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Home My WebLink About020909R CC MinL The City A Neighborhood City CITY COUNCIL Bob Kelly, Mayor Bob Fry, Councilmember Phyllis Cohen, Councilmember Chuck Guffey, Councilmember Michael Talianchich, Councilmember STAFF Michael Ross, City Manager Alan Petrov, City Attorney Thelma Lenz, City Secretary CITY COUNCIL MEETING MINUTES City Council of the City of West University Place, Texas, met in special session Monday, February 9, 2009, in the Municipal Building, 3800 University Boulevard, West University Place, Texas, beginning at 6:00 p.m. to consider the following: Council and staff in attendance: Mayor Kelly, Mayor Pro Tern Fry, Councilmembers Guffey, Cohen, and Talianchich, City Manager Ross, City Secretary Lenz, City Attorney Petrov, Parks Board Chair Schulze, Parks and Recreation Director O'Connor and Jeff Gerber, Pierce Goodwin Alexander & Linville. MAYOR KELLY CALLED THE SPECIAL MEETING TO ORDER AT 6:00 P.M. IN THE COUNCIL CONFERENCE ROOM Special Agenda items were as follows: 1. Recreational Facilities Matters related to the City's recreational facilities. Mr. Schulze started off by stating that the Parks Board voted 6-1 in favor of the plan being recommended to Council. Mr. Gerber then explained the recommended plan, including a new layout that included changes incorporated from the result of questions from the Parks Board, and stated that the goal was to have a nice concise, compact plan that was efficient and maximize the use of the facility. Councilmember Guffey stated that he is concerned about having jazzercise on the second floor - acoustically and vibration-wise, in which Councilmember Talianchich agreed. Mr. Gerber replied that he believes it can be handled with a concrete structure and said that his engineer is completely confident with it.. Councilmember Guffey stated that if there is no advantage to having jazzercise classes on the second floor, he prefer it be on the first floor. Mr. Gerber replied that the biggest advantage is traffic flow in the building. Mr. Gerber said it is possible to transpose the space on the first floor with the space on the second floor, but said he would have to add a staircase to avoid having a dead-end corridor and other spaces would have to be moved as well. of West University Place Mr. Guffey said having to add a staircase is not enough justification to keep it on the second floor and said he thinks we're asking for problems throughout the building because he thinks the entire building would vibrate if there are a lot of people jazzercising all at the same time City Council Minutes, February 9, 2009 As suggested by Councilmember Cohen, Mr. Ross said that staff will go look at other facilities that might have these type rooms on the second floor and find out the pros of cons. After additional discussions and review of an additional plan (Option 7) as a result of concerns from the Parks Board, Mr. Ross stated that it is staff's and the Parks Board recommendation to proceed with the original recommendation - Option 6. Mayor Pro Tem Fry moved to approve a motion to accept the Parks Board's Floor Plan Option 6. Councilmember Cohen seconded the motion. Councilmember Guffey asked if it could be optional and let the committee decide between those two options since Council hasn't had time to study this. Mayor Pro Tern Fry said he is Council's liaison for the Parks Board and have sat through the meetings and they have whipped this thing to death and we need to give them something to go with so they can begin at least the structural work as soon as possible. Councilmember Cohen stated that she is not sure she likes Option 7 because she doesn't feel as if it adds that much and it creates other problems. Mr. Schulze reiterated that Option 6 was approved by the Parks Board and mentioned that there will be other opportunities to look at details, but right now a plan needs to be approved for the structural side of things. Councilmember Talianchich stated that he believes Council is rushing this decision and plans to vote against it. Mr. Ross pointed out that if we want to stay on schedule, Council needs to approve a plan tonight; and, Mr. Gerber said other details can be worked out later. A vote was made to the motion by Mayor Pro Tern Fry and the second by Councilmember Cohen. MOTION PASSED. Ayes: Kelly, Fry, Guffey, and Cohen Noes: Talianchich Absent: None Due to lack of time, a motion was made by Mayor Pro Tem Fry and seconded by Councilmember Cohen to recess the special meeting and reconvene after the regular meeting. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None 2. Real Estate Matters related to the acquisition or sale of properties, including but not limited to the following properties: 4204 Cason and 6738 West Point. Special Session reconvened after the regular meeting. See item #8 for action. REGULAR MEETING (BEGINNING AT 6:30 P.M. IN THE COUNCIL CHAMBERS) Mayor Kelly called the meeting to order at 6:42 to p.m. Regular agenda items were as follows: Pledge of Allegiance Pledge to the Texas Flag City Council Minutes, February 9, 2009 Eagles Scouts William Taylor and Andrew Clark were presented congratulatory letters by Mayor Kelly and then they led the Pledges. Notice: Matters related to the notice of this meeting. City Secretary Lenz confirmed that the notice of this meeting was duly posted in accordance with the Texas Government Code, Chapter 551. 3. Public Comments This is an opportunity for citizens to speak to Council relating to agenda or non-agenda items. Speakers are required to address Council at the microphone and give their name and address before addressing their concerns. [Note: State law will not permit the City Council to fully discuss, debate, or consider items that are not on the agenda. Items that cannot be referred to the City Staff for action may be placed on the agenda of a future City Council meeting.] Herman Dobbs, 3521 Nottingham, came forward to speak about toxic dust caused by leaf blowers. He said blowers, in addition to noise and chemicals they aggravate heavy metals and street dust. He said he can hardly walk down street without encountering a cloud of dust from the street from these blowers and suggested control of their use in the street in public right-of-ways. Gail Rosenthal, 2611 Cason, spoke about door hangers and her dislike for them. She said she gets her fair share of them being so close to Kirby and said that she is on the no solicitor's list and considers anybody who puts a door hanger on her door as trespassing on her property. She said she would like to stop receiving the door hangers, especially because they scream to robbers when a resident is out of town. 4. Consent Agenda All Consent Agenda items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member requests in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. City Council Minutes Approve City Council meeting minutes of February 9, 2009. Ms. Thelma Lenz, City Secretary B. Resolution Appointing Friends of West U Parks, Inc., Board Member Consideration and possible action on a resolution of the City Council of the City of West University Place, Texas, approving the appointment of Adrienne Gordon to the Friends of West U Parks, Inc., Board. Councilmember Cohen moved to approve the Consent Agenda items. Mayor Pro Tern Fry seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None 5. Records Management Ordinance Matters related to an ordinance amending Article IV, Chapter 2 of the Code of Ordinances pertaining to Records Management; updating the records management program; adopting a procedures plan; repealing Ordinance Number 1390; and containing findings and provisions relating to the subject. City Council Minutes, February 9, 2009 City Secretary Lenz presented this item and stated that the ordinance is being amended to basically include changes made in technology and to adopt a records management plan in order to have a city-wide plan of maintaining city records. Mayor Pro Tem Fry moved to approve the ordinance repealing Ordinance No. 1390, updating the records management program, adopting a records management plan for the City on the first of two reading. Councilmember Cohen seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None 6. Receiving of Reports Councilmember Chuck Guffey reported on the Expert Task Force on Electric Reliability meeting he attended at the George R. Brown Convention Center. At 7:00 p.m., Mayor Pro Tern Fry motioned to adjourn. Councilmember Cohen seconded the motion. REGULAR MEETING ADJOURNED. Mayor Kelly reconvened the special meeting at 7:01 p.m. in the Bill Watson Conference Room to discuss Agenda Item 2. In addition to Mayor and Council, present were City Manager Ross, City Attorney Petrov, City Secretary Lenz, Parks and Recreation O'Connor, Real Estate Broker Roger Martin, and Jeff Gerber with Pierce Goodwin Alexander. At 7:02 p.m., Mayor Pro Tern Fry moved to convene into close session in accordance with Section 551.072 of Chapter 551 of the Texas Government Code (discussion about the value or transfer of real property and other real estate matters). Councilmember Cohen seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None 7. Executive Session (if necessary) Council reserves the right to at any time during the session convene in a closed session pursuant to Chapter 551 of the Texas Government Code, for reasons including but not limited to: Section 551.071 (consultation with legal counsel to seek or receive legal advice or consultation regarding pending or contemplated litigation); Section 551.072 (discussion about the value or transfer of real property and other real estate matters; Section 551.074 (personnel matters); 551.076 (deliberation about security devices); Section 551.087 (deliberation regarding economic development). Matters related to the acquisition or sale of properties, including but not limited to the following properties: 4204 Cason and 6738 West Point. 8. Convene into Open Session At 7:32 p.m. Council reconvened into open session with the following action: Regarding 4204 Cason, Councilmember Cohen moved to authorize the city manager to work with the City's real estate broker to seek option to acquire property in exchange for 3501 Corondo Court that the City owns and bring to Council for approval. Mayor Pro Tem Fry seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None City Council Minutes, February 9, 2009 Absent: None Regarding 6728 West Point, Councilmember Cohen moved to authorize the city manager to execute options contract that has been presented in respect to that property in the amount of $680,000 and an option fee of $5,000. Mayor Pro Tern Fry seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, and Cohen Noes: Talianchich Absent: None 9. Adiournment Mayor Pro Tem Fry moved to adjourn the special meeting 7:36 p.m. Councilmember Cohen seconded the motion. MOTION PASSED. Ayes: Kelly, Fry, Guffey, Cohen, and Talianchich Noes: None Absent: None Prepared by: Thelma A. Lenz, City Secretary e~ BEST uN~yF~ a Date Approved: