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Home My WebLink About022309R CC Min0 The City A Neighborhood City CITY COUNCIL Bob Kelly, Mayor Bob Fry, Councilmember Phyllis Cohen, Councilmember Chuck Guffey, Councilmember Michael Talianchich, Councilmember STAFF Michael Ross, City Manager Alan Petrov, City Attorney Thelma Lenz, City Secretary CITY COUNCIL MEETING MINUTES City Council of the City of West University Place, Texas, met in special session Monday, February 23, 2009, in the Municipal Building, 3800 University Boulevard, West University Place, Texas, beginning at 6:00 p.m. to consider the following: Council and staff in attendance: Mayor Kelly, Mayor Pro Tern Fry, Councilmembers Guffey, Cohen, and Talianchich, City Manager Ross, City Secretary Lenz, City Attorney Petrov, Parks Board Chair Schulze, Parks and Recreation Director O'Connor and Jeff Gerber, Pierce Goodwin Alexander & Linville. MAYOR KELLY CALLED THE SPECIAL MEETING TO ORDER AT 6:00 P.M. IN THE COUNCIL CONFERENCE ROOM Special Agenda item was as follows: 1. Laserfiche Update Matters related to the City's electronic records. City Secretary Lenz gave an update on the City's Laserfiche electronic records software. After her presentation, Rigoberto Ruiz, the City's representative with MCCi provided a demonstration on the Workflow module of the software. At 5:59 p.m., Mayor Pro Tern Fry moved to adjourn the special meeting. Councilmember Guffey seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None REGULAR MEETING (BEGINNING AT 6:30 P.M. IN THE COUNCIL CHAMBERS) Mayor Kelly called the meeting to order at 6:35 p.m. Regular agenda items were as follows: Pledge of Allegiance Pledge to the Texas Flag Councilmember Chuck Guffey lead the Pledges. Notice: Matters related to the notice of this meeting. City Secretary Lenz confirmed that the notice of this meeting was duly posted in accordance with the Texas Government Code, Chapter 551. of West University Place City Council Minutes, February 23, 2009 2. Public Comments This is an opportunity for citizens to speak to Council relating to agenda or non-agenda items. Speakers are required to address Council at the microphone and give their name and address before addressing their concerns. [Note: State law will not permit the City Council to fully discuss, debate, or consider items that are not on the agenda. Items that cannot be referred to the City Staff for action may be placed on the agenda of a future City Council meeting.] Baraque Fineberg, 4127 Cason, came forward to speak about the traffic on the thoroughfare between Cason and Fairhaven and said he would like and exit and entrance on Bellaire with the new facility. He also said he received a different floor plan of the new facilities than what is posted in City Hall and asked that they be removed because they are no longer accurate. Jeffrey Whittle, 4126 Southwestern, spoke to apologize and say that he is very satisfied with the outcome of the issue regarding his utility bill and thanked the Council and City Manager for their patience and for amicably resolving the issue. He said it wasn't about the money, it was about customer service and he encouraged the City not to lose sight of that. Derrill Cleary, 6445 Mercer, talked about the sidewalks on the West U side of Bissonnet from Buffalo Speedway to Mercer. City Manager Ross informed her that the sidewalks in question are the responsibility of the City of Houston. He said staff has contacted Houston before pertaining to the sidewalks through their 4-1-1 program and said staff will contact them again. 3. Arbor Day Proclamation Matters related to Meet the City Day and Arbor Day including a Proclamation setting the date for April 4, 2009. After Mayor Kelly read the proclamation, Mayor Pro Tern Fry moved to approve the proclamation setting aside the date of April 4, 2009 as Meet the City/Arbor day in West University Place. Councilmember Cohen seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None 4. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. City Council Minutes Approve City Council meeting minutes of February 9, 2009. B. Records Management Ordinance Matters related to an ordinance amending Article IV, Chapter 2 of the Code of Ordinances pertaining to Records Management; updating the records management program; adopting a procedures plan; repealing Ordinance Number 1390; and containing findings and provisions relating to the subject. C. Ordinance Calling Joint Public Hearing Consideration of and possible action on an ordinance of the City Council of the City of West University Place, Texas, calling for a joint public hearing to hear comments for or against a City Council Minutes, February 23, 2009 zoning amendment regarding driveway stubs; prescribing procedures and notices; containing findings and other provisions relating to the subject; and declaring an emergency. D. Ordinance Calling Joint Public Hearing Consideration of and possible action on an ordinance of the City Council of the City of West University Place, Texas, calling for a joint public hearing to hear comments for or against a zoning amendment regarding fences, visibility and emergency access; prescribing procedures and notices; containing findings and other provisions relating to the subject; and declaring an emergency. E. Election Ordinance Matters related to the May 9, 2009 election including an ordinance calling an election within the City of West University Place, Texas for the ninth (9t") day of May, 2009, for the purpose of electing a mayor and four council members; designating precincts and polling places; appointing election officials; containing findings and provisions relating to said election and declaring an emergency. Mayor Pro Tern Fry moved to approve the Consent Agenda as presented. Councilmember Cohen seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None 5. Certificates of Obligation Ordinance Matters related to an ordinance authorizing the issuance of Certificates of Obligation for the City of West University Place. Finance Director Rhonda Daugherty presented this item and explained that both Items 5 and 6 are being presented together. She said the Certificates of Obligation will be used for water and sewer capital improvements and the emergency power generators and the Public Improvement Bonds will be used for the first year of the reconstruction and remodeling of the first of three park facilities. Ms. Daugherty said that the refunding portion is something that was recently added because of the federal stimulus package and the bank qualified limit and explained that before there was a $10,000,000 limit per year for the bonds to be bank qualified, but with the federal stimulus package, the limit was increased to $30,000,000 and so on the advice from our financial advisors, we will refund approximately $3,000,000 in old bonds with higher interest rates for a savings of about $300,000, which would also held reduce the need for a possible tax increase for the parks bonds. Ryan O'Hara, RBC Capital Markets, spoke to explain the handouts and provide background of the sale and overall finance plan. Mayor Pro Tern Fry moved to authorize an ordinance to issue of Certificates of Obligations. Councilmember Cohen seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None 6. Permanent Improvement Bonds Ordinance Matters related to an ordinance authorizing the issuance of Permanent Improvement Bonds for the City of West University Place. City Council Minutes, February 23, 2009 Mayor Pro Tern moved to authorize an ordinance to issue Permanent Improvement Bonds for the City of West University Place. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None 7. Executive Session (if necessary) Council reserves the right to at any time during the session convene in a closed session pursuant to Chapter 551 of the Texas Government Code, for reasons including but not limited to: Section 551.071 (consultation with legal counsel to seek or receive legal advice or consultation regarding pending or contemplated litigation); Section 551.072 (discussion about the value or transfer of real property and other real estate matters; Section 551.074 (personnel matters); 551.076 (deliberation about security devices); Section 551.087 (deliberation regarding economic development). There was no executive session. 8. Convene into Open Session Not applicable. 9. Adiournment Councilmember Cohen moved to adjourn the special meeting 7:01 p.m. Mayor Pro Tern Fry seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None 4 ~yt1IV ERS/ly Prepared by: ° Thelma A. Lenz, City Secretary Date Approved: 941V 7