CONFLICTING
ORDINANCES; CONTAINING FINDINGS AND OTHER PROVISIONS RELATING TO
THE FOREGOING SUBJECT; PROVIDING FOR SEVERABILITY; AND DECLARING AN
EMERGENCY
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City Council Regular Session, March 27, 1995
Copies of Ordinance No. 1499, in the form proposed for adoption, were available in the Council
Chambers.
City Attorney Jim Dougherty reported that Ordinance No. 1499 is patterned after the Ordinance
prepared by the Staff of the City of Houston. He stated that if everything goes according to plan,
ratepayers should receive a credit sometime during the summer.
Council Member Lewis asked who represented West University Place at the Publict.Jtility
Commission.
Mr. Dougherty reported that the Steering Committee of which he and Finance Director Chris
Taylor are members and also Alton Hall, the Staff Attorney for the City of Houston represents
the City of West University Place.
A motion was made by Council Member Rushing, seconded by Council Member McCandless to
adopt Ordinance No. 1499 on the fIrst and final reading.
The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
PURCHASE OF SENIOR SERVICES VEHICLE:
Consideration was given to the purchase of one new car for the Senior Services Division (parks
and Recreation Oepartment) through the Houston Galveston Area Council.
Parks and Recreation Director Mark Mailes reported that $13,500 is budgeted for a vehicle for
the Senior Services Division, hoWever, prices have risep. this year and the cost for the new
vehicle will be $15,620.76. He anticipated the extra funds needed to purchase the vehicle could
be found in the Parks and Recreation Department's budget, in which case no budget amendment
would be required.
A motion was made by Council Member Lewis, seconded by Council Member Fogler to approve
the purchase of a vehicle for the Senior Services Division in the aIp.ount of $15,620.76 through
the Houston Galveston Area Council.
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City Council Workshop Session, March 27, 1995
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The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
BIDS FOR COLONIAhP ARK FENCING:
Consideration was given to bids received March 20, 1995 for fencing at Colonial Park.
Mr. Mailes explained that the base bid submitted by the contractors will involve fenCing and
gates along Byron, West Point and Case Streets. It includes a six-foot wrought-iron decorative
fence and a six-foot wooden fence around the pump house and pool equipment along Case Street.
Alternate bid # 1 replaces the portable fence which separates the park from the bubble structure
with decorative wrought iron fencing. Alternate bid #2 replaces the fencing that surrounds the
baby pool with a four-foot decorative wrought iron fence and two self closing gates. Mr. Mailes
stated that the Staff recommends that alternate bid #1 not be approved at this. time but instead that
we improve the portable fence by replacing the chain-link fabric with dark plastic coated
material. Due to the constant moving of the portable fence, wrought-iron would end up with
unattractive paint chips and scratches.
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A motion was made by Council Member Rushing, seconded by Council Member Fogler to
approve the base bid and alternate bid #2 in the alllount of$21,594 submitted by Houston Fence
Company for fencing at Colonial Park and to also authorize the Staff to proceed with the
improvements to the temporary fencing at Colonial Park.
The motion was voted on with the following result:
V oting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
. McCandless
None
None
Voting Nay:.
Absent:
BIDS FOR SLIP LINING:
Consideration was given to bids received February 27, 1995 for slip lining a 6" sewer line in the
2600 block of Bissonnet.
Public Works Director Ed Menville reported that the low bidder, Cullum Pipe Company
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City Council Workshop Session, March 27, 1995
specializes in this type of work and a check of their references indicates that they are a very
reliable company. The bid submitted by Cullum Pipe Co. is under the $16,000 amount budgeted
for this project.
A motion was made by Council Member McCandless, seconded by Council Member Rushing to
accept the low bid in the amount of $12,318.50 submitted by Cullum Pipe Company for slip
lining a sewer line in the 2600 block of Bissonnet.
The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
ACCEPTANCE OF A SURFACE WATER TRANSMISSION LINE:
Consideration was given to the acceptance of a newly constructed surface water transmission
line.
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Mr. Menville reported thatthe surface water transmission line project involved the construction
ofa water line which extends from the interseCtion of West park and Weslayan Street south to the
City of West University Place Milton Street water plant. This line enables the City to purchase
surface water from the City of Houston which is required by the Harris-Galveston Coastal
Subsidence District.
John Davis, President of Langford Engineering, was present at the meeting and commented that
RWL Construction, Inc. completed the project in accordance with the plans arid specifications.
He recommended thatthe City Council accept the project and issue the Certificate of Acceptance.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to approve
the work performed by RWL Construction, Inc., in conjunction with the constructioii-':'ofthe
Surface Water Transmission Line and to authorize the issuance of the Certificate of Acceptance.
The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
V oting Nay:
Absent:
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City Council Workshop SessjQI)., March 27, 1995
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CITY COUNCIL MEETING MINTTTF.~'
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on February 13, 1995
(b) Regular Session conducted on February 13, 1995
(c) Workshop Session conducted on February 27, 1995
(d) Regular Session conducted on February 27, 1995
A motion was made by Council Member Fogler, seconded by Council Member Rushing to
approve the minutes as amended.
The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
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Voting Nay:
Absent:
COUNCIL COMMENTS:
Council Member Rushing thanked the newly appointed committee and board members for
volunteering.
Council Member Fogler commented on an article written in the West University Journal. She
asked that the newspaper reporters take advantage of the phone numbers available and call the
Council Members if they had any questions on issues.
Council Member Mc~andless commented that he was looking forward to running unopposed in
the upcoming electio~and that he was anticipating another two years of good legislation.
STAFF REPORT:
City Manager Mike Tanner reported on the proposed plant screen in the 3700 block of Rice
Boulevard. He stated that there was mixed reaction to a plant screen.
Council Member Lewis commented that the Staff should wait until the lights on the ballfields are
i installed and then determine what impact they will have on the resident's property.
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City Council Workshop Session, March 27, 1995
ADJOURNMENT:
A motion was made by Council Member Lewis, seconded by Council Member ~ushing to
adjourn the regular session.
The regular session adjourned at 8:16 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, APRIL 10, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session at 6:30 p~m. in the Municipal Building (3800
University Boulevard) on April 10, 1995, with the following members present: Mayor Watson
presiding, Council Members Fogler, Lewis and McCandless. The City Manager, City Secretary,
City Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief, Parks. and
Recreation Director and Building Official was also present Council Member Rushing was
absent.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
MATTERS RELATING TOTHR PIJRC.HASR OF MORTT.1? n~ TA TERMlNAI:.~ AND
AN INTERLOCAL AGRRRMRNTWTTH THli'. ("'TV Oli' P A.S U>~N 10\:
Police Chief Steve Griffith explained that the Interlocal.Agreement with the City of Pasadena
will allow West University Place to use their tower. The City of Pasadena has the only tower
available to operate the mobile data terminals. Chief Griffith stated that the mobile data
terminals allow the patrolmen to have "hands-on" information regarding license plates, drivers'
license and outstanding warrants. Currently the officers must call the dispatch officer to obtain
this information.
REOUEST FOR AUTHORIZATION AND FUNDS:
The City Council considered a request for funds from the Recycling Section of the
Environmental Issues Committee to purchase compo sting bins for the City of West University
Place.
Cindy Neal, Vice-Chairman of the Environmental Issues Committee, Recycling Section, reported
that the Recycling Committee is working to accomplish its goal of reducing the amount of solid
waste from West UriiversityPlace to the landfill. TheComlllitteefeels that one way is to offer
low cost compost bins to residents. Mrs. Neal requested the first disbursement from the
Comprehensive Household Recycling Incentive System fund.
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Mrs. Neal brought copies of the promotional informationaboutthe composters. The Recycling
Committee feels that it is important to offer two different types. of composters because each will
be appropriate ill different.situations. The.larger compost bin (Shepherd Composter) will be best
suited for people who intend to compost grass clippings and the cost for this type is $30 each.
The smaller bin (RPM Composter) could be used by those residents who generate little yard
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City Council Workshop Session, April 10, 1995
waste and will cost $30.90 each. Mrs. Neal recommended that the Council approve the purchase
of75 of the RPM bins and 25 of the Shepherd Composters. She asked for allocation of space at
the Public Works Department for storage of the compost bins until they could be distributed.
She also asked for use of the Amherst parking lot on Saturday, April 22 from 9:00 a.m. to 2:00
p.m. for Earth Day, at which time the bins would be distributed. .
Mrs. Neal stated that the Recycling Committee would like to send someone to a Master
Composting Training Session presented by the Texas Natural Resource Consetvati&n~
Commission. The training session will help the volunteers answer questions about composting.
One half of the cost of the trip, up to $200, will be reimbursed by the TNRCC. Mrs. Neal asked.
that the City Council approve the reimbursement. of any additional expenses.
A motion was made by Council Member Fogler, seconded by Council Member McCandless to
authorize the purchase of 100 compost bins as described and to send a volunteer to the Master
Compo sting Training.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Fogler, Lewis and McCandless
Voting Nay: None
Absent: Council Member Rushing
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Mrs. Neal stated that the Recycling Committee would also like to offer an incentive to
homeowners to encourage the use of mulching mower blades. She suggested thatthe City
reimburse residents $25 after showing proof that a mulching mower blade was purchased.
The City Council will consider mulching mower blades at a later date.
Larry Catuzzi and Jim Shaw from Rauscher Pierce Refsnes, Inc. were present at therrrreeting to
speak to the City Council about the condition.oftoday's bond market. Mt:,Catuzzi reported that
the market today continues to be relatively strong. Interest rates are not at the level they were at
the last bond sale (5.35%), but today, if20 year bonds were sold, the rate would probably be
around 5.90%. Mr. Catuzzi is of the opinion that there will be continued pressure on the rates
and that rates will continue to rise somewhat. Rates are not low enough for the refunding of
bonds so there is more new money in the market todCiY. Mr. Catuzzi also stated that he felt the
~ dollar would continue to have pressure on it which will affect the trade deficit.
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City Council Workshop Session, April 10, 1995
Mr. Catuzzi stated that they felt it is an attractive market and West University Place could have
some flexibility in conducting a bond sale. The Council should look at the City's needs over the
next five years, and seek to authorize bonds in an amount to satisfy those needs.
Council Member Fogler left the meeting at 7:23 p.m.
Peggy Rice, a member of the Zoning and Planning Commission, gave the City Council a letter
from the Z & P. which explains their findings after a review of the Zoning Ordinance;- Article 5, .
Building Sites. Mrs. Rice reported that after a thorough review of the ordinance, the
Commission has concluded that the existing rules should remain in effect.
Council Member Lewis commented that she did not agree with the numbers presented in the
survey. She stated that she thought there were lots listed in the survey that could not be
subdivided.
Building Official Dennis Holm reported that he was asked to look for lots that could be
subdivided to fit the 1987 size frame (50' x 100'). Mr. Holm stated that some of the 100' x 100'
lots had new construction on them but they tried to identify those that would fall under the 1987
zoning ordinance if subdivided. He looked at real property only and this was the only criterion
used to identify the lots that could be subdivided.
Council Member Lewis stated that she thought the survey was going to be taken on the number
of undeveloped lots that would qualify for subdivision. She commented that if someone has a
million and a half dollar home on a 100' x 100' lot, they would not be tearing it down anytime
soon and subdividing it into two lots. Council Member Lewis stated that she felt that the survey
would be far more valid if it identified the number of lots that have not been developed but are
eligible for subdivision. She commented that she was not for or against the idea of subdivision
but she is against using the numbers provided in the survey as a means for deciding whether or
not a variance should be granted to certain lots.
Mr. Tanner commented thatit is very subjective when you try too-determine what is or is not
economically feasible. He stated that, on a Staff level, they tried to present, on a bottom line
basis, the number of lots that could be subdivided. But the ultimate responsibility for
determining what action should be taken lies with the Zoning and Planning Commission.
Mayor Watson asked if the vote of the Zoning & Planning Commission was unanimous.
Mrs. Rice reported that the vote was three to two in favor of not changing the existing rules. She
stated that she felt the Z & P had sufficient information and tried to take everything into
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City Council Workshop Session, April 10, 1995
consideration during their discussions. She stated that. she felt Mr. Holm did agoodjob.in
presenting the Commission with as much information as he possibly could. Mrs. Rice suggested
putting the topic on another workshop for a public discussion.
ADJOURNMENT:
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A motion was made by Council Member Lewis, seconded by Council MemberMc~:ilndless to
adjourn the workshop session.
The workshop session adjourned at 7:30 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, APRIL 10,1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
7:30 P.M.
The City Council convened in Regular Session at7:30p.rh. in the Municipal Building (3800
University Boulevard) on April 10, 1995, with the following members present: Mayor Watson
presiding, Council Membe!s Lewis and McCandless. The City Manager, City Secretary, Finance
Director, Public Works Director, Police Chief, Fire Chief and Building Official were also
present. Mayor\Vatsondelivered the invocation and CoUficilMelllber Lewis led the Pledge of
AfIegiance. COUncihvIembers Fogler and Rushing wertabsent.
CITIZEN COMMENTS:
. Mayor Watson invited residents who wished to address the City Council to come forward as their
names were called.
Leo Sacchi, 3768 Rice, commented that lately a lot of attention has been placed on children
rollerblading in the streets andconcems abouttheit safety. He stated that it is not the children
l but the adults who are skating in the middle of the streets with no regard to anyone else and also
: adults pushing baby buggies in the streets instead of using the sidewalks. Mr. Sacchi asked the
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Dorothy Rieger, 6516 Brompton, commented that she wanted to compliment Council Member
Fogler on her letter in City Currents and stated that she appreciated her attitude. She asked that
the Council not change the existing zoning ordinance to permit subdividing smaller lots.
ORDINANCE AMENDING FIRE PREVENTION CODR:
Consideration was given to the first reading ofOtdinance No. 1501.
Fire Chief Terry Stevenson reported that he had been working with the Principal at West
University Elementary School to help alleviate the parking problem on Goode Street... In order to
do this, an ordinance needs to be enacted to designate that area as a fire lane. Ordinance No.
1501 will accomplish this and will also updatethe.Standard Fire Prevention Code.
Mayor Watson read the caption of Ordinance No. 1501 as follows:
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AN ORDINANCE RELATING TO FIRES AND EMERGENCY MEDICAL SERVICE;
AMENDING THE CODE OF ORDINANCES OFTHE CITY OF WEST UNIVERSITY
PLACE, TEXAS; PRESCRIBING PENALTIES; AND CONTAINING FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT.
'" =
Copies of Ordinance No. 1501, in the form proPQ~ed for adoption, were available in the Council
Chambers.
A motion was made by Council Member Lewis, seconded by Council Member McCandless to
adopt Ordinance No. 1501 on the first reading.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Lewis and McCandless
Voting Nay: None
Absent: Council Members Rushing and Fogler
BIDS FOR RESURFACING OF PARKING LOT.:.
Consideration was given to bids received March 28, 1995 for resurfacing the parking lot located
in the 3800 block of Milton Street.
Public Works Director Ed Menville stated that the Staff recommends a contract be awarded to
Action Asphalt and Paving Company to apply a hot mix on the parking lot owned by the West
University Baptist Church and used by City employees.
City Attorney Jim Dougherty reported that the City has an agreement with the Baptist Church
which allows the City the use of the parking lot.
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The following bids were received:
Bidder
Bid Amount
DAB. Construction
St. Clair Services, Inc.
Action Asphalt and Paving
Woodruff Construction
League City Paving
Beta, Inc.
SCI Contractors
Titan
Nunn Constructors
Four Seasons
Ray Ferguson Interests
$13,500
$ 7,800
$ 7,500
$ 8,795
$12,833
$8,958
$~,758
$ 7,900
$12,030
$17,968
$11,400
A motion was made by Council Member McCandless, seconded by Council Member Lewis to
award the low bid in the amount of $7,500 submitted by Action Asphalt and Paving Company . [
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for resurfacing the parking lot located in the 3800 block of Milton Street.
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The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Lewis and McCandless
V oting Nay: None
Absent: Council Members Rushing and Fogler
BIDS FOR PURCHASE OF AUTOMOTIVE LUBRICANTS:
Consideration was given to bids received March 28, 1995 for the purchase of automotive
lubricants.
Mr. Menville reported that the purchase of automotive lubricants was an annual contract and
recommended the contract be awarded to The Hurt Company.
The following bids were received:
Bidder
Moffitt Oil
H& W Petroleum
The Hurt Company
A.T. Fluid
$3.86
$3.94
$3.81
Grease
$1.00
$ .91
$ .91
H. Oil
$2.22
$2.77
$1.99
Motor Oil
$3.58
$3.35
$2.99
A motion was made by Council Member McCandless, seconded by Council Member Lewis to
award the bid submitted by The Hurt Company for purchase of automotive lubricants. -
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Lewis and McCandless
Voting Nay: None
Absent: Council Members Rushing and Fogler
BIDS FOR BIOSOLID TRANSPORTATION AND DISPOSAL:
Consideration waS given to bids received March 16, 1995 for the transportation and disposal of
biosolids.
Mr. Menville reported that the City was selecting a firm to transport and dispose of the waste
generated by West University Place sewerage treatment plant.
I The following bids were received:
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Bidder
Bid Amount
Enviroganics
PSG, Inc.
CDR
AAA Containerized
$16.00/cubic yard
$19.25/cubic yard
$ 13.75/cubic yard
$14.00/cubic yard
A motion was made by Council Member Lewis, seconded by COUIlcil Member McCandless to
award the low bid in the amount of $13.75 per cubic yard submitted by CDR for transportation
and disposal of bio-solids
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Lewis and McCandless
Voting Nay: None
Absent: Council Members Rushing and Fogler
PURCHASE OF MOBILE DATA TERMINAl,S:
Consideration was given to the purchase of six mobile data terminals for the Police Department
through the Houston Galveston Area Council.
Police Chief Steve (}riffith reported that the staff was recommending the purchase of six mobile
data terminals whicl1 would allow the officers to have instant access fr011;l the vehicles to county,
local, state and national data base information about driver license, license plates and outstanding
warrants.
A motion was made by Council Member McCandless, seconded by Council Member Lewis to
purchase six mobile data terminals in the amount of$34,781.73 from the Houston Galveston
Area Council.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Lewis and McCandless
V oting Nay: None
Absent: Council Members Rushing and Fogler
INTERLOCAL AGREEMENT WITHTHE CITY OF PASAnRNA' '
Consideration was given to an Interlocal Agreement with the City of Pasadena.
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Chief Griffith reported that approval of the lnterlocal Agreement will allow the Police
Department to utilize their rad~(),sy_stemlo,r operation of the mobile data termin~,ls.
A motion was made by Council Member McCandless, seconded by Council Member Lewis to
approve an Interlocal Agreement with the City of Pasadena for a fee of $840 per year.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Lewis and McCandless
V oting Nay: None
Absent: Council Members Rushing and Fogler
CITY COUNCIL MEETING MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on March 6, 1995
(b) Regular Session conducted on March 6, 1995
(c) Workshop Session conducted on March 27, 1995
1. Restating portions of the motion relating to salary of City Secretary to read as
follows: Adjust City Secretary's salary in the amount of3.5%.
(d) Regular Session conducted on March 27, 1995
A motion was made by Council Member Lewis, seconded by Council Member McCandless to
approve the minutes of the Workshop and Regular Session on March 6, 1995 and Workshop
Session on March 27, which includes a restated portion regarding the salary of the City Secretary
and table the minutes of the Regular Session conducted on March 27, 1995.
The motion was voted on with the following result:
V oting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Lewis and McCandless
None
Council Members Rushing and Fogler
COUNCIL COMMENTS:
Council Member McCandless commented that he felt that all employees should have an
opportunity to have value added to their jobs by attending training sessions as needed.
Council Member Lewis reminded residents attending the meeting to become environmentally
conscience. She asked that they remind their neighbors that the City is taking cardboard of all
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kinds on the last Saturday of each month. The City saves m.oney when residents recyCle.
ADJOURNMENT:
A motion was made by Council Member Lewis, seconded by Council Member McCandless to
adjourn the regular session.
The regular session adjourned at 8:05 p.m.
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CITY COUNCIL WORKSHOP SESSION
. MONDAY, APRIL 24, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session at 6:30 p.m. in the Municipal Building (3800
University Boulevard) on ..;\priI24, 1995, with the following members present: Mayor Watson
presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City
Secretary, City Attorney, Finance Director, Public Works Director, Fire Chief, Parks and
Recreation Director and Building Official were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
MATTERS RELATING TO 1995 BUDGRT AMRNnMF.NT'
Finance.Director Chris Taylor reviewed a 1995 budget amendment with the City Council. He
stated that the budget amendment pertains specifically to the Capital Project's Fund. Funds to
complete the Surface Water Transmission Line and Wier Park Improvements were appropriated
in 1994 but the final expenditure was not made until 1995. The budget amendment includes a
transfer to bond capital projects in the amount of $795,576 from the remaining bond money and
a transfer of $200,000 from the Water and Sewer fund~ This money will be used for Project 4A.
Grants from the Metropolitan Transit Authority in the amount of$1,600,000 will also be
transferred to fund capital projects.
CARDBOARD RECYCLING:
The City Council discussed cardboard recycling with the Staff.
Director of Public Works Ed Menville and Deputy Director of Public Works Jerry Burns stated
that they wanted to darifyand show the Council the difference between cardboard and chip
board. They presented examples of each type. The more grey the board is (such as cereal
boxes), the more tImes it has been processed. This is called chip board and is not the most
desirous type of board. The City would prefer pure cardboard that is brown in color.
PROPOSED BUS STOP IMPROVEMENTS:
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The City Council discussed plans presented by the Metropolitan Transit Authority of Harris
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City Council Workshop Session, April 24, 1995
County to improve bus stops on University and Weslayan.Mr. Menville reported that METRO
is requesting that they be allowed to put a covered bus stop directly across from City Hall.
METRO is also proposing to install, at 29 locations on University Boulevard and Weslayan
Street, a combination of wheelchair pads, ramps and connecting sidewalks at bus stops that
already exist. Mr. Menville stated that he has advised METRO of the locations where there is a
potential Concern for trees. METRO will provide a consulting urban forester to monitor the
work.' They will also notify any resident who has a bus stop in front of his or her home.
A motion was made by Council Member Fogler, seconded by Council Member McCandless to
approve METRO's plans for the installation of a covered bus stop &.cross from City Halland the
installation of wheelchair pads, ramps and connecting sidewalks at existing bus stop locations on
University Boulevard and Weslayan Street.
The motion was voted on with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
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The workshop session adjourned at 7:30 p.m. to convene in Regular Session. The workshop
session reconvened at 8:05 p.m.
FINANCIAL REPORT:
The Finance Director presented a quarterly financial report to the City Council and distributed
copies of the 1994 audit.
Mr. Taylor stated that representatives from Null and Associates would attend the first regular
session in May to formally present the 1994 audit but he wanted to give the report tq..the Council
in advance so that they would have an opportunity to review it.
Mr. Taylor reviewed the quarterly financial report with the City Council. The report showed the
1995 budgeted amounts for revenue and expenses and where the City is as a percent of budget as
of March 31, 1995.
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City Council Workshop Session, April 24, 1995
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MIL TON STREET PARK IMPROVRMF,NT'
The City Council considered plans presented by the Parks and Recreation Board for Milton Street
Park Improvement (Phase II).
Parks and Recreation Director Mark Mailes, Chairman of the Parks and Recreation Board Carol
Burke, and David Stanger from Stanger and Associates discussed the plans for Milton Street Park
with the City Council.
Mr. Mailes presented a revised budget as of February 28, 1995 for the improvements to the park.
The proposed budget is in the amount of $138,245. A lengthy discussion ensued concerning the
park improvements. Mrs. Burke asked the Council to authorize the Staff to bid the plans and
then they would come back to the City Council for final approval.
A motion was made.by Council Member Rushing, seconded by Council Member Lewis to
authorize the Staff to bid the plans for the improvements to Milton Street Park and return to the
City Council for final approval.
V oting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
The City Council discussed the naming of Milton Street Park and a request to name it "JMH
Park".
Mrs. Burke stated that the park has always been a "named-opportunity park". If someone is
willing to donate enough money for the improvements to the park, then the park could be named
after them. She stated that at the time the City purchased the land from JMH, the owners were
asked to reduce the amount of the purchase price in exchange for naming the park "JMH Park",
but they were unwilling to lower the price.
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City Manager Mike Tanner reported that at the time the City was negotiating the purchase of the
land, the owners and the City each had an appraisal done. The owners sold the land to the City
for the amount of the City's appraisal which was lower-than the owner's appraisal. -
Mrs. Burke commented that the Parks Board and the previous council discussed putting up a
historical monument that referred to the land being the original site of the JMH Grocery Store.
She stated that it was her understanding that the owners of the JMH Store were happy with this
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City Council Workshop Session, April 24, 1995
idea.
Some members of the City Council did not approve of the Milton Street Park name being sold to
someone who has nothing to do with West University Place.
The City Council will continue their discussion of the name of Milton Street Park at a later date.
APPOINTMENT AND COMPENSATION OF F~NANr.R nTRRrTllD.
The City Council considered the appointment and compensation of a Finance Director.
Closed Executive Session to be held under Section 551.075, Texas Government Code.
The City Council convened in an executive session at 9:27 p.m. with the following members
present: Mayor Watson, Council Members Rushing, Fogler, Lewis and McCandless. The City
Manager, City Secretary and Finance Director were also present.
The City Council reconvened in open session at 9:52 p.m. Mayor Watson called for a motion.
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A motion was made by Council Member Rushing, seconded by Council Member Lewis to L
appoint Monica Kohlenberg as Int~rim Finance Director, at a salary of $45,000 until such time as
a permanent Finance Director is hired.
The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
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ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member McCandless to adjourn the workshop
seSSIOn.
The workshop session adjourned at 9:53 p.m.
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CITY COUNCIL REGULAR SESSION
"- _. : MONDAY, APRIL 24,1995
MUNICIPAL BUILDING '
3800 UNIVERSITY BOULEVARD
7:30 P.M.
The City Council convened in Regular Session at 7:30 p.m. in the Municipal Building (3800
University Boulevard) on April 24, 1995, with the following members present: Mayor Watson
presiding, Council Members Rushing, Fogler, Lewis and McCandless. The City Manager, City
Secretary, Finance Director, Public Works Director, Fire Chief and Building Official were also
present. Mayor Pro Tern Rushing delivered the invocation and Council Member McCandless led
the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited residents who wished to address the City Council to come forward as their
names were called.
Chuck Gillan, 3620 Georgetown, spoke to the City Council about having someone care for the
grass and trees on the East side of Edloe Street by the JMH Grocery Store.
PRESENTATION OF HARRIS GAI.VFSTON rOA~'T~I STTBSIDENCE DI~TRICT
RESOLUTION:
The Harris Galveston Coastal Subsidence District will present their resolution at the next regular
session of the City Council. .
ORDINANCE AMENDING FIRE PREVENTION CODR' . .
Consideration was given to the second and final reading of Ordinance No. 1501:
Fire Chief Terry Stevenson reported that he had been working with the Principal at West
University Elementary School to help alleviate the parking problem on Goode Street. In order to
do this, an ordinance needs to be enacted to designate that area as a fire lane. Ordinance No.
1501 will accomplish this and will also update the Standard Fire Prevention Code.
Mayor Watson read the caption of Ordinance No. 1501 as follows:
AN ORDINANCE RELATING TO FIRES AND EMERGENCY MEDICAL SERVICE;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; PRESCRIBING PENALTIES; AND CONTAINING FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT.
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City Council Regu~ar Session, April 24, 1995
Copies of Ordinance No. 1501, in the form proposed for adoption, were available in the Council
Chambers.
A motion was made by Council Member Lewis, seconded by Council Member Rushing to adopt
Ordinance No. 1501 on the second and final reading.
The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
ORDINANCE AMENDING 1995 ANNTJAT. RTJn~RT.
Consideration was given to the first reading of Ordinance No. 1502.
Mayor Watson read the caption of Ordinance No. 1502 as follows:
AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1,1995 AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1502, in the form proposed for adoption, were available in the Council
Chambers.
Finance Director Chris Taylor reported that the Ordinance amending the 1995 budget will
reallocate bond proceeds to capital projects. The budget amendment will affect funds in the
Water and Sewer fund and METRO Grant fund.
Council Member Fogler pointed out that the amount on Schedule 6 for total expenditures did not
equal the three expenditures for Priority Areas 2,3 and 4.
Mr. Taylor stated that this was a program calculation error and did not affect the ending balances.
This will be corrected before the second reading of the Ordinance.
A motion was made by Council Member McCandless, seconded by Council Member Rushing to
adopt Ordinance No. 1502, with amendments, on the first reading.
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City Council Regular Session, April 24, 1995
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The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Nay:
Absent:
ORDINANCE CALLING JOINT PUBLIC HEARING:
Consideration was given to the first and final reading of Ordinance No. 1503.
Mayor Watson read the caption of Ordinance No. 1503 as follows:
AN ORDINANCE CALLING A JOINT PUBLIC HEARING BEFORE THE ZONING AND
PLANNING COMMISSION AND THE CITY OF WEST UNIVERSITY PLACE, TEXAS, IN
RELA nON TO A PROPOSED AMENDMENT TO THE ZONING ORDINANCE OF SAID
I CITY; PROVIDING FOR NOTICE; CONTAINING FINDINGS AND PROVISIONS
.1 RELATING TO THE SUBJECT; AND DECLARING AN EMERGENCY.
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Copies of Ordinance No. 1503, in the form proposed for adoption, were available in the Council
Chambers.
Ordinance No. 1503 calls a public hearing before the City Council and the Zoning and Planning
Commission to give residents an opportunity to discuss a proposal to extend the "grace period"
allowed by Section 12-102(c) of the Zoning Ordinance. The effect of this amendment is to add
the following at the end of subparagraph (2): "In case of non-compliance with side yard
regulations based on 10% of the building site width as stated in the "Yards" table adopted in
December 1994: (A) the time to acquire the entire building site is extended through May 31,
1995, and (B) the time to file applications for pemlits is extended through September 29, 1995."
This would extend the "grace period" during which applicants can file permit applications for
principal buildings using the prior side yard regulations.
A motion was mtide by Council Member Fogler, seconded by Council Member Rushing to adopt
Ordinance No. 1503 on the first and final reading.
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City Council Regtllar Session, April 24, 1995
The motion was voted on with the following result:
V oting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless -
None
None
Voting Nay:
Absent:
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BIDS FOR INST ALLATIONOF GAS MONITORING PROBES:
Consideration was given to bids received April 17, 1995 for the installation of gas monitoring
probes at the City Landfill. '
The following bids were received:
Bidder
Layne Environmental Services
Bandy & Associates
Professional Service Industries
Base Bid
Alternate Bid
$13,232
$ 8,000
$ 4,672
$16,504
$ 9,000
$ 8,550
Public Works Director Ed Menville reported that the installation of gas monitoring probes at the
City's landfill is directed by the Texas Natural Resource Conservation Commission and is in
keeping with the official "Closure Plan". The bids were reviewed by consulting engineer, Rocky
Stevens. Mr. Menville stated that Mr. Stevens and the Staff recommend award of the contract,
base bid only, to Professional Services Industries.
A motion was made by Council Member McCandless, seconded by Council Member Fogler to
award the low bid in the amount of $4,672 submitted by Professional Service Industries for the
installation of gas monitoring probes at the City Landfill.
The motion was voted on with the following result:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless
None
None
Voting Aye:
Voting Nay:
Absent:
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City Council Regular Session, April 24, 1995
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CONTRACT FOR TRAFFIC LIGHT INSTA LLATTON'
Consideration was given to a contract with the Metropolitan Transit Authority of Harris County
to install traffic lights.
Mr. Menville presented an agreement between the City of West University Place and METRO to
provide traffic signalization improvements. METRO will provide non-matching funds in the
amount of $21 ,600 to be used to upgrade the overhead flashing beacons located at University
Boulevard and Edloe, and Rice Boulevard and Edloe.
A motion was made by Council Member McCandless, seconded by Council Member Rushing to
approve a Transportation Improvement Agreement with the Metropolitan Transit Authority of
Harris County to provide traffic signalization at designated intersections.
The motion was voted on with the following result:
Voting Aye:
Mayor Watson, Council Members Rushing, Fogler, Lewis and
McCandless -
None
None
Voting Nay:
Absent:
CITY COUNCIL MEETING MINUTF,S:
Consideration was given to the minutes of the following City Council meetings:
(a) Regular Session conducted on March 27, 1995
(b) Workshop Session conducted on April I 0, 1995
(c} Regular Session conducted on ApriLl O,~ 1995
A motion was made by Council Member Fogler, seconded by Council Member Rushing to
approve the minutes, as amended, of the Regular Sessions conducted on March 27 and April 10,
1995 and the Workshop Session conducted on April 10; 1995.
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City Council Regular Session, April 24, 1995
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The motion was voted on with the following result:
V oting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing~ Fogler, Lewis and
McCandless
None
None
COUNCIL COMMENTS:
Members ofthe City Council wished Finance Director Chris Taylor good luck with his new
business in the City of Austin.
Council Member Rushing cornmented that our prayers are with the people, friends and relatives
of those in Oklahoma affected by the bombing of the Federal Building.
ADJOURNMENT:
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A motion was made by Council Member Lewis, seconded by Council Member Fogler to adjourn
the regular session and reconvene in workshop session.
The regular session was adjourned at 8:02 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, MA Y8, 1995
MUNICIPAL. BUILDING
3800 UNIVERSITY BLVD.
6:30P.M.
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on May 8, 1995 with the following members present: Mayor Watson presiding,
Council Members Rushing, Fogler, McCandless and Lewis. The City Manager, City Secretary,
City Attorney, Finance Director, Public Works Director, Fire Chief, Building Official, Urban
Forester and Parks and Recreation Director were also present. The Police Chief was absent.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
MATTERS RELATING TO THE PUBLIC HEARING:
City Attorney Jim Dougherty discussed the proceedings for the Public Hearing relating to
zoning. Ned Ross, the.Chairman of the Zoning and Planning Commission, will be present
during the regular session to conduct the hearing.
MATTERS RELATING TO THE COMPREHENSIVE FINANCIAl. RF,PORT.
Interim Finance Director Monica Kohlenberg reviewed the West University Place
Comprehensive Annual Financial Report for fiscal year ended December ,31, 1994.
Representatives from Null and Associates will be available during the Regular Session to answer
questions.
The workshop session adjourned at 7:28 p.m. to convene in Regular Session.
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CITY COUNCIL REGULAR SESSION
MONDAY, MAY 8, i995
MUNlCIP ALBUILDING
3800 UNIVERSITY BLVD.
7:30 P..M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on May 8, 1995, with the following members present: Mayor Watson presiding,
Council Members Rushing, Fogler, McCandless and Lewis. The City Manager, City Secretary,
City Attorney, Finance Director, Public Works Director; Fire Chief, Building ~~fic~~Fand Parks
and Recreation Director were also present. Mayor Watson. delivered the invocatioriahd Council
Member Rushing led the Pledge of Allegiance.
ORDINANCE CANVASSING RETURNS OF 199~ (;F,NF,RAT, FT,FCTION'
Consideratiorrwas given to the first and final reading of Ordinance No. 1504.
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Mayor Watson re~d the caption of Ordinance No. 1504 as follows:
AN ORDINANCE CANVASSING RETURNS AND DECLARING RESULTS OF THE
GENERAL ELECTION HELD IN THE CITY OF WEST UNIVERSITY PLACE~ TEXAS ON
MAY t, 1995; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT; AND DECLARING AN EMERGENCY.
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Copies of Ordinance No. 1504, inthe form proposed for adoption, were available in the Council
Chambers.
A motion was made by Council Member Rushing, seconded by Council Member Lewis to adopt
Ordinance No. 1504 on the first and final reading.
The motion was voted on with the following result:
V oting Aye:
Mayor Watson, Council Members Rushing, Fogler, Mt'Candless
and Lewis
None
None
Voting Nay:
Absent:
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City Council Regular Session, May 8, 1995
ISSUANCE OF CERTIFICATE OF ET.1U~TTON'
Mayor Watson issued the Certificates of Election to the newly elected city officers.
INSTALLATION OF CITY COUNCIL MEMBRRS~
The Oaths of Office were administered to tp.e elected city officers by the Honorable Michol
O'Connor, Justice, First Court of Appeals, Harris County, Texas.
PRESENTATION OF HARRIS GALVESTON COASTAL STTnSTfiF.NC'F fiT~TRlCT
RESOLUTION:
J.B. Thompson, representative for West University Place in the Harris Galveston Coastal
Subsidence District introduced the Chairman of the Harris Galveston Coastal Subsidence District
Jim Fox.
Mr. Fox presented a resolution to the City Council and thanked the citizens of West University
Place for their cooperation in helping to stop subsidence in the area.
Mr. Thompson introduced the General Manager of the Subsidence District Ron Nabors.
PUBLIC HEARING
A joint public hearing was held before the Zoning & Planning Commission and the City Council.
The purpose of the hearing was to provide an opportunity for parties in interest and citizens to be
heard in relation to a proposal to amend Section 12-1 02( c) of the City's Zoning Ordinance by
adding the following at the end of sub-paragraph (2):
"In case of non-compliance with side yard regulations based on 10% of the building site width as
stated in the "Yards" table adopted December 1994: (a) the time to acquire the entire building
site is extended through May 31, 1995, and (b) the time to file applications for permits is
extended through September 29, 1995."
The following members of the Zoning and Planning Commission were present at the meeting:
Ned Ross, Dan Doughty, Peggy Rice, Charles Nelson and Joe Webb.
Mayor Watson called the Public Hearing to order at 7:40 p.m.
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City Council Regular Session, May 8, 1995
Members of the public were invited to ask questions or speak concerning the amendment.
There being no persons wishing to be heard, the public hearing closed at 7:50 p.m.
(The Zoning and Planning Commission left the room.)
The City Council Regular Session reconvened at 7:52 p.m.
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CITIZENS COMMENTS
Mayor Watson invited residents who wished to address the City Council to come forward as their
names were called.
Susan Ohsfeldt, 4101 Tennyson, spoke to the City Council about the notice given for the public
hearing and meetings held by the Zoning and Planning Commission. She asked if the
newspapers could be given information on the Commission's agendas so that they can report it to
the public.
Cindy Neal, 2616 Pemberton, thanked the City Council for subsidizing the compost bins. The
Recycling Committee began by ordering 100 of the bins and these have all been purchased by
citizens. Mrs. Neal reported that Patsy Graham of the Recycling Committee attended the
workshop in Dallas on compo sting and will be offering training and education in the future.
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1994 COMPREHENSIVE ANNUAL FINANCIAL REPORT
Consideration was given to the 1994 Comprehensive Annual Financial Report prepared by Null
and Associates.
Council Member Rushing asked if the City of West University Place was going to again receive
an award for the .qualityand completeness of the Financial Report.
Interim Finance Director Moruca Kohlenberg reported thatthere were a few corrections to be
made to the Report along with the insertion of an organizational chart and a copy of the .
certificate that the City received for the 1993 report before being sent to the Government Finance
Officers Association for review.
Representatives from Null and Associates, Chris Breaux and Chuck Yaple, were available at the
meeting to answer questions. Mr. Breaux reported that the City dfWest University Place has . r....
received the Certificate of Achievement for Excellence in Financial Reporting for the last 15 l
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City Council Regular Session, May 8, 1995
years. He stated that he anticipated that the City would receive the certificate again this year;
Mr. Breaux presented the Council with a draft of the Independent Auditors' Report.
A motion was made by Council Member Lewis, seconded by Council Member Rushing to accept
the 1994 Comprehensive Annual Financial Report.
The motion was voted on with the following result:
V oting Aye:
Mayor Watson, Council Members Rushing, Fogler, McCandless
and Lewis
None
None
Voting Nay:
Absent:
ORDINANCE AMENDING 1995 ANNUAL BUDGRT
Consideration was given to the second and final reading of Ordinance No. 1502.
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AN ORDINANCE AMENDING THE BUDGET FOR THE CITY OF WEST UNIVERSITY
PLACE, TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1995 AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1502, in the form proposed for adoption, were available in the Council
Chambers.
Mrs. Kohlenberg reported that the correction was made to Schedule 6 on the Total Expenditure
line as pointed out during the first reading.
A motion was made by Council Member Fogler, seconded b;r Council Member Lewis to adopt
Ordinance No. 1502 on the second and final reading.
The motion was voted on with the following result:
V oting Aye:
Mayor Watson, Council Members Rushing, Fogler, McCandless
and Lewis
None
None
Voting Nay:
Absent:
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City Council Regular Session, May 8, 1995
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PROCLAMATION RECOGNIZINGP.J. LIONETTI
Mayor Watson issued a Proclamation recognizing P.J. Lionetti of the Metropolitan Transit
Authority of Harris County for her effort and support.
A motion was made by Council Member McCandless, seconded ,by Council Member Rushing to
issue a ProclamationrecognizingPJ, Lionetti of the Metropolitan Transit Authority~,;",c
The motion was voted on with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Rushing, Fogler, McCandless
and Lewis
None
None
V oting Aye:
COUNCIL COMMENTS
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Council Member Lewis thanked Mrs. Kohlenberg for serving as Interim Finance Director. She 1
expressed her gratitude to the citizens who took the time to vote in the election and congratulated L
the other Council Members.
Council Member Rushing thanked the City Secretary for the. Certificates of Election.
Council Member Fogler inquired about the children attending the Council Meeting.
One of the children at the meeting stated that they were at the meeting to receive extra credit for
a class at the St. Vincent de Paul School.
ORDINANCE AMENDING ZONING ORDINANCE
Consideration was given to the first reading of Ordinance No. 1506.
Individual members of the Zoning and Planning Commission joined the Regular Session of the
City Council at 8: 15 p.m.
Mr. Ross delivered the Zoning and Planning Commission's final report on the Zoning
Ordinance's proposed amendment to the City Council.
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Mayor Watson read the caption of Ordinance No. 1506 as follows:
AN ORDINANCE EXTENDING THE "GRACE PERIOD" ALLOWED BY SECTION 12-
102(c) OF THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE,
TEXAS BY AMENDING SAID SECTION; AND CONTAINING FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1506, in the form proposed for adoption, were available in the Council
Chambers.
A motion was made by Council Member Rushing, seconded by Council Member Lewis to adopt
Ordinance No, 1506 on the first reading.
The motion was voted on with the following result:
V oting Aye:
Mayor Watson, Council Members Rushing, Fogler, McCandless
and Lewis
None
None
V oting Nay:
Absent:
ADJOURNMENT:
A motion was made by Council Member Lewis, seconded by Council Member Fogler to adjourn.
The regular session adjourned at 8:25 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, MAY 22,1995
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MUNICIP ALBUILD~NG
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on May 22, 1995 with the following memberslpresent: Mayor Watson presiding,
Council Members Fogler, McCandless and Lewis, The qty Manager, City Secretary, City
Attorney, Finance Director, Public Works Director, Polic~ Chief, Fire Chief, Buildin-gOfficial,
Urban Forester and Parks and Recreation Director wen=~ al~o present. Council Member Rushing
was absent
AGENDA REVIEW:
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The City Council reviewed the regular meeting agenda an~ discussed items under consideration
with the Staff. i
PUBLIC WORKS CENTRR TMPROVRMlf.NT.
Architect John Stone of Mitchell Carlson & Associates pr~sented a report on Public Works
Center improvement. Mr. Stone reported that the construetion documents are 90% complete and
are very close to being ready to be sent to contractors for Hidding. The City Council reviewed a
budget recap of the Public Works Center improvements inlthe amount of $580,000.
ADJOURNMENT:
With no further business to come before City Council at this time, a motion was made by
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Council Member Lewis, seconded by Council Member Fqgler to adjourn. The meeting'
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adjourned at 7:30 p.m.
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CITY COUNCIL REGULAR SESSION
,MONDAY, MAY 22, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on May 22, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, McCandless and Lewis. The City Manager, City Secretary, City
Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief, Building Official
and Parks and Recreation Director were also present. Mayor Watson delivered the invocation
and Council Member Fogler led the Pledge of Allegiance. Council Member Rushing was absent.
ELECTION OF MAYOR PRO TRM.
Consideration was given to the election of a Mayor Pro Tem according to Section 2.07 of the
City Charter.
A motion was made by Council Member Lewis, seconded by Council Member McCandless to
appoint Council Member Fogler Mayor Pro Tern for the first year of their term of office and to
appoint Council Member Rushing Mayor Pro Tem for the second year of their term of office.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Fogler, McCandless and Lewis
V oting Nay: None
Absent: Council Member Rushing
ORDINANCE AMENDING ZONING ORnIN A Nrl?
Consideration was given to the second and final reading of Ordinance No. 1506.
Mayor Watson read the caption of Ordinance No. 1506 as follows:
AN ORDINANCE EXTENDING THE "GRACE PERIOD" ALLOWED BY SECTION 12-
102(c) OF THE ZONING ORDINANCE OF THE CITY OF WEST UNIVERSITY PLACE,
TEXAS BY AMENDING SAID SECTION; AND CONTAINING FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT.
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City Council Regular Session, May 22, 1995
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Copies of Ordinance No. 1506, in the form propo~ed for adoption, were available in the Council
Chambers.
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A motion was made by Council Member Fogler, seconded by Council Member Lewis to adopt
Ordinance No. 1506 on the second and final reading.
The motion was voted on with the following result: .
Voting Aye: Mayor Watson, Council Members Fogler, McCandlesg,'and Lewis
Voting Nay: None
Absent: Council Member Rushing
RESOLUTION RELATING TO SIGNA TlJRRS ON C.HR('K~
Consideration was given to Resolution No. 95-05.
Mayor Watson read the caption of Resolution No. 95-05 as follows:
A RESOLUTION RELATING TO SIGNATURES ON CHECKS DRAWN ON CITY ILi
ACCOUNTS; AUTHORIZING SUCH SIGNATURES AND AUTHORIZING THE USE OF
FACSIMILE SIGNATURES; AUTHORIZING THE CITY TREASURER TO RATIFY
CERTAIN SIGNATURES; AND CONTAINING FINDINGS AND PROVISIONS RELATING
TO THE SUBJECT.
A motion was made by Council Member McCandless, seconded by Council Member Fogler to
adopt Resolution No: 95-05.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Fogler, McCandless and Lewis
Voting Nay: None .,'
Absent: Council Member Rushing
ACCEPTANCE OF THE SlJPRRVISORY c;ONTROI. ANn nATA ArllUISITION
SYSTEM
Consideration was given to the Supervisory Control and Data Acquisition System (SCADA)
installed by Autocon Industries and acceptance.
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City Council Regular Session, May 22, 1995
A motion was made by Council Member McCandless, seconded by Council Member Lewis to
accept the Supervisory Control and Data Acquisition System (SCADA) installation and approve
final payment in the amount of$12,889 to Autocon Industries.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Fogler, McCandless and Lewis
Voting Nay: None
Absent: CounciLMember Rushing" .
CITY COUNCIL MINUTES
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on April 24, 1995
(b) Regular Session conducted on April. 24, 1995
A motion was made by Council Member Fogler, seconded by Council Member McCandless to
approve the minutes as amended.
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council, Members Fogler, McCandless and Lewis
Voting Nay: None
Absent: Council Member Rushing
COUNCIL COMMENTS
Council Member Fogler thanked the Mayor and Council Members for supporting an equitable
solution that allowed her to serve as Mayor Pro Tern.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member McCandless to adjourn. The regular
session adjourned at 7:52 p,m.
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CITY COUNCIL AND ZONING AND PLANNING COMMISSION
TOWN.HALL MEETING
SATURDAY, JUNE 10, 1995
SCOUT HOUSE
6108EDLOE
9:00 A.M.
The City Council and Zoning and Planning Commission held a Town Hall Meeting in the West
University Place Scout House on June 10, 1995 with the following members present: Mayor
Watson presiding, Council Members Fogler and Lewis. The City Secretary, City Atf6mey,
. Public Works Director and Building Official were also present. Council Members Rushing and
McCandless were absent.
Members of the Zoning and Planning Commission present at the meeting were Chairman Ned
Ross, Dan Doughty, Peggy Rice and Joe Webb.
The purpose of the meeting was to provide an opportunity for parties-in-interest and citizens to
be heard on various issues relating to zoning and density.
Jorge Jimenez, 6636 Wakeforest, stated that he is a builder in West University Place and is
opposed to restraining the size of the structures on lots. He asked the City Council not to make
any major changes to the zoning ordinance.
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Susan Ohsfeldt, 4101 Tennyson, stated that she is against any changes to the zoning ordinance
that would limit the style or height of porches or the size of the structure that can be built. She
also opposed eliminating pools from being part of the pervious area.
Donna Burgess, 6408 Buffalo Speedway, stated that she feltthe City had too much control over
property owners.
Bill Arnold, 2928 Plumb, stated that he was disappointed that residents were adding detached
living space and renting the rooms. He also opposed new homes being built so c1oseto the
property line that it restricts the expansion of the older homes. Mr. Arnold reported that the
home next to him was built three feet from the property line because his home is seven feet from
the property line. This now restricts him from adding onto hishome. Mr. Arnold stated that he
felt West University Place is adversely valued higher by the Harris County Appraisal District.
Rick Jaffe, 3301 University, stated that he felt West University Place has the most onerous
regulations in terms of construction.
Al Midani, 5433 Westheimer #411, stated that he is a builder. He reported that it took him nine t Lr
months to build a house in West University Place. He complained that there is too much
regulation in West University Place,
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Bill May, 3701 Rice, stated that he found West University Place Building Official Dennis Holm
to be extremely knowledgeable and helpful. He stated that he felt the regulations in West
University were not any different from anywhere else. The regulations are enforced in West
University Place.
Mrs. Burgess agreed with Mr. May on his statement about Mr. Holm.
Linda Day, 4224Lehigh; stated-that West University Place needs'more green space in order to
prevent flooding problems and preserve the trees.
Dr. Arrighi, 3036 Albans, stated that she felt the Tree Ordinance needs to be changed before
someone gets killed by dying and falling trees. She also stated that the homes being built were
too big and there was no where for children to play.
Elizabeth Woodling, 3780 Tangley, opposed large homes on small lots.
Blair and Rita Justice, 633 1 Brompton, asked for a special exception to the Zoning Ordinance so
that they could subdivide their lot.
Jean Boehm, 2620 Barbara Lane, stated that she felt subdividing lots caused increased traffic
problems. She supports the Zoning Ordinance in West University.
Michael J. Mazzone, 2927 Georgetown, stated that he supported Mr. and Mrs. Justice in their
request to subdivide their lot.
Gordon W. Smith, 2640 Barbara Lane, stated that he supports the Zoning Ordinance in West
University, and is opposed to any changes in the subdivision provisions.
Gary Brock, 6349 Brompton, stated that he believed subdividing lots increases the value of each
of the lots.
Dorothy Rieger, 6516 Brompton, opposed the subdivision of lots. She felt the big lots add to the
value of the surrounding properties. Mrs. Rieger asked that the City help the older homes with
the high property taxes.
Larry Massey, 6410 Community, spoke in favor of Randy Bullard being allowed to subdivide his
lot at Buffalo Speedway and Carnegie. He stated that he was concerned about the number of
reports from builders regarding the premiums charged to build in West University,
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Town Hall Meeting, June 10, 1995
Mr. Brock spoke in favor of Randy Bullard being able to subdivide his lot.
Council Member Fogler clarified that Mr. Bullard has already submitted his petition to the
Zoning Board of Adju$tment. Th~ ZBA is an independent judicial body that decides variances
and special exceptions. She stated that the City Council or Zoning and Planning Commission are
not permitted by law to influence or comment on decisions pending before the ZBA. The City
Council cannot grant a variance to Mr. Bullard.
Mr. Rosscomment~dthat the role of the Zoning and Planning Commission is legislative. The
only thing the Z&Pcould do would be to rewrite the Zoning Ordinance or replat the City. Any
amendments to the Zoning Ordinance involve a lengthy procedure. A change in the Ordinance
regarding subdivision would impact 40 or 50 of the lots in West University.
Merle Bone, 4021 Browning, spoke about the Eastern Star property at Bissonnet and Weslayan.
It is his understanding that someone is trying to rezone that property as commercial property.
Mr. Bone asked what process would have to be followed in order for this property to be rezoned.
City Attorney Jim Dougherty stated that the owner of the property would have to apply to the
City for rezoning. There would have to be a preliminary report from the Z & P. Notices would
have to be sent to the residents and at least one public heating would be held. After the Z&P
issued its final report, then the City Council could vote on the change,. if it were proposed by the
Zoning and Planning Commission.
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John Drye, 3931 Browning, commented that he was against rezoning areas for commercial
property. He felt it could set a dangerous precedent for West University.
Chuck Gillan, 3620 Georgetown, opposed subdividing the big lots in West University.
Craig Hughes, 3907 Coleridge, commented that he was a member of the Building and Standards
Commission. He spoke in favor of Mr. Bullard's request to subdivide his lot. Mr. Hughes also
spoke in support of porches on homes.
Michael Henderson,4215 Dartmouth, wanted to know how many lots would actually be affected
by a change in lot size in the Zoning Ordinance.
Building Official Dennis Holm stated that based on a lot size of 100 x 100 feet, approximately
180 to 190 lots could be affected.
Mr. Henderson asked if anyone had considered the effect on the tax base by not allowing
subdivision. He believed the taxes would be higher on two small lots than on one large lot.
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Ralph Atkinson, 3421 Plumb, commented that architectural diversity should be encouraged in the
City. He stated that he did not believe pools affect drainage.
Joan McCay, 3029 Carnegie, stated that she supports the current Zoning Ordinance but she felt
the setback requirements were too liberal.
Lew Boone, 4011 Browning, expressed his concern about the Eastern Star property possibly
being rezoned to commercial property.
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The Town Meeting with the City Council and Zoning and Planning Commission adjourned at
11:32 a.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, JUNE 12,1995
MUNICIPAL BUILDING
3800 UNIVERSITYBL VD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard)onJune 12, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, Lewis and Rushing, The City Manager, City Secretary, City Attorney,
Finance Director, Public Works Director, Fire Chief, Building Official and Parks and Recreation
Director were also present. Council Member Rushing delivered the invocation and CQuncil
Member Lewis led the Pledge of Allegiance. Council Member McCandless was absent.
John E. Brusen with the Harris County Food Control District spoke to the City Council about a
contract for work on Poor FarmDitch. The scope of work on the project is limited from Bellaire
Boulevard to Carnegie Street. Repairs will be done to the shape of the concrete slope paving.
The ~lope has failed. and the low flow concrete wall is bulging out and is on the verge of failing
itself, Mr; Brusen reported that the Flood Control District proposes to remove the failed
concrete, reconstruct the slope paving along the east side of the channel and replace the low flow
wall at the bottom. This work is included in the Flood Control District's 1996 fiscal year
maintenance projects. Construction will start sometime during the month of August and will
take no longer than six weeks.
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Council Member Fogler asked if there would be any access problems that will occur to West
University citizens.
Mr. Brusenreported that the work should be completed without inconveniencing any of the
citizens with the exception of concrete trucks moving from the.street to the easement.
Council Member Rushing inquired about the nature of the complaints received about Poor Farm
Ditch.
Mr. Brusenstated that the slope has failed and the concrete flakes off and ends up in the bottom
of the ditch. When it rains, the residue at the bottom of the ditch causes the water to back up at
the Bellaire Boulevard bridge. As the water backs upstream, the storm sewer outfalls are no
longer able to function and this causes the streets to flood.
Mayor Watson asked if any trees will have to be removed.
Mr. Brusen reported that some trees will have to be removed but they will do everything they can
to minimize the losses. There are a number of trees that grow along the fence line in that area
and the fence itself is falling down in a number of places. In order to establish access, a ten-foot
strip will have to be cleared so that the trucks can move along the ditch. Trees in the area that
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City Council Regular Session, June 12, 1995
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have to be removed have been marked.
Pam Thorne, Vice President of Govemment and Community Affairs for Warner Cable, spoke to
the City Council about the 1995 Hometown Heroes Program. Hometown Heroes is Warner
Cable's grassroots effort to honor and recognize residents of all of their franchise communities.
One person from each franchise community will be selected based on his or her voluntary
service, dedication or contributions in 1994 toward improving the quality of life for children in
the community in which he or she lives. Ms. Thorne distributed nomination forms to the City
Council and persons present at the meeting.
Tom Tomlinson representing Houston Light and Power Company reported that he was present at
the City Council meeting to answer questions concerning the transformer malfunction that
occurred in the vicinity of 3711 and 3715 Rice Boulevard.
Patrick Dugan, 3719 Rice Boulevard, stated that low voltages have occurred in the past week.
He asked what caused the problem of the low voltage and what could be done to prevent it.
Mr. Tomlinson reported that the initial failure occurred on May 1, 1995 when an overloaded
condition caused one of the transformers to over heat, boiling the oil inside. The transformer lid
the popped off. Normally, the transformers will then cause the fuses to fail. Mr. Tomlinson
stated that they discovered the problem and replaced the small transformer that was leaking with
a larger-sized transformer. After reviewing the situation, he made the decision to increase the
size of the entire transformer station to correctly compensate for the additional load imposed by
the ballfield lights and also by general growth in the area. In compliance with EP A and State
regulations, HL&P cleaned up the oil spill and did testing. They found that the poly chlorinated
biphenyl content ofthe transformer itself was about ten parts per million. The content in the soil,
after clean up, was about one part per million or less, which is considered PCB nonexistent.
PCB is a fire retardant material that many utilities put in transformer oil to quench fires that
might occur when a transformer catches on fire. Mr. Tomlinson stated that HL&P did not
deliberately order any PCB type transformers; however, in earlier years when there were not any
regulations, the transformers were built in the same factory as the ones that did contain PCB.
The hoses would contain residual oil left between orders and contamination would occur in
transformers that were ordered without PCB. Mr. Tomlinson stated that HL&P finds that
contamination of their overhead transformers is quite low, anything below fifty parts per million
is considered non-PCB type.
Mr. Tomlinson stated that the most recent problem with the low voltage occurred because of
another failure. After the second reconstruction of the transformer station, the connections at the
transformer leads, where they fasten onto the wiring, melted down and failed. Mr, Tomlinson
speculated that the problem occurred because the compression fittings that were used were either
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City Council Regular Session, June 12, 1995
defective or not properly crimped.
Mr. Dugan stated that when the low voltage occurred, they were instructed to cut all the
appliances off in order to avoid a fire.
Mr. Tomlinson stated it would be reasonable to expect that before the complete failure of the
connections, there was probably some fluctuation in voltage caused by the overheating ofthe
wiring.
Mr. Dugan asked if there was a possibility of putting the ballfield lights on separate equipment.
Mr. Tomlinson stated that a separation was not necessary. HL&P took an amp reading, with the
lights on, of everything tied into the transformer and everything was well within the limits.
Mr. Dugan expressed concern about experiencing a power surge in the area.
Mr. Tomlinson reported that many times people refer to an event as a power surge and HL&P
refers to it as a circuit operation. These circuits,just like a circuit in a home, are protected by
breakers. The only difference is thatthe Light Company breakers automatically reset when they
trip open. They are designed to open up if there is any contact on the overhead lines. The
breaker at the sub station will sense that grounded condition, open and automatically reset. If
there are wires on the ground, the breaker will sense that condition and automatically lock out.
HL&P will then have to ride the line to see where the problem is. The breakers are designed to
protect lives and property and they operate very rapidly. Mr. Tomlinson stated that they have
had a lot of trouble in the area with animal contact. Over the last five years, HL&P has put
plastic covers on the insulators on the tops of all transformers, the wire lead from the top of the
transformer up to the main line is now insulated.
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Council Member Rushing asked Mr. Tomlinson to speculate as to what caused the first overload
on May 1.
Mr. Tomlinson stated that the HL&P crews connected the West University lightingdnstallation
on April 21, 1995. The lights were left on during the day in order to "burn the lights in" and the
load was too much for the equipment over there. Mr. Tomlinson stated that this incident was not
the fIrst and would probably not be the last time that this would happen because the crews for the
Light. Company are under a lot of pressure to get service turned on and sometimes they end up
connecting a service that is larger than the equipment can handle. Ideally this incident would
never happen, but it does happen from time to time;
Council Member Rushing asked if the possibility of an overload was something that the Council
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should have known before the lights were connected.
Mr, Tomlinson stated that HL&P publishes a book called "Service Standards" that is handed out
to engineers, contractors, etc. This book describes the process for acquiring new service. Mr.
Tomlinson stated that sometimes there is a lack of understanding, when issuing work orders, of
exactly what is needed and as a result an overload can occur.
Council Member Lewis asked if the capacity of the transformer is now adequate for not only the
3700 block of Rice but also for the lighted ballfields.
Mr. Tomlinson stated that he is as sure as he can be that everything on that transformer station is
adequately covered. HL&P has a procedure that is called a "TLM Program," Transformer Load
Management. This is a computerized program that watches all of the transformer stations and
when one of them becomes overloaded, the engineers investigate and will increase the size of
that transformer, if necessary. Obviously, if a load comes on the system very suddenly, then it
will not always work, but for gradual load growth, the TML System works very well.
Council Member Fogler inquired as to what role this overloading incident would play in causing
a fire in a house. She asked if these two events are possibly connected and in what way.
Mr. Tomlinson stated that he was not aware that there had been a fire and did not know the
details.
Mr. Dugan stated that they were told if the power gets too low, the electrical equipment over
works to draw power and can cause a fire.
Mr. Tomlinson reported that, typically, if the voltage goes down, the current goes up, but under
normal circumstances once the capacity of the circuit breakers is exceeded, they will trip out. If
you have a three-phase motor and you lose power on one phase, it causes the motor to run hot. If
you do not have protective devices on that motor, the motor can get hot and start smoking.
Mayor Watson if the Light Company had some procedure where people who think they have
suffered damage carl make a claim.
Mr. Tomlinson stated that HL&P has a claims department. The main telephone number for that
department is 238-5820.
Council Member Fogler stated that the City is getting ready to install more field lights further
down the block.
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City Council Regular Session, June 12, 1995
Mr. Tomlinson stateq. that he needed to know exactly where, when and how many,
Parks and Recreation Director Mark Mailes will be in touch with Mr. Tomlinson concerning the
new field lights.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forWard as their
names were called.
Chuck Gillan, 3620 Georgetown, stated that he appreciated the City Council holding the town
meeting. He asked the City Council to resist the pressure to allow subdivision of certain
properties in West University Place.
Joan McCay, 3029 Carnegie, reported all of the streets missing street signs in the City. She also
reported that some of the signs were illegible because of the dirt covering them. She asked about
the plans for repairing streets on Community Drive. She asked if the West side oftown was
going to get t~e same treatment as the CharlottelLake'area.
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City Manager Mike Tanner reported that the Comprehensive Replacement Plan is very specific
in identifying streets that will be rehabilitated, not fully reconstructed. It depends entirely upon
the condition of the street.
Dick Ayres, 2721 University Boulevard, asked the City Council to provide residents with the
opportunity to purchase the same garbage sacks as the City use to provide. He also requested
that the City do something about the rats in the area.
Dorothy Rieger, 6516 Brompton, asked the City Council not to cover up too much of the open
green space at Milton Street Park. Mrs. Rieger also azked that the minutes be corrected. She
reported that the minutes stated that she was the one who defeated the Youth Center at the
Community Building.
The City Secretary will send Mrs. Rieger a copy of the 'minutes to which she is referring.
BIDS FOR MIL TON STREET PARK IMPROVEMENT (PHASE !!E
Consideration was given to bids received June 7, 1995, for Milton Street Park Improvements
(Phase II).
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The following bids were received:
Bidder
Base Bid
Alternate 1 A ltp.mMp. 4 A ltpmate 5
$ 959 $1,500 $ 500
$1,022 $ 400 $ 800
$ 685 $ 500 $2,500
Ridgewood Landscaping
Sumco, Inc.
Gulf Coast Landscape
$114,145
$129,210
$129,650
Mr. Mailes stated that the Parks and RecreatiQncBoard and Staff recommend the Council accept
the low bid from Ridgewood Landscaping plus alternates 3, 4 and 5. Alternate 3 provides
ground cover under the benches, alternate 4 provides a soil separator next to the decomposed
granite path, and alternate 5 will provide the addition of brown stain to the concrete areas of the
pirate ship playground piece, Mr. Mailes stated that the Board also recommends the City
Council reject alternates 2,6 and 7.
A motion was made by Council Member Rushing, seconded by Council Member Lewis to accept
the low bid in the amount of$114,145, alternate 3 ($959), alternate 4 ($1,500) and alternate 5
($500), for a total of$117,104 submitted by Ridgewood Landscaping for the improvements at
Milton Street Park (Phase II).
The motion was voted on with the following result:
Voting Aye: Mayor Watson, Council Members Fogler, Lewis and Rushing
V oting Nay: None
Absent: ,Council Member McCandless
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on May 8, 1995
(b) Regular Session conducted on May 8, 1995
(c) Workshop Session conducted on May 22, 1995
(d) Regular Session conducted on May 22, 1995
A motion was made by Council Member Fogler, seconded by Council Member Rushing to
approve the minutes as presented.
The motion was voted on with the following result:
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City Council Regular Session, June 12, 1995
Voting Aye: Mayor Watson, Council Members Fogler, Lewis and Rushing
Voting Nay: None
Absent: Council Member McCandless
COUNCIL COMMENTS
Council Member Rushing commented that he hoped the situation with the transformer was
resolved. He stated that people live in this City because they feel safe andnowthereoare
residents who are afraid of the possibility of having a fire in their home.
Council Member Lewis thanked tlle representative from the Flood Control Division for being at
the meeting. CounCil Member Lewis also thanked JoAnn McCay forher comments at the
meeting.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member Fogler to adjourn. The regular session
adjourned at 9: 15 p.m.
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CITY COUNCIL AND ZONING AND PLANNING COMMISSION
TOWN HALL MEETING
SATURDAY, JUNE 25, 1995
SCOUT HOUSE
6108 EDLOE
4:00 P.M.
The City Council and Zoning and Planning Commission held a ToWn Hall Meeting in the West
University Place Scout House on June 25, 1995 with the following members present: Mayor
Watson presiding,Council.Members Fogler and Lewis. The City Manager, City Secretary, City
Attorney, Public Works Director and Building Official were also present. Council Members
Rushing and McCandless were absent.
Members of the Zoning and Planning Commission present at the meeting were Chairman Ned
Ross, Dan Doughty, Peggy Rice, Charles Nelson and Joe Webb.
The purpose of the meeting was to provide an opportunity for parties in interest and citizens to be
heard on various issues relating to zoning and density.
The City Council and Staff fielded numerous questions from residents on items relating to the
Zoning Ordinance, building regulations, Zoning and Planning Commission and Zoning Board of
Adjustment.
There were approximately 35 to 50 residents in attendance.
The Town Meeting with the City Council and Zoning and Planning Commission adjourned at
6:08 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, JUNE 26, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on June 26, 1995 with the following members present: Mayor Watson presiding,
Council Members Fogler, Rushing and Lewis. The City Manager, City Secretary, City Attorney,
Finance Director, Public Works Director, Deputy Director of Public Works, Fire Chief, Building
Official and Parks and Recreation Director were also present. Council Member Mc'Candless was
absent.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
MATTERS RELATING TO ABANDONMENT OF EASEMENT:
i
City Manager Mike Tanner reported that Sandra and Kenneth Kuffner, owners of the property at i
2635 Sunset Boulevard, are requesting that a portion of a utility easement be' abandoned in order L
that they may build a new home on the lot and make more effective use of their property. The
Kuffner's would like West University to sell them that part of the easement. Mr. Tanner stated
that there are not utilities in the easement and the Staff does not foresee any future use of the
property. Fair market value, as determined by an appraisal obtained from Luedemann and
Associates, is $10.00 per square foot.
Council Member Fogler asked what was the minimum amount of property the city needs to
retain.
Mr. Tanner stated that the Staff calculated what the Kuffner's need in order to build ,a garage
three feet from the property line and a house five feet from the property line. The rate of$10.00
per square foot will be applied to the amount of easement to be purchased. Mr. Tanner reported
that Mr. and Mrs. Kuffner paid for the appraisal and obtained a release from each interested
utility company. The City of West University will retain part ofthe easement in the event
something should come up in the future.
The Staff requested that the City Council insert the following language in Section 1 (a) of
Ordinance No. 1509: "the easement retained is at least 3 feet wide:" and in Section Hb): "$10.00
per square foot". The Staff also requested that City Council approve Ordinance No. 1509 and
that Staff be authorized to negotiate the exact amount of the easement to be purchased.
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City Council Workshop Session, June 26, 1995
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MATTERS RELATING TO AN INTERLOCAL AGRRRMRNT ANn PA RK
IMPROVEMENT FUND:
Mayor Watson reported that the Harris County park improvement grant for Milton Street Park is
in the amount of $25,000. Harris County requires that the City of West University Place enter
into an agreement for the use of the funds.
The City Manager stated that the City does not have the same contractual requirements with
Harris County as they do with The Texas Parks and Wildlife, which has a long list of criteria.
APPOINTMENT AND COMPENSATION OF FINANCE DIRRc;TOR~
The City Council will consider the appointment and compensation of a Finance Director.
Closed Executive Session to be held under Section 551.075, Texas Government Code.
The City Council convened in Executive Session at 6:46 p.m. with the following members
present: Mayor Watson presiding, Council Members Fogler, Rushing and Lewis. The City
Manager was also present.
The Executive Session recessed at 7:30 p.m. to convene in Regular Session.
The Executive Session will reconvene following the Workshop Session.
The Workshop Session reconvened at 8:20 p,m.
RECYCLING ISSUES:
The City Council discussed recycling issues with the Chairman of the Recycling Committee.
Chairman of the Recycling Committee Cindy Neal reported that the initial compost bin
distribution in May went smoothly. More than sixty of the first one hundred bins have been
picked up. Mrs. Neal stated that the remaining bins were available at City Hall to interested
residents for $15.00.
Mrs. Neal stated that the Recycling Committee is requesting that the City Council authorize the
purchase of 80 paperback books titled Backyard Composting to be distributed as an educational
source. The books can be purchased for $4.00 each.
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City Council Workshop Session, June 26, 1995
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The City Council agreed to the purchase of the compo sting books.
The Recycling Committee requested that signs be made to remind residents to recycle cardboard
on Saturday.
The City Council requested the Staff to determine the cost of making the signs.
The Recycling COITImittee requested that the City Council approve the costof a city 'employee to
mind the cardboarddrop,.offsite in the event that a sufficient number, of volunteers'are not
available. Mrs. Neal stated that no help is needed at this time but possibly will be required in
November and December.
Council Member Fogler suggested changing thellate.ofthe Saturday drop off during the holidays
to accommodate forthe lack of volunteers.
Council Member Lewis commented that she liked the "whole volunteer" aspect of the cardboard
recycling project without having to use funds to pay a ,city employee.
Council MemberRushing suggested that the Recycling Committee wait to see ifvolunteers are
available during the holidays.
Public Works Director Ed Menville stated that, although he supports the cardboard recycling
program, he did not support the recommendation to pay a city employee to work at the drpp-off
station. He believed, from a financial standpoint, the program would no longer pay for itself if a
city employee is paid overtime.
Council Member Fogler commented that if the city was in an emergency situation and it was a
choice of having a city' employee at the drop-off station or have cardboard thrown on the parking
lot, then paying an employee would be a worthwhile expenditure. She commented that the
cardboard recycling program is a volunteer program and is valuable whether it makes money or
not.
Council Member Lewis'suggested that the Recycling CQITImittee try to change the.da.te of the
drop-off so that the program could continue on a volunteer basis. If a date change is not possible,
then the Council could look at doing something different.
Mrs, Neal reported that the Recycling Committee would also like to include an insert in the
August issue of City Currents; The insert wouldinclu<letips on recycling in West University
Place.
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City Council Workshop Session, June 26, 1995
Council Member Fogler suggested that the Committee put together their article and present it to
the Police Chief or City Council so that a decision could be made about the best way to
incorporate it into City Currents.
BOARDS. COMMISSIONS AND COMMITTEES:
The City Council discussed the appointment of board, commission and committee members.
The City Council asked the City Secretary to send a letter to each volunteer requesting feedback
on the committee he or she served. The City Secretary will also put an article in the local
newspapers and City Currents to ask for volunteers to' serve on the different boards, commissions
and committees.
Council Member Fogler suggested dissolving the Environmental Issues Committee and the
Water Sub-Section. The Tree Committee and Recycling Committee will become separate
committees but with fewer members.
The City Council recessed the workshop session at 8:54 p.m. and reconvened the Executive
Session at 8:55 p.m, with the following members present: Mayor Watson presiding, Council
Members Fogler, Rushing and Lewis. The City Manager was also present.
Closed Executive Session to be held under Section 551.075, Texas Government Code~
The Executive Session adj9umed at 9:45 p.m. and reconvened in Workshop Session. Mayor
Watson called for a motion,
A motion was made by Council Member Fogler, seconded by Council Member Rushing to
approve the appointment of Walter Thomas as Finance Director of West University Place with a
starting annual salary of$55,000 for the initial six months of his employment and after six
months, with an adequate performance review, the annual salary will increase to $60,000.
A vote was taken, on the motion, with the following result:
V oting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Rushing and Lewis
None
Council Member McCandless
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City Council Workshop Session, June 26, 1995
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 9:50 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, JUNE 26, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on June 26, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, Lewis and Rushing. The City Manager, City Secretary, City Attorney,
Finance Director, Public Works Director, Fire Chief, Building Official and Parks and Recreation
Director were also present. Mayor Watson delivered the invocation and Council Member
Rushing led the Pledge of Allegiance. Council Member McCandless was absent.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Chuck Gillan, 3620 Georgetown, asked the City Councilor Staff to run a series ofartic1es in City
Currents addressing the matter of public debt.
Maureen Vaughn, 4211 Rice Boulevard, presented the City Council with a petition requesting
that the City install a 4-way stop sign at Rice Boulevard and Westpoint. She reported that
several pets have been killed and the residents in the area are concerned for their children.
BALLFIELDRECONFIGURATION AND RnnGRT A MRNnMl?NT nunIN /lNCE:
Consideration was given toa change order in the amount of $9,650.00 for ballfield
reconfiguration at the West University Elementary School, and the first and final reading of
Ordinance No. 1508.
Mayor Watson read the caption of Ordinance No. .1508 as follows:
AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1,1995; CONTAINING
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; AND DECLARING AN
EMERGENCY
Copies of Ordinance No. 1508, in theformproposed for adoption, were available in the Council
Chambers.
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City Council Regular Session, June 26, 1995
Parks and R~creation Director Mark Mailes reported thClt during demolition of the existing
electrical and lighting on the balIfields, he was made aware of a few changes that were needed.
The cost for additional electrical items is $9400. This amount is for removal of a 120v circuit
from an existing panel to the existing batting cage along Auden, replacement of a demolished
fixture on a new pole while increasing the conductor size to accommodate the load, and
installation of two. flush grade junction boxes to provide power to existing field lights previously>
fed from a demolisl1edpole. An additional $250. is also needed to remove a small tree on field .' c,
#3. The total cost for the proposed change order is $9650. Mr. Mailes reported that Ordinance
No. 1508 would amend the budget to allow for the proposed change orders.
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Ken Sparks of the Tri-Sports Association reported that Tri-Sports has proposed to pay 25% of the
total change order and would include this amount in their initial negotiated payment for the lights
and reconfiguration.'
A motion was made by Council Member Rushing, seconded by Council Member Fogler to
approve the change orders in the amount of$9,650 for the ballfield reconfiguration at the West
University Elementary School and to adopt Ordinance No. 1508 on the first and final reading.
A vote was taken, on the motion, with the following result:
Voting i}ye: Mayor Watson, Council Members Fogler, Rushing and Lewis
Voting Nay: None
Absent: Council Member McCandless
Mr. Sparks stated that the Tri-Sports Association adopted a Resolution that set out the month of
December of each year for the repayment of their portion of the ballfield reconfiguration.
ABANDONMENT OF EASRMRNT~
Consideration was given to the partial abandonment of an easement located at 2635 Sunset
Boulevard and first and final reading of Ordinance No. 1509.
, Public Works Director Ed Menville distributed an appraisal prepared by Luedemann &
Associates of the utility easementat2635 Sunset Boulevard. The appraisal assesses the present
value of the easement at $10.00 persquareJoot."
Sandra and Kenneth Kuffner, owners of the property at 2635 Sunset were present at the meeting.
Mrs. Kuffner stated that they are not clear yet as to the exact amount of easement that they want
to purchase.
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City Council Regular Session, June 26, L2~Q~
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City Attorney Jim Dougherty commented that the City Council could adopt Ordinance No. 1509
subject to the Staff negotiating the exact nUmber of square feet to be purchased.
Council Member Fogler read the caption of Ordinance No. 1509 as follows:
AN ORDINANCE ABANDONING A PORTION OF AN EASEMENT; AUTHORIZING A
QUITCLAIM DEED; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT; AND DECLARING AN EMERGENCY.
Copies of Ordinance No. 1509, in the form proposed for adoption, were available in the Council
Chambers.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to adopt
Ordinance No. 1509.on the first and final reading. The Ordinance should provide for the portion
of the easement retained to be at least 3 feet wide at its narrowest point, authorize the'
quitclaiming of a said portion of the property at 2635 Sunset Boulevard for the consideration of
$10.00 per square foot, permit the City Staff to negotiate the actual portion retained by the City
in accordance with the homeowners wishes and that the homeowner attach an exhibit to
Ordinance No. 1509 showing the portion of the easement retained by the City.
A vote-was taken, on the motion, with the following result:
V oting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Memb~rs Fogler, Rushing and Lewis
None
Council Member McCandless
EXTENSION OF SIGN ORDINANCE:
Consideration was given to the first and final reading of Ordinance No. 1507.
Mayor Watson read the caption of Ordinance No. 1507 as follows:
AN ORDINANCE RELATING TO SIGNS; EXTENDING TEMPORARY REGULATIONS
FOR SIGNS IN THE CITYOF WEST UNIVER:SITY PLACE, TEXAS; PRESCRIBING A
PENALTY ; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT;
AND DECLARING AN EMERGENCY.
Copies of Ordinance No. 1507, in the form proposed for adoption, were available in the Council
Chambers.
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City Council Regular Session, June 26, 1995
Mr, Menville reported that Ordinance No. 1507 would extend the use of temporary sign
regulations through September 29, 1995 pendjng the adoption of a comprehensive sign
ordinance. The work of combining and concentrating the various sign ordinances is taking
longer than originally anticipated,
A motion was made by Council Member Rushing, seconded by Council Member Fogler to adopt
Ordinance No. 1507 on the first and final reading.
A vote was taken, on the motion, with the following result:
Voting Aye: Mayor Watson, Council Members Fogler, Rushing and Lewis
Voting Nay: None
Absent: Council Member McCandless
INTERLOCAL AGREEMENT AND PARK IMPROVRMl?NT lfTTND'
Consideration was given to an interlocal agreement with Harris County and a $25,000.00 grant
for Milton Street Park improvement.
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Mr. Mailes reported that Harris County has offered to enter into an interlocal agreement to
provide $25,000 to complete Phase III of Milton Street Park. Harris County donated $10,000 last
year to complete Wier Park.
A motion was made by Council Member Lewis, seconded by Council Member Rushing to
authorize the Staff to enter into an interlocal agreement with Harris County which would provide
$25,000 for improvements at Milton Street Park.
A vote was taken, on the motion, with the following result:
Voting Aye: Mayor Watson, Council Members Fogler, Rushing and Lewis
V oting Nay: None
Absent: Council Member McCandless
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City Council Regular Session, June 26, 1995
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the City Council Regular Session conducted on June
12, 1995.
A motion was made by Council Member Fogler, seconded by Council MemberLewis to accept
the minutes as amended.
A vote was taken, on the motion; with the following result:
Voting Aye: Mayor Watson, Council Members Foglerl Rushing and Lewis
Voting Nay: None
Absent: Council Member McCandless
COUNCIL COMMENTS:
Council Member Foglei' cOIl1mented that she appreciated the Town Hal Meetings and the
participation by the residents.
STAFF REPORT:
Mr. Menville reported that the contractor for Priority Area 2, Kinsel Inqustries, would like to
begin repairs on College Street (from University to Riley) on July 10. rpnsel Industries would '
like to work the entire section of the roadway at a time leaving the South half of each intersection
open for traffic to migrate to the West. Mr.'Menville commented that diuring the repairs on
College, Kinsel would nofbe working onWesIayan Street. The contradtor feels that using this
proposed approach, he could complete College in half the time it would take to complete it
piecemeal.
ADJOURNMENT:
With no further business to corne before the City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member Rushing to adjourn. The regular session
adjourned at 8:05 p,m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, JULY 10, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
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The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on July 10, 1995 with the following members present: Mayor Watson presiding,
Council Members Fogler, Rushing, Lewis and McCandless. The City Manager, City Secretary,
City Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief, Building
Official and Parks and Recreation Director were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
MATTERS RELATING TO TREE PRESERVATION ORDINANc;lf. RXlf.MPTIlll\T.
City Manager Mike Tanner reported that, in preparation for construction of the new Public D
Works Building, the Urban Forester has prepared a Tree Evaluation of the site. Three Class 3
trees will have to be removed. The Tree Ordinance states that City-owned sites shall follow the
same guidelines for tree preservation as privately owned sites, except as authorized by the City
Council. Mr. Tanner stated that the City Council will need to determine the appropriate action to
take before construction begins.
MATTERS RELATING TO COMMUNITY BUILDING RRM A RTT .IT ATIllN CH~GE
ORDER:
Parks and Recreation Director Mark Mailes recommended that the City Council approve change
orders provided by John Stone of Mitchell, Carlson and Associates for the rehabilitation of the
Community Building in the amount of$9,532. He reported that $325,000 was originally
estimated and budgeted for this project. To date, approximately $275,000 of this budget item has
been obligated.
BOND ISSUE:
The City Council discussed a bond issue, the appointment of a Bond Committee and related
matters.
to,
Dieter Ufer, Consulting Engineer from Claunch & Miller, Inc., presented a report on the status of
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City Council Workshop Session, July 10, 1995
infrastructure replacement as of Jun~192.~,~!!Yfr. Ufer reported that,!he City either has under
construction or has completed 23% of the Cify's entire area. 'Water'and sewer has been replaced
in 18.8% of the area, sanitary sewers, only, in 20.9% and water, only, in 6.4%. Proposed for
1995 is high impact infrastructure replacement in areas 4B! 5, and 6 or 18,7% of the city, Mr.
Ufer-estimated project costs for 4B,5 and 6 to be approximately $20,000,000. If the City
purchases the YMCA property, an additional $3,000)000 will be needed. The total amount
proposed for a bond issue is $23,000,000.
Interim Finance Director Monica Kohlenberg reviewed the impact on the tax rate and presented a
cash flow analysis to the City Council.
The Workshop Session recessed at 7:30 p.m. to in convene Regular Session. The Workshop
Session reconvened at 8:10 p.m.
The City Council continued their discussion of the bond issue and the appointment of a Bond
Committee.
The City Council agreed on a Bond Committee consisting of 10 to 12 members. Members will
be contacted and asked to serve, on the Committee.
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 9:00 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, JULY 10, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
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The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on July 10, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, Lewis, McCandless and Rushing. The City Manager, City Secretary,
City Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief, Building
Official and Parks and Recreation Director were also present. Council Member RusHing
delivered the invocation and Mayor Watson led the Pledge of Allegiance.'
ENGAGEMENT OF CONSULTING URBAN FORESTER:
Consideration was given to the engagement of Forestry Associates for Priority Area 4A tree
preservation.
Public Works Director Ed Menville stated that the City Staff is recommending that they be
authorized to negotiate with Forestry Associates for a contract to develop plans and :,',',J
specifications for tree protection in Priority Area 4A. A contract for this type of work consists of \
preparation of plans and specifications, and consultations before, during and after construction.
Mr. Menville commented that Forestry Associates has provided these same services for the City
in Priority Areas 2 and 3 and has done excellent work in the past.
Mayor Watson asked Mr. Menville if there has been substantive benefits to the City in having a
consulting urban forester prepare plans and specifications.
Mr. Menville reported that there has been very little problems regarding preservation of trees in
Priority Areas 2 and 3. Any problems that did arise were handled very quickly by Jack Hill of
Forestry Associates. Mr. Menville commented that he felt the money was well spent.
A motion was made by Council Member Fogler, seconded by Council Member Rushlng to
authorize the Staffto negotiate a contract and a fee with Forestry Associates to provide
consultation on Priority Area 4A.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
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City Council Regular Session, July 10, 1995
TREE PRESERVATION ORDINANCR-EXEMPTION:
Consideration was given to Tree Preservation Ordinance exemption andthe construction of a
Public Works building on Amherst.
Mr. Menville reported that bids for the renovation of the Public Works Building will be opened
on July 14, 1995. As part of that work, the City's Urban Forester Nes Tesno has prepared a Tree
Evaluation of the site based on copstructionplans prepared by Mitchell Carlson & Associates.
Mrs. Tesnodet~.rminedthat threet,.', las" s 3 trees will have to be removed; Replacement inches for
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these trees are equivalent to 57.5 inches. Mrs. Tesno's report lists two options. The City can
donate to the Tree Trust $100 per inch ($5,700) or plant 232.5" diameter trees on the site. Mr.
Menville commented that there will be very little space to plant additional trees once the new
building is, constructed
Mr. Menville pointed out that Section 6.508 of the Tree Ordinance states that city-owned sites or
projects shall follow the same guidelines as private sites, except as authorized by the City
Council. The Staff is requesting thatthe City Council determine the appropriate action to take
regarding tree preservation at the Public Works Center.
A motion was made by Council Member Lewis, seconded by Council Member Fogler to require
the City to follow the same guidelines in the Tree Preservation Ordinance as required of private,
property owners in the City of West University Place.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
Council Member,Fog1er asked that the Staffprepare a plan for tree preservation at the Public
Works Center that would meet the.;i,spirit of the Tree Ordinance.
BIDS FOR LIFT STATION REHABILITATION:
Consideration was given to bids received June 28, 1995 for lift station rehabilitation.
The following bids were received:
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City Council Regular Session, July 10, 1995
Bidder
Riel Amrl11nt
D,E. Williams Contracting
DEI Construction Services
$ 24,820
$ 25,250
Mr. Menville reported that the renovation of two existing lift stations, one at the corner of Edloe
and University and the other one at Rutgers and University, involves the installation of a special
liner on the walls of the wet well of each station. The liner will stop deterioration and extend the
life of each station.
A motion was made by Council Member McCandless, seconded by Council Member Fogler to
approve the low bid in the amount of $24,820 submitted by D.E. Williams Contracting for lift
station rehabilitation.
A vote was taken, on the motion, with th~ following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
COMMUNITY BUILDING RRHARTT.ITATTllN rT-lANGE ORDER.:
Consideration was given to change orders in the amount of $ 9,532 associated with Community
Building rehabilitation.
Parks and, Recreation Director Mark Mailes reported that the change orders will include an
upgrade of finish hardware, additional wood at the ceiling, additional painting at the' Senior
Citizen wing, purchase of a new air handler, insulation in the exterior walls, cleaning of existing
air-conditioning unit, additional floor leveling, repair of exterior rotten wood, caulk in major
cracks of wood beams and installation of new safety glass in the window adjacent to the stage.
Mr. Mailes stated that $325,000 was budgeted for the Community Building renovation and to
date approximately $275,000 has been obligated.
A motion was made by Council Member Rushing, seconded by Council Member Lewis to accept
the change orders in the amount of $9,532 for the Community Building as presented by the Staff.
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A vote was taken, on the motion, with the following result:
V oting Aye:
Voting Nay:
Absent:
COUNCIL COMMENTS' <<;':
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Council Member Rushing commented that he was pleased to have a chance to begin the process
of completing infrastructure improvements in every part of the City.
Mayor Watson recognized and thanked the Parks and Recreation Director for the 4th of July
celebration.
STAFF REPORT:
City Manager Mike Tanner reported that the Community Building renovations were almost
complete and the ballfield reconfiguration was underway.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member Rushing to adjourn. The regular session
adjourned at 8:05 p.m.
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CITY COUNCIL WORKSa:OP SESSION
MONDAY, JULY 24, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
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The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on July 24, 1995 with the following members present: Mayor Watson presiding,
Council Members Fogler, Rushing, Lewis and McCandless. The City Manager, City Attorney,
Finance Director, Public Works Director, Police Chief, Fire Chief, Building Officialand Parks
and Recreation Director were also present.
AGENDA REVIEW:
The City Council'reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
MATTERS REI.A TING TO THE ). PPllTNTMl?NT OE-MEDIC_1l. DIRECTOR:
Fire Chief Terry Stevenson reported that Dr. Dale Kester announced his intentions to leave the
state and resign as Medical Director. Dr. Carolyn Galloway, Medical Director for Hermann
Hospital, is involved in emergency medicine and other services. Chief Stevenson stated that he
met with Dr. Galloway and that she is extremely qualified to serve as Medical Director for West
University Place. Dr. Galloway is not a resident of the 'City but is being recommended for
Medical Director based on her experience and her involvement in E.M.S.
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Chief Stevenson reported that his recommendation to appoint Dr. Galloway is being questioned
by Dr. Frazer and Dr. Luna who are residents of West University Place. Chief Stevenson spoke
with them to find out about their concerns. Dr. Frazer and Dr. Luna's objections were that Dr.
Galloway was not a resident of the City and there appears to be a political rift between the
University of Texas Medical School and Hermann Hospital.
Council Member Fogler asked if Dr. Frazer and Dr. Luna were questioning Dr, Galloway's
professional ability to handle the job of Medical Director.
Chief Stevenson stated that he asked that question of Dr. Luna and 'she stated that she felt Dr.
Galloway was extremely qualified.
PRIORITY ARRA 2.:....
The City Council discussed the final plans for Priority Area 2 (College/Oberlin) reconstruction t iJ.".,I'
and an extension of time. .
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City Council Workshop Session, July 24y1295
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Public Works Director Ed MenviUeand President of Langford Engineering John Davis presented
a timetable for construction of Priority Area 2. Mr. Menville reported that phase 1 will be
completed by the end of July and includes construction on the East/West streets between
Weslayan and Southside Place from University Blvd. to Riley. Phase 2, scheduled for August,
will allow the contractor to work on College from University Blvd. to Riley, The contractor will
barricade College completely, providing access on the South half of each East/West intersection.
Phase 3,in September, will include construction on Weslayan Street from University to Riley.
Traffic will detour on UJ?iversity Blvd. to Buffalo Speedway. Phase 4, scheduled for October
and November, will include the remainder of We slay an and Stella Link from Riley to Bellaire
Blvd.
Mr. Davis reported that the contractor, Kinsel Industries, has sent a letter requesting an additional
191 days due to Entex holding up construction while relocating the gas'lines and the extra street
paving on Riley and Southwestern. Mr. Davis stated that he did not recommend that this request
be honored. Currently, Kinsel Industries has a deadline of October 8. Mr. Davis recommended
granting,Kinsel an additional 60 days so that the construction will be completed by December 8.
The City Council discussed alternate detours for traffic in order to prevent additional congestion
on University Blvd. when school starts.
The City Council agreed to the timetable as presented by the Public Works Director and to grant
Kinsel Industries a 60-day extension.
COMMUNITY BUILDING NEEDS:
The City Council discussed miscellaneous Community Building needs (Landscape items,
furniture and a new telephone system).
Parks and Recreation Director Mark Mailes requested involvement and approval from the City
Council on the purchase of furniture for the Community Building. Mr. Mailes stated that the
Community Building needs durable, stain resistant furniture in the waiting room.
Council Member Fogler and Lewis volunteered to help with the color scheme and design of
waiting room furniture.
Mr. Mailes reported that the current phone system in the Community Building is antiquated and
not integrated with the lines at City Hall.
The City Council approved the expenditure of approximately $14,000 for a new integrated phone
system at the Community Building.
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City Council Workshop Session, July 24, 1995
The Workshop Session recessed at 7:30 p.m. to convene Regular Session. The Workshop
Session reconvened at 8:10 p.m.
The City Council continued its discussion of Community Building needs.
Mr. Mailes requested the City Council to consider the purchase of a new sound system.
Currently, the system used is one that would normally be used for a car stereo. Mr. Mailes asked
that a new system be purchased and include loud speakers and microphones.
The City Council approved the purchase of a new sound system for approximately $5,000.
Mr. Mailes discussed landscaping needs at the Community Building. The landscaping in front of
the building has been worn away from the amount of traffic coming in and out of the door. Mr.
Mailes suggested extending the width of the sidewalk towards the building and minimize the
landscape.
The City Council suggested that the Staff talk to Reed Dillon about designing the landscape in
front of the Community Building.
TRAFFIC SAFETY:
The City Council discussed initiatives to promote traffic safety.
Council Member Rushing commented that he had an ongoing concern about the speed of
vehicles in West University Place. He stated that he has had numerous requests from parents
concerned that the 30 miles per hour speed limit was too fast for the narrow streets, He felt that
with the growing number of children in the City, there would possibly be support for slower
speed limits on some ofthe streets.
Council Member Lewis reported that, according to the survey taken ih 1993, there was not any
support for a slower speed limit in the City.
Council Member Rushing commented that the City of Houston is now requiring the use of
bicycle helmets.
Council Member Rushing also mentioned the possibility of using speed humps to slow the
traffic. He pointed out that, according to the Police Chief, there were almost 10 cars per hour
speeding on Rice Boulevard.
Council Member Lewis commented that she did not disagree with Council Member Rushing's
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City Council Workshop Session, July 24, 1995
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concern but she did not want the City Council to make too much of a change that would make the
City less "user friendly".
Council Member Rushing commented that he felt the City could do something about the
speeding cars before a child gets killed. He proposed that the City Council make citizens aware
of the concern for speeding vehicles. He also suggested getting citizen input on the possibility of
installing speed humps or a lower speed limit on select streets.
Police Chief Steve Griffith suggested addressing speed limits on the streets around parks and the
school.
City Manager Mike Tanner suggested that the City Council allow the Staff to study the streets
around the parks and the longer streets where there is uninterrupted flow of traffic.
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 9:00 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, JULY 24, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
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The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on July24, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, Lewis, McCandless and Rushing. The City Manager, City Attorney,
Finance Director, Public Works Director, Police Chief, Fire Chief, Building Official and Parks
and Recreation Director were also present. Mayor Watson delivered the invocatioitt'ind Council
Member Fogler led the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Louise Bugbee, 3771 Rice Boulevard, proposed that the City Council purchase their property
which is located across from the Community Building.
PROCLAMA TION SUPPORTIN~ N A TTllN AT. lVT~HT 0lIX:-
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Consideration was given to a proclamation that supports National Night Out on August 1, 1995.
Mayor Watson read the Proclamation.
Police Chief Steve Griffith commented that he appreciated the efforts of the Sentinel Club to help
support National Night Out. He recognized the President of the Sentinel Club Steve Masera and
Allen Blakemore who is responsible for the art work on the signs around the City.
A motion was made by Council Member Lewis, seconded by Council Member R{f~Iiing to issue
the Proclamation supporting National Night Out on August 1, 1995.
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
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City Council Regular Session, July 24, 1995
PRESENTATION OF SERVICE AwARDS~
Mayor Watson reported that the Sentinel Club is an organization dedicated to support the Police
and Fire Department of West University Place. The Sentinel Club has provided funds for
training and equipment purchases that the City would not otherwise be able to provide. The
Sentinel Club has also funded a service recognition program for the Police Officers and
Firefighters.
Chief Griffith presented,service awards to Officers NiebJlI', Rodriguez and Blaylock
Fire Chief Terry Stevenson presented service awards to Firefighters Cowger, Ralls, Jones, Imber
and Caldwell.
APPOINTMENT OF MEDICAL DIRECTOR~
Consideration was given to the appointment of Dr. Carolyn S. Galloway, M.D. as Medical
Director (Emergency Medical Service).
I: Chief Stevenson reported that Dr. Dale Kester resigned is position as Medical Director and is
I: moving his family to New Mexico. Chief Stevenson and Dr. Kester met and discussed the
(~ criteria for his replacement. Chief Steveson recommended the City Council consider appointing
Dr. Galloway as Medical Director. .
Chief Stevenson introduced Dr. Galloway to the City Council.
A motion was made by Council Member Fogler, seconded by Council Member Rushing to
appoint Dr. Carolyn S. Galloway, M.D. as E.M.S. Medical Director of the City of West
University Place.
A vote was taken, on the motion, with the following result:
V()Hp~{\ye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
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City Council Regular Session, July 24, 1995
TAX REFUND:
Consideration was be given to a 1994 ad valorem tax refund.
Finance Director Walter Thomas reported that the Prop~rty Tax Code requires approval by the
governing body of refunds that exceed $500. The payment of $2,326.50 is a result of a litigation
judgement by the court to reduce the improvement value on the accounts.
A motion was made by Council Member McCandless, seconded by Council Member Fogler to
approve the 1994 ad valorem tax refund as presented.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
CITY COUNCIL MEETING MINUTES'
Consideration was given to the minutes of the Town Hall Meeting conducted on June 10, 1995
A motion was made by Council Member Fogler, seconded by Council Member McCandless to
table the minutes ofth~ Town Hall Meeting conducted on June 10, 1995.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
COUNCIL COMMENTS:
Council Member Lewis welcomed Finance Director Walter Thomas, ,She also praised Parks and
Recreation Director Mark Mailes, She stated that she has heard complimentary comments about
him.
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City Council Regular Session, July 24,:19Q~
Council Member Rushing welcomed Dr. Galloway.
Council Member Fogler commented on the Community Building and how great it looks,
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Fogler, seconded by Council Member Rushing to adjourn, The regular session
adjourned at 7:45 p.m. ,~
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CITY COUNCIL WORKSHOP SESSION
MONDAY, AUGUST 14, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in 'Workshop Session in the Municipal Building (3800 University
Boulevard) on August 14, 1995 with the following members present: Mayor Watson presiding,
Council Members Fogler, Rushing and McCandless. The City Manager, City Secretary, City
Attorney, Finance Director, Public Works Director, Deputy Director Public Works, Police Chief,
Fire Chief, Building Official and Parks and Recreation Director were also present. Council
Member Lewis was absent.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
MATTERS RELATING TO RESOLUTION AUTHORIZING SIGNATURES ON
CHECKS:
Resolution No. 95-06 will authorize Finance Director Walter Thomas to sign checks of the City
of West University Place.
City Attorney Jim Dougherty pointed out that the intent of Resolution No. 95-06 is to require a
dual signature authorization. He recommended that the City Council include this when making a
motion to approve the Resolution.
ORDINANCE RELATING TO STREET AREAS AND PUBLIC PLACES:
Mr. Dougherty reviewed the amendments to Chapter 19 of the Code of Ordinances.
The City Council expressed their concerns about some of the latest updates and revisions to
Chapter 19.
Mayor Watson recommended that the City Council table consideration of Ordinance No. 1510
for further discussion during a Workshop Session.
RECYCLING ISSUES:
The City Council discussed recycling issues with the Chairman of the Recycling Committee.
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City Council Workshop Session, Augll~t!A, 1995
Chairman of the Recycling Committee Cindy Neal reported that the subsidy program for
compost bins was very successful during the Spring and the Recycling Committee would like to
schedule another day in the Fall for distribution of these bins. Ms. Neal stated that the
Committee would also like to offer a day-long "Mower Blade Sharpening Program" along with
the sale and installation of mulching mower blades to anyone interested in converting their
existing mowers.
Ms. Neal stated that the Committee would like to suggest that one-half of the expense of a new
recycling truck be taken from the C.H.R.I.S. fund. A sign could be placed on the truck's door
that reads "This truck was purchased using funds from West University Recycling".
The City Council will consider the Recycling Committee's requests at a later workshop session.
The Workshop Session recessed at 7:30 p.m, to convene Regular Session. The Workshop
S~ssion reconvened at 8:15 p.m.
BOARDS. COMMISSIONS AND COMMITTli'.F.~.
fl The City Council discussed the appointment of board, commission and committee members.
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The City Council requested that the City Secretary set up interviews with the volunteers who
have requested positions on boards, commissions and committees for Monday, August 21 at 6:30
p.m.
PURCHASE OF REAL ESTATE:
The City Council considered matters relating to the acquisition of real estate located at 3836
Amherst Street.
The City Council convened in Executive Session at 8:27 p.m. with the following members
present: Mayor'Watsonpresiding, Council Members.Fogler, Rushing and McCandless; "The City
Manager, City Secretary and Public Works Director were also present.
Closed Executive Session to beheld under Section 551.072, Texas Government Code.
The Executive Session adjourned at 8:50 p.m. and reconvened in Workshop Session.
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City Council Workshop Session, August 14, 1995
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ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 9:10 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, AUGUST 14, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on August 14, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, McCandless and Rushing. The City Manager, City Attorney, Finance
Director, Public Works Director, Police Chief, File Chief, Building Official and Parks and
Recreation Director were also present. Council Member Rushing delivered the invocation and
Council Member McCandless led the Pledge of Allegiance. Council Member Lewis was absent.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Louise Bugbee, 3771 Rice Boulevard, proposed that the City Council purchase their property
which is located across from the Community Building. She suggested that her lot could be used
as green space.
ORDINANCE RELATING TO STREET AREAS AND PUBLIC PLACES:
Consideration was given to the first reading of Ordinance No. 1510.
Mayor Watson read the caption of Ordinance No. 1510 as follows:
AN ORDINANCE RELATING TO STREET AREAS AND PUBLIC PLACES; AMENDING
THE CODE OF ORDINANCES OPTHE CITY OF WEST UNIVERSITY PLACE, TEXAS;
PRESCRIBING PENALTIES; AND CONTAINING FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to table
consideration of Ordinance No. 1510 until the next workshop session.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, and
McCandless
None
Council Member Lewis
Voting Nay:
Absent:
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City Council Regular Session, August 14, 1995
RESOLUTION RELATING TO SIGNATURES ON CHECKS:
Consideration was given to Resolution No. 95-06.
Mayor Watson read the caption of Resolution No. 95-06 as follows:
A RESOLUTION RELATING TO SIGNATURES ON CHECKS DRAWN ON CITY
ACCOUNTS; AUTHORIZING SUCH SIGNA TURFS AND AUTHORIZING USE OF
FACSIMILE SIGNATURES; AND CONT AINIKG FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT
Finance Director Walter Thomas reported that Resolution No. 95-06 will give him the necessary
authority to sign on the City's bank accounts.
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
adopt Resolution No. 95-06, and to clarify that it is the City Council's intention that two of the
authorized individuals must sign each check.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson,. Council Members Fogler, Rushing, and
McCandless
None
Council Member Lewis
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Voting Nay:
Absent:
County Commissioner Steve Radack was present at the meeting and presented the City with a
check in the amount of $25,000 for West University Place parks.
BIDS FOR PUBLIC WORKS CENTER IMPROVEMENT:
Consideration was given to bids received July 14, 1995 for the Public Works Center
improvement.
The following bids were received:
Bidder
Base Bid
Alt.l
Alt. 2
Alt. 3
J. Gregory Construction
Millstone Construction
$624,000
$688,299
($ 8,600)
($10,498)
$10,000
$ 4,700
($2,500)
($3,286)
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City Council Regular Session, August 14.;h9,95
Rogers Construction
Firemen Construction
Topique Construction
$786,000
$780,000
$845,000
($ 5,700)
($ 4,400)
($ 5,500)
$ 5,400
$ 5,800
$ 5,860
($3,000)
($4,000)
($2,830)
Public Works Director Ed Menville reported that the low base bid was submitted by J. Gregory
Construction. Alternate # 1 is the deletion of planters to be installed at the facilities on Milton
Street, Alternate #2 is an addition for painting all existing public works buildings and Alternate
#3 is a deletion for replacement of existing fencing. Mr. Menville requested that the City
Council approve the base bid and alternate #1 as submitted by J. Gregory Construction.
Council Member Rushing inquired about the qualifications of J. Gregory Construction.
John Stone, the City's architect from Mitchell, Carlson and Associates, reported thatJ. Gregory
is a fairly new construction company. They have only been in business for abouttwo years but
the principals in the company have anywhere from 18 to 25 years of construction experience.
Mr. Stone stated that J. Gregory Construction has done work for the City ofConroe and various
restaurant chains and stores. All the references are very pleased with the work completed by J.
Gregory Construction Company.
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L-J approve the low base bid in the amount of $624,000 pnd Alternate #2 in the amount of$10,000
for a total amount of $634,000 as submitted by J. Gre ;:0ry Construction for the Public Works
Center improvements.
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A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Rushing, and
McCandless
None
Council Member Lewis
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Consideration was givento the minutes of the follo'~ring City Council meetings:
(a)
(b)
(c)
Workshop Session conducted on June 26, 1995
Regular Session conducted on June 26, 1995
Workshop Session conducted on July 10, 1995
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(d) Regular Session conducted on July 10, 1995
A motion was made by Council Member Fogler, seconded by Council Member McCandless to
approve the minutes as amended.
A vote was taken, onthe motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Rushing, and
McCandless
None
Council Member Lewis
COUNCIL COMMENTS:
Council Member Rushing welcomed Finance Director Walter Thomas. He inquired about the
new State Law that affects the way Cities handle funds a.lld investments.
City Manager Mike Tanner reported that West UnivE;rsity Place will be in compliance and the
Comprehensive Financial Policy that the City Staff hes discussed for some time will be presented i\
in the near future to the City Council. ' I
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Council Member Fogler thanked the City Secretary for minimizing the amount of paper the City
Council receives each week by using double-sided copies. She commended John Stone on the
newly renovated Community Building. Council Member Fogler commented that the registration
for classes at the Community Building took such a long time because everything is hand written.
She asked if the Parks and Recreation Department could move ahead with automation of the
Department.
Council Member McCandless commented that he attended the Bond Committee meeting and
Recycling Committee meeting and is very pleased with their progress.
Mayor Watson commented about the amount of chain link fence on the ballfields at the West
University Elementary School.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Rushing, seconded by Council Member Fogler to adjourn. The regular session
adjourned at 8:05 p.m.
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.' MONDAY, AUGUST 21,1995 "
MUNICIP AL BUILDING
3800 UNIVERSITY BOULEV ARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on August 21, 1995 with the following members present: Mayor Watson presiding,
Council Members Fogler, Rushing, Lewis and McCandless. The City Manager and City
Secretary were also present.
BOARD. COMMISSION AND COMMITTEE INTERVIEWS:
The City Council interviewed residents seeking board, commission or committee appointment.
With no further business to come before City Council at this time, the workshop session
adjourned at 8:45 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, AUGUST 28, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
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The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on August 28, 1995 with the following members present: Mayor Watson presiding,
Council Members Fogler; Rushing, Lewis and McCandless. The City Manager, City Secretary,
City Attorney, Finance Director, Public Works Director, Deputy Director Public Works, Police
Chief, Fire Chief, Building Official and Parks and Recreation Director were also present.
BOARD. COMMISSION ANn c;OMMTTTIf.1? TNTl?RVIEWS.
The City Council interviewed residents seeking board, commission or committee appointment.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
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MATTERS RELATING TO THR ORnINANC'l? FllR Tl\lVl?SlTMENT POl.ICIE~:
Council Member Fogler stated that she had a problem with some of the language in Ordinance
No. 1512. and found it difficult to follow. She presented the changes to the City Attorney for his
review.
Finance Director Walter Thomas stated that the recent upheavals in the public sector financial
markets caused by Orange County have brought on a great deal of concern on the part of the state
legislatures, bond rating agencies and auditors. These concerns have given rise to major
modifications to the Texas Public Funds Investment Act. These changes take effect September 1,
1995 and requires modifications to West University Place's written investment policy. The
policy must now include an investment strategy for each fund, it must designate anTnvestment
officer and training for that officer, it sets up additional rules for those who sell bonds or
securities to the City and generally tightens areas that were in question in California. Mr.
Thomas stated that the new policy is more conservative than the one that was already in place in
West University.
Mr. Thomas reported that the Staffis still unsure of how the changes in the code will affect the
investment of funds held by the City for its employees in the I.C.M.A. deferred compensation
program. The policy will be updated when the Staff has answers to these questions.
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The City Council recessed l:!t 7:30 p.m. to convene in Regular Session. The Workshop Session
reconvened at 8:25 p.m.
COMMUNITY BUILDING NEEDS:
The City Council considered miscellaneous Community Building needs.
Parks and Recreation Director Mark Mailes and Architect John Stone of Mitchell Carlson &
Associates presented furniture options for the lobby and loge area in the Community Building.
Mr, Mailes requested that the City Council approve expenditures for a new phone system, and a
new sound system and engage Reed Dillon to prepare plans for landscaping in front of the
Community Building.
Mr, Stone reported that an acoustical expert was consulted to test the auditorium sound and to
suggest acoustical measures in the CommuIlity Building. The reverberation time in the
auditorium is about 3 seconds. Ideally, the reverberation time of a concert hall will be about 1.25
seconds. Mr. Stone stated that the expert suggested using 1200 square feet of insulated panels on
the walls and on the ceiling to reduce the reverberation time. Mr. Stone presented a sketch which
I' showed the placement of the panels. The City Council authorized the addition of 700 square feet
'I I of acoustical materials, after which the room will be retested.
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A motion was made by Council Member Fogler, seconded by Council Member Rushing, to
approve expenditures at the Community Building of approximately $15,000 for a new phone
system, $5,000 for a new sound system and authorize the Parks and Recreation Director to go
forward with the design of the landscaping by either using the services of Reed Dillon or
someone less expensive.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
V oting Nay:
Absent:
BOND COMMITTEE AND PROGRESS:
The City Council discussed the Bond Committee, its schedule and progress.
Members of the Bond Committee present at the meeting were Chairman Larry Massey, Vice
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City Council Workshop Session, August 28, 1995
, Chairman Allan Blakemore and Chuck Gillan.
Mr, Massey reported on the progress ofthe Bond Committee. He stated that the Committee's
mission is to recommend the amount of bonds to be presented to the voters, a method of finance,
an election date, a process to inform citizens and campaign for approval. Mr. Massey stated that
the Committee voted, unanimously, to try to work out a planto include infrastructure
improvements for the entire City. They also agreed that the City should purchase the Y,M.C.A.,
as greenspace, when it becomes available. The Committee's vote was split on whether to include
the Y.M.C.A. purchase on the ballot."'::.:7
PURCHASE OF REAL ESTATE:
The City Council considered matters relating to the acquisition of real estate located at 3 771 Rice
Boulevard.
The City Council convened in Executive Session at 9:40 p.m. with the following members
present: Mayor Watson presiding, Council Members Fogler, Rushing and McCandless. The City
Manager, City Secretary and City Attorney were also present.
Closed Executive Session to be held under Section 551.072, Texas Government Code.
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The Executive Session adjourned at 10:22 p.m. and reconvened in Open Session. Mayor Watson
called for a motion.
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
authorize the City Manager to continue negotiations on the purchase of the property located at
3771 Rice Boulevard and to inform the Parks and Recreation Board of the possible acquisition.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Rushing, and
McCandless
Council Member Lewis
None
Voting Aye:
The City Attorney left at 10:25 p.m.
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ENGAGEMENT OF PROFESSIONALS:
The City Council discussed a policy that directs the engagement of professionals.
City Manager Mike Tanner requested direction from the City Council as to whether they were
interested in participating in the process of selecting professionals. These services include
Accountants, Financial Consultants, Architects and Legal Counsel.
For the selection of a C.P,A. firm to perform the annual audit, the City Council authorized the
Staff to present a finalist to them with a recommendation. The recommendation will be based on
a fee basis with qualifications for a three year term.
For architectural services, the City Council requested that the Staff develop a tentative list of
people to invite and present it to the Council.
The City Council authorized the Staff to conduct a validation process for the engagement of
Legal Counsel and for the selection of a Financial Consultant.
f-' BOARD AND COMMISSION APPOINTMENTS:
U
The City Council considered appointments to the Zoning Board of Adjustment, Zoning and
Planning Commission and Building and Standards Commission..
Closed Executive Session to be held under Section 551.074, Texas Government Code.
The City Council convened in Executive Session at 11: 1 0 p.m.
The City Council adjourned the Executive Session at 11 :50 p.m. and reconvened in Open Session
at 11:51 p.m.
The City Council considered the applications from volunteers for all Boards, Commissions and
Committees. They agreed on placement of each volunteer and asked the City Secretary to
prepare Resolutions for their appointment at the next Regular Session.
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 12:20 a.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, AUGUST 28,1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
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The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on August 28, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, Lewis, McCandless and Rushing. The City Manager, City Attorney,
Finance Director, Public Works Director, Police Chief, Fire Chief and Parks and Recreation
Director were also present. Mayor Watson delivered the invocation and Council Member
Rushing led the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Linda Day, 4224 Lehigh, complained about the acoustics in the Community Building.
Bill Champion, 3832 Southwestern, reported that }lis hot water has had a bad odor since the City IU, \
converted to surface water. He requested that the City Staff check the problem.
ORDINANCE FOR USE OF THE BELLAIRR-RRA YS FRI? STRIp.
Consideration was given to the first reading of Ordinance No. 1511.
Mayor Watson read the caption of Ordinance No. 1511 as follows:
AN ORDINANCE RELATING TO THE BELLAIRE-BRA YS FEE STRIP USED FOR A
HARRIS COUNTY FLOOD CONTROL DITCH; AMENDING THE CODE OF
ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND~
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT
Copies of Ordinance No. 1511, in the form proposed for adoption, were available in the Council
Chambers.
Public Works Director Ed Menville reported that the Black-Eyed Pea Restaurant is constructing a
new building on Bellaire Boulevard. The restaurant is requesting permission to divert storm
water runoff from their new site to the Bellaire-Brays Fee Strip. The strip is owned by the City
of West University Place and contains a drainage ditch built by Harris County Flood Control
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City Council Regular Session, August 28, 1995
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District. Ordinance No. 1511 provides for the issuance of a permit for a limited and defined use
of the Fee Strip. Mr. Menville recommended a fee of $2,000 for the first year and a annual
renewal fee of $150 for use of the strip.
A motion was made by Council Member McCandless, seconded by Council Member Lewis, to
approve Ordinance No. 1511 on the first reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
ORDINANCE FOR INVRSTMRNT POI ,Ic;TR~.
Consideration was given to the first and final reading of Ordinance No. 1512.
o Mayor Watson read the caption of Ordinance No. 1512 as follows:
AN ORDINANCE ADOPTING AND RE-ADOPTING INVESTMENT POLICIES FOR THE
CITY OF WEST UNIVERSITY PLACE, TEXAS; AMENDING THE CODE OF
ORDINANCES OF SAID CITY; CONTAINING FINDINGS AND PROVISIONS RELATING
TO THE SUBJECT; AND DECLARING AN EMERGENCY
Copies of Ordinance No. 1512, in the form proposed for adoption, were available in the Council
Chambers.
Finance Director Walter Thomas reported that Ordinance No. 1512 would bring the City's
investment policies in compliance with the requirements of the new state law. The State of
Texas now requires cities to be more restrictive ir1 setting guidelines to be followed during the
day to day operation of the City's cash management program.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to
approve Ordinance No. 1512 on the first and final reading as amended in Workshop, with the
proviso that the Staff seek clarifying language on the I.C.M.A. deferred compensation program.
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City Council Regular Session, August 28, 1995
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
V otiilg Nay:
Absent:
RESOLUTION APPROVING POOR FARM DITCH IMPROVEMENT:
Consideration was be given to Resolution No. 95-07.
A RESOLUTION APPROVING POOR FARM DITCH IMPROVEMENT AND
RECOGNIZING HARRIS COUNTY COMMISSIONER PRECINCT 3 STEVE RADACK FOR
HIS SUPPORT
City Manager Mike Tanner reported that Harris County has asked the City of West University
Place to fully endorse and support the work being performed on the channel rehabilitation of
Poor Farm Ditch. He stated that Resolu:ion No. 95-07 will show Harris County the City's
support and permit them to proceed with the work.
~
A motion was made by Council Member Lewis, S{ l:ollded by Council Member Rushing, to
adopt Resolution No. 95-07,
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
V oting Nay:
Absent:
ENGAGEMENT OF BOND COUNSEL:
A motion was made by Council Member Rushing, seconded by Council Member Fogler to table
the engagement of Vinson & Elkins as bond counsel for further consideration.
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City Council Regular Session, August 28, 1995
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
RIGHT-OF-WAY GRANT:
Consideration was given to a Right-Of-Way Grant from Howell Pipeline Texas, Inc, to the City
of West University Place,
Mr, Menville reported that the Right-of-Way Grant between Howell Pipeline Texas, Inc. and the
City of West University Place will enable the City to install a storm sewer pipe under two
existing Howell pipelines, The storm sewer pipe is needed to handle storm water runoff and
would be installed as part of the Priority Area 4A infrastructure improvements. The City will be
required to pay the cost of providing cathodic protection for the two Howell pipelines. The
protection will be installed by employees of Howell Pipeline and will cost an estimated
$9,801.72.
Mr, Menville stated that the City Attorney is working to correct the language in the grant
regarding the indemnification clause.
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to
approve the Right-of-Way Grant from HowellPipeline Texas, Inc. stibjectto theCity Attorney
working out the indemnity agreement.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Rushing, LeWis and
McCandless
None
None
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on July 24, 1995
(b) Regular Session conducted on July 24; 1995
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City Council Regular Session, August 28, 1995
A motion was made by Council Member Rushing, seconded by Council Member Fogler to
approve the minutes as presented.
A vote was taken, on the motion, with the following result:
V oting Aye:
Voting Nay:
Absent:
COUNCIL COMMENTS:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Council Member McCandless commented that he would like to spend more time with the
volunteers on the various Boards, Commissions and Committees. He thanked the volunteers for
their efforts.
Mayor Watson commented that he appreciated the effor!~ of the Bond Committee.
STAFF REPORT:
Parks and Recreation Director reported that the lights on the Scout House field have been reset
several times to minimize the impact on the homes close by.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session
adjourned at 8: 17 p.m.
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CITY COUNciL REGULAR SESSION
AND TOWN MEETING WITH BOND COMMITTEE
MONDAY, SEPTEMBER 11, 1995
COMMl)NITY BUILDING
6104 AUDEN STREET
6:30 P.M.
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The City Council convened in Regular Session.in the Community Building (6104 Auden) on
September 11, 1995, with the following members present:.Mayor Watson presiding, Council
Members Fogler, Lewis, McCandless and Rushing. The City Manager, City Attorney, Finance
Director, Public Works Director, Police Chief, Fire Chief and Parks and Recreation Director
were also present. Dale Mannon of the West University Church of Christ delivered the
invocation and Mayor Watson led the Pledge of Allegiance.
ORDINANCE AMENDING CHAPTER TWO OF THE CODE OF ORDINANCES:
Consideration was given to the firstand final reading of Ordinance No. 1513.
Mayor Watson read the caption of Ordinance No. 1513 as follows:
AN ORDINANCE RELATING TO BOARDS, COMMISSIONS AND COMMITTEES;
AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT; AND DECLARING AN EMERGENCY
Copies of Ordinance No. 1513, in the fOrIll approved for adoption, were available in the
Community Building.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to adopt
Ordinance No. 1513 on the first and final reading with an amendment under Section 2-8 (a)(8)to
strike sub-paragraph (i).
A vote was taken, on the motion, with the following result:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Aye:
Voting Nay:
Absent:
CONSENT AGENDA:
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City Council Regular Session and Town Meeting, September 11, 1995
RESOLUTION APPOINTING THE ZONING AND 'PLANNING c;OMMT~~Tll~.
Consideration was given to Resolution No. 95-08 (A RESOLUTION PROVIDING FOR THE
APPOINTMENT OF THE ZONING AND PLANNING COMMISSION; AND CONTAINING
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT).
RESOLUTION APPOINTING THE ZONING BOARD Oli'An.rrT~TMl?NT.
Consideration was given to Resolution No. 95-09 (A RESOLUTION FOR THE
APPOINTMENT OF THE ZONING BOARD OF ADJUSTMENT; AND CONTAINING
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT).
RESOLUTION APPOINTING THE SRNIOR ~li'.RVTC'F~ RllAJJD.
Consideration was given to Resolution No. 95-10 (A RESOLUTION PROVIDING FOR THE
APPOINTMENT OF THE SENIOR SERVICES BOARD; AND CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT).
RESOLUTION APPOINTING THE BUILDING AND STANnARns CllMMT~~TllN.
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Consideration was given to Resolution No. 95-11 (A RESOLUTION PROVIDING FOR THE
APPOINTMENT OF THE BUILDING AND STANDARDS COMMISSION; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT).
RESOLUTION APPOINTING THE PARKS AND RRC.RRA TION ROARn.
Consideration was given to Resolution No. 95-12 (A RESOLUTION PROVIDING FOR THE
APPOINTMENT OF THE PARKS AND RECREATION BOARD; AND CONTAINING
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT).
RESOLUTION APPOINTING MEMBERS TO THE FRIENDS OF WRST IJNIVF.R~ITV
PARKS FUND:
Consideration was given to Resolution No. 95-13 (A RESOLUTION APPOINTING MEMBERS
OF THE BOARD OF THE FRIENDS OF WEST UNIVERSITY PARKS FUND, A NON-
PROFIT CORPORATION).
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City Council Regular Session,and, Town Nt;eeting, September 11, 1995
RESOLUTION APPOINTING THE COMMTJNIrA TTllN~ rllMMITTEE.
Consideration was given to Resolution No. 95-14 (A RESOLUTION PROVIDING FOR THE
APPOINTMENT OPTHE COMMUNICATIONS COMMITTEE; AND CONTAINING
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT).
RESOLUTION APPOINTINGTHE RECYCLING COMMITTRR=
Consideration was given to ResolutionNo, 95-15 (A RESOLUTION PROVIDING FOR THE
APPOINTMENT OF THE RECYCLING COMMITTEE; AND CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT).
OATH OF OFFICE:
Mayor Watson administered the Oath of Office to Board, Commission and Committee members,
TOWN MEETING:
A town meeting was held before the City Council and Bond Committee to discuss the bond issue
and related matters.
The following members of the Bond Committee were present at the meeting.
Larry Massey, Chairman
Allen Blakemore, Vice-Chairman
Ralph Atkinson
Karen Dube
Bob Fry
Chuck Gillan
Phil Lewis
N.J. Pierce
Russ Schulze
Barry Smitherman
Mr. Massey reported that the Bond Committee's mission was to recommend the amount to be
presented to the voters, a method of finance, an election date, and a process to inform citizens
and campaign for approval.
Members of the Bond Committee proposed recommendations to complete the needed
infrastructure improvements to West University Place.
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City Council Regular Session and Town Meeting, September 11, 1995
In addition to the presentation, the Bond Committee fielded numerous questions from the
residents on items related to the planned improvements and other issues.
ORDINANCE FOR USE OF THR RRI ,1 ,A lRF.-RR A~VS:EEE.STlUP:
Consideration was given to the second and final reading of Ordinance No. 1511.
Mayor Watson read the caption of Ordinance No. 1511 as follows:
AN ORDINANCE RELATING TO THE BELLAIRE-BRAYS FEE STRIP USED FOR A
HARRIS COUNTY FLOOD CONTROL DITCH; AMENDING THE CODE OF
ORDINANCES OF THE CITY OF WEST UNIVERSITY PLACE, TEXAS; AND
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT
Copies of Ordinance No. 1511, in the form approved for adoption, were available in the
Community Center.
Public Works Director Ed Menville stated that Ordinance No. 1511 provides for the issuance of au 'I,.,,'
permit to allow the use of the Bellaire-Brays Fee Strip by the Black-Eyed Pea Restaurant to
divert storm water runoff from their new site located at 4211 Bellaire Boulevard. The permit
requires a fee of $2,000 for the first year and a annual renewal fee of $150 for use of the strip,
A motion was made by Council Member Rushing, seconded by Council Member McCandless, to
approve Ordinance No. 1511 on the second and final reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members'Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
BIns FOR TRAFFIC SIGNALS:
Consideration was given to bids received August 10, 1995 for traffic signal improvements at
designated intersections.
Mr. Menville reported that bids were received for the installation of new traffic signal beacons on
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City Council Regular Session and Town Meeting, September 11, 1995
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Edloe at Rice Boulevard and University Boulevard and for the installation of new school zone
beacons on University Boulevard at Edloe and Auden Streets. Funds in the amount of $21 ,600
from a Transportation Improvement Agreement grant provided by Metro were budgeted for this
project.
The following bids were received:
Bidder
Bid Amount
North Houston Pole Line
Pfeiffer & Son, Inc.
$ 40,000
$12,956
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
award the low bid in the amount of $12,956 submitted by Pfeiffer & Son, Inc, for traffic signal
improvements as presented by Staff.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council I\1embers Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
CITY COUNCIL MEETING MINUTES:
Consideration was given to the minutes ofthe following City Council meetings:
(a) Workshop Session conducted on August 14, 1995
(b) Regular Session conducted on August 14, 1995
(c) Workshop Session conducted on August 21, 1995
A motion was made by Council Member Lewis, seconded by Council Member Rushing, to
approve the minutes as amended.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
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City Council Regular Session and Town Meeting, September 11, 1995
COUNCIL COMMENTS:
Council Member McCandless thanked all of the volunteers who were appointed to the different
Boards, Commissions' and Committees.
Council Member Fogler commented on the newly renovated Community Building.
Council Member Rushing encouraged everyone to go to the polls and vote on November 7, 1995.
The City Council recessed the Regular Session at 9:05 p.m. to convene in Executive Session,
PURCHASE OF REAL ESTATE:
The City Council considered matters relating to the acquisition of real estate located at 3771
Rice.
Closed Executive Session to be held under Section 551.072, Texas Government Code.
The City Council convened in Executive Session in the Community Building Conference Room
at 9: 1 0 p.m. with the following members present: Mayor Watson presiding, Council Members
Fogler, Lewis, McCandless and Rushing. The City Manager, City Secretary and City Attorney
were also present.
The Executive Session adjourned at 9:25p.m. and the City Council reconvened in Open Session.
Mayor Watson called for a motion.
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to
authorize the City Manager to proceed with the negotiations and the purchase of the property
located at 3771 Rice Boulevard based on the appraised value.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing and
McCandless
Council Member Lewis
None
Voting Nay:
Absent:
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City Council Regular Session,andl'ownMeeting, September 11, 1995
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Rushing, seconded by Council Member Lewis, to adjourn. The regular session
adjourned at 9:46 p,m.
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CITY COUNCIL WORKSHOP SESSION
THURSDAY, SEPTEMBER 21, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
7:00 P.M.
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The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on September 21, 1995 with the following members present: Mayor Watson
presiding, Council Members Fogler, Rushing, Lewis and McCandless, The City Manager, City
Secretary, City Attorney and Finance Director were also present.
BOND ISSUE:
The City Council discussed the bond issue and related matters.
Members of the Bond Committee present at the meeting were Chairman Larry Massey, Russ
Schulze, N.J. Pierce and Chuck Gillan.
Mr. Massey presented a copy of the final report of the 1995 West University Bond Committee.
The following is a summary of the final report:
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THE YMCA ISSUE
The Bond Committee recommended that if and when the YMCA property becomes available for
sale, that the City Council should take appropriate steps to secure the property for use by the
City's Parks and Recreation Department. They felt that placing the YMCA issue on this bond
election was premature. The Committee recommended a number of financing options such as a
donation of private funds, a draw down of city reserves, the issuance of certificates of obligation
or a voter approved bond authorization.
COMPLETION OF THE CITY'S TNFRASTRTTCTTTRP
The Committee reviewed the "high impact" construction technique and recommended that it be
continued. In the past, infrastructure replacement has been financed through the issuance of
general obligation bonds secured by ad valorem taxes. Continuing this approach, and using the
budgets and time lines offered by the city's Capitol Improvement Plan and the City's consulting
engineer, the city would complete its infrastructure replacement program in the year 2011. The
city would then have a tax rate in excess of$.0.75 per $100 valuation which the Bond Committee
believed to be unacceptable. They recommended that the city's policy of subsidizing its general
fund from the utility fund should be discontinued.
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CREATION OF AN ENTERPRISE FUND
The Bond Committee advocated the creation of an enterprise fund for the operation of water and
sewer utilities. An enterprise fund would make the utility operations self-sufficient. By
establishing an enterprise fund, revenue bonds can be sold with repayment supported by utility
rates. The Committee recommended that the water and sewer revenue bonds be sold to the Texas
Water Development Board because ofthe attractive interest rates. All ongoing operations and
maintenance expenditures should also be funded solely from the utility rate structure.
STREET. SIDEWALK AND DRAINAGE FlJNDTNC1 RF'1THRFMPNTS
The Bond Committee recommended that only street, sidewalk and drainage expenditures be
funded by the issuance of general obligation bonds with an average tax increase not to exceed
3% per year with any bond authorization.
REDUCTIONS IN BONDING REQUIREMENTS
[J
The Bond Committee recommended that the city's reserves (combined general fund and utility
reserves) be utilized in the amount of $5 million in order to reduce the amount to be funded by
bonded indebtedness. The Committee also recommended a 10% across-the-board reduction in
all of the infrastructure budget figures. They felt this was possible because construction costs in
areas 1,2, and 3 have been consistently under budget. They also felt confident that some amount
of funding will be received from the County, Metro, or the State and Federal governments.
ADDITIONAL RECOMMENDATIONS
The Bond Committee recommended that all city contracts for professional services should be
handled in a competitive fashion. Regarding tree preservation, they felt that the city's approach
to compliance with its tree ordinance is unbalanced and imprudent and, therefore, the city should
budget for new tree planting as well as tree preservation. The Committee recommended that the
city use bond funds to raise the city sidewalks to uniform standards.
ELECTION RECOMMENDATIONS
The Bond Committee recommended the following amounts be presented to the voters for
authorization in a joint election with Harris County to be held November 7, 1995.
$5.2 million in revenue bonds for water
$12.8 million in revenue bonds for sanitary sewer
r $39.9 million in general obligation bonds for streets, sidewalks and drainage
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City Council Workshop Session, September 21, 1995
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The Committee recommended that the construction schedule be accelerated for completion in 10
years.
The City Council engaged in a lengthy discussion regarding the Bond Committee's
recommendations. . There was general consensus that the YMCA property should not be included
on the ballot with the bond issues. Council also agreed that a Utility Enterprise Fund was already
in place in the city but should be "tightened up" to be self-sufficient. The City Council also
agreed that the Staff should seek alternate funding sources and that professional seFYice contracts
should be handled in a competitive fashion. ' ,.
The City Council requested more time to consider the use of the city's reserves for the
infrastructure improvements. They also wanted to give further consideration to the inclusion of
sidewalks on the ballot, tree preservation during construction, and a 10% across-the-board
reduction in all of the budget figures.
The City Council generally accepted the Bond Committee's recommendation for $5.2 million in
revenue bonds for water system improvements and $12.8 million,in revenue bonds for sanitary
sewer improvements.
The City Council recommended that the $39.9 million in bonds for street and related drainage 'I, )
improvements be increased to $45 million to bring it more in line with figures recommended by LJ
the city's consulting engineers.
An ordinance calling the city election will be placed on the agenda during the Regular session on
September 25.
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 10:30 p.m.
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CITY COUN~IL WORKSHOP SESSION
,M:O~DAY, SEPTEMBER 25, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
."-.)..',
The City Coulicil convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on September 25, 1995 with the following members present: Mayor Watson
presiding, Council Members Fogler, Rushing, Lewis and McCandless. The City Manager, City
Secretary, City Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief,
Building Official and Parks and Recreation Director were also present.
BOND COMMITTEE AND FINAL RRCOMMRNnATTllN.
Bond Committee Chairman Larry Massey and members presented their final report for a 1995
bond issue. A summary of the Bond Committee's final recommendation follows:
With Rel!ard to The YMCA -- If and when the YMCA property becomes available for sale, the
Bond Committee recommended that the City Council take appropriate steps to secure the
property for use by the City's Parks and Recreation Department. .
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With Rel!ard to Establishin~ a Utility Entewri~e Flinn -- The Committee recommended that an
enterprise fund for water and sewer be established as of January 1, 1997. Following creation, the
City should stop all transfers from the utility fund to the general fund. Water and sewer should
be operated as a self-sufficient operation, funded solely by water and seWer rates. Further, the
Committee recommended that transfers from the Utility Enterprise Fund, to the General Fund,
occur only after payments of operation and maintenance, debt service, and deposits into a
reasonably required reserve fund have been met.
With Rel1ard to Reserve Funds -- The Committee recommended that the City fund the first
$5,000,000 worth of paving and drainage constniction costs from the reserves of the general and
utility funds.
With Regard to Construction PrQject Co~t~ -- In tb~ interest of fiscal conservatism, the
Committee recommended that the budgets submitted to the City by the City's consulting
engineer, be reduced by 10% across the board.
With Rel!ard to Proiect Completion Date -- The Committee recommended that the city complete
infrastructure replacement by the year 2006.
With Regard to Alternate Fundin2' SOllrce~ -- The Committee recommended that the City Council
fl, and City staff be diligent and aggressive in their efforts to seek out alternate sources of funding
LJ from County, Metro, State, and Federal, et al. throughout the life of the project
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City Council Workshop Session, September 25,1995
With Ret!ard to Professional Service Contracts -- The Committee recommended that all
professional service contracts, awarded as a part of this infrastructure replacement program, be
awarded only after the city gives appropriate notice of a request for proposals and considers at
least three qualified service providers:
With Ret!ard to Trees. The Committee recommended that the City adopt a more balanced
approach to compliance with the City's Tree Ordinance during the infrastructure replacement.
With respect to the total project (not specific priority areas), the Committee recommended that 1
percent of the total budget be dedicated to tree plantings. This should be accomplished by
depositing those funds in the West U. Tree Trust and to be administered by Trees for Houston.
Further, one-half of 1 percent of the total budget should be dedicated to'tree preservation. An
urban forester should be charged with establishing a prioritization for expenditure of those funds.
With Ret!ard to Sidewalks -- The Conunittee recommended that all sidewalks be brought up to
uniform standards by having the paving contractor replace any nonstandard sidewalks and create
any nonexistent sidewalks, and the cost be paid by funds from the bond authorization.
With Ret!ard to Water and Sewer Revenue Bonds -- The Committee recommended the sale of
water and sewer revenue bonds to the Texas Water Development Board (TWDB). The TWDB's \
interest rates are at least as attractive for water improvement bonds and more attractive for sewer I
improvement bonds than the City's other fmancing alternatives. '--~
Election Recommendations -- The Bond Committee recommended the following amounts be
presented to the voters for authorization in a joint election with Harris County to be held
November 7, 1995.
$5.2 million in revenue bonds for water
$12.8 million in revenue bonds for sanitary sewer
$39.9 million in general obligation bonds for streets, sidewalks and drainage
The City Council engaged in a lengthy discussion regarding the Bond Committee's
recommendations. The Council agreed that the YMCA property should not be included on the
ballot with the bond issues.
The City Council disagreed with the Bond Committee regarding use of the bond authorization to
pay for sidewalks in the City. Council Member Fogler suggested that during construction, the
homeowner could negotiate separately with the Contractor to install a sidewalk on their property.
This would result in abenefit to the citizens by getting a lower cost sidewalk installed.
The City Council agreed that a portion from the reserves of the general and utility funds could
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City Council Workshop Session, September 25, 1995
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possibly be used to offset construction costs at a later date, The City Council rejected the
recommendation from the Bond Committee to fund the first $5,000,000 of construction costs
from the reserves.
Regarding tree protection during construction, the City Council agreed that there should be a
replacement process for trees and a change in the way Class IV trees are treated. Tree
preservation will be addressed prior to construction in each priority area. .
The City Council accepted the Bond Committee's recommendation for $5.2 million in revenue
bonds for water system improvements and $12.8 million in revenue bonds for sanitary sewer
improvements.
The City Council agreed that the $39.9 million in bonds for street and related drainage
improvements be increased to $45 million to bring it more in line with figures recommended by
the city's consulting engineers.
The Workshop Session recessed at 7:30 p.m. to convene Regular Session, The Workshop
Session reconvened at 8:45 p.m.
The City Attorney left the meeting at 8:50 p.m.
SIGN ORDINANCE:
The City Council agreed to table the discussion of the amendments and codification of the Sign
Ordinance until the next Workshop Session.
COMMUNITY RUTT ,nIN~ NRRns.
The City Council considered miscellaneous Community Building needs (Landscape items,
furniture and acoustics).
Landscape Architect Reed Dillon of Ruckel/Dillon Landscape Design and Installation presented
preliminary options and related cost figures for landscaping at the Community Building~ Mr.
Dillon suggested paving options of a broom finished concrete or interlocking concrete pavers in
front of the Community Building, Mr. Dillon recommended shrubs and plants for the landscape
planting.
A motion was made by Council Member Lewis, seconded by Council Member Fogler to approve
the landscape improvements using interlocking concrete pavers at the Community Building as
presented by Reed Dillon.
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City Council Workshop Session, September 25, 1995
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
Parks and Recreation Director Mark Mailes presented plans to install acoustical panels at the
Community Building auditorium, Mr. Mailes reported that the panels are made of glass
fiberboard and wi11 be covered with material to match the trim on the auditorium beams. The
total cost for the panels installed is $4,368,
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
approve the expenditure of $4,368 for the installation of acoustical panels in the Community
Building auditorium.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
-,
Voting Nay:
Absent:
ENGAGEMENT OF PROFESSIONAL FIRMS:
The City Council considered the engagement of professional firms and the provision of specific
servIces.
Finance Director Walter Thomas reported that the State Law requires the City to undergo an
annual audit performed by a fIrm of independent certified public accountants. Requests for
proposals were mailed to firms known to have experience in auditing govemments,~The City
received four responses from Deloitte & Touche LLP, KPMG Peat Marwick LLP, Pannell Kerr
Forster of Texas, P.C., and Lairson, Stephens, & Reimer, P.C. Mr. Thomas stated that the staff
reviewed the proposals and interviewed the finalists. Based on the interviews, the Staff is
recommending the firm of Lairson, Stephens, & Reimer, P.C. Lairson's professional fee for the
audit is proposed not to exceed $14,500 for the 1996 audit with modest increases for the four-
year term of the proposal.
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City Council Workshop Session, September 25, 1995
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A motion was made by Council Member Lewis, seconded by Council Member McCandless, to
approve the engagement of Lairson, Stephens & Reimer, P.C. as the City of West University
Place's Independent Audit Firm for an amount not to exceed $14,500 for the 1996 audit.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
City Manager Mike Tanner requested that the City Council engage Rauscher Pierce Refsnes, Inc.
as the City's financial Advisor for the first bond sale. The fee for the first sale will typically be
in the range of$17,000 - $24,000. Mr. Tanner reported that Larry Catuzzi and Jim Shaw of
Rauscher Pierce have been available for consultation during the past few years and have
dedicated many hours to helping the City. Mr. Tanner stated that he has agreed to validate the
services provided by Rauscher Pierce after the first sale.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to
approve the engagement of Rauscher Pierce Refsnes, Inc. as the City's Financial Advisor for the
first sale and issuance of bonds subject to the negotiation of additional terms by the City
Manager and City Attorney.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
Voting Nay:
Absent:
Mr. Tanner presented a letter of agreement between Vinson and Elkins and the City of West
University Place. The Bond Counsel will serve in connection with the authorization, issuance,
sale and delivery of public improvement bonds of the City now being considered for submission
to the voters at the next bond election.
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to accept
the letter of agreement as presented to engage Vinson & Elkins as Bond Counsel for the 1995
Bond Election.
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City Council Workshop Session, September 25, 1995
A vote was taken, on the motion, with the following result:
Voting Aye:
V oting Nay:
Absent:
ADJOURNMENT:
Mayor Watson, Council Members Fogler, Rushing, Lewis and
McCandless
None
None
With no further business to come before City Council at this time, the workshop session
adjourned at 9:27 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, SEPTEMBER 25, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on September 25, 1995, with the following members present: Mayor Watson
presiding, Council Members Fogler, Lewis, McCandless'and Rushing. The City Manager, City
Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief, Building Official
and Parks and Recreation Director were also present. Mayor Watson delivered the invocation
and Council Member Fogler led the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Jim Doan, 3819 Ruskin, spoke to the Council about how the proposed bonds are to be financed.
Mr. Doan stated that he is extremely opposed to the idea of financing any infrastructure
improvements through revenue bonds. He asked that the Council finance the improvements
through increased property taxes which would be deductible from federal income tax returns.
Margery Berndt, 3807 Ruskin, stated that she supported Mr. Doan in that she was also opposed
to receiving a'higher water bill.
Dorothy Reiger, 6516 Brompton, asked that the Senior citizens be given a deduction in water bill
rates if the infrastructure improvements are to be paid through higher utilities.
Tony Johnson, 6708 College, stated that he also supported Mr. Doan.
EXTENSION OF SIGN ORDINANCE:
Consideration was given to the first and final reading of Ordinance No. 1514.
Mayor Watson read the caption of Ordinance No. 1514 as follows:
AN ORDINANCE RELATING TO SIGNS; EXTENDING TEMPORARY REGULATIONS
FOR SIGNS IN THE CITY OF WEST UNIVERSITY PLACE, TEXAS; PRESCRIBING A
PENALTY; CONTAINING F~DINGS AND PROVISIONS RELATING TO THE SUBJECT;
AND DECLARING AN EMERGENCY
166.
City Council Regular Session, September 25, 1995
Copies of Ordinance No. 1514, in the form approved for adoption, were available in the Council
Chambers.
Ordinance No. 1514 will extend temporary sign regulations through December 15, 1995.
A motion was made by Council Member Lewis, seconded by Council Member Rushing to
approve Ordinance No. 1514 on the firstand final reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
FINAL REPORT OF THE BOND COMMITTEE AND ORDINANCE CALLING BOND
ELECTION:
Consideration was given to the Final Report of the Bond Committee as well as the first and final
reading of Ordinance No. 1515.
Mayor Watson read the caption of Ordinance No. 1515 as follows:
AN ORDINANCE CALLING A BOND ELECTION WITHIN THE CITY OF WEST
UNIVERSITY PLACE, TEXAS FOR THE SEVENTH (7TH) DAY OF NOVEMBER, 1995;
CONTAINING FINDINGS AND PROVISIONS RELATING TO SAID ELECTION; AND
DECLARING AN EMERGENCY
Copies of Ordinance No. 1515, in the form approved for adoption, were available in the Council
Chambers.
";(2~'
Frank McCreary, Counsel from the firm of Vinson and Elkins, reported on the propositions
included in Ordinance No. 1515 calling a bond election. If Ordinance No. 1515 is adopted, these
propositions will be presented to the voters:
Proposition One: Authorizing the issuance of $5,200,000 in revenue bonds for water system
improvements
Proposition Two: Authorizing the issuance of $12,800,000 in revenue bonds for sanitary sewer
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City Council Regular Session, September 25, 1995
system improvements
Proposition Three: Authorizing the issuance of $45,000,000 in bonds for streets and related
drainage improvements.
Bond Committee Chairman Larry Massey read the final report of the 1995 Bond Committee.
A motion was made by Council Member McCandless, seconded by Council Member Rushing to
approve Ordinance No, 1515 on the first and final reading,
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
ORDINANCE AMENDING 1995 ANNUAL BUDGET:
Consideration was given to the first and final reading of Ordinance No. 1516
Mayor Watson read the caption of Ordinance No. 1516 as follows:
AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF WEST UNIVERSITY
PLACE, TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1995; CONTAINING'
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; AND DECLARING AN
EMERGENCY
Copies of Ordinance No. 1516, in the form approved for adoption, were available in the Council
Chambers.
Finance Director Waiter Thomas reported that Ordinance No. 1516 would transfer $200,000
from the General Fund to the Capital Projects Fund to acquire the property located at 3771 Rice
Blvd. and to clear the existing structure and landscape the grounds.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to approve
Ordinance No. 1516 on the first and final reading.
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City Council Regular Session, September 25, 1995
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
RESOLUTION THAT APPROVES THE CERTIFIED TAX ROLL. ASSESSOR-
COLLECTOR CERTIFICATE AND RELATED INFORMATION:
Consideration was given to Resolution No. 95-16.
A RESOLUTION ACKNOWLEDGING RECEIPT OF APPRAISAL ROLL, ASSESSOR-
COLLECTOR'S CERTIFICATE AND RELATED INFORMATION; DESIGNATING A
PERSON TO CALCULATE CERTAIN TAX RATES, MAKE CERTAIN PUBLICATIONS
AND PERFORM OTHER RELATED TASKS; DECIDING ON THE AMOUNT OF SURPLUS
AND UNENCUMBERED FUNDS TO BE USED TO PAY DEBT SERVICE; AND
CONTAINING RELATED PROVISIONS
Mr, Thomas stated that each year when the Harris County Appraisal District finishes its review
of the appraisal records, they submit a certified tax roll to the City. The City Council is then
required to adopt a resolution that formally accepts the certified tax roll and appoints a Tax
Assessor/Collector. Also, a preliminary determination of the amount of fund balance that the
City wishes to use to service debt must be made. Mr, Thomas recommended adding $365,000 in
Section 5 of Resolution No. 95-16. This amount will be included in the calculation of the
rollback rate for publication,
A motion was made by Council Member Fogler, seconded by Council Member McCandless to
approve Resolution No. 95-16.
A vote was taken, on the motion, with the following result:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Aye:
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City Council Regular Session, ,September 25, 1995
APPOINTMENT OF HOU8TON-GAI,Vli'.STllN ARli'A rOlJNCIL
REPRESENTATIVES:
Consideration was given to the appointment of representatives to the General Assembly of the
Houston-Galveston Area Council.
A motion was made by Council Member Lewis, seconded by Council Member Rushing, to
appoint Council Member Stan McCandless as the city's representative in the Houston-Galveston
Area Council.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to appoint
Council Member Tom Rushing as the city's alternate representative in the Houston-Galveston
Area Council.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
TAX REFUND:
Consideration was given to a 1994 ad valorem tax refund.
Mr, Thomas reported that the Property Tax Code requires approval by the governing body of
refunds that exceed $500. The total amount of refund is in the amount of$957.20.
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to
approve an ad valorem tax refund in the amount of$957.20.
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City Council Regular Session, September 25, 1995
A vote was taken, on the motion, with the following result:
L_
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
M<;:Candless
None
None
GROUND STORAGE TANK MODIFICATION:
Consideration was given to the engagement of Jimmy Dunham, P.E, to prepare specifications for
modification of the Ground Storage Tank.
Public Works Director requested that the City Council secure the services of Mr. Dunham to
develop technical specifications for the complete renovation of the 1.5 million gallon ground
storage tank located at the Milton Street Water Plant. The fee for Mr. Dunham's services will be
an amount not to exceed $17,360. In addition to preparation of technical specifications, he will
provide periodic inspection to ins1ITe contract compliance and quality workmanship.
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to accept
the letter of agreement to engage Jimmy D. Dunham to develop specifications for renovation of
the 1.5 million gallon ground storage tank. '
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless '
None
None
PRIORITY AREA 3 RECONSTRUCTION CHANGE ORDER:
Consideration was given to a change order for additional storm sewer work associated with
Priority Area 3 (WestpointIVillanova) Reconstruction.
Mr. Menville stated that the Staff is recommending that the Council authorize a change order in
Priority Area 3 for the replacement of approximately 838 lineal feet of 18" storm sewer pipe.
John Davis of Langford Engineering presented a diagram that showed the position of the
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City Council Regular Session~~eptemt,~r.25, 1995
deteriorated pipe. The pipe is in extremely poor condition because of extensive cracking and
failures along its entire length.
A motion was made by Council Member Lewis, seconded by Council Member Rushing, to
approve the change order for storm sewer pipe replacement in Priority Area 3 in the amount of
$51,390.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
V oting Nay:
Absent:
CITY COUNCIL MINUTES:
Consideration was given to the minutes ofthe following City Council meetings:
(a)
(b)
Workshop Session conducted on August 28, 1995
Regular Session conducted on August 2~, 1995
A motion was made by Council Membf1r Rushing, se':;Oilded by Council Member Fogler, to
approve the minutes of August 28 as presented.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
COUNCIL COMMENTS:
Council Member Lewis thanked the Bond Committee for all their time and effort spent working
on a recommendation for the bond issue.
Council Member Fogler also thanked the Bond Committee for their work.
Council Member McCandless thanked members of Task Forces for their reports which were a
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City Council Regular Session, September 25, 1995
help to the Bond Committee.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Rushing, seconded by Council Member Fogler to adjourn. The regular session
adjourned at 8:35 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDA Y,OCTOBER 2, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
7:00 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on October 2, 1995 with the following members present: Mayor Watson presiding,
Council Members Fogler, Rushing, Lewis and McCandless. The City Manager and Finance
Director were also present.
BOND ISSUE:
The City Council discussed a November 7, 1995 Bond Election and preparation.
Mayor Watson identified the participative groups present at the meeting.
The City Council addressed the need for leadership and the appointment of a Chairperson.
Council Member Fogler was designated as spokesperson for the City Council.
The City Council addressed the need for a telephone committee.
Council Member Lewis stated that an effective means of communication is through the town hall
meetings. She suggested having two town meetings with involvement from the Communications
Committee. Council Member Lewis suggested that ads in the local papers be purchased with a
list of bond supporter's names.
Council Member McCandless addressed the need for having campaign push cards.
Chairman of the Bond Committee Larry Massey addressed the need for using City Currents and
publishing the ballot format.
N.J. Pierce, a member of the Bond Committee, made suggestions on the information to be
included in City Currents.
The City Council agreed to include a 4 to 6 page insert in the City Currents which will inform
residents about the bond issue.
The City Council also agreed to schedule town hall meetings on October 23 and November 5.
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 9:00 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, OCTOBER9, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
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The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on October 9, 1995 with the following members present: Mayor Watson presiding,
Council Members Fogler, Rushing, Lewis ap.d McCandless. The City Manager, City Secretary,
City Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief, Building
Official and Parks and Recreation Director were also present.
PUBLIC WORKS CENTER IMPROVEMENTS:
The City Council discussed Public.Works Center improvements with Architect John Stone of
Mitchell Carlson & Associates.
Mr. Stone presented brick samples to be used at the new Public Works Center,
SIGN ORDINANCE:
The City Council discussed the amendment and codification of the Sign Ordinance.
--;
City Attorney Jim Dougherty reported that, historically, the Zoning Ordinance has had fairly
intricate sign regulations and also, in Chapter 3 of the Code of Ordinances, there isa general
section on signs. The idea is to remove all of the sign regulations in the Zoning Ordinance and
consolidate the provisions in one place, Chapter 3.
Mr. Dougherty reviewed the reorganization of the existing rules and the proposed new
provisions. He recommended that the proposed amendments be distributed among the
commercial businesses in the area so that they have a chance to review the changes in advance.
The City Council authorized the Building Official to distribute the proposed changes in the Sign
Ordinance to the local businesses.
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The Workshop Session recessed at 7: 15 p.m. to convene in Regular Session. The Workshop
Session reconvened at 7:38 p.m.
ORDINANCE RELATING TO STREET AREAS AND PUBLIC PLACES:
The City Council discussed the amendment and codification .of Chapter 19.
Mr. Dougherty stated that the organization of the proposed new Chapter 19 roughly parallels the
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City Council Workshop Session, October 9, 1995
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existing Chapter 19, but there are major portions where scattered rules were consolidated and
restated.
Minor changes appear in Sections 19.201(f) Franchisees, 19.202(d) Exceptions from Standards,
and Section 19.203 Curb cuts and driveways. Section 19.202(d) provides for a notice in the real
property records obligating a homeowner or future owner for repair or replacement of unusual
improvements in public rights-of-way when it becomes necessary for the city to remove them for
needed repair on utility systems. Such improvements generally apply to surface treatment of
driveways such as brick pavers, or patterned concrete. These types of treatments are beyond the
abilities of city crews to repair.
Section 19-203( c) ratifies use of concrete driveway approaches in street right of way where curbs
do not exist. The present code prohibits use of concrete in this situation. Section 19.203(d) ,
provides for use of rebar in lieu of wire mesh for driveway approaches.
The City Council asked the Building Official to distribute copies of Chapter 19 to builders in
West University Place so that they may have a chance to comment on the changes.
APPOINTMENT OF HEALTH OFFICER:
The City Council discussed the appointment of a Health Officer.
Fire Chief Terry Stevenson reported that State Law requires cities to appoint a City Health
Officer to oversee and be responsible for public health. A City Health Officer must be a licensed
physician in the State of Texas.
The City Council requested that the Staff place an article in City Currents to see if a citizen is
interested in serving as Health Officer.
BOND ELECTION:
The City Council discussed the November 7, 1995 Bond Election and dissemination of
information.
Barbara Sklar was present at the meeting. Barbara was asked to head the volunteer effort for
"Citizens for Bonds". Mrs. Sklar and Council Member Fogler presented language for the
proposed push cards and post cards to be given to West University residents. Mrs. Sklar and the
City Council addressed contributions and endorsements.
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City Council Workshop Session, October 9, 1995
BOARDS. COMMISSIONS AND COMMITTEES:
The City Council discussed the utilization and direction of boards, commissions and committees.
Council Member Lewis presented draft letters to be sent to the Chairpersons of each Board,
Commission and Committee. The letters requested that each volunteer group make a
presentation to the City Council twice yearly concerning their efforts. The letters also suggested
that a different volunteer group write an article for City Currents each month.
The City Secretary was asked to prepare a final draft of the letters for the Mayor's signature.
FACILITIES IMPROVEMENT PLAN:
The City Council discussed the amendment of the Facilities Improvement Plan and utilization of
reserves.
City Manager Mike Tanner stated that he was seeking clarification regarding specific projects.
He asked if the City Council would like the Staff to proceed with rehabilitation of the municipal
building and also with the purchase of the corner lot on Amherst.
The City Council agreed that they were interested in the possible purchase of the lot on Amherst
Street and authorized an appraisal of the property.
The City Council authorized the Staff to proceed with the selection of an architect to conduct an
architectural study of the municipal building.
ARTS AND CRAFTS:
The City Council discussed the presentation of arts and crafts in City facilities:
Council Member Lewis requested that a showcase be added in city facilities so that local
residents could display their arts and crafts.
The City Council agreed that arts and crafts could be displayed in the Community Building.
SUBDIVISION ORDINANCE:
The City Council tabled discussion of an amendment to the Subdivision Ordinance.
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City Council Workshop Session, October 9, 1995
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 9:36 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, OCTOBER 9, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
,J
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on October 9, 1995, with the folloWing members present: Mayor WatSQn presiding,
Council Members Fogler, Lewis, McCandless and Rushing. The City Manager, City Attorney,
Finance Director, Public Works Director, Police Chief, Fire Chief and Building Official were also
present. Council Member Rushing delivered the invocation and Council Member Lewis led the
Pledge of Allegiance.
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Regular Session conducted on September II, 1995
(b) Workshop Session conducted on September 21, 1995
[J
A motion was made by Council Member Fogler, seconded by Council Member Lewis to approve
the Regular Session minutes of September 11, 1995, and the Workshop Session minutes of
September 21, 1995, as amended.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Fogler,seconded by Council Member Lewis, to adjourn. The regular session
adjourned at 7:36 p.m.
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CITY COpNCIL WORKSHOP SESSION
WEDNESDAY, OCTOBER 18, 1995,
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
7:00 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on October 18, 1995 with the following members present: Mayor Watson presiding,
'Council Members Fogler, Rushing, Lewis and McCandless. The City Manager, City Secretary,
Finance Director, Police Chief, Fire Chief, Public Works Director and Parks and Recreation
Director were also present.
ORDINANCE CALLING BOND ELECTION:
Consideration was given to the first and final reading of Ordinance No. 1517.
Mayor Watson read the caption of Ordinance No. 1517 as follows:
AN ORDINANCE CALLING A BOND ELECTION; MAKING PROVISIONS FOR THE
CONDUCT OF SUCH ELECTION; SUPERSEDING AND AMENDING ORDINANCE NO.
1515; AND DECLARING AN EMERGENCY.
The City Secretary reported that due to a change in the voting place for Precinct 15, it was
necessary for the City Council to amend Ordinanc~ No. 1515. Ordinance No. 1517 reflects the
change in the polling place and the addition of early voting polling places.
Copies of Ordinance No. 1517, in the form approved for adoption, were available in the
conference room.
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to adopt
Ordinance No. 1517 on the first and fmal reading.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Lewis, McCandless and
Rushing
None
None
Voting Nay:
Absent:
1996 BUDGET:
The City Council discussed the Budget for Year 1996.
180
City Council Workshop Session, October 18, 1995
City Manager Mike Tanner and Finance Director Walter Thomas reviewed the proposed 1996
budget with the City Council. Mr. Tanner reported that he was presenting a balanced budget of
$14,469,890 that meets or exceeds service demands. The budget is predicated on existing ad
valorem tax and utility rates.
BOND ELECTION:
The City Council discussed the November 7, 1995 Bond Election and dissemination of
information.
Council Member Fogler presented a draft of the bond election report to be distributed in City
Currents.
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 9:45 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, OCTOBER 23, 1995
COMMUNITY BUILDING MEETING ROOM
6104 AUDEN STREET
6:30 P.M.
The City Council convened in Workshop Session in the Community Building Meeting Room
(6104 Auden Street) on October 23, 1995 with the following members present: Mayor Watson
presiding, Council Members Fogler, Rushing and McCandless. The City Manager, City
Secretary, City Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief and
Parks and Recreation Director were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
PUBLIC WORKS CENTER IMPROVEMENT (PH A SF, Z).:.
The City Council considered plans to construct a new office building for the Public Works
Department.
Public Works Director Ed Menville reported that the Building Code states that if a building is to
be constructed in a residential area and has a front porch, the total width of the outer faces of the
columns cannot be greater than ten percent of the porch's open perimeter. The proposed plans
for the new office building for the Public Works Department includes a front entry that is
covered by this rule. Mr. Menville requested that the City Council waive the 10% rule for the
new building because there is already evidence of existing encroachments in the same block face
and the blocks planned use is for a municipal building and Church.
A motion was made by Council Member Rushing, seconded by Council Member McCandless,
to approve the plans for the new office building for the PublicW orks Department as presented.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council,Members Fogler, McCandless and
Rushing
None
Council Member Lewis
Voting Nay:
Absent:
182
City Council Workshop Session, October 23, 1995
COMMUNITY BUILDING RRH A RTT ,IT A TTllN.
The City Council discussed Community Building acoustics and compliance with the
Architectural Barrier's Division of the Texas Department of Licensing and Regulation.
John Stone, Architect for Mitchell, Carlson & Associates, reviewed the final Comments received
from the State of Texas regarding .architectural barriers at the Community Building.
BOND ELECTION:
The City Council discussed the November 7, 1995 Bond Election and dissemination of
information.
1996 BUDGET:
The City Council discussed the 1996 Budget.
The Workshop Session recessed at 7:25 p.m. to convene in Regular Session. The Workshop
Session reconvened at 8:52 p.m.
PURCHASE OF REAL EST A TR:
The City Council considered matters relating to the acquisition of real estate located at 3836
Amherst Street.
Closed Executive Session to be held under Section 551.072, Texas Government Code.
The City Council convened in Executive Session at 8:55 p.m. withthe following members
present: Mayor Watson presiding, Council Members Fogler, McCandless and Rushing. The City
Manager, City Secretary, City Attorney and Public Works Director were also present.
The City Council adjourned the Executive Session at 9:24 p.m. and reconvened in Open Session.
ADJOURNMENT:
With no further business to come before City Council at this time, amotion was made by
Council Member Fogler, seconded by Council Member McCandless, to adjourn.
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City Council Workshop SessioIl,October 23, 1995
A vote was taken, on the motion, with the following result:
Voting Aye:
V oting Nay:
Absent:
Mayor Watson, Council Members Fogler, McCandless and
Rushing
None
Council Member Lewis
The workshop session adjourned at 8:52 p.m.
3
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CITY COUNCIL REGULAR SESSION
AND TOWN MEETING
MONDAY, OCTOBER 23, 1995
COMMUNITY BUILDING
6104 AUDEN STREET
7:30 P.M.
*********************************
The City Council convened in Regular Session in the Community Building (6104 Auden) on
October 23, 1995, with the following members present:. Mayor Watson presiding, Gouncil
Members Fogler, McCandless and Rushing. The City Manager, City Attorney, Finance Director,
Public Works Director, Police Chief, Fire Chief and Parks and Recreation Director were also
present. Mayor Watson delivered the invocation and Council Member McCandless led the
Pledge of Allegiance.
TOWN MEETING:
A town meeting was held before the City Council to discuss the upcoming bond election and
related matters.
Communications Chairman Bob Bunch welcomed everyone to the town meeting and introduced
)
Larry Massey, Chairman of the Bond Committee. Other members from the Bond Committee
present at the meeting were N.J. Pierce, Chuck Gillan and Phil Lewis.
Mr, Massey reported that the Bond Committee's mission was to recommend the amount to be
presented to the voters, a method of finance, an election date, and a process to inform citizens
and campaign for approval.
Members of the Bond Committee and City Council presented information on the needed
infrastructure improvements to West University Place, the bond election and ballot format.
In addition to the presentation, the City Council fielded numerous questions from residents on
items related to the bond issuance and the planned ir.1provements.
RESOLUTION AUTHORIZING A 1995 I1RBA NAND COMMTTNTTV l{llY.ESTRY
CHALLENGE GRANT APPLICATIllN.
Consideration was given to Resolution No. 95-17 and an application for a 1995 Urban and
Community Forestry Challenge Grant.
Public Works Director Ed Menville stated that the Staff was requesting approval of Resolution
No. 95-17 and authorization to submit a grant application to the Texas Forest Service. By
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City Council Regular Session,9ctob~~23, 1995
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approving Resolution No. 95-17, the City Council commits up to $35,000 to assist with the
funding for a full-time Urban Forester and related projeCts, These project costs will be matched,
up to a maximum of $10,000 via a grant to be received from the Urban and Community Forestry
Challenge Grant Program.
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to
approve Resolution No, 95-17 approving and authorizing an application to the 1995 Urban and
Community Forestry Challenge Grant Program.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Rushing and
McCandless
None
Council Member Lewis
Voting Nay:
Absent:
CITY COUNCIL MEETING MINTJTRS.
j; Consideration was given to the minutes of the following City Council meetings:
L
(a) Workshop Session conducted on September 25, 1995
(b) Regular Session conducted on September 25, 1995
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
approve the minutes as amended.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Rushing and
McCandless
None
Council Member Lewis
Voting Nay:
Absent:
ADJOURNMENT:
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With no further business to come before the City Council at this time, a motion was made by
Council Member Rushing, seconded by Council Member Fogler, to adjourn. The regular session
adjourned at 8:50 p.m.
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CITY COUNCIL TOWN MEETING
SUNDAY, NOVEMBER 5,1995
COMMUNITY BUILDING
6104 AUDEN STREET
4:00 P.M.
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*********************************
The City Council convened in a Town Meeting in the Community Building (6104 Auden) on
November 5, 1995, with the following members present: Mayor Watson presiding" Council
Members Fogler and McCandless. The City Manager, City Secretary, Finance Dire.~tor and
Public Works Director were also present. Council Members Lewis and Rushing were absent.
TOWN MEETING:
A town meeting was held before the City Council to discuss the upcoming bond election and
related matters.
Communications Chairman Bob Bunch welcomed everyone to the town meeting and introduced
a member of the Bond Committee N. 1. Pierce
Mrs, Pierce and members of the City Council presented information on the needed infrastructure I f
improvements in West University Place, the bond election and ballot format. L.J
In addition to the presentation, the City Council fielded numerous questions from residents on
items related to the bond issuance and the planned improvements.
ADJOURNMENT:
With no further business to come before the City Council at this time the Town Meeting
adjourned at 4:35 p.m.
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CITY COUNCIL WORKSHOP SESSION
,MONDAY,NOvEMBER 13,,1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on November 13, 1995 with the following members present: Mayor Watson
presiding, CouncilMembers Fogler, Rushing, Lewis and McCandless. The City Manager, City
Secretary, City Attorney, Finance Director, Deputy Director Public Works, Police Chief, Fire
Chief and Parks and-Recreation Director Were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
PURCHASE OF PROPERTY AND USE OF RRCYCI ,IN~ li'TTNn RFVFNTTJj:-
D
The City Council discussed the purchase of property located at 3836 Amherst and the us.e of
Recycling Fund revenue.
City Manager Mike Tanner addressed the use of the property as a recycling drop-off station. The
location of the property would require that a recycling station be reasonably attractive because of
the surrounding homes, Mr. Tanner reported that to purchase the property and develop a
recycling station, the city could possibly spend $300,000 to $400,000 on the project. He stated
that the Staff feels that the city should look at another location, possibly the land on Wakeforest
which the city already owns.
The City Council addressed the possibility of offering a rate reduction to those residents who
recycle.
The City Council recessed the Workshop Session at 7 :26 p.m. to convene in Regular Session,
The Workshop Session reconvened at 8: 15 p.m.
The City Council discussed recognition of the bond process participants.
ADJOURNMENT:
G' With no further business to come before City Council at this time, the workshop session
I! adJ'ourned at 8:25 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, NOVEMBER 13,1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on November 13, 1995~ with thefollowing members present: Mayor Watson presiding,
Council Members Fogler, Lewis, McCandless and Rushing. The City Manager, City Attorney,
Finance Director, Public Works Director, Police Chief and Fire Chief were also present. Council
Member Rushing delivered the invocation and Mayor Watson led the Pledge of Allegiance.
ORDINANCE CANVASSING RETURNS OF BOND ELECTION:
Consideration was given to the first and final reading of Ordinance No. 1520.
Mayor Watson read the caption of Ordinance No. 1520 as follows:
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AN ORDINANCECANV AS SING RETURNS AND DECLARING RESULTS OF THE BOND
ELECTION HELD IN THE CITY OF WEST UNIVERSITY PLACE, TEXAS ON NOVEMBER ,I'D
7, 1995; CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; AND ,
DECLARING AN EMERGENCY
City Secretary Kaylynn Holloway reported on the results of the Bond Election, a copy of which is
attached hereto.
Copies of Ordinance No. 1520, in the form approved for adoption, were available in the Council
Chambers.
A motion was made by Council Member Fogler, seconded by Council Member Lewis to approve
Ordinance No. 1520 on the first and final reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
RESOLUTION RECOGNIZING BQND ~OCESS PARTICIPANTS:
A motion was made by Council Member Rushing, seconded by Council Member Fogler, totable
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City Council Regular Session, November 13, 1995
consideration of Resolution No. 95-19 until the Workshop Session.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
.t\bs.ent:
PUBLIC HEARING TO CONSIDRR THR 1996 PROPO~li'D BTTDGET COVERINC .AbI:,.
FUNDS FOR THE CITY OF WEST UNIVERSITY PI,ACF."
The purpose of the hearing was to provide an opportunity for tax payers and interested parties to be
heard in relation to the proposed 1996 Budget.
There were not any citizens present who wished to speak concerning the proposed budget.
~ ORDINANCE ADOPTING THR RIJDGRT FOR F'''l' A r. YE A 9. I.996:.
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Consideration was given to the first reading of Ordinance No. 1518.
Mayor Watson read the caption of Ordinance No. 1518 as follows:
AN ORDINANCE APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING JANUARY 1, 1996 AND ENDING DECEMBER 31, 1996; APPROPRIATING
FUNDS FOR SUCH BUDGET; CONTAINING FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT
Copies of Ordinance No. 1518, in the form approved for adoption, were available in the Council
Chambers.
Finance Director Walter Thomasreported that this was the same budget that had been discussed in
serveral workshop sessions. There is not a tax increase or water rate increase in the 1996 budget.
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to adopt
Ordinance No. 1518 on the first reading.
A vote was taken, on the motion, with the following result:
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City Council Regular Session, November 13, 1995
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
ORDINANCE LEVYING AND ASSESSING AD V A I,ORRM T A Yli'~ EaR.. 'OlE. 'I:AX. WA&
1995:
Consideration was given to the first reading of Ordinance No. 1519.
Mayor Watson read the caption of Ordinance No. 1519 as follows:
AN ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR THE TAX YEAR
1995; CONFIRMING AND GRANTING EXEMPTIONS; CONTAINING FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1519, in the form approved for adoption, were available'in the Council
Chambers.
Mr. Thomas reported that Ordinance No. 1519 levies a..'1d assesses a tax rate of$0.37 for 1995 which
is the same as the 1994 tax rate. There is a redw.:tion in the amount of taxes dedicated to
maintenance and operations and an increase in the amount of taxes dedicated to debt service. Mr.
Thomas stated that all of the required publications have been made.
A motion was made by Council Member McCandless, seconded by Council Member Rushing to
adopt Ordinance No. 1519 on the first reading.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless ,.'",
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None,
None
Voting Nay:
Absent:
EXPENDITURES OF THE FRIRNDS OF WF.ST TTNTVli'R~TTY PL I\.CE P A Jll(~ FUND
BOARD:
Consideration was given to expenditures of the Friends of West University Place Parks Fund Board
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City Council Regular Session, November 13,1995
required to conduct the 1996 Park Lovers' Ball.
Members of the Friends Board Linda Gray and Jere Ahrens reported on the anticipated expenses,
revenue and income from the 1996 Park Lovers' Ball.
A motion was made by Council Member Lewis, seconded by Council Member Fogler, to approve
the expenditures as requested by the Friends of West University Place Parks Fund Board.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
RESOLUTION AUTHORIZING RIDS FORDF.PO~TT()RT1i'S.
Consideration was given to Resolution No. 95-18.
A RESOLUTION AUTHORIZING THE CITY TO SOLICIT, CONSIDER AND ACCEPT
BANKING SERVICE PROPOSALS FROM QUALIFIED FINANCIAL INSTITUTIONS NOT
LOCATED WITHIN THE INCORPORATED LIMITS OF WEST UNIVERSITY PLACE).
Mr. Thomas reported that passage of Resolution No. 95-18 would allow the staff to seek proposals
from banks located outside of West University Place.
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to adopt
Resolution No. 95-18.
A vote was taken, on the motion, with the following result:
V oting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members" Fogler, Lewis, Rushing, and
McCandless
None
None
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City Council Regular Session, November 13, 1995
BIDS FOR POLICR CARS~
Consideration was given to bids received November 6, 1995 for the purchase of 4 Police cars.
The following bids were received:
Ridder
~.A..mEnmt
A.C. Collins Ford, Inc.
Crosstown Ford Sales, Inc.
Helfman Ford (A)
Helfman Ford (B)
Mac Haik Ford
Orange Ford
H-GAC
$79,566
$78,336
$83,899
$75,596 (didnbt meet specifications)
$77,900
$76,004
$77,242
Police' Chief Griffith stated that in order to meet a manufacturer's ordering deadline, the bidding
process was accelerated this year. He recommended that the low bid submitted by Orange Ford be
approved.
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A motion was made by Council Member Lewis, seconded by Council Member Fogler, to
accept the low bid in the amount of $76,004 submitt~d by Orange Ford for the purchase of four
Police Cars.
A vote was taken, on the motion, with the following re~ult:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
REGULAR MEETING CHANGE:
Consideration was given to a regular meeting change in December 1995.
A motion was made by Council Member McCandless, seconded by Council Member Rushing, to
change the Regular Meeting of the City Council from December 25 to December 4, 1995.
A vote was taken, on the motion, with the following result:
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City Council Regular Session,. NovelTI9(;:f.13, 1995
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Voting Aye:
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Consideration was be given to the minutes ofthefollo~ring City Council meetings:
(a) Workshop Session conducted on October 2, 1995
(b) Regular Session conducted on October 9, 1995
(c) Workshop Session conducted on October 9, 1995
A motion was made by Council Member Fogler, seconded by Council Member Lewis to approve
the Workshop Session minutes of October 2, 1995, and the Workshop and Regular Session minutes
of October 9, 1995, as presented.
A vote was taken, on the motion, with the following result:
V oting Aye:
V oting Nay:
Absent:
COUNCIL COMMENTS:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Council Member Rushing commented that the city's approval of the bonds was placing an amazing
amount of trust in the city staff and elected officials. He thanked all of those who worked hard to
get the b~nd issue passed.
Council Member Fogler also thanked everyone who supported and worked on the bond issue,
especially Barbara Sklar, N.J. Pierce and Phil Lewis.
Mayor Watson commented that he appreciated the economy of the city staff that allowed the city to
not have a tax increase for another year.
6
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STAFF REPORT:
Parks and Recreation Director Mark Mailes reported that the bubble over the swimming pool at
Colonial Park had collapsed during a storm. A transformer had apparently blown out.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Fogler, seconded by Council Member Lewis, to adjourn. The regular session
adjourned at 8:05 p.m.
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CITY ~~JUNIVERSITY PLACE, TEXAS
BOND ELECTION
NOVEMBER 7,1995
OFFICIAL TABULATION OF RETURNS
FOR PROPOSITION #1 PRECINCT 183 PRECINCT 183 PRECINCT 133 PRECINCT 133 PRECINCT 87 PRECINCT 87 PRECINCT
$5,200,000 IN REVENUE BONDS EARLY VOTING EARLY VOTING EARLY VOTING
FOR
17
--------------------------- ------------- ------------- ------------ ------------- ------------- ------------- ----------.
--------------------------- ------------- ------------- ------------ ------------- ------------- ------------- ----------.
32
392
AGAINST
7
54
FOR PROPOSITION #2
$12,800,000 IN REVENUE BONDS
FOR
387
16
AGAINST
7
57
FOR PROPOSITION #3
$45,000,000 IN BONDS
FOR
378
18
AGAINST
66
5
TOTAL BALLOTS
VOTED PER PRECINCT
461
25
TOTAL REGISTERED VOTERS
2167
-------------
-------------
------------
------------
344
15
369
49
6
58
346
15
366
48
6
59
330
15
356
64
5
72
409
22
443
2130
2451
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4
30
5
30
4
41
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CITY COUNCIL WORKSHOP SESSION
MONDAY, NOVEMBER 27, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30 P.M.
------.
, 1
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on November 27, 1995 with the following members present: Mayor Watson
presiding, Council Members Fogler, Rushing; Lewis and McCandless. The City Manager, City
Secretary, City Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief and
Parks and Recreation Director were also present.
AGENDA REVIEW:
The City Council reviewed the regular meeting agenda and discussed items under consideration
with the Staff.
PLANS. PROGRAMS AND SPECIAL PRO.JRCTS.
The City Council discussed plans, programs and special projects with the staff.
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Council Member McCandless addressed the capital improvement projects and future plans for
the City. He requested that the Staff meet with the city's consulting engineer to establish plans
for design and construction and articulate it in policy for future councils.
The Staff agreed to work with the consulting engineer to develop a written process with
schedules and guidelines. Future staff members and administrations would then be asked to do
their best to adhere to the process.
City Manager Mike Tanner requested that a member of City Council participate on a committee
to select an architectural firm for the design of the municipal building.
Council Member Fogler volunteered to participate on the committee.
PERSONNEL MATTERS:
Matters relating to duties of the City Manager and appointment, evaluation and duties of Acting
City Manager.
Closed Executive Session to be held under Section 551.074, Texas Government Code.
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City Council Workshop Sessi?~,November 27, 1995
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The City Council recessed the workshop session at 7:00 p.m. to convene in Executive Session.
The Executive Session convened at 7:03 p.m. with the following members present: Mayor
Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The City
Manager was also present.
The Executive Session adjourned at 7:30 p.m.
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 7:30 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, NOVEMBER 27,1995
MUNICIPAL BUILDING
3800 UNIVERSITY BL VDo
7:30 P.M.
-----,
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard} on November 27, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, Lewis, McCandless and Rushing. The City Manager, City Attorney, City
Secretary, Finance Director, Public Works Director, Police Chief, Fire Chief and Parks and
Recreation Director were also present. Mayor Watson delivered the invocation'1!and Council
Member Fogler led the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Arthur Hirdler, 6416 Community, requested that the letters he distributed to the City Council be
included in the city records. The letters addressed the placement of the sanitary sewer liftstation
located on Community Drive.
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Leo Sacchi, 3768 Rice,. inquired about the city's intended use of the property located 3771 Rice.
Mr. Sacchi expressed concern that the residents on Rice Boulevard would inherit problems with
noise and lights from the ballfield after the destruction of the home on the property. He asked that
the residents in the area have some input on the decisions concerning the proposed park.
Michael Geruch, 3772 Rice, stated that he agreed with Mr. Sacchi.
Louise Bugbee, 3771 Rice, requested that the City Council extend her rental contract until January
1, 1996 and authorize a reduction in the amount of rent for the month of December.
Erik Orzeck, 3131 Quenby, spoke to the City Council about the Senior citizen homestead exemption.
He did not feel that the City was calculating the penalties correctly for late ad valorem tax payments.
Mr. Orzeck also addressed the trees located in the parkway b. the 3100 block of Quenby where a
resident had structured an aluminum device to prevent squirrels from climbing the trees. He
complained that the structure was unsightly and asked if the city had a policy on trees located in the
parkway.
Barbara Carlson, owner of the property located at 6424 Community, asked if the City Council would
landscape, as opposed to putting up a fence, around the liftstation located on Community Drive. She
complained that the current fence around the liftstation created a hiding place and could possibly
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City Council Regular Session, November 27, 1995
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create a safety problem in the area.
ORDINANCE ADOPTING THE BUDGET FOR FISCAL YEAR 1996:
Consideration was given to the second and final reading of Ordinance No. 1518.
Mayor Watson read the caption of Ordinance No. 1518 as follows:
AN ORDINANCE APPROV.ING AND ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING JANUARY 1, 1996 AND ENDING DECEMBER 31, 1996; APPROPRIATING
FUNDS FOR SUCH BUDGET; CONTAINING FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT
Copies of Ordinance No. 1518, in the form approved for adoption, were available in the Council
Chambers.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to adopt
Ordinance No. 1518 on the second and final reading.
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V oting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
V oting Aye:
ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR THE TAX YEAR
1995:
Consideration was given to the second and final reading of Ordinance No. 1519.
Mayor Watson read the caption of Ordinance No. 1519 as follows:
AN ORDINANCE LEVYING AND ASSESSING AD VALOREM TAXES FOR THE TAX YEAR
1995; CONFIRMING AND GRANTING EXEMPTIONS; CONTAINING FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT.
Copies of Ordinance No. 1519, in the form approved for adoption, were available in the Council
r--\ Chambers.
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City Council Regular Session, November 27, 1995
Mr. Thomas reported that Ordinance No. 1519 levies and assesses a tax rate of $0.37 for 1995.
A motion was made' by Council Member Rushing, seconded by Council Member Lewis to adopt
Ordinance No. 1519 on the second and fmal reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
PRIORITY AREA 4A fWESTPOINT/MIl.T01'O RRCON~TRrrrTT()N.
Consideration was given to Priority Area 4A (West Point/MiIton) reconstruction, tree preservation
and authorization to bid.
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Public Works Director Ed Menville, reported that the Staff was ready to move to the bidding process ',::,'",'l
for Priority Area 4A. The projects estimated costs are as follows:
L;
Construction
Tree Preservation
Pre-Treatment of Trees
$3,455,000
$ 52,500
$ 15,000
A motion was made by Council Member Lewis, seconded by Council Member Rushing, to authorize
the Staff to move forward with the bidding process for reconstruction and tree preservation in
Priority Area 4A (West Point/Milton).
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
PURCHASE OF PUBLIC WORKS TRlTCKS.
Consideration was given to the purchase of 4 light trucks through the State Cooperative Purchasing
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City Council Regular Session, November 27, 1995
Program for the Public Works Department.
Mr. MenvilIe reported that funds are budgeted in the 1996 budget for the purchase of two trucks for
the Street Division, one for the Solid Waste Division and one for the Building Division. The State
Cooperative Purchasing Program, in comparison to private vendors, was found to have the lowest
cost for the four trucks. Mr. MenvilIe stated that the State's bidding procedures meet the city's
bidding requirement.
A motion was made by Council Member McCandless, seconded by Council Member Fogler, to
accept the staff s recommendation to use the State Cooperative Purchasing Program to purchase the
four light trucks in the amount of$58,757.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
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CITY COUNCIL MINUTES:
Consideration was be given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on October 18, 1995
(b) Workshop Session conducted on October 23, 1995
(c) Regular Session conducted on October 23, 1995
A motion was made by Council Member Fogler, seconded by Council Member Lewis to approve
the Workshop Session minutes of October 18, 1995, and the Workshop and Regular Session minutes
of October 23, 1995, as presented.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
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COUNCIL COMMENTS:
Council Member McCandless commented on the resignation of City Manager Mike Tanner. He
commented that his three year association with Mr. Tanner had been enjoyable and that he would
be missed.
Council Member Fogler agreed with Council Member McCandless.
Council Member Rushing commented on the landscaping around the liftstation on Cgmmunity. He
requested that the staff beautify the area.
Council Member Lewis commented that she would also like to see the area around the Iiftstation on
Community landscaped and the beautification completed. She requested a brief update on the
progress of the infrastructure improvements.
Mr. Menville reported that Priority Area 2 is scheduled to be completed by January 31, 1996.
Priority Area 3 is 40% complete.
Mayor Watson commented on the City Manager's resignation.
STAFF REPORT:
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Parks and Recreation Director Mark Mailes reminded the Council about the tree lighting ceremony
on December 4 at 6:30 p.m.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member McCandless, to adjourn. The regular session
adjourned at 8:11 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, DECEMBER 4, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on December 4, 1995 at 8:20 p.m. with the following members present: Mayor
Watson presiding, Council Members Fogler, Rushing; Lewis and McCandless. The City
Manager, City Secretary, City Attorney, Public Works Director, Police Chief, Fire Chief, Parks
and Recreation Director, Deputy DirectorPublic Works and Deputy Finance Director were also
present.
RENT REDUCTION:
The City Council considered reducing the amount required to rent 3771 Rice.
Louise Bugbee, 3771 Rice Boulevard, requested that the City Council extend her rental contract
through the.month of January 1996 and reduce the amount of rent for the month of December.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to
charge a rental fee for the property located at 3771 Rice Boulevard in the amount of $600 for the
month of December and $35 per day through the 15th of January at which time the property must
be vacated.
A vote was taken, onthe motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
The City Attorney left the meeting at 8:30 p.m.
EVALUATION OF PLANT MANAGEMENT:
The City Council considered engaging consultants to evaluate plant management within the
Utility Division of the Public Works Department.
The evaluation will include a review of current plant operation procedures and practices, process
control methodology, and identification of opportunities for overall improvement. A
204
City Council Workshop Session, December 4, 1995
comprehensive report including options, recommendations' and approaches for improvement will
be presented at the conclusion of the review.
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Public Works Director Ed Menville reported that proposals were received from ST
Environmental and Operations Management International, Inc. (OMI). The staff is
recommending OMI because their proposal more clearly defines the work as requested.
City Manager Mike Tanner stated that the city needs an outside assessment of the Plant to know
where we are in terms of operations. The city has a vacant supervisory position that will not be
filled until an evaluation is conducted. The City Council can then determine whether or not it is
appropriate to privatize the Plant Management.
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to
approve the proposal submitted by Operations Management International, Inc. in the amount of
$3,551 to perform an Operation Evaluation ofthe City's Water and Wastewater Plant Operations.
A vote was taken, on the motion, with the following result:
V oting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
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V oting Nay:
Absent:
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PERSONNEL MATTERS:
Matters relating to duties of the City Manager and appointment, evaluation and duties of Acting
City Manager.
Closed Executive Session to be held under Section 551.074, Texas Government Code.
The City Council recessed the workshop session at 8:44 p.m. to convene in Executive Session.
The Executive Session convened at 8:44 p.m. with the following members present: Mayor
Watson presiding, Council Members Fogler, Lewis, McCandless and Rushing. The City
Manager was also present.
The Executive Session adjourned at 9:25 p.m.
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City Council Workshop Session, December 4, 1995
ADJOURNMENT:
With no further business to come before City Council at this time, the workshop session
adjourned at 9:25 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, DECEMBER 4, 1995
MUNICIPAL BmLDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on December 4, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, Lewis, McCandless and Rushing. The City Manager, City Attorney, City
Secretary, Finance Director, Public Works Director, Deputy Director Public Works, Deputy Finance
Director, Police Chief, Fire Chief and Parks and Recreation Director were also present. Council
Member Rushing delivered the invocation and Council Member Lewis led the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Arthur Hirdler, 6416 Community, addressed the placement of the sanitary sewer liftstation located
on Community Drive.
TEXAS MUNICIPAL RETIRRMRNT SVSTF.M oRnTN4NCE (PRIOR. ~ERVICE
CREDITS):
Consideration was given to the first reading of Ordinance No. 1521.
Council Member Rushing read the caption of Ordinance No. 1521 as follows:
AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE
TEXAS MUNICIPAL RETIREMENT SYSTEM, RESTRICTED PRIOR SERVICE CREDIT TO
EMPLOYEES WHO ARE MEMBERS OF THE SYSTEM FOR SERVICE PREVIOUSLY
PERFORMED FOR VARIOUS OTHER PUBLIC ENTITIES FOR WHICH THEY HAVE NOT
RECEIVED CREDITED SERVICE; AND ESTABLISHING AN EFFECTIVE DATE FOR THE
ORDINANCE.
Copies of Ordinance No. 1521, in the form approved for adoption, were available in the Council
Chambers.
Deputy Finance Director Monica Kohlenberg explained that Ordinance No. 1521 would allow
someone who has worked for another type of government in Texas to count that time towards his
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City Council Regular Session, December 4, 1995
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or her total time with the TMRS.
A motion was made by Council Member McCandless, seconded by Council Member Lewis, to
approve the first reading of Ordinance No. 1521.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
TEXAS MUNICIPAL RETIREMENT SYSTEM ORDINANCE t}TPfiATli'D SERVICE
CREDITS AND CONTRIBUTION RATE CHANGES:
Consideration was given to the first reading of Ordinance No. 1522.
Council Member McCandless read the caption of Ordinance No. 1522 as follows:
(~
) I AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE
\ 1 TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID
~
SYSTEM ON AN ANNUAL BASIS FOR SERVICE PERFORMED BY QUALIFYING
MEMBERS OF SUCH SYSTEM WHO AT THE EFFECTIVE DATE OF THE ALLOWANCE
ARE IN THE EMPLOYMENT OF THE CITY OF WEST UNIVERSITY PLACE; INCREASE
THE RATE OF DEPOSITS TO THE TEXAS MUNICIPAL RETIREMENT SYSTEM BY THE
EMPLOYEES; AND ESTABLISHING AN EFFECTIVE DATE FOR THE ORDINANCE
Copies of Ordinance No. 1522, in the form approved for adoption, were available in the Council
Chambers.
Mrs. Kohlenberg explained that Ordinance No. 1522 would authorize an increase in an employees
deposit rate in TMRS from 5% to 6%. The city's contribution rate would be raised from 8.37% to
9.83% of wages. These changes are included in the 1996 budget.
A motion was made by Council Member McCandless, seconded by Council Member Fogler, to
approve the first reading of Ordinance No. 1522.
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A vote was taken, on the motion, with the following result:
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City Council Regular Session, December 4, 1995
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
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Voting Nay:
Absent:
TEXAS MUNICIPAL RETIREMRNT SVSTRMORnTNANrl? fJNrRE:~S~D' A.-NNUITIE~:
Consideration was given to the first reading of Ordinance No. 1523.
Council Member McCandless read the caption of Ordinance No. 1523 as follows:
AN ORDINANCE PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE
ANNUITIES UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT
SYSTEM FOR RETIREES AND BENEFICIARIES OF DECEASED RETIREES OF THE CITY
OF WEST UNIVERSITY PLACE, AND ESTABLISHING AN EFFECTIVE DATE FOR THE
ORDINANCE
Copies of Ordinance No. 1523, in the form approved for adoption, were available in the councilll
Chambers. LJ
Mrs. Kohlenberg reported that Ordinance No. 1523 provides for an increase in annuity for retirees
and beneficiaries of deceased retirees of the city. This adjustment in retirees' pension will help to
offset the impact of inflation on fixed incomes.
Council Member Lewis requested that the staff provide, before the final reading of Ordinance No.
1523, information on the exact number of employees this ordinance will affect and the dollar
amounts.
A motion was made by Council Member McCandless, seconded by Council Member Fogler, to
approve the first reading of Ordinance No. 1523.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis" Rushing, and
McCandless
None
None
V oting Nay:
Absent:
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City Council Regular Session~.December 4, 1995
FEE ORDINANCE:
Consideration was given to the fIrst reading of Ordinance No. 1524.
Council Member Fogler read the caption of Ordinance No. 1524'as follows:
AN ORDINANCE ESTABLISHING AND REESTABLISHING FEES AND CHARGES FOR
ACTIVITIES, GOODS AND SERVICES PROVIDED BY THE CITY; AMENDING ORDINANCE
NO. 1475 ADOPTED DECEMBER 13, 1993; CONTAINING A PROVISION TO AUTHORIZE
THE CITY MANAGER TO ESTABLISH FEES AND CHARGES IN CERTAIN
CIRCUMSTANCES; AND CONTAINING FINDINGS AND OTHER PROVISIONS RELATING
TO THE SUBJECT
Copies of Ordinance No. 1524, in the form approved for adoption, were available in the Council
Chambers.
Mrs. Kohlenberg reported that adoption of Ordinance No. 1524 will bring the fee schedule in
compliance with the 1996 budget. The only change is an increase in the Municipal Electricity Fee
(street lights) from $1.75 monthly to $2.85 monthly. This fee increase will add $1.10 monthly to
each water and sewer customer of West University Place.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve
the first reading of Ordinance No. 1524. '-
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Town Meeting conducted on November 5, 1995
(b) Workshop Session conducted on November 13, 1995
(c) Regular Session conducted on November 13, 1995
4
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City Council Regular Session, December 4, 1995
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
approve the minutes of November 5, and the workshop'and regular session of November 13, 1995
as presented.
A vote was taken, on the niotion, with the following result:
y oting Aye:
Voting Nay:
Absent:
COUNCIL COMMENTS:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Council Member Rushing commented on the Tree Lighting Ceremony.
Council Member McCandless commented about the future plans for the property owned by the
Eastern Star Temple.
Council Member Fogler commented that she thought the Zoning and Planning Commission should
take a look at the property along Kirby to see if it is conceivable that those prope!1ies would ever be
zoned any differently than they are zoned now.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Lewis, seconded by Council Member Rushing, to adjourn. The regular session
adjourned at 8:15 p.m.
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CITY COUNCIL WORKSHOP SESSION
MONDAY, DECEMBER 11, 1995
MUNICIPAL BUILDING
3800 UNIVERSITY BOULEVARD
6:30P.M.
The City Council convened in Workshop Session in the Municipal Building (3800 University
Boulevard) on December 11, 1995 with the following members present: Mayor Watson presiding,
Council Members Fogler, Rushing, Lewis and McCandless. The City Manager, City Secretary, City
Attorney, Finance Director, Public Works Director, Police Chief, Fire Chief, and Parks and
Recreation Director were also present.
EXECUTIVE SEARCH:
The City Council considered the engagement of an executive search firm to recruit a new "City
Manager.
The City Council interviewed representatives from the executive search firms of David M. Griffith
and Ralph Andersen & Associates.
n The Workshop Session recessed at 7:30 p.m. to convene Regular Session. The Workshop Session
l-, reconvened at 8:52 p.m.
The City Council continued their discussion on the selection of an Executive Search firm.
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
approve the engagement of the executive search firm of David M. Griffith.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
PUBLIC WORKS BUILDING NEEDS:
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The City Council considered miscellaneous needs associated with the construction of the new Public
Works Building on Amherst (color selection, interior design services, landscape design services,
furniture and office equipment acquisition).
John Stone of Mitchell Carlson and Associates presented color samples for the construction of the
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City CoUncil Workshop Session, December 11, 1995
Public Works Building.
Public Works Director Ed Menville requested that the Council authorize the staff to proceed with
an interior designer for the new building.
The City Council will contact several designers to obtain more information for selecting someone
to provide the service.
PERSONNEL MATTERS:
Matters relating to duties of the City Manager and appointment, evaluation and duties of Acting City
Manager.
Closed Executive Session was held under Section 551.074, Texas Government Code.
The City Council recessed the workshop session at 9:45 p.m. to convene in Executive Session.
The Executive Session convened at 9:47 p.m. with the following members present: Mayor Watson
presiding, Council Members Fogler, Lewis, McCandless and Rushing. The City Manager and Police
Chief were also present.
The Executive Session adjourned at 10:10 p,m.
The City Council reconvened in open session. Mayor Watson called for a motion.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to appoint
Steve Griffith as Acting City Manager for a salary of $71 ,000 and appoint Gary Brye as the Acting
Police Chief at a salary of $55,000. This appointment will take effect December 29, 1995 at 5:00
p.m. and extend for six months or until such time permanent replacements are made.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
ADJOURNMENT:
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With no further business to come before City Council at this time, the workshop session
adjoumedat 10:10 p.m.
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CITY COUNCIL REGULAR SESSION
MONDAY, DECEMBER 11,1995
MUNICIPAL BUILDING
3800 UNIVERSITY BLVD.
7:30 P.M.
The City Council convened in Regular Session in the Municipal Building (3800 University
Boulevard) on December 11, 1995, with the following members present: Mayor Watson presiding,
Council Members Fogler, Lewis, McCandless and Rushing. The City Manager, City Attomey, City
Secretary, Finance Director, Public Works Director, Police Chief, Fire Chief and Parks and
Recreation Director were also present. Mayor Watson delivered the invocation and Council
Member McCandless led the Pledge of Allegiance.
CITIZEN COMMENTS:
Mayor Watson invited citizens who wished to address the City Council to come forward as their
names were called.
Arthur Hirdler, 6416 Community, addressed the placement of the sanitary sewer liftstation located
on Community Drive.
Dr. Leatherman, 3515 Pittsburg, complained about citations he received from the West University
Police Department.
John Drye, 3931 Browning, stated that he wanted to make the Council aware that the Eastern Star
property was purchased by Moody-Rambin Interests. The new owners had plans to rezone the
property for commercial use but have since dropped their plans. Mr. Drye stated that he made his
opposition to the rezoning known to Moody-Rambin Interests and to the Zoning Board of
Adjustment.
RESOLUTION RECOGNIZING BOND PROCRSS PARTTC'TPANTS:.
Consideration was given to Resolution No. 95-19 (A RESOLUTION RECOGNIZING
PARTICIPANTS IN THE 1995 BOND ELECTION PROCESS FOR THEIR EFFORT AND
SUPPORT).
Mayor Watson read Resolution No. 95-19.
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A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve ~\
Resolution No. 95-19. 'U
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City Council Regular Session, December 11, 1995
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Mayor Wat~on distributed Certificates of Appreciation to the participants of the bond process who
were present at the meeting.
WARNER CABLE RESOLUTION:
Consideration was given to Resolution No. 95-20.
Mayor Watson read the caption of Resolution No. 95-20.
A RESOLUTION RELATING TO THE EDUCATIONAL CABLE CHANNELS OF THE '
HOUSTON INDEPENDENT SCHOOL DISTRICT AND THE HOUSTON COMMUNITY
COLLEGE SYSTEM.
City Attorney Jim Dougherty reported that Resolution No. 95-20 urges two educational
organizations, HISD and HCCS, to grant permission to Warner Cable to carry their educational
channels in the city. It also requests that Warner Cable take the steps necessary to restore them to
the lineup.
A motion was made by Council, Member McCandless, seconded by Council Member Rushing to
approve Resolution No. 95-20.
A vote was taken, on the motion, with the following result:
Voting Aye:
V oting Nay:
Absent:
Mayor Watson; Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
TEXAS MUNICIPAL RETIREMENT SYSTEM ORDINANCE, (PRIOR SERVICE
CREDITS):
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City Council Regular Session, December 11, 1995
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Consideration was given to the second and final reading of Ordinance No. 1521.
'L-,
Mayor Watson read the caption of Ordinance No. 1521 as follows:
AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE
TEXAS MUNICIPAL RETIREMENT SYSTEM, RESTRICTED PRIOR SERVICE CREDIT TO
EMPLOYEES WHO ARE MEMBERS OF THE SYSTEM FOR SERVICE PREVIOUSL Y
PERFORMED FOR VARIOUS OTHER PUBLIC ENTITIES FOR WHICH THEY HAVE NOT
RECEIVED CREDITED SERVICE; AND ESTABLISHING AN EFFECTIVE DATE FOR THE
ORDINANCE.
Copies of Ordinance No. 1521, in the form approved for adoption, were available in the Council
Chambers.
Finance Director Walter Thomas explained that Ordinance No. 1521 allows people who have worked
for other types of government in Texas, other than municipalities, to transfer the credits that they
have with those agencies into the TMRS system. There are no additional costs for this benefit
enhancement.
A motion was made by Council Member Rushing, seconded by Council Member Lewis, to approve
the second and final reading of Ordinance No. 1521.
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A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
TEXAS MUNICIPAL RETIREMENT SYSTEM ORDINANCE (UPDATED SERVICE
CREDITS AND CONTRIBUTION RATE CHANGES:
Consideration was given to the second and final reading of Ordinance No. 1522.
Mayor Watson read the caption of Ordinance No. 1522 as follows:
AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE
TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID
SYSTEM ON AN ANNUAL BASIS FOR SERVICE PERFORMED BY QUALIFYING
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MEMBERS OF SUCH SYSTEM WHO AT THE EFFECTIVE DATE OF THE ALLOWANCE
ARE IN THE EMPLOYMENT OF THE CITY OF WEST UNIVERSITY PLACE; INCREASE
THE RATE OF DEPOSITS TO THE TEXAS MUNICIPAL RETIREMENT SYSTEM BY THE
EMPLOYEES; AND ESTABLISHING AN EFFECTIVE DATE FOR THE ORDINANCE.
Copies of Ordinance No. 1522, in the form approved for adoption, were available in the Council
Chambers.
Mr. Thomas explained that Ordinance No. 1522 wouldaUow employees to increase their
contributions from 5% of their gross pay to 6%. The city's contribution rate would be raised from
8.37% to 9.83% of wages. Ordinance No. 1522 would also update "prior service credits" which
would benefit employees who have been in the program for a long period of time by correcting the
impact of inflation on an employee's retirement. The cost of this modification would be 1.46% of
salaries, which is estimated at $55,070.
A motion was made by Council Member Rushing, seconded by Council Member Fogler, to approve
the first reading of Ordinance No. 1522.
.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
TEXAS MUNICIPAL RETIREMENT SYSTEMORDIN A NeE (JNCRF.A~Fn ft NNTTITIES.
Consideration was given to the second and final reading of Ordinance No. 1523.
Mayor Watson read the caption of Ordinance No. 1523 as follows:
AN ORDINANCE PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE
ANNUITIES UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT
SYSTEM FOR RETIREES AND BENEFICIARIES OF DECEASED RETIREES OF THE CITY
OF WEST UNIVERSITY PLACE, AND ESTABLISHING AN EFFECTIVE DATE FOR THE
ORDINANCE
Copies of Ordinance No. 1523, in the form approved for adoption, were available in the Council
Chambers.
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City Council Regular Session, December 11, 1995
Mr. Thomas reported that Ordinance No. 1523 provides for an increase in annuity for retirees and
beneficiaries of deceased retirees of the city. This adjustment in retirees' pension will help to offset
the impact of inflation on fixed incomes. This enhancement will cost the city .41 percent of salaries,
or approximately $15,470.
Council Member Fogler inquired about the continued cost of this program over the next several
years.
Mr. Thomas stated that the cost will be a flat rate that is amortized over a period 'of time.
Council Member Lewis addressed several concemsabout the Ordinance.
A motion was made by Council Member Rushing, seconded by Council Member McCandless, to
approve the second and final reading of Ordinance No. 1523.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Rushing, and McCandless
Council Member Lewis
None
FEE ORDINANCE:
Consideration was given to the s~cond and final reading of Ordinance No. 1524.
Mayor Watson read the caption of Ordinance No. 1524 as follows:
AN ORDINANCE ESTABLISHING AND REESTABLISHING FEES AND CHARGES FOR
ACTIVITIES, GOODS AND SERVICES PROVIDED BY THE CITY; AMENDING ORDINANCE
NO. 1475 ADOPTED DECEMBER 13,1993; CONTAINING A PROVISION TO AUTHORIZE
THE CITY MANAGER TO ESTABLISH FEES AND CHARGES INii;;;CERTAIN
CIRCUMSTANCES; AND CONTAINING FINDINGS AND OTHER PROVISIONS RELATING
TO THE SUBJECT.
Copies of Ordinance No. 1524, in the form approved for adoption, were available in the Council
Chambers.
Mr. Thomas reported that adoption of Ordinance No. 1524 will bring the fee schedule in
compliance with the 1996 budget. The only change is an increase, from $1.75 monthly to $2.85
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City Council Regular Session, December 11, 1995
monthly, in the Municipal Electricity Fee (street lights) . This fee increase will add $1.10 monthly
to each water and sewer customer of West University Place.
A motion was made by Council Member Fogler, seconded by Council Member Rushing, to approve
the second and final reading of Ordinance No. 1524 with a change in the language by striking the
words "StreetLights" and substituting "Municipal Electrical Costs".
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
1995 BUDGET AMRNDMRNT~
Consideration was given to the first and final reading ofOrdiilance No. 1525.
Mayor Watson read the caption of Ordinance No; 1525 as follows:
AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF WEST UNIVERSITY PLACE,
TEXAS FOR THE FISCAL YEAR BEGINNING JANUARY 1,1995; CONTAINING FINDINGS
AND PROVISIONS RELATING TO THE SUBJECT; AND DECLARING AN EMERGENCY
Copies of Ordinance No. 1525, in the form approved for adoption, were available in the Council
Chambers.
Mr. Thomas stated that since this was the last meeting for the fiscal year 1995, a budget amendment
needs to be approved in order to prepare for the yearly audit scheduled to begin in January.
A motion was made by Council Member Lewis, seconded by Council Member Fogler, to adopt
Ordinance No. 1525 on the first and final reading.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
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City Council Regular Session, December J 1, 1995
EXTENSION OF SIGN ORDINANCE:
Consideration was given to the first and final reading of Ordinance No. 1526.
Mayor Watson read the caption of Ordinance No. 1526 as follows:
AN ORDINANCE RELATING TO SIGNS; EXTENDING TEMPORARY REGULATIONS FOR
SIGNS IN THE CITY OF WEST UNIVERSITY PLACE, TEXAS; PRESCRIBINGA:~PENAL TY;
CONTAINING FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; AND
DECLARING AN EMERGENCY.
Copies of Ordinance No. 1526, in the form approved for adoption, were available in the Council
Chambers.
Police Chief Steve Griffith reported that Ordinance No. 1526 would extend the temporary
regulations on signs until March 15, 1996 or until superseded by a comprehensive sign ordinance.
A motion was made by Council Member Fogler, seconded by Council Member Lewis, to approve
the first and final reading of Ordinance No. 1526.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
PRIORITY AREA 4B/5A RECONSTRUCTION:
Consideration was given to the development of plans and specifications for PrioritYcArea 4B/5A
Reconstruction.
Public Works Director Ed Menville reported that the staffwas in the process of soliciting bids for
Priority Area 4A and is now ready to move forward with the next phase, the development of plans
and specifications for Priority Areas 4B and 5A. Mr. Menville recommended that Claunch & Miller
be authorized to begin the design phase..
A motion was made by Council Member Lewis, seconded by Council Member McCandless, to
authorize the development of plans and specifications for Priority Areas 4B and SA.
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City Council Regular Session, December 11, 1995
Council Member Rushing asked that the entire area of 5 be included in the next design phase.
An amendment to the motion was made by Council Member Lewis, seconded by Council Member
McCandless, to authorize the development of plans and specifications for Priority Areas 4B and 5.
A vote was taken, on the amended motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor, W'atson, Council, Members Fogler, Lewis," Rushing, and
McCandless
None
None
BIDS FOR GROUNDS AND LANDSCA PR MA INTRNA NC'l( rONTB A.CT.
Consideration was given to bids received August 7, 1995 for parks, grounds and right-of-way
maintenance.
The following bids were received:
Bidder
Landscape Professionals of Tx
Texas Nursery Co., Inc.
HouScape Grounds & Mtce. Co.
Commercial Contractors of Tx
Bid Amount
$38,530.00
$65,712.00
$74,919.56
$59,350.00
Parks and Recreation Director Mark Mailes reported Landscape Professionals of Texas has provided
the landscape maintenance for the city for the past three years and recommended that the low bid be
approved.
A motion was , made by Council Member Fogler, seconded by Council MemberLewis, to award the
contract for grounds and landscape maintenance to the low bid in the amount of$38,530 submitted
by Landscape Professionals of Texas.
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
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City Council Regular Session, December 11, 1995
PRIVATIZATION OF METER READING~
Consideration was given to bids received November 30, 1995 for the privatization of meter reading.
Mr. Thomas reported that the staff has been gatheri1:g information about alternative methods to
accomplish getting the water meters read. Privatization seemed to offer the best, least expensive
solution. The following bids for privatization of the water meter reading were received:
Bidder
Rid A mOllnt
Meter Reader Inc.
ST Environmental
T&W Water Service Co.
$.46 permeter
$.49 per meter
$.85 per meter
Mr. Thomas stated that the staff is recommending ST Environmental because they will provide a $1
million employee assurance bond and continue our current employees in their company.
A representative from Meter Reader Inc. and ST Environmental were present at the meeting.
A motion was made by Council Member McCandless, seconded by Council Member Fogler, to
accept the bid submitted by ST Environmental in the amount of $.49 per meter.
A vote was taken, on the motion, with the following result:
Voting Aye:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless
None
None
Voting Nay:
Absent:
CITY COUNCIL MINUTES:
Consideration was given to the minutes of the following City Council meetings:
(a) Workshop Session conducted on November 27 , 1995
(b) Regular Session conducted on November 27, 1995
A motion was made by Council Member Fogler, seconded by Council Member McCandless, to
approved the minutes as presented.
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City Council Regular Session, December 11, 1995
A vote was taken, on the motion, with the following result:
Voting Aye:
Voting Nay:
Absent:
COUNCIL COMMENTS:
Mayor Watson, Council Members Fogler, Lewis, Rushing, and
McCandless"
None
None
Council Member McCandless thanked everyone who was involved in the bond election process.
The Mayor and City Council thanked City Manager Mike Tanner for his service with the city.
ADJOURNMENT:
With no further business to come before the City Council at this time, a motion was made by
Council Member Lewis, 'seconded by Council Member Rushing, to adjourn. The regular session
adjourned at 8:45 p.m.
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